Notice of Motion — Naming parameters for local board members ‘Submited on Tuesday 10 October 2017 ‘Altontion; Eric Pony — Relatonship Manager, Local Board Sevcee In accordance wih Standing Order 3.11.1, hereby give notice tha! itor to move the flowing ‘motion atthe 19 October 2017 meeting of he Upper Harbour Local Boars Recommendations: ‘Thatthe Upper Harbour Local Boar 8) express its deep concem over the recent decision ofthe Governing Body a its 28 September 2017 meeting to retain the term ‘Councilor sey fr members of he {governing body, and thal members of ocal boards contnue tobe eferred to a Tocal board member (reoluton number GB/2017/122), which scounter othe preferences ‘expressed by 18 of 21 local boards a8 pat ofthe Govemanca Framework Review. b) restate its postion resolved at is 17 August 2017 meeting tat the term ‘Local Councilor 's the preferred naming convention for local board members areited in resoktton ruber UH/2017/121, ©) strongly aquest the Governing Body rescind resolution number GB/2017122 to take ‘sccount anc in recognition ofthe vows ofthe malorty of cal boar that nccated a preference forthe tte of ‘Councilor be applied to local boars member, 4) rogue that, folowing the maton boing rescinded, al lected members be called Councilor, with a prefix of Local or Wart/Regional, es appropiate. ©) forward this Notice of Motion and subsequent resolutions to tne Governing Body forts consideration athe 11 December 2017 meeting, 1) forward his Notice of Motion and subsequent resluions to al local boards for their consideration Background: 1. One ofthe issues deni as part ofthe recent Governance Framework Review (the Review) undertaken by Auckand Counc is overlap and ple confusion about the respective ols of governing body and local beard members. n oder to ty and resolve this confusion, the Reviow consdered the neming conventions applied to members of both ams of governance, 2, The Review sought cary from elected members to + confi and einfoee the exiting naming conventions. retaining the reference Toca board member’ or local board members and cancer for governing body members oF ‘+ ensure a consistent approach inthe naming conventions applied to al lected ‘members, in that the tie of ether ‘councilor’ or membar be accorded all lected members, wth the use of the prefix Toca or ‘regional to sini the focus ofthe partular role,10. Consistency in naming convention would ser to eifore and cary the complementary and specific nature ofthe two oles, thus making it easier for taf an the public to Understand th dference between the two spheres of decision making at Auckland ‘Counc ‘The tiles curently in use at Auckland Counc are convention only, and are not formal legal tes that are required to bo used under any statute, ard nor are they legally protected in a way that rete hor ue. “Tho governing body holds decison making on naming conventions for elacted members, 38 no decision-making responsibilty on these matters have boon allocated to loa boards. This econ making fas under the catch-all ether non-reguatry actives of ‘Auckiané Coune that's allocated othe governing body. In making such a cecson the {governing body is required to consior the views of local boas under section 16(2Ko) of the Local Government (Auckland Council) Act 2009 (LGACA\ Eightoen local boars indicated a preference forthe sie of esunclor, with teen of those proposing tho use of local councilor. The other three boars tated no preference, A key ‘aspect ofthe use ofthe ttle Councilor ists meaning to te members of the community. Following the coneldertion of feedback frm local boards on this seu, there wae vision Inthe views ofthe potical working party wth membors ofthe governing body prefering to roan status quo agaist the proforences of membre of te local boards onthe PWP ‘which resulted ina spit recommendation, “The governing body then atts meeting on 28 September 2017, resolved to retain the ‘exiting naming corventons, despa tho overwhelming foedback provided by local boars in a report and attachments f this tem ofthe agende Alits meeting on 17 August 2017, the Upper Harbour Local Board provided a range of feechck onthe recommendations pt forward as par of the Review. In partular, he board resolved the folowing in releton te naming convention for elected members resokiton number UN/20171123)- "That the Upper Harbour Local Board ©) support use ofthe term Toca councilor’ 2s the prefered naming convention for local boaré members, a our community doesnot current understand the roles and responsible ofthe diferent arms of governan:e, and believes that tis the responsiblity ofthe governing body to develop a naming convention that makes ‘sense and provides larly of hero tothe community” tis understood fom the report presaned to the Governing Body on 28 September, that 18.021 local boards indicat a preference forthe tite of'co neil for looal board ‘mombers, with 15 of those boards preferring the convention tocal councilor’ Therefore 's deeply conceming thatthe Governing Body chose to Ignore the views and proferencas| ‘ofthe vast majory of lca! boards by resolving to retain the existing naming conventons, despite the overuhelming foodback provided by local boards ‘We fel that in not taking into consideration the preferences ofa vast mao f lal board membars the Governing Body missed an opportunity to show their commitment to ‘the sprit ofthe Shared Governance model on this iesuv2. 8, 4. 1.6, 16. This decision cd not treaten the Governing Boys reglonal decision making delogation, and t would have provided the opportunty fo acknowledge that Local Boards should have the righ to determine what name best sulted the roe performed as indeed the Governing Body membars have fr thelr own oe in resolving tobe ealed Councilors. ‘This decision would have been acknowledgement hat Local Boards should know best, hal tite our communities would relate to best, cots nothing to implement, Dut wes ‘refuted anyway o mainaina status quo whore thelr own naming convention of Councilor was not et down by statute, but by convention by the Auckland Tranation Auhotty Ifthe Govering Body Is concemed wth lgistave comociness then there are no Councilors, just Governing Body Member, and Local Body members. The decision e inconsistent wth lepslation and unsympathetic to Shared Governance principles. “The lack of respect shown forthe stated postion ofthe overwhelming number of Local ‘Board Members requesting to be called Councilor or Local Councilor was extremely ‘lseppointng during the debate. Vall concerns were Gsmistod assy ~ this snot in keeping with te principles of mutual respect embeded in our Standing Orders. ‘A169 of us wore elect to Aucklans Count reresont cur Wards and Lecal Board ‘Aroas. In recognition of this fect and the shared goversance mode, we eterat that our preference is tobe called Local Councilors in orderto cary our rol the people of ‘Auckland who elected us to serve them ir thelr bos intrest Signed: TisawavTe MARGARET dud, Aah. UPPER HARBOUR LOCAL BOARD UPPER HARBOUR LOCAL BOARD (CHAIRPERSON DEPUTY CHAIRPERSON, ara LAS MAYNE UPPER HARBOUR LOCAL BOARD UPPER HARBOUR LOCAL BOARD SOHN MCLE: MEMBER ‘BRIAN NEESON UPPER HARBOUR LOCAL BOARD UPPER HARBOUR LOCAL BOARD MEMBER MEMBER