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Employee Grievances Handling for Ambulance

Staff at GVK EMRI, Gujarat

Babu Thomas & Sameer Pingle


A grievance is any discontent or Introduction
feeling of unfairness within the
work. Grievances at the work Human Resource refers to the people
should be supported by the in- or personnel or work force inside a com-
spiration of employer-employee pany chargeable with serving the tasks
relationship and employment-re- given to them for accomplishment of the
lated system. Existence of a cred- goals and objectives of the organization.
ible process for prompt resolu- Human resource or human KMM/capi-
tion of grievances is a major tal defines the set of people and conjures
contributor towards employees the work force of a company, sector, or
trust in the management, which economy. It is a crucial imperative for
leads employee engagement. the prosperity and growth of a company.
This study seeks to understand Its performance is actually a problem of
perception of employees about concern for the management of all orga-
the effectiveness of grievance nizations who retain them.
handling process followed by
GVK EMRI, a labor intensive There is a bigger diversity within the
social project, for their dis- geographical point these days, compris-
persed manpower, ambulance ing workers from completely different
crew and deployed 24X7 at vari- age, position and gender, ethnic and non-
ous locations of the state. The secular background. In such a work at-
result shows a bright future of mosphere, miscommunication or misun-
GVK-EMRI at Gujarat as the derstanding is aggravated, if not managed
employees are found to be loyal properly, such misunderstandings can
and committed to organization have an effect on employees morale and
policies and procedures. productivity. With workers being net savvy
Babu Thomas is Ph. D Scholar, Faculty of and therefore exposed to social media,
Management, Pacific University, Udaipur. E-mail: such unhappiness might also be promul-
babu_thomas@emri.in. Sameer Pingle is gated on social media platforms like Face
Associate Professor, Institute of Management, Book or Twitter. Such negative promo-
Nirma University, Ahmedabad E-mail: sameer@
nirmauni.ac.in.
tion will have an effect on the employers

254 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

image and inflict excessive embarrass-


ment to the management. Therefore, In a service oriented organization,
grievances of separated employees too it is highly desirable that griev-
need to be handled with care and urgency. ances of employees are proactively
An organization like GVK EMRI, which identified and recorded well in time
is into a socially oriented service, it is im- for speedy and effective resolution.
perative to address and resolve grievances
well in time so that the employees atten- contents, and cramp like a shaking car-
tion remains focused on live saving. bonated soft drink can. Employees do not
need to keep their frustrations bottled up
Definition till eventually discontent causes explosion.
The existence of an efficient grievance
A grievance is any discontent or feel- procedure reduces the need for whimsi-
ing of unfairness and within the geo- cal action by supervisors as a result of
graphical point, it ought to be work re- their grasp that the employees are ready
lated. A grievance is an additional form to shield such behavior and build protests
more established than a criticism. Com- to be detected by higher management.
plaints magnify expressions of griev- The actual fact that the staff have a right
ances, however a grievance is deep- to be detected and are literally detected
seated such that the worker takes appli- helps to enhance morale. Therefore, each
cable remedial action to hunt satisfaction. organization ought to have a clear-cut pro-
cedure for grievance handling. In a ser-
Work connected grievances at the vice oriented organization, it is highly de-
geographical point should be supported by sirable that grievances of employees are
the muse of employer-employee relation- proactively identified and recorded well
ship and employment-related system. For in time for speedy and effective resolu-
an improved understanding of work-re- tion. Such prompt systematic approach
lated grievance, reference is invited to the would create trust of employees towards
definition of commercial matters found management and supervisors, which
within the Industrial Relations Act ex- would further drive as a factor of em-
pressed below (emphasis added): indus- ployee engagement. An organization like
trial matters means that matters relating GVK EMRI, which is labor intensive and
the relations of employers and workers that engaged in 24X7(day and night) ambu-
amplify and connected with the utilization lance operation, must have a robust em-
or non-employment or the terms of em- ployee grievance management system so
ployment, the transfer of employment or that employees grievances are captured
the conditions of labor of a person. in time and resolved effectively. EMTs and
Pilots are working in the Emergency Man-
Significance of Grievances System agement work for both day and night
shifts. Most of their activities are not su-
A grievance handling system is to con- pervised real time but they work on pre-
nect the outlet for worker frustrations, dis- decided SOPs. Moreover, on an average

