HSSC Guidelines for Surveyors and Masters

HSSC-procedures
Guidelines for:
Survey, Certification and Endorsement of certificates of classed and non-classed

cargo ships registered in the Netherlands, the Netherlands Antilles and Aruba,
in relation to the HSSC-system.
These guidelines have entered into force on 1 January 1996 and have been
amended in April 2000.
These guidelines are meant as guidance for masters, ships owners and
surveyors of the recognized organisations.
CONTENTS
1 Introduction
2 Background
2.1 Allocation of activities between Shipping Inspectorate,
Recognized Organisations and RDR
2.2 Surveys
2.3 Inspection of outside of ship's bottom
2.4 Certificates
3. Application
3.1 Load Line certificate
3.2 IOPP certificate
3.3 NLS certificate
3.4 COF Gases certificate
3.5 COF Chemicals certificate
3.6 Radio certificate
3.7 MODU, SPS and DS certificate
3.8 High Speed Craft certificate
3.9 Interim certificate
3.10 Passenger Ship Safety certificate
3.11 Cargo Ship Safety certificate
3.12 Certificate of Seaworthiness
3.13 Compliance / Authorization
3.14 Document of Compliance (ISM code)
Safety Management Certificate (ISM code)
4 Schemes Procedures
5 Codes to be used to identify deficiencies
6 Adresses and telephone numbers
NETHERLANDS SHIPPING INSPECTORATE

Rotterdam, April 2000
Harmonized System of Survey and Certification page 1

Guideline for Surveyors and Masters, april 2000
Preface
On 1 January 1993 the Netherlands Administration introduced the Harmonized System of Survey and Certification
on merchantships of the Netherlands Kingdom. In June 1993 the Netherlands Shipping Inspectorate published a
brochure in which the general outline of the history, the provisions, the advantages and the disadvantages of the
HSSC-system was given.
In January 1996 guidelines were published with detailed particulars of the provisions of HSSC, certificates, surveys,
endorsements and procedures, thus enabling surveyors and masters to act in conformity with the provisions and
to make the ultimate use of the HSSC system.
On the 2nd of February 2000 the 1988 HSSC Protocols entered into force worldwide. Because of this fact and the
further authorization of recognized organisations by Shipping Inspectorate the 1996 HSSC guidelines have been
updated.
The guidelines can also be used for non-classed ships whereby for Recognized Organisation should be read
Shipping Inspectorate.
Rotterdam, April 2000

1. INTRODUCTION
On 1 January 1993, the provisions of the Harmonized System of Survey and Certification (HSSC) Protocols
entered into force for ships registered in the Netherlands, the Netherlands Antilles and Aruba. In a time span of 5
years the whole fleet of ships registered in the Kingdom of the Netherlands to which the Netherlands Shipping Act
is applicable, has been brought into the HSSC-system.
Other Administrations were informed through the IMO that the HSSC was being used by the Netherlands. In
accordance with the regulations, HSSC certificates issued by the Netherlands Administration bore the header:
"issued... in accordance with Assembly resolution A 718(17) relating to the early implementation of the
harmonized system of survey and certification".
As on the 3rd of February 2000 the 1988 HSSC Protocols have entered into force the header in the certificates is
not needed anymore. At renewal modified certificates will be issued.
The HSSC regulations as applied in the Kingdom of the Netherlands are practically identical to the international
HSSC regulations contained in the 1988 SOLAS Protocol and the 1988 Load Line Protocol. The Kingdom has not,
however, adopted the provisions laid down in regulation 14 (b)(iii), (h)(i) and (h)(ii). Under this regulation, the
anniversary date will be amended when the surveys are performed more than 3 months before the anniversary
date. The Netherlands regulations stipulate that the anniversary date can not be changed and additional surveys
shall be carried out.
The Shipping Inspectorate operates in close co-operation with recognized organisations.

On 21 November 1996 the Netherlands Inspectorate reached an agreement with the Recognized Organisations
(RO) authorized to perform surveys, on the division of duties for the survey and certification of classed cargo ships
registered in the Netherlands Kingdom.
Also for ships not under supervision of a Recognized Organisation (RO) but under the supervision of the
Netherlands Shipping Inspectorate, the agreement provided guidance.
As per April 2000 the Netherlands Shipping Inspectorate has further authorized the Recognized Organisations to
perform duties, the agreement has been amended. Consequently the detailed guidelines and instructions, laid
down in the HSSC guidelines, has been amended as well.
Unless stated otherwise in the following guidelines, ships are ships registered in the Kingdom of the
Netherlands.
2. BACKGROUND INFORMATION
INFORMATION
Under the HSSC system, the following elements are significant to these guidelines:
2.1 The allocation of activities between the Shipping Inspectorate, the Recognized Organisations (RO) and
Radiocommunications Agency (RDR)
2.2 Surveys
2.3 Inspection of the outside of the ship's bottom
2.4 Certificates
2.1 ALLOCATION OF ACTIVITIES BETWEEN THE SHIPPING INSPECTORATE, THE RECOGNIZED

