ZAHEER ABBAS

Mobile: +92 334 9023 678, +92 345 9109 522.

Email: z.abbas80@yahoo.com.
Skype: Zaheer.abbas12

Objective:
I am looking for a challenging and rewarding role where I can apply the skills that I have
acquired through out my career.

Brief Description:
Masters in Commerce with more than 10 years of experience in the field of Finance, HR and
Administration. I have the ability to quickly adopt complex corporate environments and can
maintain a very good relationship with colleagues. Good in making new contacts able to
adjust in new and different environment to Work effectively as a contributing team member.

Professional Experience:

1. Working as Finance Coordinator (Shikarpur, Upper Sindh Pakistan) from 30th Oct
2014 till date in Save the Children US is International NGO.
My major job responsibilities include;

Cash & Bank management.

Liaise with all banks for banking related issues.
Liaise with PkCO for opening of new bank accounts and changes thereof.
Manage funds for the Hub Office as well as sub-offices.
Prepare & review monthly Finance report.
Prepare & review monthly severance schedule and Journal Vouchers.
Prepare & review quarterly Effort Report for the Hub Office as well as sub-offices.
Provide technical assistance on need basis & quarterly support/review visits to sub-
offices.
Review monthly payroll & prepare the payroll reconciliation statement.
Prepare& review journal vouchers and classification of expenses.
Prepare & review Assets and Liabilities schedules of Hub and sub-offices.
Training and capacity building of Finance staff regarding Financial Compliance,
Reporting and Grants Management.
Ensure timely submission of WHT and EOBI.
Ensure the physical security and that the records are kept in line and up to date
with the system.
Arrange and facilitate audits as per SCs and donors requirements and ensure its
timely completion.

Review following schedules on monthly basis and follow up for timely

adjustment:
Accounts payable
Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 1
 Tax-at-source deduction WHT and EOBI
Other accounts receivable

Sub Grantee Management:

Participate in Pre award assessment and selection of sub grantee keep record of
pre award assessment cycle.
Support in sub grantee capacity building in different areas i.e. finance, HR,
logistics
Follow up the payments to sub grantee and keep tracking the payments/record.
Participate in close out of sub grant.

Grants Management:
Prepare budget Vs actual reports (BFU) for all running projects on monthly basis.
Maintain grants Database and ensure timely updation of same.
Provide guidance to finance and non-finance staff and coordinate efforts to ensure
compliance with donor requirements
Timely review & monitoring of grants and also ensure that program activities and
actual spending is in line detailed implementation plan.
Ensure that all grants approvals are in compliance with the limitation of scheme of
delegation of authority.
Establish and maintain communication with Field Program Manager, Program
Coordinator and Grants Islamabad for the smooth implementation of grants activities.

2. Worked as Senior Officer Finance & Grants (Peshawar-Pakistan) from 30th May
2014 till 29th August 2014 in FKHP(USAID Project) Save the Children US is international
NGO.

My major job responsibilities include;

Responsible for the checking of expenses of 9 field sub offices in FATA & KP for
USAID FKHP Program. Reviewing the documents, updating in Sun system, releasing the
further required funds for the operational & pragmatic activities in 9 field sub offices in
FATA & KP for USAID FKHP Program.
Prepare bank payments for third parties.
Review and preparation of payments vouchers, preparation of All JVs/Accruals and
adjustments of regional office and data entry into Sun system.
Assist in preparation of balance sheet monthly schedules like receivable and
payable, rent/lease, allowance, monthly Severance report & quarterly Effort Reports.
Assist the Coordinator Finance/ Manager Finance in Cash Planning & forecast for
the next month or as per required.
Deduction of tax and do filing of periodic tax reports with FBR.
Review of monthly Payroll, tax calculation, other deductions and disbursement.
Prepare bank reconciliation at the end of each month.
Preparation of BvA for all Field offices.
Preparation of Staff Final Settlements.
Keep updated tax files for audit/review purposes

Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 2
 Assist Coordinator Finance/ Manager Finance for capacity building of Program staff
and budget holder to understand the financial reports.
Responsible for organizing and maintenance of all documents regarding to grants
implementation (Contracts, agreements, invoices, letters, etc).
To Assist Coordinator Finance/ Manager Finance in USAID Pre Award Assessment,
selection, grant management, payments, Audit, grant closure of sub grantees.
Any other task assigned by Supervisor.