The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015 255
Babu Thomas & Sameer Pingle

in a shift, only 3 cases of emergencies are munication from the organization. In other
attended by each ambulance crew and rest cases there are processes whereby an em-
of their time they remain idle and wait for ployee can raise a grievance through his
assignment from the control room. This supervisor or HR/welfare department.
idling time might give opportunity for the
staff to identify various grievances and Theoretical Background
spread among their fraternity. Therefore,
existence of a robust, employee friendly There are no complete theories be-
and effective system to capture grievances hind grievance handling systems, though
real time and resolve them effectively for various theories have focused on differ-
this dispersed manpower would definitely ent dimensions of grievances. Exit, loy-
help build a healthy environment. alty and voice theory of Hirchsman (1970)
is one of the most popular theories for
Grievances Handling studying employee grievance handling sys-
tem. According to this theory, employees
Various organizations follow different have primarily two responses when they
mechanisms to identify and resolve griev- perceive that the organization is decreas-
ances among employees. In modern or- ing benefits given to them. They withdraw
ganizations there are various formal and from the relationship (exit), or they try to
informal methods to address the issue. If communicate their concerns by complain-
the organization is unionized, the manage- ing. The decision to voice or exit depends
ment team comprising the chief operating on loyalty. Where there is loyalty to the
officer, relevant heads of department organization, exit may be reduced, espe-
(HODs), together with the senior HR pro- cially when the employees have limited op-
fessional would first meet and share data tions available. Industrial discipline theory
with the organization official and mem- is another important theory where
bers of the trade union. There is often the Wheeler has categorized discipline as
need for a written agreement obligation positive and negative. Positive discipline
once the associate leader acknowledges means discipline without punishment and
a union; it acknowledges that the union negative discipline calls for punishment and
represents all workers inside the scope of it adheres to rules and regulations.
the contract, in matters concerning all
terms and conditions of service. Commu- Theory defines distributive justice as
nication with the workers will be adminis- evaluation of the allocation outcome which
trated through notices or circulars, fol- depends on several factors like equity,
lowed by employees conferences for equality and the rule itself. Distributive
feedback, addressing considerations and justice is concerned with the fair distribu-
providing assurances in an exceedingly tion of benefits and burdens, such as in-
unionized organization. The management come, bonuses, and taxes. Jasso (1978)
ought to settle for the trade unions help carried out research in distributive justice
in communication as a result of typical, in which inputs and outcomes are given
workers additional receptivity to have com- and the subject is asked to evaluate the

