HSE-P-07 Work Permit Procedure Issue 2.1

HSE Procedures
SUEZ OIL COMPANY Cairo-HSE-P-07

Paper Copy Valid one month from Print Date
Procedure for Issue of Work Permits

Cairo-HSE-P-07
1.0 Purpose
The purpose of this procedure is to describe how all maintenance or other

intervention work is controlled using the Work Permit system.
2.0 Scope of application
This procedure covers procedures to be followed in maintenance work applicable

to all SUCO operations in the fields. All work at any operational facility will
require a Work Permit. A copy can be seen in Appendix 1. A list of additional
Control Certificates for High Risk Work can be seen in Appendix 2.
3.0 Responsibilities
3.1 Permit Applicant
The Permit applicant is responsible for initiating the permit to carry out the work.
He is also responsible for discussing manning, location, equipment access, tools,
conditions, risks and controls of the work with the Area Authority and other
requested staff the day before starting the work.
Only staff approved by the Field Manager can be Permit Applicant.
3.2 Area Authority
Only persons defined as competent by the Field Manager can act as Area
Authority.
The Area Authority carries out the risk assessment for the work and indicates the
hazards on the Work Permit form. He then indicates the required controls for the
work which include:
Additional certificates (Hot Work, Confined Space Entry etc.)

Process Preparation (Isolation, draining, blanking etc.)
Personal and other protective Equipment
Communications with others
For High-Risk work, where certificates are required, then the Area Authority
discusses the controls with the Safety Department.
The Area Authority then transfers the approved Work permits to be registered in
the Work Permit Log Book.
Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 1 of 30

HSE Procedures
At the appropriate time the Area Authority arranges preparation of the job as
described in the Work Permit. He also arranges any Gas Testing required.
He also arranges briefing of the Permit holder on the job hazards and controls.
The Area Authority also visits the worksite during the job to assess compliance
with the Permit Conditions.
Where necessary the Area Authority can cancel Permits.
Once a month the Area Authority carries out a review of all Work Permits issued
to ensure they are filled out correctly and specific controls are applied. He then
makes a written report to the field Manager on the level of compliance and
highlighting problem areas.
He also retains all Work Permits, associated Certificates and monthly monitoring
reports for two years.
No person can issue a work permit for work they are to do themselves.
3.3 Permit Holder
The Permit Holder carries out the job following the permit requirements and
bearing in mind the risks and the required controls including PPE.
Once the job is completed the Permit Holder signs off the Section in the Work
Permit as completed. If the job is not complete and is covered by an extension
then he must brief the next Permit Holder of the controls.
The Permit Holder cannot also be the Area Authority.
3.4 Field HSE Department
The field HSE Department advises in the risk assessment for those High-Risk jobs
where additional control certificates are necessary.
The Field HSE Department also carries out Gas Tests as required for the work.
The results are recorded on the Gas Test Certificate. See Appendix 4.
Where there is any lack of clarity about the roles within Operations such as Area
Authority, Permit Applicant, Permit Holder for any specific job, then Field HSE
will advise.
Every six months the Field HSE Department carries out a Work Permit Audit to
assess conformance with the procedure and guidance.
The Senior HSE in the Field retains all audit reports for a period of two years.

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3.5 HSE General Manager (Cairo)
Once a year the HSE General Manager summarises the effectiveness of the Work
permit System for the MDs at the HSE Management Review.
He maintains a central file of relevant correspondence and all documents and

reports used for the Management Review.
3.6 Field Manager
The Field Manager reviews the work permits issued and any items arising every
six months at the Field HSE Committee meeting.
The Field manager is responsible for maintaining a list of all Professional Staff
competent to fulfill the role of Area Authority, Area Electrical engineer etc.
indicating their approval of these staff based on their qualifications. See
Appendix 3.
4.0 Activities Where No Work Permit is Required
Certain activities are carried out where it is not necessary to issue work permits as
other controls are in place. Examples are shown below. If there is any doubt
about other types of work then the Area Authority should be consulted and a work
permit should be issued.
4.1 Workshop
Any maintenance work carried out in workshops is covered by maintenance

operating procedures. In addition the work items will have been prepared for
maintenance before being sent to the Workshops (a Plant Release Certificate will
be available). No additional Work Permit is required.
4.2 Taking Readings
Where readings are taken as routine work or part of Planned Maintenance PM,
then no Work Permit is necessary, provided they are visual observations only.
Any work which requires use of a portable instrument or process adjustment
requires a Work Permit.
4.3 Equipment Entry
Bringing any mobile equipment such as vehicles, cranes, generators, etc. into any
hazardous area requires the issue of a Mobile Equipment Entry Certificate only.
Subsequent work such as welding, excavation etc., may require a Work Permit.
4.4 Portable Electrical Equipment

