Revision No: 0

HSE Plan Date:

LOGO

COMPANY NAME HERE

HSE Plan
Doc ref:
Project Name:

Client:
Client ref/contract no:
Work Location:
Company ref:

Prepared By: HSE Manager

...(Signed and Dated)
Reviewed By: Projector Director
(Signed and Dated)
Client Approval:

Page i
 Revision No: 0
HSE Plan Date:
Schedule of Revisions:
Revision Date Author Change Description

Page ii
 Revision No: 0
HSE Plan Date:

Distribution List:

Name: Title: No. Of Copies

Project Manager
QA/QC
General Manager
Managing Director
HSE Manager
Financial Director
Project Engineer
Site Manager
Client
Site Office

Page iii
 Revision No: 0
HSE Plan Date:
TABLE OF CONTENTS

1. GENERAL...................................................................................................................1
2. PROJECT DESCRIPTION..........................................................................................2
2.1. PROJECT SUMMARY..............................................................................................2
2.2. DETAILS OF KEY ON SITE/OFF SITE PERSONNEL....................................................2
3. MANAGEMENT OF THE WORKS..............................................................................3
3.1. MANAGEMENT STRUCTURE AND RESPONSIBILITIES................................................3
3.2. SPECIFIC HSE ROLES AND RESPONSIBILITIES:......................................................3
3.3. MATRIX OF ROLES AND RESPONSIBILITIES FOR CLIENT NAME PROJECT SITE
WORKS:..........................................................................................................................3
4. COMPANY NAME. HEALTH, SAFETY AND ENVIRONMENTAL POLICY.................6
4.1. GENERAL STATEMENT OF INTENT:..........................................................................6
4.2. GENERAL POLICY STATEMENT:..............................................................................6
4.3. RESPONSIBILITIES.................................................................................................7
4.4. FURTHER INFORMATION / ARRANGEMENTS:............................................................8
5. SITE SAFETY PROCEDURES....................................................................................9
5.1. ON-SITE HSE COMMUNICATIONS...........................................................................9
5.2. CONTRACTOR SITE MEETINGS:..............................................................................9
5.3. CO-ORDINATION AND LOOK AHEAD:.......................................................................9
5.4. CONSULTATION WITH THE WORK FORCE:................................................................9
5.5. HANDLING DESIGN CHANGES/TECHNICAL QUERIES DURING THE PROJECT:..............10
5.6. THE SELECTION AND CONTROL OF SUBCONTRACTORS............................................10
5.7. LEVELS OF HSE MANAGEMENT & SUPERVISION:...................................................10
5.8. COMPETENCE & TRAINING:....................................................................................11
5.9. DISSEMINATION OF HSE INFORMATION TO THE WORKFORCE...................................12
5.10. WORK SITE SECURITY/ACCESS.............................................................................12
5.11. SITE INDUCTION.....................................................................................................12
5.12. VISITORS...............................................................................................................13
5.13. TOOLBOX TALKS/DAILY BRIEFINGS........................................................................13
5.14. WELFARE FACILITIES AND FIRST AID......................................................................13
5.15. REPORTING OF INJURIES, DEATHS AND DANGEROUS OCCURRENCES......................14
5.16. PRODUCTION OF RAMS........................................................................................15
5.17. PERMIT TO WORK..................................................................................................16
5.18. SITE RULES (INCLUDING DRUG AND ALCOHOL POLICY)...........................................16
5.19. PERSONAL PROTECTIVE EQUIPMENT (PPE)...........................................................17
5.20. SITE FIRE AND EMERGENCY PROCEDURES.............................................................17
6. ARRANGEMENTS FOR CONTROLLING SIGNIFICANT SITE RISKS......................19

Page iv
 Revision No: 0
HSE Plan Date:
6.1. DELIVERY AND REMOVAL OF EQUIPMENT AND MATERIALS (INC. WASTE)................19
6.2. DEALING WITH SERVICES.......................................................................................19
6.3. STABILITY OF STRUCTURES DURING CONSTRUCTION WORK...................................19
6.4. PREVENTING FALLS...............................................................................................20
6.5. WORK WITH OR NEAR FRAGILE MATERIALS.............................................................20
6.6. CONTROL OF LIFTING OPERATIONS.........................................................................20
6.7. THE MAINTENANCE OF PLANT AND EQUIPMENT.......................................................20
6.8. WORK WHERE THERE ARE POOR GROUND CONDITIONS...........................................21
6.9. TRAFFIC ROUTES AND SEGREGATION OF VEHICLES AND PEDESTRIANS....................21
6.10. STORAGE OF MATERIALS (PARTICULARLY HAZARDOUS MATERIALS) AND WORK
EQUIPMENT......................................................................................................................22

6.11. CONFINED SPACE WORKING..................................................................................22

6.12. HIGH RISK ACTIVITIES...........................................................................................23
6.13. PRESSURE TESTING..............................................................................................23
7. HEALTH RISKS:......................................................................................................... 24
7.1. ASBESTOS............................................................................................................24
7.2. MANUAL HANDLING...............................................................................................24
7.3. USE OF HAZARDOUS SUBSTANCES, PARTICULARLY WHERE THERE IS A NEED FOR
HEALTH SCREENING..........................................................................................................24

7.4. REDUCING NOISE AND VIBRATION...........................................................................25

7.5. WORK WITH IONISING RADIATION............................................................................25
7.6. EXPOSURE TO UV RADIATION (FROM THE SUN).......................................................26
7.7. ENVIRONMENTAL PROTECTION STRATEGY..............................................................26
APPENDICES:...................................................................................................................28
Appendix 1: HSE Representatives CVs........................................................................28

Page v
 Revision No: 0
HSE Plan Date:
1. General

1.1. This plan covers the HSE requirements, accident prevention rules and safety program to be
applied to the contracted work for CLIENT NAME on the PROJECT NAME that will be
performed by COMPANY NAME as Construction Subcontractor under the supervision of
company name.

1.2. The primary purpose of this plan is to provide a guideline for preventing any accidents and
incidents which may injure Employees, damage property, or damage the environment at the
construction site. COMPANY NAME shall abide by the safety rules and other regulations
imposed at the site by the Health and Safety Executive and the provisions of applicable laws,
rules and regulations, including rules and procedures as applicable from CONTACTOR NAME and
CLIENT NAME.

1.3. All works carried out on the PROJECT/LOCATION NAME site, or in CONTRACTOR NAME controlled
lay down areas, will be governed by the CONTRACTOR NAME Construction and Completion HSE
Plan.

Page 1
 Revision No: 0
HSE Plan Date:
2. Project Description

1.1. Project Summary

2.1.1. DETAILS OF THE PROJECT TO BE COVERED BY THIS HSE PLAN (scope of work, location, any
other relevant information on contractor/client etc.