256 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

fairness of the combination of inputs and ing the sources of the grievance. Activity
outcomes. According to Rawls (1971) a analysis of grievances will profit the in-
pie can be divided between two persons vestigator and professional person by pro-
as fairly as possible. He suggested the use viding insight into the structure of conflict
of a procedure in which the allocator, di- and into employees most elementary be-
vides the pie and the other person chooses liefs regarding the organizations values.
which piece s/he wants. This leads to According to Knight (1986a, 1986b) griev-
theory of procedural justice. Lind and Tyler ance resolution contributes to the quality
(1988) and Tyler and Lind(1992) con- of relationship between the parties. As per
cluded that procedures are not only Mamoria (1991) Most grievances seri-
important with regard to outcomes, but ously disturb the employees. This may
have an important function of their affect their morale, productivity and their
owna self-expressing function. willingness to cooperate with the organi-
zation. If an explosive situation develops,
this can be promptly attended to if a griev-
Procedures are not only impor-
ance handling procedure is already in ex-
tant with regard to outcomes,
istence.
but have an important function
of their own.
Nurse and Devenish (2007) explored
the influence of workers demographic
Review of Literature characteristics on their perceptions of pro-
cedural justice from grievance manage-
Salipante and Bouwen, (1990) in their ment. A connected aim is to work out
study have reported less use of activity whether or not procedural justice percep-
ideas developed on structure conflict. Such tions have a bearing on the perceptions of
ideas develop the premise for a model of distributive justice. Walker and Hamilton
grievance behavior that relates the sources (2011) have reported that the main target
of grievances to grievance actions and of commercial conflict has shifted from
outcomes. Sources of grievance leading collective confrontation to grievances be-
to conflict were explored by analyzing in- tween the worker and leader. This narra-
terviews with Belgian and yank workers tive review encompasses a spread of in-
regarding their complaints within the geo- ternational analysis on individual em-
graphical unit. As an alternative to the lim- ployeeemployer grievances.
iting substantive classifications historically
used, a categorization of grievances is According to Daud and Yahya (2011)
bestowed that corresponds to grievant own research on grievance is an ongoing pro-
formulations of the causes of conflict. cess and it is a dynamic concept which
Applying this categorization theme to the keeps on evolving. This research dis-
interview knowledge discovered that the cusses the styles in handling grievances
majority of grievances have multiple among heads of departments at a Tele-
sources which a grievant generally dis- communication headquarters and
torts in his/her public statements regard- branches located in Peninsular Malaysia

The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015 257
Babu Thomas & Sameer Pingle

along with determination of personalities They are the pioneers of integrated emer-
in selecting the appropriate styles. gency management in India using three
digit toll free number and ambulances.
Sundaram and Saranaya (2013) have The service is popularly known as 108
highlighted the importance of people in emergency services. They follow model
organizations and that there can be no of Sense, Reach, Care and Follow up,
survival of organization without its em- which means sensing the emergency by
ployees. All resources (money, materi- receiving call of 108 toll free number at
als, methods, markets and machinery) are their Emergency Response Centers
coordinated by human resource of an or- (ERC), reaching the victim by their am-
ganization. The combined efforts lead to bulances and trained staff, and caring the
fulfillment of organizational objectives victim by their emergency medical tech-
and individual objectives. Survival in a nician ( paramedic) and pilot ( driver).
tough competitive market depends on The services have become very popular
productivity of human resources in the in India during last 9 years and currently
organization. they operate the services in 17 states and
UTs. Their operation is labor intensive
There are three types of grievances: due to round the clock operation of ERC
1) Factual: A factual grievance originates and ambulances. In a state like Gujarat
because of non-fulfillment of any genuine 3200 employees are working to operate
cause such as poor working conditions, 531 ambulances. 95.2% of these em-
lack of basic safety measures, forced ployees are working in ERC and ambu-
overtime, etc. 2) Imaginary: An imaginary lances round the clock. Another unique-
grievance originates because of invalid ness of this manpower is that all EMTs
causes, wrong perception, wrong attitude and pilots, which form around 90% of
or misleading information. 3) Disguised: total manpower, are based in 531 dis-
A disguised grievance originates not from persed locations across the state and
employee himself but from immediate sur- connected through mobile communication
roundings. This type of grievance is the and a vehicle tracking GPS system. While
result of employees inability to cope with 10% of the remaining workforce are
certain situations but it also affects job based out of the state head office and
performance significantly and therefore, can access various functions to resolve
management must provide employee as- their grievances, EMTs and pilots who
sistance programs and counseling facili- are posted at the ambulances are work-
ties to its employees (Deb, 2009). Litera- ing day and night shifts and would be in
ture shows that most studies are done in a difficult situation to raise their concerns
manufacturing firms in India and less stud- and receive a satisfactory reply.
ies are conducted in service organizations.
GVK EMRI has been experiencing
Company Profile difficulties in managing the employee
grievances emanated mainly from its dis-
GVK EMRI is a not-for-profit orga- persed manpower working in various
nization and a CSR wing of GVK group. ambulance locations. For instance, their