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Where portable electrical equipment is used as part of a maintenance task then the
risk assessment and use of the item should be included on the Work Permit, or a
separate Work Permit issued.
Where the equipment is carried without being needed for a specific task (such as
mobile phones, cameras, laptops, torches) then these must be subject to access
control. Anyone wishing to carry such equipment must obtain approval for access
from the control area before entering. Each process area keeps a logbook of all
equipment carried in to the area, defining exact location, time in and time out.
5.0 Procedure
5.1 Work Scheduling
A proportion of maintenance work will be scheduled in advance as part of routine

maintenance activities. Alternatively there is often a need to carry out repair work
that arises from equipment breakdown in operation. In either case this procedure
is to be used.
For work scheduled in advance, the Permit Applicant should arrange for the risk
assessment and other control paperwork such as Hot Work and Entry Certificates
as soon as the scope of work is identified. This will involve discussions with the
Area Authority.
For breakdown work then the Area Authority will do the risk assessment at the
time.
5.2 Work Permit Preparation
Having identified that work is needed the Permit Applicant should discuss the
proposed work with the Area Authority to plan the work and agree the relevant
controls to manage the risks. All work will require a Work Permit. In addition,
some high-risk activities, such as Hot Work and Confined Space Entry will
require additional controls. These are identified in Appendix 2.
The necessary Control Certificates are indicated in the Work Permit. The
additional Control Certificates will be kept in a file in the Control Area until the
work is to be done.
All Work Permits have a pre-printed unique Serial Number to improve control of
paperwork.
5.3 Description of Work
The Permit Applicant should describe the proposed work and details of location,
timing, duration, tools and staff needed in Section A of the Work Permit.
The Permit Applicant then signs and dates Section A.

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Then he discusses the work with the Area Authority to carry out the risk
assessment and jointly agree the safety precautions required.
The Area Authority completes the Risk Assessment section of the form.
5.4 Risk Assessment
The Area Authority should carry out a pre-job risk assessment on the proposed
work using the checklist provided in Section B of the Work Permit. This
checklist identifies the main risks of the operations. Any others arising from the
work should be added to the Permit at this time. Where risks are identified and
recorded on the form, then corresponding controls should be put in place.
The Area Authority then indicates the preparation and method of isolation to be
used. The normal method of isolation for flammable, toxic or hazardous materials
will be by spade/blank or line removal. Where this is not possible then the
method used must be indicated along with additional precautions taken to manage
the risks.
For High Risk Jobs the Area Authority indicates which Control Certificates are
required and the required level of gas testing. The Area Authority then arranges
for these Certificates to be prepared.
The relevant Control Certificates are shown in Appendix 4.
Once the Certificates are prepared and approved they are attached to the Work
Permit for reference.
The Area Authority then indicates what PPE is required and whether any other
precautions, such as defined procedures, are to be used.
The Area Authority then signs and dates Section B and passes the form to the
Control Room to await issue to the Permit Holder who carries out the work.
Details of the completed and approved Work Permits are recorded in the Control
Room Work Permit Log Book.
5.5 Authorisation for Work
Work Permits are often prepared some time in advance of the work and operating
conditions occasionally change between risk assessment and the start of the job.
To ensure that this is managed the Area Authority should carry out a review of the
work and just prior to the start of the job carry out a toolbox talk with the Permit
Holder and Work Party to ensure all precautions and work content are understood.

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The Area Authority should also ensure that the required Gas Testing has been
done.
The Area Authority then signs and dates Section C for issue to the Permit Holder
who carries out the work.
He also displays a valid copy of the work permit at the work site.
5.6 Carrying out the Work
No work is to be done unless a valid permit is clearly displayed at the work site.
Once the job has been prepared, and the Work Permit has been completed as far
as Section C, the Permit Holder reviews the Work Permit, to familiarise himself
with the relevant risk assessments, controls, prior preparations and personal
protective equipment needed. This will also involve reference to any Control
Certificates for additional precautions.
Once the Permit Holder understands the work, risks, controls and precautions he
signs and dates the first part of Section D of the work permit to start the work.
The Work Permit is valid for one shift (12 hours maximum). If necessary the
Permit may be extended by the Area Authority on a shift-by-shift basis. The job
will remain open according to the Validity stated in Section E of the permit until it
is completed.
If the job carries on beyond the shift then the Permit Holder passes his copy of the
Work Permit to the next person doing the work and explains the hazards, controls
and job progress. This person then becomes the Permit Holder and signs and
dates the control room copy of the permit to confirm the extended validity on the
Control Room Copy of the Work Permit.
Once the job is completed then the Permit Holder signs and dates the second part
of Section D of the Work Permit.
If the job cannot be completed then the Permit Holder should indicate the reason
in Section D of the Work Permit and sign and date Section D.
The Area Authority may cancel a Work Permit at any time for operational or
safety reasons.
5.7 Validity and Renewals
The Work Permit is valid for one shift (12 hours maximum). When starting the
work, the Area Authority indicates the expiry in the first box of Section E of the
Work Permit. For a job that extends beyond one shift, the Area Authority should

