See

discussions, stats, and author profiles for this publication at: https://www.researchgate.net/publication/280482596

A Mobile-Based Departmental Examination

Scheduler for New Era University Students

Conference Paper May 2015

CITATIONS READS

0 242

1 author:

Albert Vinluan
New Era University
8 PUBLICATIONS 0 CITATIONS

SEE PROFILE

All content following this page was uploaded by Albert Vinluan on 27 July 2015.

The user has requested enhancement of the downloaded file.

 A Mobile-Based Departmental Examination Scheduler for
New Era University Students

ABSTRACT
Students of different school are having the same problems when exams week is coming, one of the
problems is that, they are having a hard time remembering the schedule of the their exam, because
students are trying to use their free time reviewing for their upcoming examination, they often forget
whether when or where are they going to take the exam and they would still go in their department to
find their section and to look at the schedule list. That is when our project is going to enter which
categorized an expert system. The students will no longer have to look at the list of their schedule
because they can access their schedule by simply logging in the app using their student number, it will
automatically show the schedule of Students exams. These will be a great help to the students to have
a precise schedules in which sometimes they are having a doubt and checks twice, thrice searching if
they get the right information.

CATEGORIES
Scheduler, mobile-based system, Android System

KEYWORDS
Departmental Exam, NEU students, schedule list, students exams, student number, Scheduler.

1. INTRODUCTION
An exam is a set of questions or exercises evaluating skill or knowledge. It shows your knowledge or ability
in a particular subject. Departmental examinations, on the other hand, is taken during the middle and the
finals of a semester (sometimes at the beginning) to test if the student learned and also get credits that will be
added to all other components of grading system of a particular professor. Scheduling is the process of
creating a schedule where it consists of a list of time, date and place at which possible tasks, events or
actions that are intended to take place or of a sequence of events in chronological order in which such things
are intended to take place, deciding how to order these tasks and how to commit resources between the
varieties of possible tasks.

New Era University creates schedules for departmental examinations so that students wont struggle in
taking their exams. In the current situation, schedules are posted manually and students are riotous in getting
their schedules. They are searching manually and checks twice or thrice to make sure if theyre getting the
right time, place and date.

Departmental exam scheduler will be the solution in the problem of students where it is automatically gets
the schedules from the databases that are matched with their schedules respectively. NEU students will
benefit from this project it will help students to spend less time in getting their exam schedule and less time
in checking it over and over again. It will be an ease of use and will avoid confusions and hustles. Also, this
project implements mobile-based system for the usability and availability of the system that can be access by
students anytime and everywhere.

OBJECTIVES

This project aims to create an organized mobile-based scheduling system on departmental examinations that
generates schedules automatically for students to know if they have conflict schedules easily. NEU students
will spend less time in getting schedules and will avoid hustle and confusion in viewing examination
schedules. It will also help them by having less time trying to look for their schedule.
2. RELATED WORKS

Class Scheduler that helped in listing the additional features required to build a better system for class
scheduling. Thus a system, Class Scheduler, is developed using Visual Basic as a front-end application
which meets the class scheduling requirements including the functions of querying, generating reports and
checking for constraints. Versions of class scheduling had been developed using Visual C++ in 1995 and
using COBOL in 1983[2]

College scheduler is a simple that allows students to receive fully pre-made open that is generated in 2
minutes, Permits students to bring multiple schedules. Schedule planer provides a breaks features to allow
students to block off times when they are unable to take classes. [3]

A departmental exam for proficiency may be used to fulfill prerequisites for advanced courses or satisfy
other requirements. An exam for proficiency does not yield any course credit or grade. The academic
department giving the examination will determine the minimum standards for successful completion of an
exam for proficiency. [4]

Smartphone popularity is on the rise and as a result, using web-based staff scheduling software is becoming
increasingly important for businesses. ShiftPlannings cloud-based scheduling application allows users to
have 24/7 full mobile access to staff information, schedules, communication lines and more. This makes
scheduling more employees integrated and less time consuming reducing many of the hassles that are
associated with less efficient scheduling methods. [5]

The Automated Class scheduler can analyse variable information and determine when each section should
ideally meet to minimize potential conflicts. [6]

3. SYSTEM ARCHITECTURE AND METHODS

Figure 3.0: System Architecture

The project contains a user interface that contains all data generated from the system. The system
generates the schedules using the inference engine. The inference engine acts as the fetcher to the
specific schedules for the user. The inferences first checks the student enrolled subjects then get the
schedule of that particular section. During solving of conflict schedules the system will run IF THEN
rules to the remaining sections then check whether the schedule will once again create conflict or not.
If not, the system will reserve a slot for the user and will notify the section admin for additional
examinee.
3.1 Implementation
Proposed system highlights on the examination scheduler. This application considers the
information about the exam such as date and room assignment as well as the examiner of the
said exam.