258 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

Gujarat operation has currently 531 op- EMTs and pilots are connected with
erational locations where the ambulances supervisors or state head quarter through
are dynamically located. Employees at mobile communication. Being a labor in-
the cadre of EMTs and pilots are posted tensive dispersed operation there were
at these locations. Moreover, as they are many employee grievances going unre-
into emergency service almost 60% of solved or unattended in the initial time of
their shift duty, the employees are free their operation. In order to address this
and waiting for any emergency call to issue, the organization implemented an
their control centre. On an average, they innovative grievance handling tool in the
attend only 3-4 emergencies only in a year 2010, which they call V-Care (fig.1).
shift session of 12 hours.
Fig.1 V Care Management Process This is a simple computer application
enabled in their ERC, which works round
the clock. The organization leveraged
their 24X7 call centre facility at ERC and
ensured that any grievance of employ-
ees working in the dispersed locations can
be captured round the clock for redressel
within 24 hours.

The application is preloaded with


employees data. After calling on a pre-
decided number by disclosing their em-
ployee ID to the call receiving associate,
they can share and record their concern
in the application. Grievances are classi-
fied into various categories like, salary
and benefits, supervisory issues, uniform,
transfer & posting, medical insurance,
ESIC etc. The main objective of this pro-

The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015 259
Babu Thomas & Sameer Pingle

cess is the quick identification & resolu- H1: There is significant relationship be-
tion (redress) of any technical/non-tech- tween the employee role and gath-
nical issue faced by field staff which can ering of information about griev-
affect the daily operations. ance.
Hypothesis 4
Objectives of the Study
H0: There is no significant relationship
1. To know the employees perception of between the employee role and
grievances redressing mechanism by Simple Easy Grievance procedure.
analyzing numerous aspects associ- H1: There is significant relationship be-
ated with operating atmosphere. tween the employee role and Simple
Easy Grievance procedure
2. To seek out whether or not the
workforce is happy with the manage- Hypothesis 5
ment and subordinates.
H0: There is no significant relationship
Hypotheses between the employee role and em-
pathy and care in the grievance pro-
Hypothesis 1 cedure.
H0: There is no significant relationship H1: There is significant relationship be-
between the employee role and sat- tween the employee role and empa-
isfaction of grievance redressal sys- thy and care in the grievance proce-
tem of V- Care. dure.
H1: There is significant relationship be- Hypothesis 6
tween the employee role and satis-
faction of grievance redressal sys- H0: There is no significant relationship
tem of V- Care. between the employee role and no
shouting from immediate supervisor
Hypothesis 2 in the grievance procedure.
H0: There is no significant relationship H1: There is significant relationship be-
between the employee role and time tween the employee role and no
taken to resolve in grievance
shouting from immediate supervisor
redressal system of V- Care.
in the grievance procedure.
H1: There is significant relationship be-
Hypothesis 7
tween the employee role and time
taken to resolve in grievance H0: There is no significant relationship
redressal system of V- Care. between the employee role and top
Hypothesis 3 management serious view and ac-
tion in the grievance procedure.
H0: There is no significant relationship
between the employee role and gath- H1: There is significant relationship be-
ering of information about grievance. tween the employee role and top