3. Worked as Base Administrator (Finance, HR & Admin) Peshawar, Pakistan

from 20th August 2010 till 19 February 2013 in ACF-International is an international
NGO.
Objective A: Accountancy/ Financial aspects;

Accountancy

- Control the quality of invoices and receipt provided and report missing invoices
Ensure the accountancy is recorded properly.
- Do a daily physical cash count and control it against Saga cash book
Close monthly accountancy and send it to Islamabad on the 2nd of the following month
(both saga and original invoices)
- Ensure that all accounting documents (originals for the current month and
photocopies for past months) and copies of Rental contracts: cars, truck, warehouse,
guesthouse, office are properly maintained.
- Ensure that the payroll preparation is completed, paid/transferred to employees
accounts till 28th of each month.
- Ensure that all the financial reports are sent in time, for monthly, quarterly or any
time requested.
Responsible of the respect of the supply chain guideline

- To check and ensure that finance received all the required documents (e.g.
Quotations, Goods received note, Contract etc as per requirement) before preparing any
payment.
- To check and ensure before making any payments that payments are properly
approved from approving authority.
- If necessary, to inform logistic department on the purchasing procedures and on
the ACF standard information needed on invoices
Budget and treasury forecast

- Ensure that the planed expenses are in line with allocated budget. Make
recommendation of budget reallocation if necessary.
- Assist the Field Coordinator in Cash Planning & forecast for the base.
- Responsible for organizing and maintenance all financial documentation for the
Base.
- Responsible for cash and expense management for the base.
- Responsible for organizing and maintenance all documents regarding to grants
implementation (Contracts, agreements, invoices, letters, etc).
- Contribute to elaboration of budget when required
- Contribute in update of any new financial tool when required
- Contribute in Audit preparation for internal or external audit.

Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 3
- Contribute in preparation of Donors reporting as per required.

Objective B: Human Resources aspects of the Base

HR Follow Up

- Process advance on salary and maintain proper record and prepare pay sheets
- Prepare payment of the taxes related to the staff
- Ensure employees files are complete and up-dated at all time
- Ensure the collection and filing of all staff files.
- Follow-up expiring employment contracts and out-dated job descriptions with
Capital office and Field Coordinator
- Process leave request and maintain proper record of absence
- Maintain HR database for the base: send it to the capital monthly
- Have in place a system of food basket and that it is updated on a monthly basis.
- To make sure all expats time sheets are prepared & send on time to immediate
supervisor.
- To ensure that HR package is updated on regular basis & the deadlines are met
accordingly.
HR rules and regulations

- Ensure all internal regulations are being understood and respected. Translate HR
documents when required
- Report fault, misbehavior and work incident to the Field Coordinator and Capital
administrator.
- Implement any disciplinary sanction as directed
- Inform the employees of the base of any changes in policy
HR Recruitment

- Contribute to selection process: advertise position locally, collect and review

application.
- File all documents related to recruitment (job opening ad, CV, interviews notes)
- Ensure that job announcements are created
- Ensure the correct organization of the recruitment (appointment, contact,
welcome, test, interview if needed, contact after recruitment process)
- Ensure that the welcome/brief the new employee (ACF Charter, Staff regulation,
salary) is done
- Participate in interviews
HR Management

- To ensure that the cook and cleaner perform their jobs as necessary
- To ensure the cook is always informed of the number of people for lunch and
dinner
- To act as liaison between the expat staff, cook and cleaner (translating when
necessary)

4. Worked as Finance Officer from 1st June 2010 to 19th August 2010, I was
transferred from ACTED Peshawar to ACTED Timargara Lower Dir, Pakistan, as Finance
Officer. Same organization mentioned below.
Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 4
5. Worked as Finance Officer in ACTED Peshawar, Pakistan Base from 1st April
2009 to 31st May 2010.
ACTED (Agency for technical cooperation and development) is an International French
NGO.
My major job responsibilities include to;

Respect and Follow-up the ACTEDs financial procedures.

