https://www.scribendi.com/advice/how_to_write_a_memo.en.

html

Like most forms of writing, memos come with so many rules, instructions, and
suggestions that it's easy to forget a few. Since we've already addressed the dos and
don'ts of how to write a memo, let's take a moment to look at these rules in practice.

While reading over the below memo examples, pay special attention to the key features
of a memo. Ask yourself the following questions:

Is it addressed to the right audience?

Does the subject line accurately convey its contents?
Does it anticipate and address potential objections?
Is it formatted clearly and consistently?

When considering each memo's main text, pay close attention to the structure. The
opening paragraph should restate the memo's purpose indicated in the subject line.
Subsequent paragraphs should build on this opening statement and explain the memo's
purpose in detail. Unnecessary information should be removed, and word choice should
remain straightforward and professional.
Memo Example 1: A General Office Memo
MEMORANDUM

To: All Staff

From: The Manager

Date: May 27, 2010

Subject: Inappropriate use of time on Google Doodle games

Coworkers,

It has come to my attention that many in the office have been spending time on the
Google home page microgames. This memo is a reminder to use your work hours for
work.

According to a recent article, the estimated daily cost of people collectively playing
these games instead of working is over $120 millionwhich is calculated based on the
daily average increased time spent on the Google home page (36 seconds).

If these estimates are applied to our 600 office employees, this results in a nearly $700
weekly loss.

This is a conservative estimate considering the extensive discussions that occur about
beating the office's current high score. The extra cost quickly adds up.

Of course, we don't want you to view our organization as a place of drudgery and
draconian rules. I encourage a fun and competitive environment, and I recognize that
we certainly won't be profitable if you are unhappy or dissatisfied with your jobs. This is
just a reminder to be careful with your use of company time.

Thank you,

The Manager

Reference:
Wright, Tony. (2010). The Tragic Cost of Google Pac-Man 4.82 million hours.
Retrieved May 26, 2010 from:http://blog.rescuetime.com/2010/05/24/the-tragic-cost-of-
google-pac-man-4-82-million-hours/

Memo Example 2: A Departmental Memo

MEMORANDUM

To: Computer Programming Division

From: Vice President Lumbergh

Date: February 19, 2016

Subject: Attaching cover sheets to TPS reports

This is to remind the division that, starting today, we are now filing all Testing Procedure
Specification (TPS) reports with new cover sheets.

The reason for this change is simple. In addition to a new format, the cover sheets
provide a summary of the report as well as the updated legal copy. The new cover
sheets also include Initech's new logo.

Though this change may initially seem like a headache and an extra step, it is
necessary to include the new cover sheets due to their updated information. Failing to
do so will result in a confusing and inaccurate product delivered to our customers.

Please be sure to follow this new procedure.

Best regards,

Vice President Lumbergh

Conclusion
By following these memo examples and addressing your audience in clear, concise
language, you'll be able to effectively communicate with your coworkers in all your
correspondence.
Re
The memorandum (or memo) is an incredibly versatile form of communication, often
used in business settings. In practice, memos answer questions and give information. A
memo is defined by Merriam-Webster as a "brief written message or report from one
person or department in a company or organization to another."

Though the definition may seem simple enough, knowing how to write a memo still
requires you to follow a specific format. And, as is true for any form of writing, this
format can be followed well or poorly.

Intent and Audience

When beginning your memo, start by considering your memo's intent.

What is your memo trying to accomplish? Are you trying to inform people of a change?
Are you making an announcement? Are you trying to answer a question?

Though this step may seem simple, it will be helpful in the long term if you can clearly
identify what purpose your memo is serving.

Next, determine your audience. Whom do you want to have read your memo? Your
boss? The whole office? Or a specific department? Knowing your audience will help you
focus on making your memo helpful and clear to your readers by influencing the words
you choose and the tone you use.

The Heading
Now that you have determined your memo's intent and audience, you can easily fill in
the heading of your memo. Your memo's heading, quite simply, is information above the
main text of the memo; it signals to the reader what the document is, to whom it is
addressed, whom it is from, the date it was sent, and the subject.
Here's an example heading layout:

MEMORANDUM

TO:

FROM:

DATE:

SUBJECT:

When writing your subject, try to give as much information in as few words as possible.
Think of it as if you are writing the headline for a breaking news story; give the reader a
quick and clear indication of the text that will follow.

The Body
Since you know the names or departments to which the memo is addressed, the date,
and your name, the next step is to work on the body of your memo.

When working on the main text, your focus should be simplicity and clarity. You want
your reader to quickly and easily understand what you are saying.

In your first sentence, restate the subject of the memo in sentence form. The opening
paragraph should flow easily from the subject line. Like a thesis statement, it should
clearly state the intent of the memo, while setting the tone for the rest of the memo.

Overall, the first paragraph should explain exactly what your memo is going to be about.
Each of the following paragraphs should build on that information, going into more
detail.

To keep your memo readable, try to keep each paragraph under seven lines long. Short
paragraphs are easier for your audience to read, and your audience will appreciate lots
of white space on the page (or screen).
Remember to keep your memo as short as possible. Do you ever get annoyed when the
latest episode of Game of Thrones includes extended scenes of a character you don't
care about? Well, that frustration isn't anything compared to a reader trying to sift
through an overly long, boring memo.

