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Annual survey report 2011

in partnership with

2011
RESOURCING AND
TALENT PLANNING
2011

CONTENTS
Foreword 2

Summary of key findings 4

1 Recruiting employees 7

2 Resourcing and talent management in turbulent times 20

3 Diversity 27

4 Managing labour turnover 29

Conclusions 33

Background to the survey 35

Further sources of information 38

RESOURCING AND TALENT PLANNING 2011

Acknowledgements 39

Footnotes 40

1
RESOURCING AND TALENT PLANNING

fOREwORD
Welcome to the fifteenth edition of our annual Despite continued high unemployment, many
Resourcing and Talent Planning survey report. As UK organisations continue to face difficulties
in previous years, we provide useful benchmarking in attracting professionals with the right skills
data for organisations on resourcing trends, costs and experience. Hays has observed an increasing
and turnover. This year we have included new topical tendency for organisations, regardless of size or
sections which we hope you will find useful sector, to become more rigid with regards to the
examining the employment of younger workers, the people they wish to recruit. Employers are less
length of the recruitment process, the nature of job likely to compromise than they have been in the
vacancies, relationships with recruitment partners and past and will delay recruitment until they find
the use of strengths-based approaches to recruitment. someone with exactly the right skills, qualifications
and experience. At the same time job roles are
The headlines from this years findings are that becoming increasingly niche, which only adds to the
recruitment activity remains low, yet organisations recruitment difficulties employers face today.
are experiencing recruitment difficulties in spite of
more people in the labour market. The top reason This research suggests these problems look set to
for the recruitment difficulties is a lack of necessary continue and will only get worse long term due to
specialist or technical skills. the rising number of young people not in training,
education or employment, if organisations fail to
Strategies employed by some to try to fill address underlying problems. Added to this many
skills shortages include increasing their use of of the challenges that organisations have always
apprenticeships, interns and considering sponsoring faced still remain current, such as a shortage of
students through universities. Employers however professionals with specialist or technical skills and
need to think more holistically and long term when the poor image associated with certain professions.
cipd.co.uk/2011resourcingandtalentplanningsurvey

it comes to skills shortages, such as linking up with This highlights the need for UK organisations to
educational establishments to ensure the curriculum invest in designing a creative resourcing and talent
is preparing students well for the world of work and attraction strategy now more than ever before.
developing their internal talent pipelines around
skills shortage areas. Julie Waddicor
Managing Director, Hays Human Resources, the
We feature a case study in this report from the leading recruiting expert
Association of Greater Manchester Authorities
(AGMA). This real-life example helps to bring the
findings to life and provide some practical evidence
of how organisations are reconfiguring their
resourcing and talent strategies for maximum effect
in difficult times.

Claire McCartney
Adviser, Resourcing and Talent Planning
CIPD

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2011

ABOUT US
Chartered Institute of Hays
Personnel and Development
The Chartered Institute of Personnel and Hays is the worlds leading recruiting expert in
Development (CIPD) is Europes largest HR and qualified, professional and skilled work. It employs
development professional body. As a globally over 7,000 staff in 257 offices across 30 countries. Last
recognised brand with over 135,000 members, we year Hays placed around 50,000 people in permanent
pride ourselves on supporting and developing those jobs and nearly 180,000 in temporary positions.
responsible for the management and development of
people within organisations. Hays works across 17 specialist areas, from healthcare
to telecoms, banking to construction and education
Our aim is to drive sustained organisation to IT. It operates across the private, public and not-for
performance through HR, shaping thinking, leading profit sectors.
practice and building HR capability within the
profession. Our topical research and public policy Its recruiting experts deal with 150,000 CVs every
activities set the vision, provide a voice for the month and more than 50,000 live jobs globally at any
profession and promote new and improved HR and one time. The depth and breadth of their expertise
management practices. ensures that Hays understand the impact the right
individual can have on a business and how the right
We know what good HR looks like and what HR job can transform a persons life.
professionals need to know, do and deliver at
different stages of their career, be they specialists or www.hays.co.uk
generalists, working in the UK or internationally.
RESOURCING AND TALENT PLANNING 2011
We offer:
membership
professional development including
qualifications and training
networking opportunities and world-class
events
expertise in HR capability-building and
consultancy services
topical insights and analysis
a wealth of resources and a voice for HR.

cipd.co.uk

3
RESOURCING AND TALENT PLANNING

SUmmARy Of kEy fINDINGS


The CIPDs 2011 Resourcing and Talent Planning survey
report, produced in partnership with Hays, contains valuable
information on current and emerging trends in people
resourcing practice. This annual benchmarking survey is based
on 626 respondent organisations from the UK. The survey
examines organisations resourcing and talent planning
strategies and practices and the key challenges and issues they
face. New question areas this year examine the employment
of younger workers, the length of the recruitment process, the
nature of job vacancies, relationships with recruitment partners
and the use of strengths-based approaches to recruitment.

Resourcing strategies and objectives Graduate recruitment


Just over half of survey participants report Two-fifths of organisations are concerned that
having a formal resourcing strategy. the increase in university tuition fees will have
Larger organisations are most likely to have a an impact on the number of graduates in the
resourcing strategy. marketplace.
One in ten organisations are considering
The number and nature of vacancies sponsoring students through university (20%
cipd.co.uk/2011resourcingandtalentplanningsurvey

On average the number of vacancies of manufacturing and production), 22%


organisations attempted to fill in 2010 remains increasing their use of internships and 30%
as low as in 2009, during the recession. increasing apprenticeship schemes (48% of
The number of vacancies in very large manufacturing and production).
organisations, particularly in the public sector, Just over a quarter of organisations operate a
has dramatically reduced over the past three structured graduate recruitment programme
years. (35% of manufacturing and production).
Three-quarters of permanent vacancies were Few organisations have closed graduate
filled with external candidates. recruitment programmes over the past
Three-fifths of organisations require candidates 12 months; however, half of public sector
to have specific sector experience. organisations had reduced their intake (50%
Twice as many public sector organisations compared with 20% in the private and not-for
(48%) expect they will recruit fewer people as profit sectors).
a consequence of the abolition of the Default
Retirement Age (23% overall).

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2011

Recruitment difficulties Resourcing in turbulent times


One in three organisations report the length of Half of the organisations surveyed report the
their recruitment process has led to the loss of economic climate has had a negative impact
potential recruits. on their organisations resourcing budgets for
Three-quarters of organisations experienced 201112. This year, it is the public sector that is
recruitment difficulties in the past few months. most severely hit, with four out of five (82%)
Managers and professionals and technical reporting their resourcing budgets will be
positions are the most difficult vacancies to fill. reduced (up from 59% last year).
As in previous years, the main reason for Changes in resourcing and talent practices in
recruitment difficulties is a lack of necessary 2011 compared with 2010 reflect a stronger
specialist or technical skills. focus on costs and reductions in budgets. More
Nearly three-quarters of organisations had made organisations anticipate they will be focusing
efforts to improve their employee brand over on developing talent in-house, retaining rather
the last year, most commonly through employee than recruiting talent and reducing their
surveys and developing online career sites. reliance on recruitment agencies and external
consultants for resourcing and development.
Attracting and selecting candidates Nearly half of public sector organisations will
While the effectiveness of methods to attract be implementing a recruitment freeze in 2011,
applicants varies according to organisation sector compared with one-fifth of organisations
and size, the most effective method overall overall. Two-thirds of public sector
is reported to be through organisations own organisations and 29% of private organisations
corporate websites, as was the case last year. will be reducing the number of new recruits
The private sector, particularly manufacturing they hire.
and production organisations, are three times The volume of applicants for vacancies has
more likely than public sector organisations to increased, reflecting the high unemployment
include recruitment agencies among their most rate. Three-quarters of organisations have
effective methods for attracting candidates. noticed an increase in the number of
Overall, a third of organisations report they unsuitable applicants and a third report that
have reduced their use of recruitment partners; there are too many suitable candidates to
however, one in five report they have formed choose from. Despite high unemployment
a closer business partnership with them over over the last two years, more than half (52%)
the past year and one in ten that they consider believe that competition for talent is even RESOURCING AND TALENT PLANNING 2011
them integral to attracting top talent. greater as the pool of available talent to hire
Competency-based interviews (70%), interviews has fallen sharply (2010: 41%; 2009: 20%).
following the contents of CVs/application forms Most organisations remain focused on
(63%) and structured interviews (56%) are, as managing talent despite increased attention
last year, the most common methods used to on reducing costs, with only 4% reporting
select applicants. that their focus on talent has decreased.
Two-fifths of organisations report they use Nevertheless, 18% of organisations (32% of the
a strengths-based approach to recruitment, public sector) have reduced their overall talent
although it is less commonly used in the public management spend as a consequence of the
sector (26%). economic downturn.
The median recruitment cost of filling a vacancy
is 7,500 for senior managers/directors and 2,500
for other employees (adjusting for accuracy),
showing reductions compared with last year.