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indicate the time and date of validity for each extension though if it is to be
extended more than 12 hours a new permit should be raised.
In addition, for jobs that extend beyond one shift, before the Permit Holder starts
work again, the operating staff must review the workplace and operating
conditions to ensure that the Risk Assessment, Precautions and Controls are still
valid.
5.8 Job Completion
Once the Permit Holder has completed the job and signed Part D of the Work
Permit. The Area Authority checks the work and signs and dates Section E that
the job is completed or not completed and the Permit is cancelled.
6.0 Authorisation
Only authorised staff are allowed to complete any parts of the Work Permit or
Control Certificates.
Each Field Manager maintains a list of authorised staff with the relevant
competence to carry out these functions.
7.0 Administration
All SUCO Work Permits and Control Certificates have a pre-printed Serial
Number on the document. This is used to ensure traceability to the original
documents and to cross-refer between documents.
The Work Permit has four copies. The Original is given to the Permit Holder who
carries out the work. Copy 1 is retained in the Control Area. The Permit
Applicant retains copy 2. The Area Authority holds copy 3 and the HSE
department keeps Copy 4.
A Log Book is kept in the Control Area to record the Work permits and their
status. The format for this is seen in Appendix 5.
Completed and cancelled Work Permits and relevant Control Certificates are
retained in the Control Area until the work is completed. The Area Authority then
keeps these completed and cancelled Work Permits and all associated Control
Certificates in a file for a minimum of two years.
8.0 System Checking
To ensure Work Permit controls are adequate, a variety of monitoring measures

are required.
8.1 Work Inspections

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Whilst the work is being done, the Area Authority must visit the worksite to
ensure that specified controls are applied and adequate.
8.2 System Monitoring
Once a month the Area Authority must review all the Work Permits issued in his
area to ensure that they are filled out correctly and specified controls are applied
and adequate. The Area Authority reports monthly to the Field Manager in
writing on the level of compliance with the requirements of the Work Permit
procedure. This report should also highlight any problem areas.
8.3 System Auditing
Once every six months the Field HSE sector/Department will carry out an audit
on the Work Permit system. The audit will assess conformance with this
procedure and associated guidance.
This audit will include a review of the Reports from the Area Authority. The
audit will also include an examination of the contents of the Work Permits to
determine adequacy of Risk Assessments and other controls.
The Field HSE Sector/Department will produce a report of the audit findings
indicating conformance and any areas for improvement.
8.4 Accident/Incident Investigation
In any accident and incident investigation the investigator should consider the
effectiveness of the Work Permit system and potential breakdown of controls.
8.5 System Review
Once a year the effectiveness of the Work Permit System is reviewed at the
Management Review Meeting.
The HSE General Manager (Cairo) provides a summary report of the system for
consideration using the monitoring and audit information obtained in the sections
above.
9.0 Applicable Forms etc.
Work Permit
Control Certificates
Control Room Log Book
10.0 Required Records

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The Area Authority is required to retain all Work Permits and associated Control
Certificates, and monthly system monitoring reports for a period of two years.
The Senior HSE Adviser in the Field retains all audit reports for a period of two
years.
HSE General Manager holds a record file of documents and reports used for
submission to the Management Review.

HSE Procedures
Appendix 1.1
The Work Permit
SUCO Work Permit Serial Number: Control Room Reference Number:
Permit Description of Work Work Order Number Type of Work - Scheduled/Breakdown

Applicant
Work to be done: Plant/Location:
A Tools/equipment to be used:
Date: Time: Duration: Number of Staff:
Permit Applicant Name: Signature: Date:

Department/Contractor Company:
Area Authority Risk Assessment
Hazards Identification Isolation/Preparation Required Control Certificates

Pressure Dust/Fume Spades/Blinds Electrical Isolation
Toxic Access/Overside/Height Double Valve/drained Hot Work
Corrosive Wind/Weather Closed valve Confined Space Entry
Flammable Explosive From motive power Radioactive Source
Hot Sea State Depressuring/draining Excavation
Fire/flame HP Water Jets/Blasting Flushing with water High Pressure Water Jet
Flying particles Static Blown with nitrogen Work on Electrical Equipment
Pyrophoric Scale Diving Blown with air Diving
Electricity Norm/radioactive Electrical Isolation/Earthing Gas Tests Cont/Intermittent
B
Moving Machinery Other Work in Progress Steamed Flammable
Lifting Other - Access Toxic
Confined Space Other - Shoring Oxygen
H2S Other - Other Norm
Protective Equipment and Clothing Required Special Precautions