1.2. Details of Key on Site/Off Site Personnel

2.1.2. COMPANY NAME (Head Office)
COMPANY ADDRESS

Engineering Manager:

HSE Manager:

Site Manager:

2.1.3. Project Engineer:

2.1.4. PROJECT NAME

PROJECT ADDRESS

Project Manager:

QA/QC / Site Coordination:

3. MANAGEMENT OF THE WORKS

Page 2
 Revision No: 0
HSE Plan Date:
1.3. Management Structure and Responsibilities
3.1.1. COMPANY NAME has been contracted by CLIENT NAME, via the Principle Contractor
CONTRACTOR NAME. The COMPANY NAME Site Management Team, supported by the
COMPANY NAME. Head Office Team, is responsible for all HSE matters related to the
mechanical installation works on site, under the overall supervision of CONTRACTOR NAME.

3.1.2. Within COMPANY NAME. the HSE Manager, supported by the Site Manager, has overall
accountability for the implementation of this HSE plan.

1.4. Specific HSE Roles and Responsibilities:

3.1.3. The HSE Manager is responsible for:

i) The safe execution of all works managed by COMPANY NAME. in accordance with the
Statutory Requirements and, in the case of this project, the Vivergo/CLIENT rules
and the CONTRACTOR NAME HSE Plan.
ii) Regular review, update and approval of the company HSE plan and all project specific
HSE plans.
iii) The appointment and authorisation of a competent HSE Manager with sufficient
resources to fulfil his responsibilities.

3.1.4. The HSE Manager is responsible for:

i) Providing competent HSE advice and assistance to the COMPANY NAME Site
Management Team.
ii) Monitoring the implementation of the approved HSE Plan.
iii) Management of the Site HSE Team, including Site Management, Supervisors and
Permit Acceptors.
iv) Activities as allocated under the responsibilities matrix.

3.1.5. The Project Manager is responsible for:

i) The safe execution of the works on site under their control in accordance with
statutory requirements, CLIENT NAME rules and regulations, and this HSE plan.
ii) The management of any subcontractors working under their control.
iii) Activities as allocated under the responsibilities matrix.

1.5. Matrix of Roles and Responsibilities for CLIENT NAME Project Site
Works:
3.1.6. The RASCI (Responsible Accountable Support Consult Inform) Matrix below
summarises the responsibilities of relevant personnel and entities responsible for the works.

Page 3
 Revision No: 0
HSE Plan Date:

CONTRACTOR NAME
Company Engineering Serv. Ltd.

Project Manager

HSE Manager

Site Manager

All Construction Personnel

Supervisors

Visitors
Execution of work in accordance with HSE Policies, Standards,
R R S S R R
Regulation and Law.
Site HSE Performance. R R R S R R
Ensure all individuals are held accountable for their actions
R R R R R R
with regards HSE Policies/Rules.
Ensure that all significant HSE risks have been identified and
that procedures have been implemented to reduce risks to as R R R R R R
low as is reasonably practicable.
Set HSE Supervision levels. R C C C C C
Set site Policies and Procedures. R S S S S S
Site security programme. R S S S S S
Implementation of Approved HSE plan. R R R S S S
Review and Update of HSE plan. R A R S S S
Training and Training Resources. R R R S S S
Review and approval of CVs of HSE personnel. R S
Client Site Audit, Review and Inspection Schedule R S S S S S
Company Site Audit, Review and Inspection Schedule I A R R R S
Performing Inspections. R R R R R R
Site inductions R A R R S S
HSE Co-ordination Meetings R R R R S S
Company HSE Plans, RAMS and TRAs S A R R S S
Review of Company HSE Plans, RAMS and TRAs
R R S S R S
HSE administration, documentation and record submission
I R R R S S
for contract completion documentation.
Toolbox Talks, Daily Briefings. R A S S R I
JSA and Last Minute TRA. R R R R R R
Proper use of PPE. R R R R R R R
Availability of proper PPE to workforce. R A R R R I
Supply and maintenance of safety equipment and materials
R R R R R R
relevant to the contract scope.
Implementation of safe systems of work. R R S S R R
Implementation and administration of site permit to work
R S S S S I
system.
Application and acceptance of permits on site and enforcing
R A S R R S
of permit regulations.
Reporting of all accidents, incidents, near misses and Risk
A A A A A A A
Observations to the contractor.
Investigation of all incidents/accidents to a level appropriate
R R A A S S
to the actual/potential consequence rating.

Page 4
 Revision No: 0
HSE Plan Date:

CONTRACTOR NAME
Company Engineering Serv. Ltd.

Project Manager

HSE Manager

Site Manager

All Construction Personnel

Supervisors

Visitors
Stop use and removal of all unsafe tools and equipment from
A A A A A A A
site into quarantine.
Correct use of all tools and equipment. A A A A A A A
Intervention when HSE regs are compromised. A R A S S R
Follow at all times HSE rules and regulations. A R S R R R
Ensure that there is no horse play, short-cuts and at risk
A R R R R R
behaviours.
Monthly and weekly HSE reports to CONTRACTOR NAME I R R R S S
Ensure the correct levels of competence and training for
I R R S S S
persons under their control/supervision.
HSE Action tracking register. I S R R S S
Rolling HSE Programme based on the action tracking register - C R C S S
Reviews and approvals of COMPANY NAME. HSE personnel. - R R - -
Performs only work for which they are competent and
A A A A A A
trained to do so in a safe manner.
Table 3.1: Matrix of Roles and Responsibilities.

4. COMPANY NAME. Health, Safety and Environmental Policy

1.6. General Statement of Intent:

Page 5
 Revision No: 0
HSE Plan Date:
4.1.1. COMPANY NAME. considers safety, health and environmental management to be of prime
importance to its business and is committed to continual improvement in safety, health and
environmental standards.

i) The continuing intention of this Company is to provide and maintain safe and healthy
working conditions, equipment and systems of work for all our employees and to
provide such information, training and supervision, as they may need for this
purpose.
ii) Our operations will be carried out with all reasonable and practicable safeguards
against exposing other persons to risks to their health and safety of the environment.
iii) All employees are required to accept responsibility for ensuring, as far as is
reasonably practicable, a safe and healthy environment in all their places of work. It
is the duty of everyone to take reasonable care of the health and safety of
themselves and their fellow workers, or any other persons who may be affected by
their acts or omissions at work.
iv) It is the Companys policy to comply with current and future Health, Safety and
Environmental Legislation and to co-operate with those responsible for its
enforcement.
v) The policy will be kept up to date, particularly as the Company changes in nature and
size. To ensure this, this policy and its effectiveness will be reviewed every year.
vi) Employees are reminded that it is a criminal offence for anyone to intentionally
interfere with, or misuse, anything provided by the Company in the interests of
Health and Safety as required by Law, or fail to use it properly.
vii) The policy statement shall be displayed in the offices of the Company, will be part of
the site documentation available held by each supervisor, and shall be brought to the
attention of all employees at the induction process and throughout the year by
means of toolbox talks and audit systems. A copy shall be made available to any
party interested on demand, including employees.

1.7. General Policy Statement:

4.1.2. It is the policy of COMPANY NAME. to pursue high standards of safety, health and
environmental management as an integral of efficient management of the business and
ensure that decisions about other priorities take proper account of safety, health and
environmental requirements.