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RESOURCING AND TALENT PLANNING

Diversity Employee retention


Overall, in little change from previous years, Only two-fifths (42%) of organisations
just over half of organisations have a diversity experienced no difficulties in retaining staff
strategy, rising to 90% of public sector during 2010, a similar figure to the previous
organisations. year. Managers and professionals/specialists and
Our figures indicate a reduction in the use of technical employees remain the most difficult
several methods to address diversity issues this categories of staff to retain.
year, particularly in the public sector, which has Most organisations have taken one or more
traditionally led the way in diversity practice. steps to address staff retention; however, nearly
one in four organisations (a similar proportion
Labour turnover to the previous year) report that no specific
The median labour turnover rate has decreased retention initiatives were undertaken in 2010.
over the past few years (2011: 12.5%; 2010: The most frequently cited actions taken by
13.5%; 2009: 15.7%; 2008: 17.3%). employers to address retention improving
Smaller organisations are most likely to report the people management skills of line managers
that their labour turnover has increased and and increased learning and development
larger organisations that it has decreased. opportunities are the methods most
As in previous years, the majority of turnover commonly rated most effective. Improving the
is attributed to employees leaving voluntarily. induction process is also commonly used to
The rate of voluntary leavers has increased address retention but views on its effectiveness
slightly in the private sector compared with last are more mixed.
year but decreased in the voluntary and public
services sector, reflecting the growth/cuts in the
respective sectors.
The proportion of organisations making ten
or more redundancies over the past year has
reduced from 33% in 2009 to 12% in 2010.
cipd.co.uk/2011resourcingandtalentplanningsurvey

6
2011

1 RECRUITING EmPLOyEES
This section explores trends and developments in recruitment
strategies and activity within UK organisations during 2010. It
examines the adoption of formal resourcing strategies, changes
in the number of job vacancies organisations attempted to
fill, the extent and nature of recruitment difficulties over
the past year and the strategies employers use to overcome
these challenges. It also includes developments in graduate
recruitment, the most effective approaches for attracting
applicants and the methods used for selection. For the first
time we explore the nature of job vacancies, the length of
the recruitment process, the employment of younger workers,
changing relationships with recruitment partners and efforts to
improve the employer brand. Finally, the costs associated with
recruitment are discussed.

Resourcing strategies Table 1: Organisations with formal resourcing


Just over half of respondents surveyed report their strategies in place, by size (%)
organisation has a formal resourcing strategy
in place, a similar proportion to last year (2011: Size number of employees in UK % RESOURCING AND TALENT PLANNING 2011

54%; 2010: 56%; 2009: 58%). The likelihood of Fewer than 10 26


organisations having a formal strategy in place 1049 38
increases with organisational size, as was the case
50249 46
last year (Table 1).1 There are no significant sector
250999 55
differences.
1,0004,999 68
More than 5,000 85
Base: 604

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RESOURCING AND TALENT PLANNING

The number and nature of job vacancies While there is no overall change from last year
There is considerable variation in the number in the median number of vacancies organisations
of vacancies respondents organisations tried tried to fill, there has been a substantial fall in the
to fill in 2010, partly because the number of proportion of vacancies very large organisations
vacancies is strongly related to organisation size (5,000+ UK employees) attempted to fill, from
(Table 2). Overall, the median number of vacancies
2
a median of 550 in 2009 to 200 in 2010 (800 in
has fallen from 30 in 2008 to 20 over the past two 2008). The reduction in vacancies in very large
years as the recession affected increasing numbers organisations is striking in the private and public
of organisations (Table 2). sectors, but particularly in the latter, where
the median number of vacancies organisations
attempted to fill in 2010 was less than a third than
in 2009. This reflects the sluggish growth in the
private sector and, in particular, the significant
cuts in public sector budgets.

Table 2: Median number of vacancies respondents tried to fill, by size of organisation and sector

2011 survey 2010 survey 2009 survey


No. of permanent Private Public Private Public Private Public
All All All
staff employed in UK sector services sector services sector services
Median Median Median Median Median Median Median Median Median
149 3 3 1 3 3 2
50249 12 12 10 12 10 14 10 10 8*
250999* 45 50 30 46 45 50 60 52 70
1,0004,999 110 150 55 100 100 100 300 300 300
More than 5,000 200 500 150 550 850 500 800 800 550
All organisations 20 20 30 20 20 80 30 20 100
Base: 577 (2011); 442 (2010); 683 (2009)

*The categories for number of permanent staff employed in the UK differed slightly in the 2009 survey (250 or fewer; 251500,

5011,000, 1,0015,000, 5,00110,000, 10,001+). 2009 categories have been combined where appropriate and otherwise matched with

cipd.co.uk/2011resourcingandtalentplanningsurvey

the best corresponding category of 2011/2010.

8
2011

Overall, nearly three-quarters (73%) of permanent Organisations are divided in their use of temporary
vacancies were filled with external candidates. contracts. More than a quarter (28%) have
Larger organisations, with a wide range of employed more people on temporary contracts
talent to choose from, are more likely to recruit in 2010 compared with the previous year, while
internally than smaller organisations.3 Public sector a similar proportion (27%) have employed fewer
organisations, particularly those with more than people on temporary contracts (45% remain
1,000 UK employees, are more likely to recruit the same). Manufacturing and production
internally than the private sector (Table 3). 4
organisations are most likely to have increased
their use of temporary contracts and the public
services the least, perhaps reflecting their reduced
recruitment generally (Figure 1).5

Table 3: Average percentage of job vacancies filled internally


Voluntary,
No. of permanent staff community and not-
employed in UK Private sector Public services for-profit All
Mean Mean Mean Mean
149 15 17 7 13
50249 20 28 23 21
250999* 24 29 24 24
1,0004,999 35 58 12 39
More than 5,000 47 62 33 53
All organisations 25 45 19 27
Base: 533

figure 1: Use of temporary contracts, by sector in 2010, compared with the previous year (%)

Manufacturing and production 37 38 25 RESOURCING AND TALENT PLANNING 2011

Private sector services 23 50 27

Public services 31 32 37

Voluntary, community and not-for-profit 28 50 22

More Same Less

Base: 610

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RESOURCING AND TALENT PLANNING

Sector-specific experience is an essential One in six organisations (17%) report they are
requirement of candidates in three-fifths (60%) of employing more 1624-year-olds compared with
organisations overall. While our figures suggest one year ago; this compares with less than one
it is less commonly required in the public sector in eight (12%) who are employing fewer young
(48% compared with 59% of the voluntary, people (72% are employing the same number). The
community and not-for-profit sector and 63% employment of younger workers has reduced most
of the private sector),6 there are also substantial in the public sector, where one in four reports a
differences within sectors. For example, specific decrease compared with one in ten who reports an
sector experience is essential for the majority increase (Table 4).7 This is likely to reflect a general
of organisations operating in the chemical, reduction in recruitment in this sector.
construction or mining industries and professional
services, but not for those in general manufacturing Overall, one-quarter of organisations expect the
or retail and wholesale. Similarly, within the public abolition of the Default Retirement Age will mean
sector it is deemed particularly essential for health they recruit fewer people; however, the figure
and education organisations but less so for those in rises to nearly half of public sector organisations.
central or local government. It does not appear, however, that the abolition of
the Default Retirement Age will have a particular
Employing younger workers impact on the recruitment of young people, with
Figures from the Office for National Statistics only one in ten organisations reporting it will result
show that while total unemployment fell during in fewer 1624-year-olds being recruited (Table 4).
the three months to February 2011, youth
unemployment rose to a record level of almost 1
million, equating to one in five economically active
1624-year-olds out of work. Moreover, concerns
have been raised as to whether high youth
unemployment will be further compounded by the
abolition of the Default Retirement Age later this
year and the increase in university tuition fees. This
year we included new questions in the survey to
explore these issues.
cipd.co.uk/2011resourcingandtalentplanningsurvey

Table 4: The employment of younger workers (%)


Voluntary,
Manufacturing community
All and Private sector and
respondents production services Public services not-for-profit
Percentage employing
fewer 1624-year-olds than 12 10 9 25 10
one year ago
Percentage agreeing the
abolition of the Default
Retirement Age means 11 18 6 17 9
they will recruit fewer
1624-year-olds
Percentage agreeing the
abolition of the Default
Retirement Age means they
23 25 15 48 22
will recruit fewer people
Base: 605

10
2011

Graduate recruitment but the proportion doubles in manufacturing and


Two-fifths of organisations (39%) are concerned production, where the lack of appropriate skills is
that the increase in university tuition fees will a common cause of recruitment difficulties (Table
have an impact on the number of graduates in 5; see also Tables 8 and 9). Larger organisations are
the marketplace. Public sector organisations are also more likely to consider sponsoring students
particularly concerned (49% compared with 34% through university (19% of those with more than
of private sector services, 42% of not-for-profits 5,000 employees).9
and 43% of manufacturing and production
organisations).8 Overall, just over a quarter of organisations
operate a structured graduate recruitment
Perhaps in order to address this deficit, or in programme (Table 6). The operation of
response to additional government support to these programmes is significantly related to
boost apprenticeship schemes, a third of public organisation size (Figure 2).10 They also appear
sector organisations, nearly half of manufacturing to be most common in the manufacturing
and production and about a quarter of private and production sector, as last year when a
sector services and not-for-profit organisations step increase in their use was noted (Table 6).
are considering increasing apprenticeship schemes It appears that this sector is investing in the
(Table 5). About a quarter of organisations overall development of skills to address their deficit
are considering increasing their use of internships, in the workforce generally. As in previous
although the proportion is markedly lower in the years voluntary, community and not-for-profit
public sector. Overall, one in ten organisations are organisations are least likely to operate a
considering sponsoring students through university, structured graduate recruitment programme.11

Table 5: Activities organisations are considering (%)


Voluntary,
Manufacturing community
All and Private sector and
respondents production services Public services not-for-profit
Increasing apprenticeship
30 48 24 33 27
schemes
Increasing your use of
internships
22 27 23 12 27

Sponsoring students
through university
10 20 8 12 1 RESOURCING AND TALENT PLANNING 2011