Full Chemical Suit Normal Special/Other
Gloves Follow Standard Procedure
Dosimetere Firewatcher present
Goggles Fire Extinguishers
Face Shield Hose Reel Run Out
Dust Mask Welding Equipment Check
BA Set Spark Screening
Safety Harness Earthing
Helmet Drains Covered Within 15m
Life Vest Wet down Area
Hearing protection Emergency BA set
Safety Footwear Gas Detectors
Radio Watchers
Other Routine Inspection
Standby Vessel
Area Authority Name: Signature: Date:

Department:
Area Authority Authorisation for Work
Work site is prepared and isolated for the work
C Area Authority Name: Signature: Date:
Permit Holder Carrying out the Work
I understand the work, the Control Certificates, the precautions and the required protective measures
D
Permit Holder Name: Signature: Date:
Job Completed Job Not Completed (Reason)
Area Authority Validity and Renewals Job Completed/Cancelled
Date This Permit is Cancelled
E
The job is complete/not complete
Valid Until
Initials
Signature Date
Original Permit Holder, Copy 1 Control Room, Copy 2 Permit Applicant, Copy 3 Area Authority, Copy 4 HSE Department

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Appendix 1.2
Permit to Work on Electrical equipment
SUCO Permit to Work on Serial Number: Control Room Reference Number:
Electrical Equipment
Permit
Description of Electrical Work Work Order Number Type of Work - Scheduled/Breakdown
Applicant
Plant/Location: Item to be worked on:
Electrical Work to be done:
A

Area Preparation and Risk Assessment

Electrician
Equip[ment Is Electrically Isolated by: Preparation Required
Equip[ment Is NOT Electrically Isolated: Preparation Required
Include Detailed Description of Hazards
Area Electrician Name: Signature: Date:

Department:
Permit Approval
Applicant
Position Signature Date
C Area Authority
Electrical Engineer
Safety
Field Manager (for Live Working)
Permit Holder Carrying out the Work

Work site is prepared and isolated for the work
I understand
Responsible Area Managerthe work, the Control Certificates, the Signature:
Name: precautions and the required protective measures
Date:
D Job Completed Job Not Completed (Reason)
Area Authority Validity and Renewals Job Completed/Cancelled
Date This Permit is Cancelled

The job is complete/not complete
E Valid Until
Initials
Signature Date

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Appendix 2
Control Certificate Types
Work Type Control Prepared By Approved and
Issued By
Hot Work Hot Work Certificate Area Engineer + HSE Area Authority
Sector/Department
Confined Space Entry Confined Space Area Engineer + HSE Area Authority
Entry Certificate Sector/Department
Gas Test Certificate Authorised Gas Tester HSE Sector/

Department Manager
Electrically Driven Electrical Isolation Area Engineer + Electrical Area Authority

Equipment Certificate Engineer
Excavation Excavation Area Engineer + Engineering Area Authority

Certificate Office + HSE Sector/Department
Radiography Radioactive Area Engineer + HSE Area Authority

Substances Sector/Department
Certificate
HP Water Jetting HP Water Jetting Area Engineer Area Authority

Certificate
Work on Electrical Electrical Work Area Engineer + Area Electrical Field Manager
Systems/Equipment Permit Engineer + Area Authority
and Work on Live
Systems
Diving Diving Diving Supervisor + Marine Area Authority

Superintendent
Hot Tapping Hot work Permit applicant + Area Field Manager

Authority/Production Manager
Removal of Equipment Plant Release Area Engineer Area Engineer

offsite or to
Workshops
Vehicle or Equipment Equipment Entry Area Authority Area Authority

Entry
Laboratory Analysis Laboratory Analysis Laboratory Technician/HSE Laboratory

Technician/HSE
Rotating equipment Work Permit Area Authority + Engineer Area Authority

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Appendix 3 - Competent Staff for Work Permits and Control Certificates.
Role in System Job Title Competent Personnel
Area Authority
Area Mechanical
Engineer
Area Electrical
Engineer
Responsible Area
Electrician
Area Civil engineer
Marine
Superintendent
Dive Supervisor
Radiography
Supervisor
HSE Engineer

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Appendix 3 - Competent Staff for Work Permits and Control Certificates. (Continued)
Role in System Job Title Competent Personnel
Gas Tester
HSE Dept/Sector
Manager
Inspection Engineer
Laboratory Technician

