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The RSCD and Legal Unit will provide feedback to the CO Supply Chain.

If Supplier rejects
any changes made, The RSCD will work with the Legal Unit and CO to develop a
negotiation plan.

After the contract has been reviewed and signed by the supplier, the IRC signs according to
the contract signing matrix.

Master Purchase Agreements that do not have a forecasted value should be signed by the
Chief Global Supply Chain Officer.

8.3 Use of Contract Templates


The use of standard IRC contract templates provided by the Legal Unit and GSC is
mandatory except in the limited instances where a donors template is required (World Bank,
etc.). Where available, the standard IRC contract templates should be reviewed, approved,
and regularly updated by local legal counsel to confirm that they are enforceable and comply
with all applicable local laws and regulations. IRC Legal Unit shall approve any changes
made by the Country Office and/or local legal counsel to the templates, prior to their
implementation and usage. All templates can be found in the Appendix (P21-P26, P5-P6).

This chart details the proper usage of each template. Any contractual transaction, whether
for a Master Purchase Agreement or individual procurement, will always require the
appropriate template regardless of the dollar value anticipated under the agreement.

Template/Appendix When To Use:

Suppliers contracted under a MPA (fixed prices for a list of goods for
the term of the contract Section 9.2)
Master Purchase Agreement
Template (P21) During the term of the MPA, IRC will issue Purchase Orders (see
below) to purchase the goods as needed.

Professional services contracted under a MSA (fixed prices for a


service for the term of the contract Section 9.2).
Master Service Agreement
Template (P22) with Statement Professional services include: audit services, security services, training
of Work Template (P22_2) services, services performed by a law firm and other similar services.

Purchase of pharmaceuticals and medical supplies under a MPA.


Pharmaceuticals Master
Purchase Agreement Template During the term of the MPA, IRC will issue Purchase Orders (see
(P23) below) to purchase the supplies as needed.

Simple Services Template Use for contracting a supplier (a company or an individual) for a one-
(P24) time service that does not fall under a MSA.

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