Base: 615

Table 6: Organisations operating a structured graduate recruitment programme, by sector (%)

2011 2010 2009 2008


All 27 34 22 23

Sector
Manufacturing and production 35 35 23 24
Private sector services 29 37 24 27
Voluntary, community and not-for-profit 6 18 5 7
Public services 26 33 23 24
Base: 614 (2011); 472 (2010); 752 (2009)

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RESOURCING AND TALENT PLANNING

The majority of respondents from organisations Length of recruitment process


without a recruitment programme for graduates One in three (31%) organisations report that the
report that their organisation has never had such length of their recruitment process has led to the
a programme or not had one for some time (97%). loss of potential recruits. This issue appears to be
Even in the cash-strapped public sector, only 3% exacerbated by organisation size. Nearly half of
report they have closed their graduate recruitment organisations with more than 5,000 employees
programme in the last 12 months. report that the length of their recruitment process
has led to the loss of potential recruits, compared
Nearly a third (31%) of organisations who have a with 38% of those in organisations of 250999
graduate recruitment programme have increased employees and just 15% of organisations with
their intake over the past year, while a quarter fewer than 50 employees.12 There are no significant
have reduced their intake (24%). This shows an sector differences.
improvement on the previous year at the height of
the recession, when 43% had reduced their intake. Recruitment difficulties
The impact of the budget cuts in the public sector Three-quarters of organisations with vacancies
are, however, clearly apparent as more than twice report difficulties in filling at least some over the
as many organisations in this sector (50% compared past few months (75%). This is an increase on last
with 20% in the private and not-for-profit sectors) year (2010: 68%) and may reflect the decrease in
have reduced their graduate intake. unemployment in the first few months of 2011.
It is less, however, than in previous years, perhaps
because organisations were attempting to fill fewer
vacancies (2009: 81%; 2008: 86%).

figure 2: Organisations operating a structured graduate recruitment programme, by size (%)

Number of

UK employees

9
Fewer than 50
17
cipd.co.uk/2011resourcingandtalentplanningsurvey

16
50249
21

29
250999
39

42
1,0004,999
47

61
More than 5,000
62

0 10 20 30 40 50 60 70 80
Percentage
2011 2010

Base: 609 (2011); 466 (2010)

12
2011

The private sector, particularly manufacturing and collaboration between industry and academic
production organisations, are most likely to have institutions and more vocational training in order
difficulties filling vacancies (Table 7).13 Table 8 to meet organisations skill requirements.
shows that over half of organisations in this sector
have difficulty filling technical vacancies and this Higher pay expectations than the organisation
may reflect specific skills shortages in the UK. The could offer and lack of experience are the next
most difficult category of staff to recruit in other most frequently cited causes of recruitment
sectors is managers and professionals/specialists, problems (46% and 40% respectively). Interestingly,
as was the case last year. In general, there is little these are less of an issue in the public sector,
change in the categories of vacancies that are most perhaps because public sector applicants have
difficult to recruit for compared with last year. different expectations of pay or because some pay
scales are set at a national level. Lack of experience
As would be expected, given the cuts to may be less of an issue than the necessary skills or
public sector budgets, one in ten public sector qualifications required in many public sector roles.
organisations report they did not have any
vacancies to fill, twice as many as last year. There is The proportion reporting their recruitment
little change in this regard in the other sectors. problems are due to potential candidates
reluctance to move in the current economic climate
Table 9 shows the reasons respondents cite for their has decreased from just over a quarter in 2010 to
recruitment difficulties. The findings are similar 19% this year. Economic growth, albeit slow, is
to previous years. Lack of necessary specialist or likely to be responsible for this reduction but the
technical skills remains by far the most frequently hangover of the recession is highlighted as one in
cited cause of difficulties, reported by nearly five organisations still blame the economic climate
three-quarters of respondents (2011: 72%; 2010: for their recruitment problems. Despite high
67%; 2009: 73%; 2008: 70%). This is particularly unemployment, 15% of respondents report they
an issue for the manufacturing and production have experienced problems due to no applicants. In
sector and the public services sector, where there line with last years findings, this is particularly an
is a particularly high demand for such skills. Lack issue for the public sector (22%), which is also more
of formal qualifications is far less of an issue. likely to report the image of their sector/occupation
These findings support arguments for greater is a problem (22%).

RESOURCING AND TALENT PLANNING 2011

Table 7: Organisations experiencing difficulties recruiting for one or more category of vacancy, by
organisation size (% of those that have had vacancies to fill)
Voluntary,
Manufacturing community
and Private sector and
All 2011 production services Public services not-for-profit
Difficulty filling one or
75 88 77 66 62
more vacancies
No difficulties experienced 25 12 23 34 38
Base: 561

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RESOURCING AND TALENT PLANNING

Table 8: Categories of vacancy that proved particularly difficult to fill (% of respondents)


Voluntary,
community
Manufacturing Private and
and sector Public not-for-
All 2011 production services services profit All 2010
Other managers and
34 41 33 27 34 37
professionals/specialists
Technical 30 53 29 20 16 28
Senior managers/
14 13 16 10 16 16
directors
Services (customer,
personal, protective 7 6 8 3 5 5
and sales)
Administrative,
4 3 4 4 4 3
secretarial
Manual/craft workers 4 11 3 1 0 2
Other 6 5 3 10 11 4
No difficulties
23 12 22 30 38 25
experienced
No vacancies to fill 6 3 7 10 1 6
Base: 597 (2011); 468 (2010)

Table 9: Reasons for recruitment difficulties (%)


Voluntary,
community
Manufacturing Private and
All and sector Public not-for- All
2011 production services services profit 2010
Lack of necessary specialist
or technical skills
72 82 69 80 59 67

Look for more pay than


you could offer
46 47 48 34 52 39
cipd.co.uk/2011resourcingandtalentplanningsurvey

Lack of experience 40 42 43 27 41 36
Reluctance to move in
current economic climate
19 24 18 17 15 26

Lack of interpersonal
skills
16 9 19 10 20 12

No applicants 15 9 16 22 20 15
Image of sector/
occupation/organisation
13 7 12 22 11 12

Relocation difficulties 9 19 6 10 7 8
Lack of formal
qualifications
7 7 7 5 7 4

The impact of the


3 2 4 3 4
immigration cap*
Other 4 3 3 8 7 7
Base: 427 (2011); 330 (2010)
*new item introduced in 2011

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2011

Improving the employer brand Attracting candidates


Nearly three-quarters of organisations have made The effectiveness of methods to attract applicants
efforts to improve their employer brand over the varies according to sector and organisation size
past year (Table 10). The larger the organisation, (Table 11). Overall, the most effective method is
the more likely it is to have undertaken one or through organisations own corporate websites,
more activities to improve its brand. Two-fifths of as was the case last year. The effectiveness of this
small organisations with fewer than 50 employees method increases with organisation size, probably
report they have taken no action to improve their due to the increased brand awareness and
employer brand compared with one-quarter of perhaps because larger organisations have more
organisations with 250999 employees and one- advanced websites.18
sixth of those with more than 5,000 employees.
There are no significant sector differences. The private sector, particularly manufacturing
and production organisations, is three times
The most popular approaches to improving more likely than public sector organisations to
employer brand are employee surveys and report recruitment agencies among their most
developing online careers sites, with larger effective methods and twice as likely as voluntary
organisations most likely to have adopted these sector organisations (regardless of size). Search
methods. The public sector is most likely to
14
consultants and employee referral schemes are also
have introduced or extended flexible working/ notably more popular in the private sector than in
homeworking, whereas the private sector is
15
the public or voluntary sectors.
more likely to have made efforts to improve its
brand through working with charities or corporate In contrast, the public and voluntary sectors are
sponsorship.16 Voluntary, community and not-for more likely to find the press effective for attracting
profit organisations are most likely to have used applicants, including local and national newspaper
placement students to improve their brand.17 advertisements and specialist journals/trade press.
Secondments are also deemed to be more effective
in these sectors than in the private sector.

Table 10: Work undertaken over last year to improve employer brand (%)
Voluntary,
RESOURCING AND TALENT PLANNING 2011

community
All Private Public and
2011 sector services not-for-profit
Employee surveys 39 39 38 43
Developing online careers site 30 33 23 29
Introducing/extending flexible working/
homeworking
24 20 39 29

Placement students 23 21 19 35
Graduate careers fairs 15 17 11 8
Working with charities 14 16 8 6
Corporate sponsorship 11 13 2 8
Introducing sabbaticals 3 4 1 5
Other 7 6 6 10
No action taken to improve employer brand 27 28 29 22
Base: 601

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RESOURCING AND TALENT PLANNING

Table 11: Most effective methods for attracting applications, by industry sector (%)
Sector 2011 Number of UK employees 2011

community and
and production
Manufacturing

Public services

not-for-profit
Private sector

1,0004,999

More than
Voluntary,

250999
All 2010

All 2011

services

50249

5,000
149
Own corporate website 63 59 44 57 77 66 42 55 57 77 79
Recruitment agencies 60 54 77 62 22 30 39 59 66 51 41
Local newspaper advertisements 36 32 38 23 41 51 28 35 35 29 29
Employee referral scheme 35 29 33 38 5 14 20 33 27 32 29
Commercial job boards 33 27 33 29 14 29 21 27 25 42 26
Specialist journals/trade press 31 27 24 23 30 43 26 23 32 32 24
Encourage speculative applications/word
24 25 30 29 9 23 27 31 23 19 19
of mouth
Jobcentre Plus 23 25 24 24 22 34 16 29 21 25 32
Professional networking (such as
14 16 11 23 5 9 28 13 13 18 17
LinkedIn)
Search consultants 22 15 24 17 5 4 14 11 17 18 15
Links with schools/colleges/universities 18 13 16 13 9 17 12 13 11 18 15
Apprenticeships 12 11 19 9 13 9 10 10 11 12 17
National newspaper advertisements 16 11 4 6 23 29 10 9 15 10 15
Secondments 11 11 7 8 21 12 2 9 13 11 19
Links with other local organisations
7 13 5 7 9 6 5 9 11 8
making redundancies*
Alumni (previous employees) 5 5 6 7 2 1 7 2 6 11 3
Social networking sites (such as
3 4 4 5 3 4 3 2 2 8 12
Facebook)
Local Employment Partnership (LEP) 6 3 1 4 2 5 1 2 3 4 9
Other 5 5 2 3 12 6 8 3 4 4 5
Base: 604 (2011); 464 (2010)

cipd.co.uk/2011resourcingandtalentplanningsurvey

*new item introduced in 2011

Despite the popularity of social networking


sites such as Facebook, they are not seen to be
particularly effective for attracting candidates.
Professional networking sites, such as LinkedIn, are
more popular, particularly in the private services
sector, although there has only been a small
percentage increase in their reported effectiveness
compared with last year.