260 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

management serious view and action Table 1 Gender Distribution of Respondents


in the grievance procedure.
Role Gender Total Percentage
Hypothesis 8 EMT Female 26 10.31
Male 121 48.01
H0: There is no significant relationship
Pilot Male 105 41.66
between the employee role and genu- Total 252 100
ine concern and resolution in the
grievance procedure. dents of EMT and Pilot are found in age
slabs of 20- 25 and 26 -30 (Table 2).
H1: There is significant relationship be-
tween the employee role and genu- Table 2 Demographic Profile of Respondents
ine concern and resolution in the
grievance procedure. Age Slab EMT Pilot Total Percentage
20 to 25 91 8 99 39.28
Hypothesis 9 26 to 30 41 36 77 30.55
31 to 35 11 41 52 20.63
H0: There is no significant relationship 36 to 40 4 13 17 6.74
between the employee role and the More than 40 7 7 2.77
care during grievance procedure.
The Cronbachs Alpha for reliability
H1: There is significant relationship be- of the self-designed questionnaire was
tween the employee roles and the 0.853 which is above par. All ten items
care during Grievance procedure. were included, as there was no dropping
Methodology out of item as given in Table 3.
Table 3 Reliability Statistics
Data was collected through a self-
designed questionnaire administered to Cronbachs Alpha N of Items
252 employees at GVK EMRI. To be- 0.853 10
gin with, the profiles of respondents were
Table 4 Case Processing Summary
reviewed to set the background for the
study. The results of the analysis are sum- N %
marized on the basis of role allocated to a
Cases Valid 252 100.0
an employee in the organization. In the Excluded 0 .0
role of EMT, 26 respondents are females Total 252 100.0
i.e. 10.31%, rest 121 are males i.e.
a. List wise deletion based on all variables in
48.01% (Table 1). In the next Pilot role the procedure.
all the 105 respondents or 41.66% of the
total sample administered in the study are The collected data were analyzed
males. with the help of appropriate statistical
tools. To analyze the data, Factor Analy-
Next the roles of EMT and Pilot are sis- Principal Component with Varimax
classified based on the age into five cat- Rotation Method and One way ANOVA
egories. The highest shares of respon- test are used. Giving score to each re-

The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015 261
Babu Thomas & Sameer Pingle

sponse as 1,2,3,4 &5 the perceptions of Principal Component Varimax Rotation


the workers were measured in the stan- Method- was applied to extract signifi-
dard scale, 1- Strongly Agree,2- Agree, Table 5. KMO and Bartletts Test
3- Neutral, 4- Disagree, 5- Strongly Dis-
agree. Based on factor loadings ex- Kaiser-Meyer-Olkin 0.871
tracted from the factor further analysis Measure of
of variance is applied on the basis of Sampling Adequacy.
employee role. Bartletts Test of Approx. 860.722
Chi-Square
Further data analysis was performed Sphericity Df 45
using SPSS version 21. Factor Analysis Sig. .000

Table 6 Total Variance Explained (Extraction Method: Principal Component Analysis)

Comp- Initial Eigen values Extraction Sums of Rotation Sums of


onent Squared Loadings Squared Loadings
Total % of Cumul- Total % of Cumul- Total % of Cumul-
Variance ative % Variance ative % Variance ative %
1 4.352 43.516 43.516 4.352 43.516 43.516 3.096 30.958 30.958
2 1.248 12.477 55.993 1.248 12.477 55.993 2.503 25.035 55.993
3 .843 8.435 64.428
4 .722 7.223 71.651
5 .658 6.579 78.230
6 .543 5.431 83.661
7 .473 4.734 88.396
8 .466 4.662 93.058
9 .404 4.039 97.097
10 .290 2.903 100.000