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Appendix 4.1
Control Certificates Electrical Isolation Certificate
SUCO Electrical Isolation Serial Number: Control Room Reference Number:
Certificate
Area Request for Electrical Isolation Work Permit Number Type of Work - Scheduled/Breakdown
Authority
Item to be isolated: Plant/Location:
A
Expected Duration: Time: Date:
Area Electrical Isolation Procedure

Electrician
Method of Isolation Used
Area Completion of Work

authority
The Planned Work is completed/not completed and the Equipment can be electrically reinstated.
C Describe state if work not completed
Area Electrical Reinstatement Procedure

Electrician
Method of Reinstatement used
D
Area Completion of Permit

Authority
The Planned Work is completed the Equipment is electrically reinstated and the Certificate is Cancelled.
E Area Authority Name: Signature: Date:
Original Control Room, Copy 1 Area Electrician, Copy 2 Permit Applicant, Copy 3 Area Authority, Copy 4 HSE Department

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Appendix 4.2
Control Certificates Hot Work Certificate
SUCO Hot Work Certificate Serial Number: Control Room Reference Number:

Applicant
Tools/equipment to be used:

Hazards Identification Preparation Required Other Control Certificates

Flammable Process Preparation Other Preparation Electrical Isolation
Toxic Isolation Excavation Certificate
Explosive Gas Free Confined Space Entry
Gas Bottles Access/egress Radioactive Source
Confined Space Entry Screening High Pressure Water Jet
Restricted Working Space Ventilation Work on Electrical Equipment
Drainage Nearby Gas Testing
Lighting PPE
Gas Tests Cont/Intermittent
Weather Drains Covered
Flammable
Weld Flash Fire Extinguishers
Toxic
Congestion Water Hoses
Oxygen
Sparks Foam generator
Norm
B Hot Tap
Other Work in Progress
Other
Gas Test
Other
Other
Other Other
Validity
Responsible Area Manager Name: Signature: Date:
Area Authority Name:
Department: Signature: Date:
Department: Valid Until:
Permit Approval
Applicant
C Area Authority
Mechanical Engineer
Electrical Engineer
HSE dept/Sector Mgr
Contractor (if relevant)
Field Manager (for Defined Work)
Original Control Room, Copy 1 Permit Applicant, Copy 2 Area Authority, Copy 3 HSE Department

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Appendix 4.3
Control Certificates Confined Space Entry Certificate
SUCO Confined Space Entry Serial Number: Control Room Reference Number:
Certificate
Applicant
Number of Staff: Duration: Time: Date:


Toxic Chemicals/Gases Process Preparation Other Preparation Electrical Isolation
H2S Isolate/Depressure Hot Work
Lead Purge Flammables/Toxics Radioactive Source
Flammables Isolate electrical equipment High Pressure Water Jet
Oxygen Blank/Spade Other
Nitrogen Ventilation Other
Electric Cables Gas Test
Stirrers/Agitators Enter with BA
Access/Egress 2 men standby outside Attach Blanking Diagram
B Lighting
Restricted Working Space
Drainage
Enter without BA
1 man standby outside
Other PPE
Flammable
Ventilation Toxic
Use of Tools/Materials Oxygen
Other Work in Progress Norm
Other -
Other -
Validity

Permit Approval
Applicant
Area Authority
C Mechanical Engineer
Electrical Engineer
HSE Dept/Sector Mgr *
* Gas Test Readings to be attached

HSE Procedures
Appendix 4.4
Control Certificates Excavation Certificate
SUCO Excavation Certificate Serial Number: Control Room Reference Number:

Applicant
Sketch showing location of nearby equipment facilities and hazards:


Side Collapse Process Preparation Other Preparation Electrical Isolation
Electric Cables Firm Vehicle Access Hot Work
Underground pipes Shoring Confined Space Entry
Soft Ground Access Ventilation Radioactive Source
Confined Space Entry Gas Testing High Pressure Water Jet
Restricted Working Space PPE Work on Electrical Equipment
Drainage Ladders
Lighting Safe Egress
Weather Electrical Isolation/Earthing
Flammable
B Chemicals/Gases
Tools Cranes and Slings
Other
Oxygen
Toxic
Norm
Other -
Other -
Validity
Area Authority
Responsible Name: Name:
Area Manager Signature:
Signature: Date: Date:
Department:
Permit Approval
Applicant
Area Authority
Electrical Engineer
Civil Engineer
Engineering Office
HSE Dept/Sector Mgr

HSE Procedures
Appendix 4.5
Control Certificates Ionising Radiation Source Certificate
SUCO Ionising Radiation Serial Number: Control Room Reference Number:

Source Certificate
Applicant
Description of source to be used:

Risk Assessment
Area Authority Hazards Identification Preparation Required
B
Department: Validity