16
2011

Recruitment partners Selecting candidates


A new question this year asked respondents if their There has been little change in the methods used
attitude to and relationships with recruitment to select candidates over the past few years, with
partners has changed over the past 12 months. Just the exception of a drop in the use of general
over a third report things have not changed ability tests compared with 2009 (Table 13).
(Table 12). A similar proportion report they have Interviews remain the most common selection
reduced their use of recruitment partners and 6% method with competency-based interviews
that they have stopped using them altogether, being most popular overall. Interviews following
with one in ten considering them an unaffordable the contents of CVs/application forms are also
expense (one in five in the not-for-profit sector) particularly popular in the private sector (70%
and a similar proportion an unnecessary expense. compared with 41% in the public sector and 57%
In contrast, one in five (predominantly private in the not-for-profit sector), whereas the public
sector organisations) report they have formed and not-for-profit sectors favour structured (panel)
a closer business partnership with recruitment interviews (82% and 79% respectively compared
partners over the past year and one in ten (again with 45% in the private sector).
predominantly private sector organisations) report
they consider them integral to attracting top talent. Tests for specific job-related skills are more popular
in the public and not-for-profit sectors (61% and
62% respectively compared with 43% in the private
sector), whereas telephone interviews are more
popular in the private sector (52% compared with
12% in the public sector and 26% in the not-for
profit sector).

Table 12: Changes in attitudes to and relationships with recruitment partners over the past 12 months (%)
Voluntary,
community
All Private Public and
2011 sector services not-for-profit
Not changed 36 34 40 39
Reduced use of recruitment partners 32 34 32 26
Formed a closer business partnership with
19 23 8 12
RESOURCING AND TALENT PLANNING 2011

them
Consider them an unnecessary expense 12 11 13 16
Consider them an unaffordable expense 11 10 11 22
Consider them integral to attracting top
talent
9 11 2 4

Stopped using recruitment partners 6 5 8 5


Other 3 3 3 3
Base: 604

17
RESOURCING AND TALENT PLANNING

Table 13: Methods used to select applicants (%)


2011 2010 2009
survey survey survey
Competency-based interviews 70 78 69
Interviews following contents of CV/application form 63 64 68
Structured interviews (panel) 56 61 59
Tests for specific job-related skills 49 48 50
Telephone interviews 43 47 38
Literacy and/or numeracy tests 38 43 39
Personality/aptitude/psychometric questionnaires 35 44 35
Assessment centres 35 42 35
Pre-application elimination/progression question(s) 25 32 N/A
General ability tests 23 27 44
Group exercises (for example role-playing) 21 30 26
Pre-interview references (academic or employment) 9 16 19
Video CVs 0 1 N/A
Other 3 4 6
Base: 605 (2011); 473 (2010); 754 (2009)

Strengths-based recruitment Many organisations that use a strengths-based


Two-fifths of organisations (40%) report they use a approach to recruitment also use a strengths-based
strengths-based approach to recruitment, although approach for other people processes. More than
it is less commonly used in the public sector (26%).19 half use it for performance management processes
In all sectors, smaller organisations are most likely (59%), succession planning (55%) and learning and
to report they use a strengths-based approach development (53%). Two-fifths use it for talent
(60% of organisations with 149 employees use it management (42%) and a third use it for workforce
compared with 34% of organisations with 250999 planning (32%). Just under three in ten (29%) also
employees and 24% of organisations with more use it for redeployment.
than 5,000 employees).20
cipd.co.uk/2011resourcingandtalentplanningsurvey

Recruitment costs
Most of those who use a strengths-based approach Last year we noted an increase in the proportion
to recruitment are neutral about how easy it is to of organisations that calculate their recruitment
administer in practice, regardless of sector or size. costs (2010: 65%; 2009: 53%; 2008: 51%). This year,
Nearly a third (32%) find it easy or very easy and the proportion is back in line with previous years
only one in ten (11%) find it difficult. (52%). The increase last year may have been due
to sampling differences or a consequence of an
Over three-quarters of those who use a strengths- increased focus on costs during the recession that
based approach to recruitment believe it has not continued.
brings benefits in terms of increased individual
performance (78%). Two-thirds believe it improves Four-fifths (79%) of organisations that calculate
retention (67%) and increases engagement (63%). recruitment costs provided cost estimates per
Two-fifths (39%) report it results in greater diversity hire. There is considerable variance in the amount
of skills in the workplace. organisations spend (at least partly due to our

18
2011

findings that organisations include different costs Table 14: Criteria included in cost per hire
in their calculations, see Table 14). In general calculations (%)
the median figures (Table 15) are lower than last
Size number of employees in UK %
year for both senior manager/directors and other
Advertising costs 81
employees.
Agency/search costs 75
Employee referrals 35
In order to explore the validity of estimates, this
Travel expenses 30
year we also asked respondents to indicate how
accurate their cost estimates were. Half (51%) of Relocation expenses 17

estimates for costs of recruiting senior managers/ Fixed costs of resourcing team 24
directors were accurate to plus or minus 10% and Opportunity costs of hiring
24
managers' time
83% to plus or minus 20%. Two-fifths of estimates
Other 3
for other employees were accurate to plus or minus
10% and 74% to plus or minus 20%. Table 16 Don't know 4
Base: 299
shows the median figures for estimates that were
believed to be accurate to up to plus or minus 20%.

The figures indicate, as we found last year, that


organisations spend considerably more on senior
appointments than on other employees. This
reflects the value attached to good leadership and
perhaps the additional challenges of attracting
the best candidates for senior positions. This is
particularly the case in the private sector, where
considerably more is spent on the recruitment of
senior managers/directors than in the public or not-
for-profit sectors.

Table 15: Estimated total costs (advertising costs, agency or search fees) per hire ()

Median 2011 Median 2010


(no. of (no. of
Occupational group respondents) Minimum Maximum respondents)
RESOURCING AND TALENT PLANNING 2011

Senior managers/directors 7,000 (219) 251 55,000 8,333 (234)

Other employees 2,000 (246) 150 32,000 2,930 (262)

Number of respondents shown in brackets

Table 16: Median total costs (advertising costs, agency or search fees) per hire for estimates accurate to
plus or minus 20% ()
Voluntary,
community
Manufacturing
Median 2011 and Private Public and not-for-
Occupational group production sector services profit
Senior managers/directors 7,500 8,000 9,000 5,000 3,500

Other employees 2,500 3,400 2,000 3,000 1,500

Base: 150

19
RESOURCING AND TALENT PLANNING

2 RESOURCING AND TALENT


mANAGEmENT IN TURBULENT
TImES
In January 2010 the UK officially emerged from the recession;
however, the economic environment remains uncertain for
many organisations. The environmental disasters in Japan,
the uprisings and wars in the Middle East, rising oil prices and
European debt highlight the volatility of global markets. In the
UK, economic growth remains sluggish and there are concerns
regarding the impact of the VAT increases, high inflation and
the austerity measures of the Coalition Government. This
section examines the impact of the economic environment
on resourcing budgets, strategies and activities in 2010. It
looks at changes in views on the employment market and the
implications for managing talent.

The impact of the economic climate on Changes in resourcing and talent practices in
resourcing 2011 compared with 2010 reflect a stronger
cipd.co.uk/2011resourcingandtalentplanningsurvey

Overall, half of organisations report that the focus on costs and reductions in budgets (Figure
economic climate has had a negative impact on 3). Two-thirds plan to develop more talent in
their organisations resourcing budgets for 201112 house (compared with one-third in 2010) and
(Table 17). This year, however, it is the public more organisations plan to reduce reliance on
sector that is most severely hit, with four-fifths recruitment agencies and external consultants for
(82%) reporting their resourcing budgets will be resourcing and development. The proportion of
reduced (up from 59% last year). In contrast, fewer organisations planning to focus more on retaining
private and not-for-profit sector organisations rather than recruiting talent has increased to 51%
face reductions this year compared with last, in 2011 from 28% in 2010.
although more are still reducing their budgets than
increasing them.