4.1.3. Comply with all legislation requirements and Company policy pertaining to safety, health and
the environment as the minimum standard.

4.1.4. Develop systems and procedures that deliver the high standards sought, and in particular
provide for:

i) Well maintained plant and systems of work that are safe and without risk to health or
the environment.
ii) Suitable arrangements for selection, use, handling, storage and transport of articles
and substances.
iii) Adequate information, instruction, training and supervision to enable work to be
carried out safely and without risk to the environment by persons with the necessary
competence,
Page 6
 Revision No: 0
HSE Plan Date:
iv) Safe premises and work places, including access to and egress from them.
v) Safe and healthy working environment to prevent personal injury or damage to
property.
vi) Design which recognise, include and apply safe practice during preparation,
construction and subsequent operational use and maintenance after completion of
the project, and which consider environmental impact.
vii) Prevention of polluting emission to air, land or water.
viii) Control of noise, dust, smell, vibration, traffic movement or other nuisance or
environmental effects which may cause offence to the local community or
environment.
ix) Waste management including recycling were appropriate.
x) Communication, health surveillance and advisory facilities as required.
xi) Develop and review clear safety, health and environmental performance indicators
including:
a) Accident and incident performance,
b) Annual safety, health and environmental objectives,
c) Training achievements,
d) Audits.

1.8. Responsibilities
4.1.5. Overall responsibility for Health and Safety in the Company is that of the Managing Director.

4.1.6. General Manager has the delegated responsibility for ensuring that the conditions of this
Policy are observed at all the Companys worksites. In these matters, he reports directly to
the Managing Director.

4.1.7. Company Safety Advisor shall work with all departments, co-ordinate, consult and advise, to
achieve a safe work place, ensure all legislation is fore filled and all controls are in place to
achieve the spirit of the companys policy.

4.1.8. A Nominated Site Safety Officer will be appointed at each workplace.

i) Has the day-to-day responsibility for ensuring that the spirit as well as the letter of
this Policy is carried out.
ii) Reports directly to the General Manager
iii) Liaise with the Company and Clients Safety Co-ordinator, with particular reference to
permits to work.
iv) Responsible for ensuring that all equipment, tools and personal protective
equipment (PPE) are in good condition and used only for their intended purpose.
v) Responsible for ensuring that only recognised good, safe working practices are
observed on the site.

4.1.9. Whenever an employee encounters a Health, Safety or Environmental problem, they must
report it to their Site Safety Officer or his deputy, as soon as practicable.

4.1.10. All employees have a responsibility to co-operate with the Company management and Safety
Advisor or any person they may appoint, to work to achieve a healthy and safe workplace

Page 7
 Revision No: 0
HSE Plan Date:
and to exercise all reasonable care of themselves and any others who may be affected by
their acts or omissions at work.

4.1.11. Consultation on Health, Safety and Environmental matters, between employer and
employees will be ongoing on a regular basis.

4.1.12. Responsibility for safety training, carrying out safety inspections, investigating accidents and
monitoring maintenance of plant and equipment is undertaken by the General Manager and
the Safety Advisor.

1.9. Further Information / Arrangements:

4.1.13. Site Specific arrangements, information and details shall be documented in job/project
specific documentation.

Issued By NAME
DATE
POSITION
COMPANY NAME.

5. Site Safety Procedures

1.10. On-Site HSE Communications.

Page 8
 Revision No: 0
HSE Plan Date:
5.1.1. It is a requirement of the Contractors HSE plan that regular communications between
COMPANY NAME, the site HSE team and the workforce are maintained in order to ensure
that all HSE related information is adequately distributed.

5.1.2. The Company Site Management team will report to the Contractor and will demonstrate their
competence in safely performing the activities within the contract work scope, as well as
complying with all site rules and regulations. The Company Site Management and
Supervision Team will also be responsible for communicating all relevant safety information
(RAMS, Permit Requirements, Safety Bulletins, etc) to the workforce, as well as discussing
with the workforce any safety issues raised by them along with suggestions and ideas for
improving safe working practices on site.

1.11. Contractor Site meetings:

5.1.3. From the Contractors HSE plan, all meetings on site will begin with a HSE item covering
general issues and specific issues that require action.

5.1.4. These meetings for COMPANY NAME will include, but not be limited to:
i) On site Kick-off Meeting.
ii) Daily co-ordination meetings.
iii) Weekly HSE meetings.
iv) Weekly Progress Meetings.

5.1.5. Specific additional meetings may be held when operations with increased risks or the follow
up of incidents & near misses etc. necessitate.

1.12. Co-ordination and Look ahead:

5.1.6. As mentioned above, there will be daily co-ordination meetings between all
contractors/subcontractors on site and the Contractors management team. During this
meeting any safety issues relating to upcoming works, and to ongoing works, will be raised.
This meeting will also cover all upcoming activities for co-ordination with other contractors
with an aim of a 2 week look-ahead.

5.1.7. A Company representative will attend each meeting and communicate all planned activities,
interface issues and safety related information to the Contractors representatives, and other
site contractors. Any safety issues raised in the meeting will also be noted and
communicated to the workforce in the morning briefing.

1.13. Consultation with the work force:

5.1.8. In order to ensure that all HSE procedures and actions are understood and carried out by the
work force it is necessary to have regular communication and consultation with them. This
will be carried out as part of the morning briefing and tool box talk session either on site, or
in the site cabins.

5.1.9. Copies of the toolbox talk/site briefing/communication form will be made available to the
contractor

1.14. Handling design changes/Technical Queries during the project:

Page 9
 Revision No: 0
HSE Plan Date:
5.1.10. The Contractor may instigate design changes during the process of executing the contracted
works. These design changes shall be communicated to Company via the contractors
document control system, as well as any associated risk factor the design changes will bring.

5.1.11. Design Changes identified or required during the execution of the contract works will be
communicated to the client via a Technical Query form, detailing all aspect of the query
including risk factors altered by the design change.

5.1.12. No design changes shall be carried out unless approved officially by the Contractor.

1.15. The selection and control of subcontractors

5.1.13. All subcontractors brought onto site by Company will have been assessed by the company
HSE Manager with support from the company HSE Manager in order to make sure that they
follow safe working practices. This may involve the submission by the subcontractor of a site
HSE plan for approval.

5.1.14. The subcontractor will be expected to either submit their own safety documentation (RAMS,
lifting plans, etc), or to sign onto and abide by established Company safety paperwork.

5.1.15. Before any subcontractor is brought onto site permission from the Contractor must be
sought.

1.16. Levels of HSE Management & Supervision:

5.1.16. The following matrix (from the CONTRACTOR NAME Project HSE Plan) specifies the level of
HSE Supervision to be maintained by all Contractors working on the project:

Number of Persons on Site HSE Manger HSE Supervisor

15 Manager Full Time on site assumes HSE Supervisory Roles or
delegates to a competent Supervisor who is full time on site.
8 14 Visit 1 day per week As Above
15 50 * Visit 3 days per week As Above
51 100 * 1 Full Time 1 Full Time
>100 * 1 Full Time 1 Full Time / 50 persons on site
Exceptions to the above:
*1 Full HSE Supervisor Time / 30 persons during night shifts.
*1 Full Time / 15 personnel executing High Risk activities.*
Table 3.2: Levels of HSE Management & Supervision.

