APPLICATION FORM FOR HIRE OF THE OLD FIRE STATION GALLERY

NAME: (Block Capitals)Sarah Wilson

ADDRESS Deanfield Road, H.O.T RG9 1UH
TELEPHONEMOBILE 07919222411
E-MAIL SARW@HENLEYCOL.AC.UK
ORGANISATION REPRESENTED BY APPLICANT The Henley College
TITLE OF EXHIBITION Photograhy and Media Exhibition
BOOKING DATES - to include set up and take down of Exhibition
From: 2.00 pm WEDNESDAY 14th June To: 12.00 Noon WEDNESDAY 22nd June
I have read the Terms and Conditions governing the hire of the Old Fire Station Gallery, and agree to be bound by
such conditions.
I enclose herewith my remittance for ....................... Payable to Henley Town Council
Signature..................Joshua McCartney..........................................Date....................29/05/17...................

TITLE OF EXHIBITION The Henley College Photography and Media exhibition

This exhibition celebrates the work of media and photography students at The Henley College.

Wednesday 14th to Saturday 17th June students from the Photography A Level course will showcase their
portfolio work which they have been working on this academic year. The exhibition will platform a variety of
creative pieces where students have captured their experiences and observations through their love of digital
and film photography.

From Sunday 18th - Tuesday 20th June there will be a selection of viewings from the vocational film and media
course. On show will be a range of music videos, short films, radio dramas, documentaries as well as Social
action videos which highlight local and regional community issues.

Students showcasing their work at this exhibition have gained places at some of Englands top art universities
such as Bournemouth University, Bath University, University of West England and University of Arts to study
either Film, media or photography

The Media and photography department at The Henley College continues to grow from strength to strength and
we are proud to reach out to the local community and present this exhibition to celebrate our students hard
work, creative skills and passion for the arts.

ADMINISTRATION CHARGES 01/04/15 30/03/18

Payment and Booking Form Received on Local Organisations / Users 265 per week
Public Liability details supplied on; (on the Henley electoral register)
Receipt Number:. Hirers outside of Henley 300 per week

TERMS AND CONDITIONS

Booking (Potential hirers may be asked to submit Photographic examples of their exhibits)

Full payment is due at time of booking.

Hire period from 2.00pm on the Wednesday of booking (keys should be collected for a returnable deposit of 10 from the
Town Hall at this time). At 12 noon on the last day of your booking keys should be returned to the Town Hall. To open
the Exhibition Centre door, turn the key to the right and push door inwards. The Exhibition Centre is an old building and
has very heavy doors. We would advise a minimum of two people available to open and close them.

The hire fee covers the use of the main gallery, kitchen, WC and heating and lighting.

Cancellation

Hire fees will only be refunded if the Gallery is re-let for the whole period, or if the booking is cancelled more than 8
weeks in advance of the hire date, in which case 50% of the hire fee will be refunded.

Conditions of Hire

The Old Fire Station Gallerys principal use is for exhibitions open to the public. Entrance must be free, with the
exhibition being sustained for the whole period of booking. Work sold should be collected by the purchaser on the last day
of the exhibition or replaced with another exhibit.

Exhibits may be displayed using chain from the hanging tracks or free standing (chain available at the Town Hall for a
returnable 20 deposit). No other fixtures or fittings may be used unless authorised by the Council.

The hirer must not remove from the Gallery any of the equipment provided. This includes the hanging chain, furniture,
plinths, tables, portable screens and the desk.

The hirer must provide an attendant in the Exhibition Centre whilst the facility is open to the public.

The Council reserves the right for its officials to enter any part of the premises at any time.

The Council insures the fabric of the building and claims by third parties. Hirers are wholly responsible for adequate
insurance cover for their exhibits and for any damage which may occur to the building as a result of the hire. The Council
does not accept responsibility for loss or damage to Exhibitors property. The hirer must arrange Public Liability
Insurance for the period of the exhibition with a level of cover commensurate with the risk and a minimum of 1m.

Council staff will be available for routine maintenance. Any damage must be reported to the Town Hall
immediately. Please do not touch the gas boiler or heating controls, seek advice from the Town Hall.
Hirers are responsible for leaving the Centre in a clean and tidy condition. All rubbish to be removed.

NO SMOKING IS ALLOWED IN THE GALLERY

PLEASE NOTE THAT VEHICLE CLAMPING IS IN OPERATION IN UPPER MARKET PLACE, LOADING /
UNLOADING PERMISSIBLE ONLY ON THE PAVING DIRECTLY IN FRONT OF DOORS
 OXFORDSHIRE FIRE SERVICE
FIRE INSTRUCTIONS - PLACES OF ENTERTAINMENT

FIRE NOTICE
OLD FIRE STATION GALLERY
ACTION IN CASE OF FIRE

1. If you discover a fire or one is reported to you, you should:

Operate the Fire Alarms by breaking the glass.

EVACUATE THE PREMISES

This may be accomplished verbally or by public address, where appropriate.

Every effort should be made to avoid alarming the public and thereby causing panic.

Attendants should go to the available exits and usher persons from the premises in an orderly fashion.

The assembly point for the building is at:

UPPER MARKET PLACE CAR PARK, MARKET PLACE.

2 The HIRER or designated responsible Fire Officer is responsible for ensuring that the FIRE SERVICE IS
CALLED immediately on the report of suspicion of an outbreak of fire.

CALL 999 AND ASK TO SPEAK TO THE FIRE SERVICE

When the Fire Service replies give the call distinctly -

FIRE AT OLD FIRE STATION GALLERY, MARKET PLACE, HENLEY ON THAMES,

RG9 2AG

DO NOT HANG UP UNTIL THE ADDRESS HAS BEEN REPEATED BY THE FIRE SERVICE.

GENERAL INSTRUCTIONS

3. In the event of fire it is the first duty of all concerned to prevent injury or loss of life.

4. For this purpose, you should make certain that you are familiar with all the means of escape in case of fire and
that such means of escape are unobstructed and easily openable from within.
5. Since there may be an opportunity, in the event of fire, for you to attack it with the nearest fire extinguisher, you
should also be familiar with how to use them.