Fig. 2 Graphical Plot Obtained from SPSS

262 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

cant factor along with respective factor & Pilot) was conducted on compnents
loadings. To check the suitability of the extracted in Factor Analysis- Principal
data, KMO and Bartletts test were used Compnent with Varimax Rotation
which gave sampling adequacy Mtehod. All nine variables hypothesis
above.871 which is above par of the value testing of Component 1 and Compnenet
of .05 (Table 5) 2 have been taken for one way ANOVA.
The results are shown in Table 9. The
Principal Component Analysis when relationships are not significant. Hence
applied initially resulted in two factors hav- we accept Ho for all hypotheses. Thus
ing a variance of 55.993 percent. First fac- there is no signigficant relationship be-
tor has an EIGEN value of 4.35 having a tween the variables.
variance 43.516 percent. Second factor Table 7 Rotated Component Matrixa
has an EIGEN value of value of 1.248
having a variance of 12.477 percent. Only Component
factors having an EIGEN value of greater 1 2
than one are accepted as per principles
of Factor Analysis Method. VAR00008 .814
VAR00001 .773
VAR00007 .772
Rotation method explained the signifi- VAR00002 .697
cant factor loadings associated with the VAR00009 .627
two factors given in Table 7. Component VAR00003
1 has five factor loadings from .814 to VAR00004 .769
.627. Second component has four factor VAR00006 .761
VAR00005 .730
loadings from .769 to .583. The compo- VAR000010 .583
nents are termed as Loyalty and
Extraction Method: Principle Component
Commitment(Table 8).
Analysis.
Rotation Method: Varimax with Kaiser Normal-
Further one way analysis of variance ization
on the basis of employee role i.e. (EMT a. Rotation converged in 3 iterations.

Table 8 Rotated Component Matrix as Loyalty & Commitment

Component
1 LOYALTY 2 COMITMENT
Genuine Concerns are resolved 0.814
Satisfied with G.R.S 0.773
Top Management Views and Concerns in delay 0.772
Satisfied with time taken to resolve 0.697
Encourage colleagues to raise their genuine needs 0.627
Procedure is easy and simple 0.769
Immediate Supervisor shows no negativity 0.761
Empathy and proper care from G.R.S 0.730
Belief in G.D.R system 0.583

The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015 263
Babu Thomas & Sameer Pingle

Table 9 Hypothesis Testing Result from One Way ANOVA for Component 1 & 2

Comp- Variable F Sig. Result


onent

1 I am happy and satisfied about the grievance 3 0.08 P >0.05,


redressal system of V- Care Not significant
1 I am satisfied with the time taken to resolve 0.02 0.88 P >0.05,
concerns raised through V- Care Not significant
2 V-Care adequately gathers all information. 1.59 0.21 P >0.05,
about grievance Not significant
2 The procedure of V- Care is easy and simple 1.09 0.3 P>0.05,
Not significant
2 When I raise grievance, the V- Care desk 2.22 0.14 P >0.05, Not
receives call with empathy and proper care significant
1 My immediate supervisor never shouts at 0.07 0.79 P >0.05,
me for raising V- Care Not significant
1 Top management takes serious view of delay 0.22 0.64 P >0.05,
in resolving V- Care issues & helps in taking Not significant
prompt action if delayed
1 I believe that my genuine concerns are properly 0.24 0.63 P >0.05,
resolved through V-Care Not significant
2 I believe that, GVK EMRI takes proper care 1.33 0.25 P >0.05,
of its employees Notsignificant

As per the findings, in the current Managerial Implications


situation, the cadre of EMTs and Pilots
who are working in the ambulances are The results show a bright future of
contented to have a system for grievance GVK EMRI in Gujarat as the employees
handling called V-care. They are happy sample is loyal and committed to organi-
about its functioning. All employees taken zation policies and procedures. This is the
in the study seem to be satisfied with fac- scenario for the organization at present
tor laodings of compnent 1 and compnent but sufficient measures have to be imple-
2 i.e. working greievance redressal sys- mented to preserve the same level in fu-
tem of V- care resolves concerns raised, ture. Factor Component1 constructed
gathers all information about the griev- upon the basis of unalterable facts that
ance and the procedure is simple and constitute a personal connection between
easy. V-care desk recieves call for the subject and the object of the loyalty.
grievenace with empathy and proper Loyalties differ in strength. They can
care, immediate supervisors never shout,
top management takes serious actions if
The results show a bright future
required, genuine concerns are resolved
of GVK EMRI in Gujarat.
and takes proper care of its employees.

264 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
Employee Grievances Handling

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1 (7)

266 The Indian Journal of Industrial Relations, Vol. 51, No. 2, October 2015
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