20
2011

Changes in recruitment practices are also recruitment freeze. The situation is also somewhat
anticipated. More organisations plan to make use brighter for many private sector organisations,
of new media/technology to recruit, which may with 15% reporting they will be implementing a
be a cost-cutting strategy but can also improve recruitment freeze in 2011 compared with 26%
the efficiency and effectiveness of the recruitment in 2010. Nevertheless, the economic recovery
process. On a positive note more organisations plan remains slow for many, with 29% of private
to invest more time and effort in the quality of sector organisations and 66% of public sector
candidates they hire and will be taking actions to organisations reporting they will be reducing the
improve ways of identifying quality candidates. number of new recruits they hire in 2011, similar
proportions to 2010. Inevitably more public than
Public sector organisations are more than twice private sector organisations report they will be
as likely to be implementing a recruitment freeze reducing their headcount in 2011 and losing key
in 2011 (46% compared with 22% overall). talent (33% compared with 9% in the private
Nevertheless, this is an improvement on 2010, when sector) and redeploying people into new roles (66%
58% of public sector organisations implemented a compared with 37% in the private sector).

Table 17: Impact of the current economic climate on organisations resourcing budgets (%)

Private Public Voluntary, community


All sector services and not-for-profit
2011 2010 2011 2010 2011 2010 2011 2010
Reduced 49 53 41 51 82 59 51 61
Stayed about
the same
36 37 39 40 14 36 40 34

Increased 8 7 11 4 1 5 4 5
Don't know 7 3 8 5 3 5
Base: 615 (2011); 475 (2010)

RESOURCING AND TALENT PLANNING 2011

21
RESOURCING AND TALENT PLANNING

figure 3: Resourcing and talent practices implemented in 2011 and 2010 (% of respondents)

66
Developing more talent in-house 36
59
Continuing to recruit key talent/niche areas 46
51
Focusing more on retaining rather than recruiting talent 28
47
Reducing reliance on recruitment agencies 36
46
Use of new media/technology to recruit 28
Investing more time and effort in the quality 45
of candidates we hire 26
44
Redeploying people into new roles 30
35
Reducing the number of new recruits we hire 35
Taking actions to improve ways of 35
identifying quality candidates 15
Increasing the number of interim/contract 29
staff recruited 23
Reducing our use of external consultants 28
for resourcing and development 19
24

Increased recruitment of apprentices/interns 12

22
Implementing a recruitment freeze 30
22

Reducing our headcount but preserving key talent 16

18

Recruiting talent discarded by competitors 11

13

Reducing our headcount and losing key talent 12

12
Offering sabbaticals, career breaks, additional holidays 10
Reducing employees' working hours 12
to avoid making people redundant 10
8
Reducing graduate recruitment 8
6
cipd.co.uk/2011resourcingandtalentplanningsurvey

Suspending graduate recruitment 7


0 10 20 30 40 50 60 70 80
Percentage of respondents
2011 2010

Base: 582

22
2011

Views on the employment market and 55% of private services organisations agree
In little change to last year, three-quarters of that competition for talent is even greater now,
organisations report they have noticed an increase compared with 39% of the public sector and 34%
in the number of unsuitable applicants as they have of not-for-profits.21 In contrast, the public sector
fewer roles to fill (Figure 4). Far fewer (34%) report and not-for-profits are more likely to agree they
that there are too many suitable candidates to have too many suitable candidates to choose
choose from and, despite high unemployment over from (61% and 47% respectively compared with
the past two years, more than half (52%) believe that 23% of manufacturing and production and 27%
competition for talent is even greater as the pool of of private sector services).22
available talent to hire has fallen sharply (2010: 41%;
2009: 20%). For many organisations there appears a Three-fifths (62%) of respondents agree that the
clear mismatch between the skills they require and demand for temporary and contract workers will
those available in the labour market. increase as employers will be reluctant to take
on permanent staff during uncertain times, while
Competition for talent appears to be particularly 44% agree that part-time workers will become
keen in the private sector. Two-thirds (64%) of more appealing to employers who are looking to
manufacturing and production organisations cut costs.

figure 4: Views on the employment market (% agreeing or strongly agreeing)

With fewer roles to fill we have 73


noticed an increase in the number 76
of unsuitable applicants. 54

The demand for temporary and contract workers 62


will increase as employers will be reluctant to 66
take on permanent staff during uncertain times. 66

Employers will use the economic downturn as 55


an opportunity to get rid of poor performers 63
and bring about culture change. 72

Competition for talent is even greater now 52


as the pool of available talent to hire has 41
fallen sharply. 20

44
Part-time workers will become more appealing
RESOURCING AND TALENT PLANNING 2011
45
to employers who are looking to cut costs. 52

Employers are acting too hastily in making 44


people redundant and as a result they will lose too 48
many employees with valuable knowledge and skills. 53

34
With fewer roles to fill there are now too
32
many suitable candidates to choose between.*

23
The abolition of the Default Retirement Age
will mean we recruit fewer people.*

19
Employers will look to make older workers over the
22
age of 65 redundant before their younger workers.
27

0 10 20 30 40 50 60 70 80
Percentage of respondents
2011 2010 2009

Base: 607 (2011); 475 (2010); 746 (2009)

23
*item added 2010/2011
RESOURCING AND TALENT PLANNING

More than half of respondents (55%) across Implications for talent management
all sectors believe that employers will use the The value of effective talent management has
economic downturn as an opportunity to get rid of not been lost in the recent attention on reducing
poor performers and bring about culture change. costs. Two-fifths (41%) of organisations report
While high, this shows a downward trend on the that the current economic situation has led
past two years (2010: 63%; 2009: 72% agree or to an increased focus on talent management
strongly agree), perhaps reflecting a slowing in (43% in 2010) and only 4% that it has led to a
the number of redundancies. Similarly there is decreased focus (7% in 2010) with no significant
a gradual downward trend in the proportion of differences across sectors. Unsurprisingly, however,
respondents who express concern that employers the public sector are about twice as likely this
are acting too hastily in making people redundant year to report they have reduced their overall
and as a result they will lose too many employees talent management spend due to the downturn
with valuable knowledge and skills or that compared with other sectors (Table 18).24
employers will look to make older workers over the
age of 65 redundant before their younger workers. The proportion of organisations that report
the economic downturn has had an impact on
Nearly a quarter (23%) of respondents believe approaches to reward across the business has
that the abolition of the Default Retirement Age slightly reduced compared with last year (54%
will mean they recruit fewer people (48% in the compared with 61% in 2010). As last year, it
public sector). 23
appears that organisations across all sectors
are being more selective in who they reward. A
smaller proportion of organisations report their
approach to reward for individuals identified as
talent has been affected by the downturn (42%)
than report their approach to reward across the
business has been affected (54%).

Table 18: Has your overall talent management spend been reduced due to the economic downturn? (%)
Voluntary,
cipd.co.uk/2011resourcingandtalentplanningsurvey

All community and All


2011 Private sector Public sector not-for-profit 2010
Yes 18 17 32 13 23
No 38 43 16 32 41
N/A (no talent
management spend)
44 40 52 55 36
Base: 617 (2011); 471 (2010)

24
2011

Case study: Innovative recruitment and cost saving in the Association


of Greater Manchester Authorities

The Association of Greater Manchester Authorities (AGMA) represents the ten local authorities in
Greater Manchester and works in partnership with a wider group of associate councils and public
sector organisations. AGMA chief executives and council leaders work together on a range of key
strategic and policy issues which impact on Greater Manchester, including resourcing strategies
and recruitment and retention issues.

The AGMA initiative in cost reduction in the area of resourcing has been described as a truly
pioneering example of collaboration between a number of local authorities and is already
delivering against a range of objectives.

The initial aim was to make a significant saving on the 56 million annual cost of external
media advertising reported in 200809 and to create a more efficient and effective recruitment
system. A shared portal was commissioned to offer a front-end website (www.yourcounciljobs.
co.uk) with a back-office e-recruitment system, which would give a standardised, shared-service
approach for job applicants across councils. Some of the benefits for applicants include the ability
to go to one place to register their interest, to be able to look in specific categories for jobs
of particular relevance to them, to be able to amend an existing application form in order to
apply for a further post and to receive email alerts when new jobs relevant to their interests are
posted. In addition, communications to job-seekers are now standardised for every council.

This approach has seen real benefits across each of the local authorities; workflows are now
standardised as every HR team runs identical systems and there is consistency in reporting within
all councils, enabling them to benchmark their processes more clearly. The councils use this
benchmarking data to make additional improvements and efficiencies.

Jayne Whitehead, AGMA Category Procurement Manager, has project-managed the initiative
with managers represented from each participating authority and describes the process as one
of true collaboration, with 100% commitment from all the councils involved. The benefits RESOURCING AND TALENT PLANNING 2011
are clear; annual media costs are dramatically reduced to approximately 250,000 across ten
partner organisations and there has been a reduction in time-to-hire of 13 days. This has had
the knock-on effect of reducing expenditure on agency staff. The average cost of a recruitment
advertisement per role was previously 974.00; it is now 152.00. There have also been benefits
outside the original intention, including doubling the number of online applications for council
posts, with administrative cost savings in HR of approximately 250,000 across the consortium.
More than 61,000 registered users are now on the system and the councils are successfully filling
their own talent pools of prospective job-seekers. Overall, the project team is now celebrating a
1.7 million reduction in recruitment expenditure over the past 12 months.
(continued)

25
RESOURCING AND TALENT PLANNING

There were some challenges in the implementation of this new way of working. All the councils
had to be convinced about the benefits of the changes. With the implementation of a new IT
system having its own set of challenges, the project has taken 12 months to introduce, longer
than first anticipated. Implementing the changes during a period of radical restructuring in all
councils also proved particularly challenging. However, Jayne describes how both the need to
make efficiencies and feedback from job-seekers meant that we had to find a different way of
doing things. Jayne also recognises how the neutrality of her own role (each council pays a tenth
of her salary) has been essential in ensuring that the project has been fair to all its participants,
offering a centralised shared resource to manage the project.