5.1.17. COMPANY NAME. will abide by the above minimum guides, with additional levels of HSE
supervision being set using a Risk Based approach. Typical factors to be taken in to
consideration when fixing the level of Supervision will be:

i) Daylight Hours
ii) Density of personnel (workers / M2)
iii) Work above / below ground
iv) Impacts on / from nearby activities or installations
v) Processes & Equipment used

5.1.18. For a list of officially appointed HSE personnel assigned by COMPANY NAME. to the CLIENT
NAME Project, along with their Cvs, please see Appendix 1.
Page 10
 Revision No: 0
HSE Plan Date:
1.17. Competence & Training:
5.1.19. All personnel appointed to work on site shall have sufficient knowledge, experience and
training to allow them to carry out the duties assigned to them in order to reduce the risk of
injury, ill health and other incidents.

5.1.20. A record of all personnel working on site will be kept in the site office and will include copies
of all relevant certificates, cards and other evidence of adequate qualification; as well as a
detailed CV. All personnel will possess a minimum of a valid CCNSG Safety Passport, or a valid
CSCS Card (or other equivalent certification).

5.1.21. All Site Supervisors will possess appropriate certification to prove that they have received
training to perform supervisory duties (E.g. CCNSG Supervisor Safety Passport, CSCS Gold
Card, etc.).

5.1.22. The tables below details the minimum required competence levels for all trades and
activities expected on site.

Position/Trade Competency Requirements Certification

Project Manager CSCS Site Manager accredited
HSE Manager NEBOSH accredited
Site Manager IOSH accredited
QA/QC Manager IOSH accredited
Supervisor CCNSG Supervisor accredited
Crane Operators Valid certification for crane
operation.
Telehandler Operator CSCS accredited
MEWP Operator IPAF of similar
Rigger CSCS accredited
Banksman/Slinger/Signaller CSCS accredited
Steel Erector CSCS accredited
Fitter CSCS accredited or similar
Welder CSCS accredited or similar
Plater CSCS accredited or similar
Labourer CCNSG CSCS accredited

Table 3.3: Position/Trade Competency Requirements.

Activity Competency Requirements Certification

Confined Space Entries, Accredited Training
The use of scaffold and mobile Accredited Training

Page 11
 Revision No: 0
HSE Plan Date:
scaffold towers,
The use of Cartridge Operated Accredited Training
Tools,
The use of Grinders, Accredited Training
The use of Welding Machines, Accredited Training
The use of Cutting/Burning Accredited Training
Equipment,
Working at Height, CSCS accredited
General Skills Improvement Accredited Training
Training,
First Aid Training Accredited First Aid Training

Table 3.4: Activity Competency Requirements.

1.18. Dissemination of HSE information to the workforce

5.1.23. Instruction on specific activities will be given on site where required in the form of a Safety
Briefing/Toolbox Talk. This Briefing will be recorded and any issues regarding additional
training required by personnel raised. Training will then be organised as necessary so that all
personnel can carry out their assigned tasks safely.

5.1.24. The training may take the form of an additional Toolbox Talk, in-house training courses, or an
external accredited training course depending on the Contractors requirements.

1.19. Work Site Security/Access

5.1.25. Security and Access to the site as a whole is managed by the Contractor using their project
specific Site Security Program. This includes a Traffic Management Plan detailing access,
egress and traffic flows on site, as well as control measures. All relevant procedures and rules
for access to site will be communicated to the workforce and enforced.

5.1.26. All major equipment deliveries, particularly abnormal loads, will be notified in advance to
the Contractor and a specific Risk Assessment will be submitted if necessary.

5.1.27. Access to the work area will be controlled by COMPANY NAME in co-ordination with any
interface contractors. Barriers will be erected around all work area complete with relevant
warning signs, and the area will be monitored by supervision staff.

1.20. Site Induction

5.1.28. Before working on site all personnel will have attended the Client Induction Program site
specific induction. The induction covers access through the site, site working rules and
regulations, emergency procedures, behavioural safety and HSE requirements.

5.1.29. Should any visitors require access to site an application for a visitors pass will be made to
CONTRACTOR NAME. All visitors accessing site will be temporarily issued with a complete set
of PPE and will sit a client visitors induction.

5.1.30. All training will be validated and records of inductees shall be maintained by the relevant
Contractor HSE Trainer. All inductees will be given a copy of the Contractors Induction
Handbook and a copy of Just Rules.

Page 12
 Revision No: 0
HSE Plan Date:
5.1.31. Once the induction has been completed and the personnel are on site they will be
briefed and taken through all relevant method statements, risk assessments, COSHH
assessments etc. Any further job specific training will be carried out at this point
also.

1.21. Visitors
5.1.32. Personnel who will access the site on a visitors pass due to the short term duration of their
involvement on site will attend the visitors induction at the client gatehouse as mentioned
above; and will also be accompanied by a fully inducted Host at all times at all times.

1.22. Toolbox Talks/Daily Briefings

5.1.33. It is a standard practice for COMPANY NAME. to carry out a daily pre-work briefing and
toolbox talk. The briefing/Toolbox Talk will be given to all employees and sub-contractor
employees working on site by either supervisors or management staff, and will cover:
i) The days planned activities.
ii) Work hazards and environment.
iii) Reinforcement of safe working practices relevant to the work being carried out, as
well as to interface operations.
iv) Any safety bulletins or safety moments handed down by the Contractors site HSSE
team.

5.1.34. All employees/sub-con employees will be required to sign onto the Daily Briefing/Toolbox
Talk form to indicate that they have received and understood the briefing, and that they
agree to follow the safe working practices detailed.

5.1.35. Copies of all toolbox talks given will be kept on site and will be available for audit. Copies of
the daily briefing/toolbox talk will also be made available to the Contractors HSE Manager or
Supervisor.

1.23. Welfare facilities and First Aid

Contractor Duty
5.1.36. The Contractor has provided temporary welfare facilities on site in the form of a construction
village. The facilities include:
i) First Aid facilities
ii) Toxic Refuges
iii) Smoking facilities
iv) Changing and Drying Rooms
v) Toilet and Washing Facilities Canteen and Messing

5.1.37. These facilities must be kept clean and tidy at all times and will be subject to inspection by
the Contractor.
5.1.38. The Contractor has also provided transportation on and off site at the beginning and end of
each shift between the contractors car park and the construction village.
Medical and First Aid Cover
5.1.39. COMPANY NAME. will provide an adequate number of first aiders based on the level of risk
from the work being carried out, with a minimum of one every 25 operatives.

Page 13
 Revision No: 0
HSE Plan Date:
5.1.40. The contractor has provided first aid facilities in the construction village in the form of a site
clinic with a full time Nurse (The Nurse will only be available during regular project hours).