Memos are typically less than one page long (though there are exceptions, and if your
memo is over a page, you'll need to add a short summary statement at the end). Never
cut out necessary information for the sake of making your memo shorter, but remember
that knowing how to write a memo that is concise will ensure that your audience reads it
entirely and understands it completely.

There is more to the body of a memo than just stating things quickly. Clarity also
addresses how you state ideas, which means eliminating overly technical words or
jargon. This is why it's important to keep the memo's intended audience in mind. If
you're addressing a specific department, you can get away with using technical terms in
your memo (it will probably even help them understand you better). If you're writing to
the whole office, it's best to avoid terms that require a dictionary.

Citations
If you refer to other sources in your memo, be sure to put directly quoted material in
quotation marks, and include the list of sources on a separate page. Also, make sure
you cite them properly!

Editing and Proofreading

Your readers will only take your memo seriously if you do. If you litter your memo with
typos or fill it with formatting errors and inconsistencies, your communication will lose its
effectiveness.

Allow yourself some extra time to complete the task, especially while you are just
learning how to write a memo, After you finish writing, take some time away from the
memo (get a coffee, work on another project, or regale your coworkers with tales of your
days abroad) and return to your writing with a fresh pair of eyes. Or, better yet, ask a
colleague orprofessional editor to look over your writing for you.
 Once you're sure the memo is clear, concise, and free of errors, you're ready to send it
out into the world!

Image source: StartupStockPhotos/Pixabay.com

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Home Example 7 Contoh Memo Dalam Bahasa Inggris

Al Ghifari Thursday, January 29, 2015 Example

7 Contoh Memo Dalam Bahasa Inggris

Contoh Memo dalam bahasa inggris - Pengertian Memo adalah sebuah pesan ringkas, yakni pesan yang
ditulis seseorang dengan singkat, jelas, dan mudah untuk dipahami. Menurut pemakaiannya, memo ada yang
bersifat resmi dan tidak resmi. Memo bersifat resmi dipakai sebagai surat pernyataan dalam hubungan resmi
dari seorang pimpinan kepada bawahannya. Memo bersifat pribadi dipakai sebagai nota atau surat pernyataan
tidak resmi antar teman, saudara, atau orang lain yang memiliki hubungan akrab.

Memo dengan surat memiliki tujuaan yang sama yaitu bertujuan untuk memberitahukan sebuah kabar atau
informasi pada orang yang dituju, perbedaannya hanya terletak pada pesannya, jika pada pesan memo ditulis
dengan singkat, lain halnya dengan surat, surat biasanya memiliki pesan yang cukup panjang.

Banyak beragam contoh memo dalam bahasa inggris, misalnya contoh memo dalam bahasa inggris untuk
teman kita, contoh memo dalam bahasa inggris tentang bisnis, contoh memo dalam bahasa inggris di sekolah,
contoh memo dalam bahasa inggris di universitas dan masih banyak lagi contohnya. Dalam sebuah memo
bahasa inggris ada beberapa bagian yaitu :
To: Orang yang di tuju
From: Dari atau sipenulis memo tersebut
Date: Tanggal / hari pelaksanaan
Subject: Hal atau pokok pembahasan
Contents: Isi atau pesan memo

To: Ani Afira, S.kom

From: Lisa Zahra, S.Pd.
Date: January 29th, 2015
Subject: Proposal of International Conference 2015

During the next month on February 7th, we will make a special International Conference, which
will be attended by all the high student from 27 countries. The Conference will discuss about the
International Science Competition in the next year. Please send me proposal about this event as soon
as possible to my room this afternoon.

To: Ahmad Ramdani

From: Usman Abdul Hamid
Date: February 1th, 2015
Subject: Lets do something for the animals!

I feel sorry for the endangered animals. You know, there used to be many birds near my house, but
now they are significantly reduced in their number. I think it is a result of lack of food because
people have cut down many trees and bushes. Let's do some things for the birds. Let's build a bird
feeder and create a bird bath for them.
Can we do it next Sunday around 8.00 in the morning?

To: All Employees

From: Ahmad Fajar, Head Manager
Date: February 15th, 2015
Subject: Our Company's Anniversary

Next Sunday, we are going to celebrate our company's anniversary. It will be held at 10:00 a.m. on
February 8th, 2014. There will be bazaar and door prizes for the employees. I hope you can attend
this celebration on time.
To: All managers
From: Director
Date: January 31th, 2015
Subject: New Project

You are expected to attend the meeting on 31 January 2015, at 10.00 a.m. We will discuss a new
project. Please come on time.

To: Health & Safety Committee

From: Joe Chan, Chairperson, H&S Ctte
Date: February 17th, 2015
Subject: Room change for next Meeting

The meeting on Saturday, 17 February has been changed to room 201.

To: Dede Nur Zaman

From: Director
Date: February 3th, 2015
Subject: Meeting

Please attend the meeting at the Hotel Jayakarta on Tuesday, 3 February 2015 at 10.00 a.m. on
behalf of the director, Looking forward to your report upon completion of the meeting.

To: All Teachers

From: head Teacher
Date: February 7th, 2015
Subject: National Exam Preparation

Next Wednesday, we will discuss about the national exam preparation, I hope all teachers to be
present on time at 11:00 a.m. in the teacher's room

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