The project is now set to develop yet further with the aim of becoming entirely self-funding
within the next year by accepting advertising from other organisations. Two new websites are
planned for recruitment into schools and social care jobs, bringing even less reliance on media
and agencies. AGMA will also be further building its own talent pool.

Jayne describes the initiative as a true example of what you can do if you collaborate across
authorities. Not only the separate councils but also diverse teams and functions including HR, IT,
procurement, communications and marketing have worked together to deliver this innovative
and inspiring project.

Information provided by Jayne Whitehead, AGMA Category Procurement Manager


cipd.co.uk/2011resourcingandtalentplanningsurvey

26
2011

3 DIVERSITy
This section examines organisations approaches to diversity,
including the use of formal diversity strategies and the
methods used to address diversity issues.

Just over half of organisations report they have with just under two-thirds of not-for-profit
a formal diversity strategy, showing little change organisations and just two-fifths of private sector
over the past four years (2011: 52%; 2010: 55%; companies (Table 19).25 Diversity strategies are also
2009: 60%; 2008: 55%). Consistent with previous more common in larger organisations (regardless
years findings, most public sector organisations of sector).26
(90%) have a formal diversity strategy, compared

Table 19: Does your organisation have a formal diversity strategy? (%)

Yes No Don't know


All 52 41 7

Sector
Private sector 41 50 8
Public services 90 9 1
Voluntary, community and not-for-profit 63 33 4 RESOURCING AND TALENT PLANNING 2011

Number of UK employees
Fewer than 50 45 50 5
50249 43 51 6
250999 48 44 7
1,0004,999 65 31 4
More than 5,000 80 9 11
Base: 613

27
RESOURCING AND TALENT PLANNING

As was the case last year, over three-quarters Traditionally, the public sector has tended to lead
of organisations with a formal diversity policy the way in terms of diversity practices. Again this
attempt to address diversity issues through year they are significantly more likely to address
monitoring recruitment and/or staffing diversity issues through monitoring recruitment
information to obtain data on gender, ethnicity, and/or staffing information; through providing
disability, age, and so on (Table 20). Less than recruitment documents in other formats; through
three-fifths train interviewers to understand what advertising vacancies in different sources to
diversity is about and the impact of stereotypes. attract under-represented groups; and through
Other diversity-focused initiatives are even setting recruitment targets to correct a workforce
less common; moreover, the figures indicate a imbalance. Nevertheless they are less likely than
reduction in the use of several methods compared other sectors to actively try to attract talent of all
with previous years. The pressures of the recession ages (Table 20). Moreover, our figures indicate that
may have led to a reduced focus on diversity. the reduction in the use of several diversity methods
Given the links between diversity in the workforce compared with previous years is particularly
and productivity, organisations that fail to give pronounced in the public sector. The change of
this issue the attention it requires may find government and budget reduction measures have
themselves at a disadvantage in the future. led to significant change programmes in many
public sector organisations, which may have resulted
in a reduced focus on diversity issues.

Table 20: Methods used to address diversity issues in organisations (% with formal diversity strategy)

Voluntary,
community
Private Public and not-
sector services for-profit
2011 2010 2009 2008 2011 2011 2011
survey survey survey survey (2010) (2010) (2010)
Monitoring recruitment and/or staffing
information to obtain data on gender, 78 79 84 83 70 (71) 88 (96) 88 (76)
ethnicity, disability, age, any other categories
Training interviewers to understand
what diversity is about and the impact of 57 68 68 60 53 (66) 64 (73) 57 (72)
cipd.co.uk/2011resourcingandtalentplanningsurvey

stereotypes
Actively trying to attract talent of all ages* 45 53 32 43
Operating policies that go beyond basic
legislative requirements on age, gender, race, 39 49 52 48 34 (44) 47 (63) 47 (40)
disability, sexual orientation, religion and belief
Providing recruitment documents in other
39 41 37 31 24 (22) 64 (77) 47 (52)
formats (online, large-print, audio, and so on)
Checking that any tests used are valid, reliable
and culture-free and were tested on diverse 36 42 47 34 39 (44) 35 (45) 27 (16)
norm groups
Advertising vacancies in different sources to
31 37 51 48 22 (30) 44 (53) 41 (32)
attract under-represented groups
Using specific images/words in your recruitment
29 38 42 42 25 (30) 36 (52) 33 (40)
advertising to appeal to a wider audience
Making attempts to employ the long-term
19 19 13 29
unemployed*
Setting recruitment targets to correct a
9 15 14 12 4 (8) 18 (31) 8 (16)
workforce imbalance
Base: 312 (2011); 253 (2010); 419 (2009)
*new item added in 2011

28
2011

4 mANAGING LABOUR TURNOVER

Figures from the Office for National Statistics show that UK


unemployment rose by 27,000 in the three months to the end
of January 2011 to 2.53 million, the highest since 1994. When
unemployment is high the number of employees leaving
organisations voluntarily is expected to decrease. Here we
examine whether this is happening and how organisations are
tackling the issue of employee retention.

Among organisations that are able to supply the private sector compared with last year but
turnover data, the median labour turnover rate decreased in the voluntary and public services
has decreased over the past few years (Table 21). sector. This reflects improvements in the economic
The median figure, however, hides differences outlook for the private sector and the widespread
across organisations. Slightly more organisations cuts in the public sector, which also have a direct
report their turnover has increased in 2010 impact on many not-for-profit organisations that
compared with 2009 (38%) than has decreased provide services for the public sector.
(33%), while for nearly a third (29%) it remained
the same. Smaller organisations are more likely Cost of labour turnover
to report their labour turnover has increased and While just over half of organisations calculate
larger organisations that it has decreased. 27
their recruitment costs, only 13% calculate the
cost of their labour turnover (2010: 14%). The
As in previous years, the majority of turnover (53%) majority of organisations report they do not RESOURCING AND TALENT PLANNING 2011
is still attributed to employees leaving voluntarily calculate these costs (79%), while 7% dont know
(Table 22). As the economy has improved the if they are calculated or not.
median proportion of turnover due to redundancies
has reduced. Only 12% of organisations that Nearly half (46%) of those who calculate their
provided reasons for leaving made more than ten turnover costs want to maintain their current
redundancies in the previous year compared with turnover rate, while one-fifth (38%) want to
33% in 2010, 26% in 2009 and 22% in 2008. A third reduce turnover during 2011 and 15% want to
(34%) of organisations that made redundancies increase it.
offered career transition services.
Retaining employees
While median turnover rates have reduced The steps organisations take to retain employees
across all sectors, Table 23 shows that the rate in their workforce can have a significant impact
of voluntary leavers has increased slightly in on organisational efficiency and success through

29
RESOURCING AND TALENT PLANNING

Table 21: Median rate of labour turnover (%)

2011 2010 survey 2009 survey 2008 survey 2007 survey 2006 survey
12.5 13.5 15.7 17.3 18.1 18.3
Base: 175 (2011)

Table 22: Median labour turnover rates, by reason for leaving (%)

2011 survey 2010 survey 2009 survey


Voluntary redundancies 0 0 0
Compulsory redundancies 0 1.0 0.5
Dismissed/left involuntarily
0.7 0.9 1.4
(including death in service)
Fixed-/short-term contracts 0 0 0.7
Retired 0 0.4 0.7
Left voluntarily 6.6 8.4 9.0
Base: 154 (2011)

Table 23: Median labour turnover rates, by industry sector (%)

Sector All leavers Voluntary leavers

2011 2010 2009 2011 2010 2009


survey survey survey survey survey survey
Manufacturing and production 9.3 (38) 12.4 (44) 15.3 (80) 3.7 (35) 2.7 (42) 7.7 (75)
Private sector services 13.8 (96) 14.6 (77) 16.8 (150) 8.7 (82) 7.4 (71) 10.4 (129)
Public services 8.5 (28) 8.6 (19) 12.6 (52) 3.4 (10) 5.8 (15) 7.6 (45)
Voluntary, community, not-for-profit 13.1 (11) 15.9 (15) 16.4 (38) 7.0 (24) 10.2 (18) 11.0 (35)
cipd.co.uk/2011resourcingandtalentplanningsurvey

Number of respondents shown in brackets

decreasing employee turnover, loss of talent and jobs during times of economic uncertainty and
recruitment and training costs, while having a high unemployment. Supporting this are our
positive impact on motivation, job satisfaction and findings that the public (49%) and not-for-profit
the employer brand. sectors (49%) are more likely to report they had
no difficulties in retaining staff during 2010
Only two-fifths (42%) of organisations compared with the private sector (38%).
experienced no difficulties in retaining staff
during 2010. This figure is similar to last year As in previous years, organisations most
(45%) but higher than the findings for 2008, commonly have difficulty retaining managers
when 31% reported they had no retention and professionals/specialists (Table 24). The
difficulties. These findings reflect the increased manufacturing and production sector are most
caution of employees regarding leaving their likely to report difficulties retaining technical

30
2011

staff and the private services sector that they have Improving line managers people skills and
most difficulty retaining services staff. This may learning and development opportunities are also
reflect the higher demand for these categories of most commonly rated among the top three most
employees in these sectors. effective retention methods. The effectiveness of
improving induction processes is more varied, with
While most organisations have taken one or more 22% rating it among the top three most effective
steps to address staff retention, nearly one in four methods and 12% among the top three least
organisations (23%) report that no specific retention effective methods. Views are also mixed regarding
initiatives were undertaken. This is a similar the effectiveness of improved pay. It is likely that
proportion to last year, although substantially higher employees are motivated by different factors.
than in previous years when retention difficulties Employers need to provide a healthy working
were more common due to a tighter labour market environment where employees are treated with
(Table 25). Public sector organisations are twice respect and make efforts to match their retention
as likely not to have taken any steps to address initiatives with what staff want.
retention as those in the private or not for-profit
sectors (39% compared with 20% of private sector
and 16% of not-for-profits).28

The most common methods used to address


retention in 2010, used by nearly two-fifths of
organisations, are to improve line managers
people skills, improve learning and development
opportunities and improve the induction process.