1.24. Reporting of Injuries, Deaths and Dangerous Occurrences.

5.1.41. It is the responsibility of all contractors to ensure that all incidents are investigated, reported
to the Contractor and, where necessary, registered with the HSE. The site management team
will initiate and participate in the investigation and will ensure that any lessons learnt from
the investigation are implemented on site.

5.1.42. The Company HSE Manager is responsible for ensuring the investigation, reporting and
registration of all incidents is carried out correctly and will report back to the HSE director.

5.1.43. Every site employee will IMMEDIATELY report all incidents to his Supervisor. The relevant
Supervisor will then report the incident to the Site Management Team and/or to the
Company HSE Director. All near miss incidents must also be reported.

5.1.44. The requirements for the statutory reporting of incidents under the UK RIDDOR Regulations
will be complied with. The Contractor will be included in all reports.

5.1.45. The CONTRACTOR Construction Manager will notify to Management.

Contractor Safety Observation

5.1.46. Safety Observation Cards will be made readily available within all areas of the project. These
cards, which can be completed by anyone, are part of the Contractors accident prevention
strategy for the following reasons:

i) They indicate what can be improved and how.

ii) They provide valuable feedback on what went well and therefore what needs to be
anchored in systems.
iii) They can be used during inspections to focus on specific site activities

5.1.47. Completed SOCs can be given to any Contractor representative, or to the site supervisor.
Alternatively they can be posted in box located outside the Medics Cabin. The person filling
them in can remain anonymous if so desired.

Investigation
5.1.48. The COMPANY NAME HSE Manager will ensure that the correct incident investigation
procedure is followed as per COMPANY NAME standard practices. They will also ensure that
the correct level of investigation is followed, based on the actual/potential outcome of the
incident, and that the Contractor is kept informed.

5.1.49. The findings of any incident investigations shall be written into a formal report and
presented to the Contractors Site Manager and HSE Manager.

5.1.50. A preliminary report will be drawn up and submitted within 24 hours of the incident.

Participants of Investigations
5.1.51. The first participant in any incident investigation will be the direct line supervisor of the
injured party due to the fact that they are familiar with the local conditions, risks and
requirements of the area; and that they are familiar with the personnel involved. The

Page 14
 Revision No: 0
HSE Plan Date:
COMPANY NAME HSE Director, Project Manager, Site Manager will all be involved in the
investigation.

5.1.52. Participants in the investigation will gain the knowledge required to avoid similar incidents in
the future.

5.1.53. The contractor Construction Manager and HSE Manager shall also be involved in all
investigations, and shall implement the CONTRACTOR procedure for determining ownership
of the incident.

1.25. Production of RAMS

5.1.54. A Risk Assessment and Method Statement (RAMS) will be written for all work activities to be
carried out on site. It is a requirement of Contractor that all RAMS packs are submitted at
least 2 weeks prior to the planned start of work. The RAMS documents shall be written
according to the guidance of the Contractor.

5.1.55. The Contractor Site Manager will have accountability for the review of each RAMS, and will
delegate the responsibility to perform the review to the relevant disciplines who will give
feedback regarding necessary alterations, or approval for commencement of work and
application for permits.

5.1.56. For RAMS involving particularly high risk activities (e.g. confined space working, heavy lifting,
working at height etc.) the contractor requires that a group discussion be held between all
relevant parties on site. The workforce will be consulted about the RAMS and all employees
carrying out the task shall be made aware of the risks associated with the task, the method
by which the task is to be carried out, the type of PPE to be used and any physical protection
systems, including safe work systems. The RAMS shall be updated as a result of any learning
from audits or incidents or when the situation changes during the execution of the work.

5.1.57. General site conditions shall also be taken into account in the assessment of the works, with
interface operations, plant movements and possible external risks identified.

5.1.58. In the event that the conditions or circumstances change in such a way as to require a
significant change in the work or procedure then the RAMS will become invalid and work
should stop. Work may only start again after the RAMS has been reviewed and revised to
reflect the new conditions, and has been approved by the relevant parties.

5.1.59. For high risk activities such as working at height, heavy lifts, confined space working etc, this
process shall take the form of a group discussion between all relevant parties. In the event
that conditions or circumstances change which constitute a significant change to the work,
Method Statements and Risk Assessments will become invalid and the work will be
suspended. The Method Statement and Risk Assessment will then be reviewed and revised
to reflect the new conditions and circumstances. Where any change or revision of a Method
Statement or Risk Assessment is required, work may not proceed or commence until
subsequent review and acceptance by the CONTRACTOR Site Manager.

5.1.60. Approved RAMS shall be communicated to those carrying out the work via a briefing session
prior to the work. Following the briefing all personnel will be required to sign onto the RAMS

Page 15
 Revision No: 0
HSE Plan Date:
document indicating that they have understood the work procedures given in the document,
and that they agree to abide by them.

5.1.61. In addition to these RAMS documents it is a requirement of the Contractor that

Supervisors/Permit Holders carry out Daily Task Safety Awareness forms. These forms are
provided by the Contractor and are for the identification of unforeseen hazards or changed
conditions at the work place.

1.26. Permit to Work

5.1.62. All work on the Vivergo Fuel Project is controlled by the CONTRACTOR site permit to work
system. No work can be carried out on site without a valid permit being in place. All
supervisors and other personnel who will be taking permits out will have sat through the
CONTRACTOR Permit Acceptors course with the site permit controller.

5.1.63. Before work starts the supervisor will discuss the job with the personnel under his control
and explain the RAMS, permit and any other safety requirements. The supervisors will then
take out the required permits and ensure all personnel sign onto them to indicate that they
understand the permits requirements.

1.27. Site Rules (Including drug and alcohol policy)

5.1.64. The CLIENT NAME Project Site rules are defined in the Bioethanol Project Induction
Handbook which is issued during the VIP induction. This booklet details all rules, regulations
and policies relevant to the site and should be read by all personnel.

5.1.65. The site operates a strict drug and alcohol policy, which includes random drug and alcohol
testing throughout the project. Under no circumstances should drugs or alcohol be
consumed on site, nor should personnel attend site whilst still under the influence.
Personnel who have been chosen for a random test will have their site access cards de-
activated whilst on site. If personnel attempting to leave the site find their card does not
work they should report to the CLIENT gatehouse for the D&A testing.

5.1.66. Any personnel found to be using drugs or alcohol whilst on site, or attempting to access site
whilst under the influence, will have their access cards removed and will be banned from
site.

5.1.67. Misuse of legal substances will also be treated as a disciplinary offence. Any person taking
medication that is likely to impair their performance at work is required to inform their
immediate Supervisor or Manager.