Proposed application consisting of the following modules

Exam Schedules
Obtaining user information
Resolving schedule conflicts

Figure 3.1: Flow of Application

3.1.1 Exam Schedules

In this module the system will fetch the exam schedules form the database which is
MySQL at the server side. The entire information of the schedules is stored in it.
By performing an appropriate functionality it will get the contents from the same.
Separate server will be created for the examiners (who will act as the controllers)
through which they can access their database. If there are changes in the information
the controllers will able to update the information and the server side will conduct
series of changes to the database. The software will automatically update the exam
schedules information for the changes in details.

The method the system will use to fetch accurate schedules is to divide or filter the
schedules in 2 categories: Course and Subjects .The reason is to organize the
schedules from one course to another due to many subjects available to the
University adding the different schedules and sections available for that particular
subject.
 3.1.2 Obtaining User Information

In this module the system will fetch the information from the database which is
MySQL also, using the Student Number as the key for locating a particular
student. The information will be gathered from the existing database of the university
in order to sync all information required in the application. The university already
have an existing application that is being use to maintain the information regarding to
the student profile.

3.1.3 Resolving Conflicts

The system will resolve conflicts on schedules by searching to the other schedules
that will not create another conflict. If the system did manage to find an available
schedule for the student, it will automatically reserve the student to the master list of
examinee for that subject exam schedule. If not, the system will notify the user that
there are no available schedules left and will be advised to look for his/her adviser on
that subject.

3.2 Operating Procedures

Figure 3.2
The user will have to enter their student number and password for validation.
 Figure 3.3

When the user enters the system he/she will be directed in the page where the exam schedule and their proctor
are. If there is a conflict schedule, the resolve conflict button will be enabled and reserve the student to other
available schedules.

3. FUTURE WORKS
There are many improvements on this project the researcher want to do. This application can be one of the
foundation or a stepping stone to lift the university system from web-based computer system into mobile base
system due to increasing number of employees, staff and even administrations who prefer to use mobile phone
rather than encoding in front of the pc. The list below contains the following upgrades or improvements
planning to do:

Improvement of user interface.

As the prototype design there still many upgrades on the interface itself to make it more pleasing
to the user. The researchers are planning to conduct surveys and suggestion to enhance the user
interface.
Putting alarm and notification.
A scheduler is nothing and useless if the user fails to look at it. In order for the application to be
useful, it must have an alarm to notify the user. This notification must not interfere to the users
calls or messages
Synchronized to open source educational sites like automate, and moodle and alarm the user if there is
work to do.
To make the school university one. This application must be enhance to sync all information of the
student to one system. Moodle and Automate system are one of the system the university uses in
running the school. The idea is to connect all system to create one unified system that can be use
by everybody.
Subject scheduler adviser, or subject load scheduler for the professors.
This application can be alter and modify into subject load scheduler for the professors to load their
desired schedule of work and subject scheduler for the students.

CONCLUSION

Mobile-based Departmental Examination scheduler can contribute greatly for the students of New Era
University in getting their schedules for their upcoming departmental examinations. They will have peace of
mind knowing that they know their schedules and be confident in their exams that may lead to a higher grade if
they have more time reviewing their scheduled examinations. It would be a great help in avoiding confusions for
the students who manually search for their schedules so much for the faculties who tend to be busier when exam
week is coming. Also, as part of the improvement in the Universitys systems, departmental exam scheduler will
serve as one of the benefits of the students where they will have decreased turnaround-time(where after they
took exams they will go back to their departments and check if they got the correct schedule)

4. ACKNOWLEDGEMENT

First of all, we would like to thank our Almighty God for helping us--giving us hope and strength to accomplish
this study. Without His guidance all our efforts and ideas would simply be nothing.

We would like to thank our professor, Mr. Albert A.Vinluan for giving us the opportunity to share our ideas,
giving guidance and tips for making this project possible. Also, all of our professors weve encountered up to
now for passing their knowledge, having patience and perseverance in teaching us and giving us confidence by
means of the ideas and lessons that they taught us and giving some the resources that we need to create this
research.

Lastly, our friends, classmates and our families for their love and support that inspires us to ease stress and
pressures we have encountered throughout our study.

5. REFERENCES
[1] www.wikipedia.org
[2] https://cardinalscholar.bsu.edu/handle/handle/185768
[3] http://www.collegescheduler.com/features.html
[4] http://policy.umn.edu/Policies/Education/Education/DEPTCREDITEXAM.html
[5] https://www.shiftplanning.com
[6] http://www.webgeekresources.com/