Table 24: Retention difficulties, by occupational category (%)


Voluntary,
community
Private and
All Manufacturing sector Public not-for- All
2011 and production services services profit 2010
Managers and professionals/
specialists
28 26 29 25 29 27

Technical 21 37 19 17 13 20 RESOURCING AND TALENT PLANNING 2011

Services (customer, personal,


protective and sales)
13 7 21 4 4 12

Administrative, secretarial 9 5 8 15 13 7
Senior managers/directors 7 5 8 10 6 9
Manual/craft workers 6 11 6 3 4 4
Base: 601 (2011); 451 (2010)

31
RESOURCING AND TALENT PLANNING

Table 25: Steps taken specifically to address staff retention (%)

Used in Least Most Used in Used in Used in


2010 effective effective 2009 2008 2007
Improved line managers' people
skills
39 7 31 42 39 37

Increased learning and


development opportunities
38 5 34 35 47 46

Improved induction process 38 12 22 31 45 45


Improved employee involvement 34 8 24 32 35 29
Improved selection techniques 30 7 25 31 42 46
Improved pay 27 11 23 22 42 53
Offered coaching/mentoring/
buddy systems
24 8 14 20 24 22

Improved benefits 21 8 14 19 32 36
Better promotion to employees
of the employer brand
18 10 5 15 21 16

Created clearer career paths 18 6 2 21 18 17


Revised the way staff are
rewarded so their efforts are 18 4 13 14 19 19
better recognised
Made changes to improve work
life balance
17 5 13 19 31 30

Improved physical working


conditions
15 8 7 13 19 12

Redesigned jobs to make them


more satisfying
11 4 8 13 18 14

Increased our use of counter


offers*
4 4 14

No specific initiatives undertaken 23 3 1 27 13 9


Base: 559 (2011 survey); 431 (2010 survey); 695 (2009 survey); 710 (2008 survey)
* new item added in 2011
cipd.co.uk/2011resourcingandtalentplanningsurvey

32
2011

CONCLUSIONS
Looking forward number of vacancies on offer by organisations
In January 2010 the UK officially emerged from remained as low as in 2009 overall and continued
the longest recession since the 1930s. Economic to decrease in very large organisations, particularly
growth, however, remains sluggish and the public in the public sector.
sector has embarked on a four-year programme of
the biggest government spending cuts in decades Looking forward, private sector growth is expected
to address the fiscal deficit. to remain slow and the full impact of public
sector budget cuts is still to come. Resourcing and
In the labour market, unemployment remained talent management budgets will be further hit
high throughout 2010. Figures from the Office in 201112 and many public sector organisations
for National Statistics (ONS) show that UK will implement recruitment freezes and reduce
unemployment rose by 27,000 in the three months graduate intake and recruitment generally.
to the end of January 2011 to 2.53 million, the Resourcing and talent practices are changing to
highest since 1994. While recent months have seen reflect the stronger focus on costs and reductions
signs of improvement, there are concerns that the in budgets. Particularly in the public sector, but
slow growth in the private sector will be unable also in the private sector, trends indicate a greater
to fully compensate for the increasing job losses in focus on developing talent in-house, retaining
the public sector that will result from the budget rather than recruiting talent and reducing reliance
cuts. This is supported by the findings from the on recruitment agencies and external consultants
CIPDs spring 2011 Labour Market Outlook, which for resourcing and development.
shows the impact on the overall labour market of a
slight rise in private sector recruitment is still being Our findings do not present a positive outlook
cancelled out by large-scale public sector job losses. for the vast number of unemployed. A substantial
proportion of organisations reports that the RESOURCING AND TALENT PLANNING 2011
The findings of the CIPDs 2011 Resourcing and already low number of vacancies available to them
Talent Planning survey reflect the challenges is likely to be further affected by the abolition
of the economic environment. Organisations of the Default Retirement Age. Yet despite the
generally have increased their focus on costs. On high unemployment rate, most organisations
average, organisations spent less on filling each reported difficulties in filling vacancies, mostly due
vacancy and a fifth have reduced their resourcing to skill shortages. We have also seen an increase
budgets and talent management spend. In the in the proportion of organisations reporting
public sector the focus on costs and budget that competition for talent is even greater as the
reductions was particularly apparent. pool of available talent to hire has fallen sharply.
For many organisations there appears a clear
The end of the recession has meant fewer mismatch between the skills they require and
redundancies in 2010. Nevertheless, over a third those available in the labour market. Some are
of public sector and one-fifth of private sector concerned this will be exacerbated by the increase
organisations reduced their headcount. The in university tuition fees. Some are responding

33
RESOURCING AND TALENT PLANNING

by increasing apprenticeship schemes, internships Audit your organisations current skills and future
and sponsoring students through university. Such capabilities
schemes may be aided by the Governments recently If you havent done so already, conduct a thorough
announced 60 million commitment to help boost inventory of your organisations current skills and map
youth employment and provide extra support for those against the capabilities you are likely to need
apprenticeships and changes to vocational training in the future. Hold forecasting sessions which look at
and education. How far this will go towards meeting macro and micro trends, how these will impact your
organisations skill requirements remains to be seen. way of working and the changes that will be required
for future success.
On a positive note our findings indicate that talent
management is viewed as more, not less, important Build your talent and succession pipeline
in difficult times, although with reduced budgets, You also need to be proactively building up your
organisations will have to be innovative with talent pipelines (horizontally and vertically), so that
their approach and strategies. In order to survive you are developing people with future-fit skills and
organisations will need to make certain they focus capabilities. A silver lining from the current economic
beyond the cost-cutting required in the current climate is that more organisations are focusing on
environment to ensuring their talent strategies are developing internal talent and fully utilising the
aligned to long-term business success. skills of their existing workforce. Fresh talent is
still important but recruitment strategies should
The CIPDs Shaping the Future and Next Generation complement internal pipelines.
HR flagship projects have both explored the
important issues of sustainability. Shaping the Future Maintain a continuous focus on capability-
in particular warns against the dangers of talent building
tunnel vision taking a short-sighted view on talent Capability-building should be part of a continuous
strategies which are solely focused on the needs of process, embedded into policies and practices. Across
the here and now. our case study organisations, managers talked about the
need to embed development and skills training as part
Often organisations pay too little attention to of business as usual, rather than as a one-off activity.
identifying and developing the capabilities that
individuals will need in the long term. This implies a Develop a creative approach to skills and
leadership/talent management capability gap with capability development
cipd.co.uk/2011resourcingandtalentplanningsurvey

too much focus on the operational needs of today Even when budgets are tight, it is essential that
rather than the organisational imperatives staff get the development they need to ensure they
of tomorrow. have the capabilities for their current job role, as well
as starting to build those that the organisation will
Its never too late to start equipping your people need in the future. Our case study organisations were
with the skills and knowledge they need to meet focusing strongly on knowledge-sharing, enabling
both present and future challenges. So what practical people to learn from others across the organisation.
recommendations can we make for resourcing and
talent professionals, drawn from our Shaping the Many of you are already considering alternative
Future evidence? solutions for specialist skill development, such as
apprenticeships, internal management schemes,
summer placements and internships. It is also
important to work with universities to ensure that
graduates are developing skills and knowledge which
will help them to succeed in the workplace.

34
2011

BACkGROUND TO ThE SURVEy


This survey was conducted in March and April 2011. It was
sent to a sample of UK-based HR professionals in the public,
private and voluntary sectors. In total, 626 people responded
to the survey.

This is the fifteenth annual CIPD Resourcing A small number of respondents took part in follow-
and Talent Planning survey (formerly known as up telephone interviews to produce mini case
the CIPDs Recruitment, Retention and Turnover studies on a selection of topics. These are presented
survey). The survey examines organisations in the coloured boxes throughout the report.
resourcing and talent planning strategies and
practices and the key challenges and issues Sample profile
they face. The survey consists of 45 questions Respondents predominantly work for private
completed through an online self-completion sector organisations, with professional services
questionnaire. being particularly well represented, but other
sectors are represented in similar proportions to
The majority of questions remain the same as last year (Table A1).
previous years, to provide useful benchmark
data on topics including recruitment practices,
difficulties and costs, selection methods, diversity
strategies, the impact of the economic climate on
resourcing and talent planning practices, labour
turnover and retention strategies. New question RESOURCING AND TALENT PLANNING 2011
areas this year examine the employment of
younger workers, the length of the recruitment
process, the nature of job vacancies, relationships
with recruitment partners and the use of
strengths-based approaches to recruitment.