1.28. Personal Protective Equipment (PPE)

5.1.68. Standard PPE requirements on the site:
i) Hard Hat / Safety Helmet - colour coded as follows:

a) Green New starter

b) White Experienced worker (>1 month on site)
ii) Safety glasses with side caps and clear lenses (LEP Light Eye Protection)
iii) Safety boots ( S3 )
iv) Gloves (Suitable for the task at hand)
v) EN-531 Flame Retardant coveralls. (must cover arms and legs)
Page 16
 Revision No: 0
HSE Plan Date:
vi) Hi-visibility coat or vest

3.1.2. Additional task specific PPE will be issued as necessary according to the RAMS process and
may include:
i) Full body safety harnesses (c/w 1m fall restraint lanyard or fall arrest lanyards)
ii) Inertia Reels
iii) Goggles and Face Shields

1.29. Site Fire and Emergency Procedures

Site Alarms
3.1.3. There are two types of emergency alarm systems on the Client Site:
i) Fire This is a continuous bell which is tested every Wednesday at 13:45hrs. The site
canteen fire alarm is tested at 14:15hrs every Wednesday. On hearing the fire alarm
at any other time, the following action should be taken:
a) Stop work immediately
b) Switch off all tools and equipment
c) Withdraw from any confined spaces
d) Proceed to the designated Muster Point located within the construction
village

ii) Toxic This is an air-raid type siren which is tested every Wednesday at 14:00hrs. On
hearing the toxic alarm at any other time, the following action should be taken:
a) Stop work immediately
b) Switch off all tools and equipment
c) Withdraw from any confined spaces
d) Proceed to the nearest designated Toxic Refuge
e) If driving a vehicle, stop, park the vehicle safely at the side of the road
(leaving the key in the ignition) and proceed to the nearest Toxic Refuge
f) Note: Check the wind direction from one of the wind socks that are
positioned on the construction site and the surrounding CLIENT Plant

3.1.4. In the event of any of the aforementioned alarms sounding, then all permits will be
suspended. Restart of work is only allowed with the permission of the Contractor Permit
Issuer.

Emergency Response
3.1.5. In the event of any accident or emergency situation on the site, the Client Emergency
Response Team (ERT) should be summoned by dialling:
i) from the nearest CONTRACTOR NAME telephone OR
ii) from a CLIENT Internal Phone

3.1.6. If either of these phones are not readily accessible, then the nearest Supervisor should be
requested to summon ERT assistance via his/her radio (Channel 2)

3.1.7. Emergency numbers shall be posted at strategic locations and emergency equipment shall
be routinely inspected.

3.1.8. All minor first aid injuries should be treated by the Site Medic who is located in the
construction village (next to the permit office).
Page 17
 Revision No: 0
HSE Plan Date:
3.1.9. Detailed Project Specific Emergency and Evacuation arrangements are provided in Site
Emergency Evacuations Procedure.

6. ARRANGEMENTS FOR CONTROLLING SIGNIFICANT SITE RISKS

1.30. Delivery and Removal of Equipment and Materials (inc. Waste)

3.1.10. It is a requirement of the Contractor that all plant brought onto site is first inspected by a
competent person from Hewden Hire. This is applicable, but not limited, to the following
items:
i) Vans
ii) Cranes
iii) Telehandlers / fork lifts
iv) MEWPs
v) Lighting towers

3.1.11. This is to check all statutory requirements for the item in question have been met. Once the
Hewden inspection is complete they will submit a Mobile Plant Reception Report to the
permit office who will then allow the item onto site.

3.1.12. The delivery and offloading of equipment/materials is controlled by the Contractors

Materials Controller who is based at an offsite location (Unit 7). The Company Materials
Page 18
 Revision No: 0
HSE Plan Date:
Controller will advise the controller when free issue materials held by the Contractor is
required on site and he/she will arrange delivery.

3.1.13. Offloading by forklift truck will be subject to an approved RAMS and a daily permit issued by
the Contractor. Offloading by crane will be subject to an approved RAMS and lifting plan. On
approval of these documents, a Permit will be issued by CONTRACTOR.

3.1.14. All waste generated on the project is managed on behalf of the CDM Contractor by a
competent Environmental Management Contractor.

1.31. Dealing with Services

3.1.15. As with all sites there is a risk due to site services such as electrical cabling and gas lines. It is
not expected that there will be any need to excavate or drill in areas where there are buried
services; however there are a number of existing pipe bridges carrying overhead services
which will need to be considered in relation to deliveries of plant and equipment to the
project, and when planning lifts.

1.32. Stability of Structures during Construction Work

3.1.16. Temporary supports, such as bracing, guys or stays, must be used during the erection of any
structure which may be unstable or liable to collapse before it is completed. Additionally,
where any work is carried out which is likely to adversely affect the foundations or stability
of any existing building or structure (or one under construction), all practicable precautions,
such as shoring, must be taken.

1.33. Preventing falls

3.1.17. Efforts will be made to avoid working at height activities where possible; however in some
cases this will not be possible. In such cases a specific risk assessment shall be carried out in
compliance with the Work at Height Regulations and PUWER.

3.1.18. All personnel working at height will be experienced and where required will have received
the necessary training. Additional task specific PPE and equipment will be provided for the
activity and will be in possession of the relevant certifications.

1.34. Work with or near fragile materials

3.1.19. Working on fragile roofing materials must be avoided. If this is not possible then measures
should be taken to ensure safe access for personnel. This will include the use of roof boards
to spread the weight, and guard rails installed to provide good hand holds and provide edge
protection.

1.35. Control of lifting operations

3.1.20. The Company Appointed Person shall be responsible for lifting operations on site. The AP
shall ensure that the lifting activity to be carried out is adequately planned and carried out in
accordance with LOLER.

3.1.21. The Appointed Person is responsible for the production of the following documentation:
i) A method statement / lift plan and a task risk assessment for all routine lifting
operations

Page 19
 Revision No: 0
HSE Plan Date:
ii) A specific method statement / task risk assessment is made for heavy, critical and/or
complex lifts. The Method Statements and Task Risk Assessment will follow the
issue, revision implementation process described earlier in this section.
iii) Risk Assessments/Lifting Plans for all lifting operations shall address the following:
a) The potential for falling objects
b) Method of communication between the lifting team
c) Safe positioning of personnel
d) Load path, snagging and obstruction hazards
e) Suitability of equipment, SWL, centre of gravity and rigging arrangements
f) Forces generated when using mobile lifting equipment
g) Effect of weather conditions on the load
h) Ground loadings
i) Potential for collision with other cranes operating in close proximity

3.1.22. All personnel shall be kept clear of the intended drop zone of the item to be lifted, and the
path of the load as it is moved into position. Hard barriers and warning signs shall be placed
to identify the restricted areas. Tag lines must be fixed to all loads and used to prevent the
load from turning or swinging, and assist with positioning.