Permit Approval
Applicant
Area Authority
Inspection Engineer
HSE Dept/Sector Mgr

HSE Procedures
Appendix 4.6
Control Certificates High Pressure Water Jetting Certificate
SUCO High Pressure Water Serial Number: Control Room Reference Number:
Jetting Certificate
Applicant


HP Water Process Preparation Other Preparation Electrical Isolation
Flammable Isolation Excavation Certificate
Toxic Gas Free Confined Space Entry
Pyrophoric Scale Access/egress Operator Licences
Acid/Alkali Screening
Flying Grit PPE
Electrical Hazards Drains Available/Covered
Confined Space Entry Dead Mans Handle Gas Tests Cont/Intermittent
Restricted Working Space Restricted Entry to Area Flammable
Drainage Nearby Staff Notification Toxic
Lighting Other Oxygen
Weather Norm
B Congestion
Environmental
Other
Validity
Area Authority Name:
Department: Signature: Date:
Permit Approval
Applicant
C Area Authority
Mechanical Engineer
Electrical Engineer
Safety
Field Manager (for Defined Work)

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Appendix 4.7
Control Certificates Diving Certificate
SUCO Diving Certificate Serial Number: Control Room Reference Number:

Applicant
Work to be done: Area:
Date: Time: Duration: Number of Divers:
Sketch showing location of work, nearby equipment facilities and hazards:

Department/Contractor Company: Dive Supervisor: Time:
Supply Vessels name: Captain Signature: Date:
Dive Supervisor Risk Assessment
Hazards Identification Preparation Required

Weather Diving hazards Operations Preparation Other Preparation
Vessel Movements Vessel Anchor
Lines & ropes Engines stopped
Air Hoses Communication Access
Entanglement Wet/Dry Suit
Platform Discharges Scuba
Fire Pump Suction
Other -
B Other -
Dive Supervisor Name: Signature: Date:

Dive Supervisor Completion of Work
The Planned Work is completed/not completed Describe state if work not completed
All divers have returned
All diving equipment/tools have been recovered
Approval
The equipment can be reinstated
Thy supply Vessel can move off.
C
Dive Supervisor Name: Signature: Date:

Time:
Original Dive Supervisor, Copy 1 Control Room, Copy 2 Permit Applicant, Copy 3 Area Authority, Copy 4 HSE Department

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Appendix 4.8
Control Certificates Gas Test Certificate
SUCO Serial Number: Control Room Reference Number:

Gas Test Certificate
Area Authorityr Description of Work Work Order Number Type of Work - Scheduled/Breakdown
Gas to be tested: Plant/Location:
A
Test frequency: Exact testing point:
Serial No. Equipment Used:

Gas tester
Test results
Gas PPM Safe Source Time
Limits pressure
Flammable
Toxic
B Oxygen
Gas Tester Name: Signature: Date:

Department:
Original Control Room File Copies (after completion) - Copy 1 Area Authority, Copy 2 HSE Department

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Appendix 4.9
Control Certificates Mobile Equipment Entry
SUCO Serial Number: Control Room Reference Number:

Mobile Equipment Entry
Applicant
A
Equipment to enter:
Route and Area to be entered (Attach Sketch):
Duration: Time: Date:

Hazards Identification Preparation Required Other Preparation Sketch Attached

Restricted Space Check Area Drawings
Underground Pipes Process Preparation
Underground Cables Firm Vehicle Access
Overhead height Limit Isolate electrical equipment
Narrow Road Engines Stopped
Flammables Earthing
Sparks Gas Test
Soft Ground Access Route / Location Prepared
Electricity Drains Covered
B Lifting
Drainage Nearby
Communication
Spark Control
Watchers
Lighting
Gases Fire Extinguishers
Tools Cranes and Slings Water Hoses
Moving Machinery
Validity

Area Authority Approval
Area Authority
Electrical Engineer
HSE Dept/Sector Mgr *

HSE Procedures
Appendix 4.10
Control Certificates Plant Release Certificate
SUCO Plant Release Serial Number: Control Room Reference Number:

Certificate
Permit Request for Release Work Permit Number Type of Work - Scheduled/Breakdown
Applicant
Item to be removed: Plant/Location:
A
Location Item to be Removed to:
Expected Duration: Time: Date:
Area Item Preparation Procedure

Authority
Item Has Contained Method of Preparation Used Item Has Not Been Cleaned
Toxic Chemicals/Gases Depressured Potential Hazards Present (Description):
H2S Vented
Lead Purged with N2
Flammables Steameds
Oxygen Washed with Water
Nitrogen Scale Removed
Scale Other
Acid/Alkali
Norm Gas Tests
B Other
Other
Other Oxygen
Flammable
Toxic
Non-hazardous Material Norm
Plant Item Release
The Preparation Work is completed/not completed and the Equipment can be removed.
Original Control Room, Copy 1 Electrician, Copy 2 Permit Applicant, Copy 3 Area Authority, Copy 4 HSE Department