Working on SAGA software for financial reporting to Country Finance.
Checking Vouchers and giving Project Code and Fund lines for any payment as per its nature
and
relation to project (it includes projects allocation as well).
Preparing Budget Follow Up, Debt Follow Up, Contract Follow Up, on monthly basis.
Worked on newly adopted Bank Transfer Method through s2b provided by Standard Chartered
Bank, by this technique we can transfer cash to same bank and also can prepare Demand
Draft
for other bank payments.
Managing the Cash flow and Preparation of Cash Requests to be sent to Capital Office and
from Capital Office to Head Quarters.
Sending SAGA BACK UP and Voucher Files to Islamabad after each month closing.
Preparing Monthly Cash Request for the frequent cash flow from Country Finance.
Being focal person in Base for the Internal or External Audit, Having very good audit reports
from Internal as well as external auditors.
Involve in Donor reporting (financial) at the end of project.
Assist Country finance in sub grantee assessment, visit to check compliance according to
organization requirements.
Preparing Tax documents/Challans and submission to Govt treasury of Pakistan.
Calculation of Tax (tax deduction at source) for suppliers as per FBR rules & Regulations
Preparing Bank reconciliation statement at the end of each month.
Follow up of advances and ensure the clearance of advances before monthly closing.
Calculation of Income tax on staff salaries.
Payment of staff salaries as per ACTEDs HR TITANIC.
Ensures an efficient flow of information to County Finance.

6. Worked as Finance / HR Officer in AU Telecom Peshawar, Pakistan from 1st

January 2006 to 31st March 2009.
AU Telecom is Franchise of Warid Telecom.
My Major responsibilities include to;

Registration and filling of vouchers on daily basis in cash book and ensuring the remaining
cash in the safe and the balance of cash book corresponds.
Working of Warids Oracle based software calls Tabs for receipts of bills, receipts of
recreation and replacement.
Responsible for the bank book entries, preparation of Bank Reconciliations, Continues
contact with bank representative for pending cheques issues and other general issue.
Reconciliation of bank accounts & accounts receivable.
Preparing receipt, payments and journal vouchers.
Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 5
 Preparing documents (Pay Orders, Demand draft etc) relating to bank and other
departments.
Preparing purchase inward detail and reconcile with the stock.
Interaction with salespersons for stock issuance and receiving sales.
Responsible and focal person for the monthly audit.
preparing and paying salaries to staff ensuring salary vouchers are signed from director.
Involved in recruitment process it includes preparation vacancy announcements, Tor, Short
listing, interview scheduling etc.
Responsible and focal person for recruitment and giving orientation to newly hired staff.
Preparing documents for exit of any employee.
Maintaining staffs personal files and time sheets.
Staff contracts follow up.
Qualification:

M.COM (Finance) From Quaid e Azam College of Commerce,

(Masters in
Commerce)
1st Division University of Peshawar. (2004)
B.COM From Khyber College of Commerce &
(Bachelors in Management,
Commerce)
2nd Division University of Peshawar. (2001)
D.COM From Khyber College of Commerce &
(Diploma in Management,
Commerce)
1st Division BTE (Board of Technical Education). (1999)
Metric (Science) Municipal School & Inter College,

1st Division BISE (Board of Intermediate & Secondary

Education). (1997)

Computer Knowledge:

Good knowledge of Microsoft outlook, Excel, Word, Power Point, Access and Internet.

Personal Information:
Address: House No.3625, Mohallah Gulab , Khanna Namak Manid Peshawar.
Father Name: Muhammad Shabir Ahmed.
D.O.B: 29th June 1980.
Nationality: Pakistani.
Domicile: N.W.F.P (Khyber Pukhtoon Khuwa).
Marital Status: Married.
Languages: English, Urdu, Pashto, Punjabi.
Highest Degree: Masters in Commerce.
Mobile: +92 334 9023 678, +92 345 9109 522.
Email: z.abbas80@yahoo.com.

Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 6
References:

Muhammad Ali,
Senior Manager Finance & Grants.
Save the Children.
Mobile: +92-300-5395395.
Email: abtonian.ali@gmail.com

Imran Khan,
Finance Coordinator ACF Nigeria.
Email: imrankhan541@hotmail.com

Mr. Abdul Ghafoor,

Head of Base Peshawar, ACF-International.
Mobile: +92-300-5736929
Email: ghafoorjan2003@yahoo.com

Mr. Arif Ali Shah,

Finance Manager, ACTED Country Office Islamabad.
Mobile: +92-333-5341593. +92-345-8508834.
Email: islamabad.finance@acted.org

Mr. Muhammad Saqib Abbasi,

Finance Associate. UNHCR Islamabad.
Mobile: +92-321-5381179,
Email: saqib@unhcr.org

Zaheer Abbas +92 334 9023 678, +92 345 9109 522, z.abbas80@yahoo.com 7