1.36. The maintenance of plant and equipment

3.1.23. An inspection schedule shall be developed on site for all equipment in order to ensure that
all equipment is in compliance with both the relevant PUWER and LOLER regulations, as well
as the contractors site specific regulations. From the contractors HSE plan this is to cover as
a minimum:
i) Site plant and vehicles such as MEWPs, fork-lifts etc
ii) Lifting equipment including cranes, lifts, chains, blocks etc
iii) Access equipment including ladders and stepladders
iv) Scaffolding including easy-fix self-build towers
v) Safety harnesses, lanyards, anchor points and running lines
vi) Fall harnesses complete with shock-absorber and lanyards
vii) Safety Nets
viii) Electrical tools
ix) Other portable tools such as pneumatic tools, abrasive wheels and cartridge tools
x) Any equipment specifically requiring inspection under national / local legislation
xi) Any equipment requiring routine inspection by a competent person according to the
manufacturers operating instructions. Additionally, each contractor shall ensure
that:
a) All vehicle / equipment operators are competent and licensed.
b) All equipment used is in compliance with UK certification and legislation
requirements
c) A PUWER assessment is available for the equipment, as required.
d) Powered tools and equipment are only used by operatives trained in their
use.
e) Tools and equipment have been inspected prior to use on site, including
hired tools and equipment. Inspection shall always be carried out by a
competent person. For portable electrical tools this will be by a qualified
electrician. A site specific quarterly colour coding system will be used.
Page 20
 Revision No: 0
HSE Plan Date:
f) Equipment is individually numbered, labelled and registered.
g) No modified equipment is brought on-site unless the modification has been
approved by a competent person (i.e. typically the equipment supplier or
vendor or an engineer).
h) Inspection systems meet the manufacturers or suppliers specifications
i) Records of inspections are maintained.
j) Equipment is identified with the relevant colour code
k) Copies of inspection and test records are provided to the Principal
Contractor when required.

1.37. Work where there are poor ground conditions

3.1.24. Care will be taken to assess the ground conditions in the work area with respect to the use of
plant and other equipment. If the ground conditions are unsuitable alternative work
methods will be sought, or corrective action shall be undertaken/requested from the
Contractor.

1.38. Traffic routes and segregation of vehicles and pedestrians

3.1.25. The Contractor has put in place a Site Traffic Management Plan which details the specific
arrangements for the segregation of vehicles and pedestrians within the construction area.
The Contractor will issue Company with an updated site layout drawing indicating traffic and
pedestrian routes

3.1.26. The Contractor shall issue a site layout drawing showing designated traffic and pedestrian
routes, and shall update it as required as the project progresses. If a road closure is required
then COMPANY NAME. shall submit a Road Closure Request Form to the permit office at
lease 24hrs in advance. The contractor shall inform Company of any road closures which may
affect their works.

1.39. Storage of materials (particularly hazardous materials) and work

equipment
3.1.27. Before any potentially hazardous substance is brought onto site a COSHH assessment will be
carried out based on the products Material Safety Data Sheet. These documents will be
submitted to the Contractor Project HSE Manager for approval prior to the substance being
brought onto site. The assessment will cover the safe storage of the substance, handling and
disposal procedures, as well as relevant treatment procedures in case of personal injury.

3.1.28. The COSHH assessment will comply with the UK COSHH regulations, as will the handling of
the material on site. It is a requirement of the client that only the amount of chemicals
required on site for daily usage be allowed (unless authorised otherwise). All containers will
be clearly marked to identify their contents. Certain chemicals are required to be kept safely
stored in specific locations on site. The Contractor will notify Company of these locations and
requirements on submission of the COSHH assessment/MSDS.

1.40. Confined Space Working

3.1.29. All confined space working on the project shall be in accordance with the UK Confined
Spaces Regulations 1997, the basic requirements of which are:

i) Preventing the need for entry

Page 21
 Revision No: 0
HSE Plan Date:
ii) Identification of hazards and assessment of risks associated with Confined Spaces.
iii) Introduction of a safe system of work
iv) Emergency Procedures (including training)

3.1.30. Prior to any entry the following must be in place:

i) Correct training of all personnel both making the entry and performing standby
duties.
ii) Formulation of a specific RAMS package for the confined space entry and works to be
carried out within.
iii) Formulation of a specific rescue plan in case personnel working within the confined
space get into difficulties.
iv) Provision of all required PPE and safety equipment identified as necessary in the
RAMS (includes, but is not limited to, gas monitors, safety lights etc).
v) Submission of all documents and training certificates to the Contractor for approval.
vi) Valid Confined Space Work Permit.

1.41. High Risk Activities

3.1.31. The following is a list of some of the potential high risk activities for which task specific
RAMS is required. These are in addition to the standard Permit to Work system and will be
enforced by the Contractor. The list covers all tasks that are likely to involve COMPANY
NAME, but is by no means exhaustive.
i) All Confined Space Work
ii) Work with ionising radiations (Radiography)
iii) Work that requires changing flow of vehicles or pedestrian traffic
iv) Any direct mechanical or electrical tie-ins to live or previously live systems
v) Critical lifting Operations
vi) Pressure testing, hydrostatic / pneumatic air.
vii) Work involving the assembly or dismantling of heavy prefabricated components.
viii) Any work on roofs, fragile or otherwise
ix) Any work at height including steel erection, roofing and erection/dismantling of
scaffolding
x) Work within operating plant
xi) Activities that expose employees to hazardous chemicals or biochemical substances
xii) Hot Work
xiii) 2 Tier working

1.42. Pressure Testing

3.1.32. Prior to any pressure testing taking place the COMPANY NAME testing procedures shall be
submitted to the Contractor for review and approval. Detailed RAMS packages will also be
submitted for review and will detail the proposed work, working medium, pressures, barrier
distances and personnel to be involved in the works.

3.1.33. All personnel involved in the pressure testing works shall be fully briefed on all procedures
and RAMS and shall sign onto the RAMS log sheet to indicate that they understand the
procedures etc, and that they will abide by the safe working practices outlined within.

Page 22
 Revision No: 0
HSE Plan Date:
3.1.34. All pressure testing works will be closely monitored by the Company supervisor at all times
to ensure that safe working practices are meticulously followed.

7. Health Risks:

1.43. Asbestos
3.1.35. There will be no materials containing asbestos used on this project. However as the CLIENT
NAME site is located within the CLIENT facility it is possible that asbestos may be
encountered on site when working on existing installations. The Contractor shall inform
Company if any works being carried out under the contract scope will involve encountering
asbestos and specific RAMS will be developed for the controlled removal of the materials
using an approved contractor.

3.1.36. If asbestos, or suspected asbestos, is encountered during normal working on site wok shall
be stopped and the Contractor informed so that the material can be tested and provisions
made for its removal under the Contractors Asbestos Management Plan.

1.44. Manual Handling

Page 23
 Revision No: 0
HSE Plan Date:
3.1.37. Risk of Musculo-skeletal injuries shall be eliminated by providing alternative mechanical
means of lifting/moving loads where practicable, and by employing safe handling methods
based on RAMS etc. Suitable gloves shall be provided to mitigate the risk of hand injuries.

3.1.38. When lifting objects, personnel shall follow safe manual handling procedures as outlined in
their CCNSG safety passport training.

1.45. Use of hazardous substances, particularly where there is a need for

health screening
3.1.39. All hazardous substances that are brought onto the site must:
i) Be kept in suitable, correctly labelled containers
ii) Be stored in a suitable location
iii) Have the relevant Material Safety Data Sheet (MSDS) available

3.1.40. An individual COSHH assessment shall be carried out on all substances based on the
information contained in their MSDS. These COSHH assessments shall be presented to the
Contractor for approval before being communicated to the workforce.