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Appendix 5.1 Control Room Log Book Page 1
Control Work
Room Date Permit Type Location Recommended Control Room Supervisor
Serial Serial Plant/Unit Starting Time Duration No. of Name Sign
Number Number Date Staff

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Appendix 5.2 Control Room Log Book Page 2
Actual Completion Completion Control Room Supervisor Notes

Starting Time Duration No. of Time Date Name Sign
Date Staff

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Appendix 6
Glossary of Terms
Accident An undesired event that leads to loss (injury, property

damage, process loss or environmental harm)
Area Authority Qualified Manager who is approved to supervise activities in

an operational, maintenance, office or camp area
Asphyixiant A gas that kills by exclusion of air
Blanking A process of positive isolation of pipework or vessels that

involves inserting a plate into the line or system as a barrier
to flow
Cancellation Making a Permit Void and stopping the work
Confined Space An area that is enclosed where toxic, flammable or

asphyxiant gases can build up. Confined spaces also include
excavations in open areas as heavier than air gases can
collect
Confined Space Entry The process of entering a confined space under controlled
conditions by issue of a Confined Space Entry Certificate
Control Certificates Additional Certificates to supplement the Work Permit to

provide a method of assessing risk and providing controls
for higher risk activities such as Hot Work or Confined
Space Entry
Control Room A nominated central control point that is usually manned
Draining Process preparation of pipework involving removal of

residual liquid
Field HSE Committee Monthly Field meeting to discuss HSE matters and
meeting Performance
Flammable Capable of creating a flame. Flammable gas can burn

directly. Flammable liquids are liquids where the vapour
produced will be capable of burning
Gas Tests A test carried out primarily as a control to determine if the

atmosphere is safe for work free from flammables and
toxics and has sufficient air
Hand Tools Tools that require no external motive power such as electric
motor or air compressor. Used to reduce flammability
hazards and where extra care is necessary
Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 27of 30
HSE Procedures
Hazard Source or situation with a potential for harm in terms of

injury or ill health, damage to property, damage to the
workplace environment, or a combination of these
Hazardous Area Area defined by the Area Authority where flammable, toxic
or other hazards may exist as a result of normal or abnormal
operation
High Risk Work Work where the combination of hazards is such that
additional controls are needed. Includes Vessel Entry, Hot
Work, Excavation, work with radioactive sources etc. These
are covered by separate Control Certificates
Hot Work Work where there is a potential to generate enough heat that
could ignite a flammable atmosphere if present. Includes
welding flame, electrical arcs, grinding sparks or friction or
use of motors or engines or other non-intrinsically safe
electrical equipment
HSE Management Review A review meeting held annually to review overall HSE
performance, policy and performance against objectives
Incident An undesired event that could or does lead to loss (injury,

property damage, process loss or environmental harm)
Intrinsically safe Electrical equipment specifically designed to adequate

engineering standards so that it can be used safely in areas
where there is a possibility of flammable atmosphere. The
integrity and engineering design depends on the probability
of flammable atmosphere occurring. This is defined through
an area classification system.
Isolation The process of separating live equipment from areas where

work is being done by physical means such as blanks or
spades valves, plugs or line removal. The level of isolation
required depends on the work being done. This also
includes electrical isolation for work involving motors,
pumps or other electrical systems
Job Completion The work is completed and the permit is signed off
Mobile equipment Equipment on wheels or skids that is moved into an area to

allow work to be done. Not permanently located there.
Includes welding sets, mobile pumps, cranes, vehicles
Mobile Equipment Entry A control certificate used to assess the risk of use of mobile
Certificate equipment, issued in addition to a work permit
HSE Procedures
Operating procedures Established written step-by-step descriptions of tasks

(usually routine). Special operating procedures may also be
written for one-off activities
Permit Applicant Authorised and competent person who can apply for work to
be done. Describes the work in detail on the Work permit
Permit Authorisation Once the risk assessment is done, controls are in place the
Permit is Authorised by the relevant Area Authority
Permit Conditions Control Requirements specified on the Permit to address the

hazards identified.
Permit extension If a Permit due to be completed has not been completed and
the work will continue (under the same control conditions)
then the permit can be extended by the Area Authority
Permit Holder The person doing the work
Personal Protective Protective clothing or equipment that is worn by the Permit