35
RESOURCING AND TALENT PLANNING

Table A1: Breakdown of respondent organisations, by industrial sector


Number of
respondents %

Manufacturing and production 113 19


Agriculture and forestry 1 0
Chemicals, oils and pharmaceuticals 9 1
Construction 8 1
Electricity, gas and water 4 1
Engineering, electronics and metals 38 6
Food, drink and tobacco 18 3
General manufacturing 6 1
Mining and quarrying 4 1
Paper and printing 6 1
Textiles 2 0
Other manufacturing/production 17 3

Private sector services 319 52


Professional services (accountancy, advertising, consultancy, legal, etc) 78 13
Finance, insurance and real estate 33 5
Hotels, catering and leisure 26 4
IT services 26 4
Call centres 3 0
Media (broadcasting and publishing, etc) 7 1
Retail and wholesale 40 7
Transport, distribution and storage 23 4
Communications 6 1
Other private services 77 13

Public services 100 16


Central government 14 2
cipd.co.uk/2011resourcingandtalentplanningsurvey

Education 12 2
Health 23 4
Local government 22 4
Other public services 29 5

Non-profit organisations 78 13
Care services 9 1
Charity services 32 5
Housing association 17 3
Other voluntary 20 3
Base: 610

36
2011

Most respondents work in small to medium-sized Labour turnover


organisations, in terms of the number of UK- A total of 175 survey respondents were able to
based employees, but larger organisations are supply all the information necessary for us to
also represented in similar proportions to last year calculate labour turnover on a whole-organisation
(Table A2). basis.

Respondents reported on organisations based This report uses the standard crude wastage
across the UK. Three in ten responded for the method to calculate the rate of turnover. This
whole of the UK, while others responded for a method is calculated as follows:
particular region/country (see Table A3).
Labour turnover =
Number of leavers in a set period
Table A2: Breakdown of sample by organisation ______________________________________ x 100
size permanent employees in the UK Average number employed in the same period
%
Fewer than 10 5 (Leavers include those leaving the organisation
1049 12 by way of voluntary or involuntary severance,
50249 33 redundancies or retirements, but does not include
250999 25 internal transfers).
1,0004,999 12
More than 5,000 13 Readers should be aware that this method has
Base: 610 some shortcomings. For example, it takes no
account of the characteristics of the workforce or
the length of service of the leaver.

Table A3: Main region covered by the reply


Note on statistics and figures used
% Some respondents did not answer all questions, so
East Anglia 5 where percentages are reported in tables or figures,
East Midlands 3 the respondent base for that question is given.
West Midlands 5
North-east of England 3 Average in the report is used to refer to the

North-west of England 7 statistical mean where the data is normally RESOURCING AND TALENT PLANNING 2011

distributed. However, the median is used in cases


South-west of England 6
where the distribution is significantly skewed.
Yorkshire and Humberside 5
When the median is used it is noted.
South-east of England (excluding
12
London)
London 12 With the exception of labour turnover rates, all
figures in tables have been rounded to the nearest
Scotland 6
percentage point. Due to rounding, percentages
Wales 3
may not always total 100.
Northern Ireland 3
Ireland 0
Chi-square (2) tests are used to examine whether
Whole of UK 29
differences between groups such as industrial
Base: 602
sectors are significant or likely to be due to
chance. Spearmans Rho correlation (Rho) is used
to examine relationships between variables. We
report on statistics at the generally accepted level
of significance, p<0.05.

37
RESOURCING AND TALENT PLANNING

fURThER SOURCES Of
INfORmATION
We produce a range of free factsheets, surveys, Workforce planning
guides and research reports which are available on Our guide Workforce Planning: Right people, right
the CIPD website at cipd.co.uk/hrresources time, right skills (2010) gives advice on developing
workforce planning processes.
Read our factsheets on:
Employer Brand Diversity
Employee Turnover and Retention Two survey reports and a guide provide practical
Induction advice and information on trends:

Outlook series Diversity in Business: A focus for progress (2007).


Our quarterly reports Labour Market Outlook
Managing an Ageing Workforce: How employers
and Employee Outlook look at the employer and
are adapting to an older labour market (2010).
employee perspectives on the labour market and
on workplace issues and trends, while HR Outlook
Managing Age: New edition 2011.
explores priorities and emerging trends for the HR
profession and function.
Two further reports are available to order from
cipd.co.uk/bookstore:
View these reports at:
cipd.co.uk/research/outlook-series Managing Diversity in Practice: Supporting
business goals (2007)
Talent management
cipd.co.uk/2011resourcingandtalentplanningsurvey

Two reports look at talent issues in a recession/ Managing Diversity and the Business Case (2008)
difficult economic climate:
The War on Talent? Talent management under

threat in uncertain times (2009).

Fighting Back through Talent Innovation (2010).


Sign up to receive our e-newsletter at
cipd.co.uk/cipdupdate
Opening up Talent for Business Success (2010)
looks at the importance of integrating talent
management and diversity.

The Talent Perspective: What does it feel like to


be talent-managed? (2010) looks at the employee
view of talent management.

38
2011

ACkNOwLEDGEmENTS

The CIPD is very grateful to those organisations and


individuals who gave their time to take part in this
research. They include:

Annette Sinclair, Senior Researcher at Roffey


Park, for analysing the findings and writing this
comprehensive report.
Members of the Recruitment Forum Steering
Committee for their input into the survey
design and assistance in piloting the
questionnaire.
Hays for their support and commitment at
every stage of the research.
All those who shared examples of their
organisations practices.

We hope that you find the research useful when


considering your own recruitment and retention
practices. Please contact us if you have any
questions or ideas based on our findings
(research@cipd.co.uk).
RESOURCING AND TALENT PLANNING 2011

39
RESOURCING AND TALENT PLANNING

fOOTNOTES
1
Chi Square = 57.3, df = 5, p < 0.001, n = 604
16
Working with charities: Chi Square = 8.0, df = 2, p

2
Rho = 0.73, p < 0.001, n = 577
< 0.05, n = 599; corporate sponsorship: Chi Square

3
Rho = 0.45, p < 0.001, n = 533
= 11.6, df = 2, p < 0.01, n = 599

4
F = 25.0, df = 2, p < 0.001, n = 533
17
Chi Square = 7.6, df = 2, p < 0.05, n = 599

5
Chi Square = 18.0, df = 6, p < 0.01, n = 535
18
Table 11 also shows that this method is deemed
6
Chi Square = 7.1, df = 2, p < 0.05, n = 603
most effective by public sector organisations but
7
Chi Square = 23.0, df = 6, p < 0.01, n = 600
this effect is due to a greater proportion of
8
Chi Square = 9.1, df = 3, p < 0.05, n = 598
large public sector organisations in our
9
Chi Square = 12.9, df = 4, p < 0.05, n = 610
sample, whereas private sector organisations are
10
Rho = 0.34, p < 0.001, n = 609
more evenly distributed in size.
11
Chi square = 21.7, df = 3, p < 0.001, n = 609
19
Chi square = 10.9, df = 2, p < 0.01, n = 610

12
Chi Square = 60.9, df = 8, p < 0.001, n = 607
20
Chi Square = 27.9, df = 4, p < 0.001, n = 610

13
Chi Square = 20.8, df = 3, p < 0.001, n = 560
21
Chi Square = 25.9 df = 6, p < 0.001, n = 598

14
Size of organisation and developing online
22
Chi Square = 51.5, df = 6, p < 0.001, n = 597

careers site: Rho = 0.25, p < 0.001, n = 599; Size of


22
Chi Square = 17.7, df = 8, p < 0.05, n = 600

organisation and employee surveys: Rho = 0.19,


22
Chi Square = 33.9, df = 4, p < 0.001, n = 610

p < 0.001, n = 599


22
Chi Square = 82.0, df = 4, p < 0.001, n = 610

15
Chi Square = 16.7, df = 2, p < 0.001, n = 599
22
Chi Square = 52.2, df = 8, p < 0.001, n = 610

22
Rho = 0.24, p < 0.001, n = 195

22
Chi Square = 16.6, df = 2, p < 0.001, n = 544

cipd.co.uk/2011resourcingandtalentplanningsurvey

40
2011
OTHER TITLES IN THIS SERIES

ABSENCE MANAGEMENT EMPLOYEE ATTITUDES TO PAY


The annual Absence Management survey The annual Employee Attitudes to Pay
has been running for eleven years, providing survey investigates employee attitudes and
useful benchmarking data on absence levels, expectations towards pay and bonuses. Now
the cost and causes of absence, and how in its third year, this survey is carried out by
organisations are managing absence. The YouGov and focuses on employees in the UK.
latest report is brought to you in partnership
with Simplyhealth.

REWARD MANAGEMENT LEARNING AND TALENT DEvELOPMENT


The annual Reward Management survey The annual Learning and Talent Development
has been running for ten years and provides survey is now in its thirteenth year and
practical insights into current trends, provides valuable commentary on current
practices and issues affecting reward and future issues and trends. It explores
management in the UK. It examines strategic employer support for learning, talent
reward, base and variable pay, bonuses, management, employee skills, managing and
incentives, pensions, reward measurement evaluating coaching and training spend.
and total reward issues. This report was
brought to you in partnership with Benefex.
Issued: June 2011 Reference: 5552 Chartered Institute of Personnel and Development 2011

Chartered Institute of Personnel and Development


151 The Broadway London SW19 1JQ
Tel: 020 8612 6200 Fax: 020 8612 6201
Email: cipd@cipd.co.uk Website: cipd.co.uk
Incorporated by Royal Charter Registered charity no.1079797

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