3.1.41. COSHH Assessments will be kept with the permit at all times. All personnel involved in the
task will have read the COSHH assessment and must understand the contents before being
allowed to use the substance.

3.1.42. A site file shall be maintained for all hazardous substances brought onto site and shall be
available for inspection by the Contractor at all times.

1.46. Reducing noise and vibration

3.1.43. Risks associated with noise and vibration shall be properly assessed and eliminated where
possible. Residual risks shall be controlled by the use of equipment and tools with low
noise/vibration emission levels, controlling/monitoring of exposure periods and the use
suitable and sufficient PPE. Health Screening shall be required for those subject to regular
exposure.

3.1.44. For the purposes of this project Noise at Work will be defined as the 2 action levels
referenced in the Control of Noise at Work Regulations 2005:

i) Lower Action Level - Daily personal noise exposure level of 80dB(A),

ii) Upper Action Level - Daily personal noise exposure level of 85dB(A) It is envisaged
that two distinct areas exist where personnel may be exposed to noise whilst
working on the project:

a) Noise produced by construction activities e.g. grinding, drilling, machine

tools and some diesel driven plant

b) Noise produced by others e.g. adjacent process areas. The Contractor will
review noise levels throughout the project to identify where hearing
protection must be worn, however as a general guide, hearing protection
may be necessary when you have to raise your voice to speak to someone
who is 2m or less away.

Page 24
 Revision No: 0
HSE Plan Date:
3.1.45. All tools operating at or above 85dB(A) must be fitted with blue (mandatory) ear protection
signs. When any such tools are being operated, both the operator and those working in close
proximity shall be instructed to wear hearing protection.

3.1.46. PPE will be made available and issued to all personnel working in areas where noise is
expected to exceed 85dB(A).

3.1.47. All equipment generating vibration will have their vibration output recorded on them. From
this information the time limit for exposure to that vibration shall be found and personnel
shall be sure not to operate the equipment in excess of this limit.

1.47. Work with ionising radiation

3.1.48. As part of the contracted works on this project involve pipe work installation it will be
necessary to carry out some radiography. COMPANY NAME will use approved radiography
contractors for the works on site.

3.1.49. Site radiography contractors are required to give the Health and Safety Executive at least
seven days advance notification of any planned radiography. This period of time is deemed
necessary to enable consultations between Vivergo, CLIENT, CDM CONTRACTOR and the
radiography contractor to take place, to review risk assessments and to allow any necessary
variations to be incorporated into the local rules. All radiography on the site shall be subject
to the issue of a Radiography Permit issued by the CDM Contractors Permit Coordinator and
shall normally be performed outside of normal working hours. No ionising radiation sources
shall be left unsupervised whilst on site.

3.1.50. A minimum of 2 qualified persons from the radiography contractor are required for each
activity involving ionising radiation. Adequate warning signs shall be posted on barriers and
the work area shall be marked off at a safe distance with plastic tape prior to starting any
radiography.

3.1.51. All personnel executing radiography operations shall carry calibrated radiation monitoring
devices at all times.

3.1.52. The storage of radioactive sources on the site is prohibited; they must be present only for
the time required to complete the work. Whilst not in use, radiation sources and their
container shall be secured in a safe location with adequate warning signs displayed.

1.48. Exposure to UV radiation (from the sun)

3.1.53. During periods of warm weather, COMPANY NAME. along with the CDM Contractor will run
various campaigns to make site employees aware of the risks associated with exposure to UV
radiation. Such campaigns shall include, but will not necessarily be limited to:
i) Toolbox Talks
ii) Display of relevant guidance/posters on site notice boards
iii) Provision of skin care creams in site welfare facilities

1.49. Environmental Protection Strategy

i) General requirements

Page 25
 Revision No: 0
HSE Plan Date:
3.1.54. As per the COMPANY NAME. and CDM Contractor Environmental Policies all necessary
precautions shall be taken to prevent; spills, leaks or other environmental emissions due to
equipment failures, fuel handling, rain water run-off, soil erosion, hazardous material usage,
asbestos abatements, or any other construction related activity, which could adversely affect
the environmental integrity of soil, water or air. The effects that potentially could cause
nuisance to those operating other facilities or living nearby the site will be reviewed and
mitigating action will be taken where deemed appropriate. The applicable requirements of
the UK Environmental Legislation during construction will be followed, as a minimum. This
HSE Plan and supporting documentation is consistent with the requirements of ISO 14001. A
single Waste Management Contractor has been appointed for the Vivergo site.

ii) Environmental Control Measures

3.1.55. General control measures to be taken shall include:

i) Inclusion of environmental impacts and controls in HSE Plans, Method Statements
and Risk Assessments
ii) Assessing environmental controls during inspections and audits
iii) Implementation of the requirements of the project Environmental Statement
submitted to the planning & environmental authorities and the applicable UK
Environmental Agency (EA) Pollution Prevention Guidelines (PPG);
iv) Controls and mitigation included in the ISO 14001 Environmental Aspects &
Significance Impact Register, where the Construction related environmental impacts
are systematically assessed;
v) Environmental controls stipulated in the Project Site Safety Specifications. Examples
of such are the requirement of each sub-contractor to provide spill-kits, to adhere to
the requirements for re-fuelling and to ensure the mandatory use of drip-trays.

3.1.56. Environmental controls will be included in HSE Plans, Method Statements and Risk
Assessments which will be submitted to the CDM Contractor. The CDM Contractor Project
HSE Manager will monitor compliance to the agreed controls for mitigation through the
project inspections and audit program.

iii) Waste Management

3.1.57. COMPANY NAME. will ensure that all personnel and subcontractors under their control will
adhere to the Waste Management arrangements on site. Company will also ensure that
personnel and subcontractors maximise the re-use and recycling of any waste produced
according to the guidelines supplied by the site waste contractor.

3.1.58. If necessary Company will provide additional waste containers in the work areas for their
own activities and will ensure that all personnel and subcontractors segregate waste
accordingly.

iv) Spill Prevention

3.1.59. For any works where there is risk of a spill or discharge into site drainage systems of
environmentally harmful substances suitable spill kits will be available in the work area.
Personnel will be appraised on the correct use of the spill kit and will be familiar with its
location.
Page 26
 Revision No: 0
HSE Plan Date:
v) Nuisance

3.1.60. COMPANY NAME. will ensure that the facilities provided for its personnel and subcontractors
are well maintained and kept in a clean condition. Efforts will be made to ensure that all
works carried out on site cause as little nuisance to those operating adjacent facilities or
living near the site under the guidance of the CDM Contractor.

3.1.61. All vehicles brought onto site will comply with UK legislation and site regulations, including
inspections from the CDM Contractors nominated plant/vehicle inspection subcontractor.

Appendices:

Appendix 1: HSE Representatives CVs

Page 27