Equipment Holder (or others involved) to carry out the work
Planned Maintenance Regular, scheduled maintenance work
Plant Release Certificate A Certificate to assess the risks to others if equipment is to

be moved from the normal location to another area -such as
workshop or contractors compound - for work to be done.
Also applies to equipment to be sent to scrap area or for sale
Portable electrical equipment Small items of electrical equipment that can be carried into
the work place by hand. This includes, radios, torches, gas
testers, meters, phones, computers, cameras etc. Not all
portable equipment is intrinsically safe so the entry must be
covered by additional controls
Procedure A step-by-step method of doing a task
Records Documents that show some activity has taken place or

provides results of a monitoring exercise
Risk The combination of the likelihood and consequences of a

specified hazardous event occurring
Risk assessment The overall process of estimating the magnitude of risk and
deciding whether or not the risk is tolerable
Safety Department The group of HSE professional staff located either at the
Field or in Cairo Office
HSE Procedures
Shift The period of 12 hours working. Day shift is 07.00 to 19.00.

Night shift is 19.00 to 07.00
System Auditing Systematic examination to determine whether activities and

related results conform to planned arrangements and whether
these arrangements are implemented effectively and are
suitable for achieving the organizations policy and
objectives
System Monitoring Routine examination of activity to ensure that standards are

being maintained
System Review An examination of the overall system in the light of

monitoring results and system auditing
Toxic A material that has an adverse health effect on the human

body. Toxicity can be acute and lead to rapid effects
including death, or it can be cumulative leading to long term
negative health effects
Validity Period to the end of the 12 hours shift where the Work
Permit is in force.
Work Inspections Examination of the work activity by the Area Authority to

ensure specified requirements on the work permit have been
applied
Work on Live Equipment Work on equipment where the source of hazard cannot be
positively isolated. Some areas, such as work on electrical
transmission systems or on long transfer pipework cannot be
isolated without considerable disruption. Work of this
nature requires signature of the Field Manager on the Permit
or Control Certificate
Work Permit The primary document for assessing risk of working,

establishing adequate controls and authorizing work to
proceed
Work Permit Audit Six-monthly detailed examination of the system carried out
by Field HSE staff. Looks at the individual permits,
monthly Area Authority reports, accidents etc.
Work Permit Review Annual examination of the effectiveness of the system at the
Management Review Meeting

HSE-P-07 Work Permit Procedure Issue 2.1

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HSE Procedures

SUEZ OIL COMPANY Cairo-HSE-P-07

Procedure for Issue of Work Permits

The purpose of this procedure is to describe how all maintenance or other

2.0 Scope of application

This procedure covers procedures to be followed in maintenance work applicable

3.1 Permit Applicant

Only staff approved by the Field Manager can be Permit Applicant.

3.2 Area Authority

Additional certificates (Hot Work, Confined Space Entry etc.)

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 1 of 30

Where necessary the Area Authority can cancel Permits.

3.3 Permit Holder

The Permit Holder cannot also be the Area Authority.

3.4 Field HSE Department

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 2 of 30

3.5 HSE General Manager (Cairo)

He maintains a central file of relevant correspondence and all documents and

3.6 Field Manager

4.0 Activities Where No Work Permit is Required

Any maintenance work carried out in workshops is covered by maintenance

4.2 Taking Readings

4.3 Equipment Entry

4.4 Portable Electrical Equipment

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 3 of 30

5.1 Work Scheduling

A proportion of maintenance work will be scheduled in advance as part of routine

5.2 Work Permit Preparation

5.3 Description of Work

The Permit Applicant then signs and dates Section A.

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 4 of 30

5.4 Risk Assessment

The relevant Control Certificates are shown in Appendix 4.

5.5 Authorisation for Work

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 5 of 30

5.6 Carrying out the Work

5.7 Validity and Renewals

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 6 of 30

5.8 Job Completion

8.0 System Checking

To ensure Work Permit controls are adequate, a variety of monitoring measures

8.1 Work Inspections

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 7 of 30

8.2 System Monitoring

8.3 System Auditing

8.4 Accident/Incident Investigation

8.5 System Review

9.0 Applicable Forms etc.

10.0 Required Records

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 8 of 30

Issue 2.1 January 2005 Next Revision Date - 31/12/07 Page 9 of 30

SUCO Work Permit Serial Number: Control Room Reference Number:

Permit Description of Work Work Order Number Type of Work - Scheduled/Breakdown

Date: Time: Duration: Number of Staff:

Permit Applicant Name: Signature: Date:

Area Authority Risk Assessment

Hazards Identification Isolation/Preparation Required Control Certificates

Protective Equipment and Clothing Required Special Precautions

Area Authority Name: Signature: Date:

Area Authority Authorisation for Work

Work site is prepared and isolated for the work

C Area Authority Name: Signature: Date:

Permit Holder Carrying out the Work

Job Completed Job Not Completed (Reason)