ORGANISATIONS AND RDR
Under the HSSC, the activities in connection with the survey and certification of cargo ships are divided between
the Shipping Inspectorate, the Recognized Organisations and RDR as follows:
1. Initial or renewal surveys for the purpose of issuing an (international) certificate, excluding surveys performed
in connection with Load Line, Construction or Radio Safety Certificates, will always be performed by the Shipping
Inspectorate. In exceptional cases, the Head of the Shipping Inspectorate may authorize a Recognized
Organisation or foreign Administration to perform these surveys.
2. Initial or renewal surveys for the purpose of issuing certificates concerning Load Line or safety construction will
be performed by a Recognized Organisation. The regulations pertaining to the approval of drawings are specified

in greater detail in NSI Circular letter nr. 29 Drawings to be submitted for approval for ships other than fishing
vessels.
3. All certificates referred to in section 2.4 shall be issued by the Shipping Inspectorate. In exceptional cases, at the
request of the Head of the Shipping Inspectorate, interim or short-term certificates may be issued by a Recognized
Organisation on behalf of.
4. The Recognized Organisations have a permanent authorization to conduct surveys relating to Load Line,
Construction Safety, Life-Saving Appliances and Gas/Chemical/IOPP aspects, as indicated in the table in section
2.2. Constructional aspects and equipment required for the carriage of dangerous cargoes ( in compliance with
Reg. II-2/54 of SOLAS) shall be surveyed in the scope of the aforementioned surveys.
In compliance with the authorization the initial and renewal surveys are carried out by NSI, the annual surveys by
Recognized Organisations.
The Recognized Organisation have no permanent authorization to conduct the periodical surveys of safety
equipment on cargo ships and the intermediate inspections of gas and chemical tankers (see table section 2.2).
In exceptional cases, the Head of the Shipping Inspectorate may authorize a Recognized Organisation on a case-
by-case basis to perform these surveys.
5. If the results of the survey are satisfactory, the surveyor may endorse the certificate concerned (or part of it).
Confirmation of this endorsement, together with the by NSI required information regarding the inspection(s)
held shall be forwarded to NSI.
held,
If an inspection has not been satisfactory, NSI shall be notified about the outstanding items by means of an
inspection report, using the codes of the Paris Memorandum of Understanding on Port State Control.
6. The RO statutory surveys may only be performed by "exclusive" surveyors, i.e. surveyors who work solely for
the Recognized Organisation concerned.
Where RO is not able to offer statutory survey services by exclusive surveyors, then another recognized
organisation may, with the full knowledge and consent of RO, render such services on request of the NSI.
Exceptionally, by prior agreement a non-exclusive surveyor may be accepted.
7. The Shipping Inspectorate is responsible for supervising the activities of the Recognized Organisations.
8. Surveys performed in connection with the issue or renewal of special certificates, such as those required for
MODUs (Mobile Offshore Drilling Units), SPSs (Special Purpose Ships), Dynamically supported craft and High
speed craft, will be performed by the Shipping Inspectorate. In exceptional cases, the Head of the Shipping
Inspectorate may authorize a Recognized Organisation or foreign Administration to perform these surveys.
9. Surveys of radio-installations and -equipment will be performed in the Netherlands by officials of the
Radiocommunicatios Agency (RDR) of the Ministry of Transport, Public Works and Water Management and
abroad by a Recognized Organisation (RO). The master, owner or agent may contact directly RDR or the RO
abroad for application of a radiosurvey.
10. In Chapter 3 reference is made to "Guidelines for HSSC inspections (Res. A 746)" as amended. Herewith it is
emphasized that application of this GL shall be in accordance with the general authorization of tasks to
Recognized Organisations. For instance, some construction items will be looked after by NSI at initial survey.
Recognized Organisations are not authorized to deal with manning aspects.
11. The regulations for surveys, the certification and endorsement of international HSSC certificates for ships are
practically identical to the regulations contained in the 1988 SOLAS Protocol, the 1988 Load Line Protocol and the
HSSC-Resolutions of the Marine Environment Protection Committee (MEPC) and the Maritime Safety Committee
(MSC) which apply to MARPOL 73/78 and to the gas and chemical codes. The Netherlands has not, not however,
adopted the provisions laid down in regulation 14 (b)(iii), (h)(i) and (h)(ii) of the 1988 SOLAS Protocol. Under
this regulation, the anniversary-date shall be amended when the surveys are performed more than 3 months
before the anniversary date. The Netherlands regulations stipulate that the anniversary date must not be changed
and additional surveys must be carried out.
12 Although HSSC is not applicable to ISM code the assessment procedure in accordance with ISM code is
incorporated in these guidelines in order to provide the surveyors and masters a clear picture of all statutory

certificates on board and the required surveys.
2.2 SURVEYS
The HSSC distinguishes between the following surveys:
1. Initial surveys
2. Renewal surveys
3. Periodical surveys
4. Intermediate surveys
5. Annual surveys
6. Additional surveys
7. Inspections of the outside of the ship's bottom (see 2.3)
The tables below show the various surveys and the organizations authorized to conduct them
"Ships-
"Ships-not-
not-being-
being-passenger ships"
Initial Renewal Periodical Inter- Annual Additional

mediate
Load line RO RO RO SI
Equipment SI SI SI RO SI
Radio RDR* RDR* RDR* RDR*
Construc- RO RO RO RO SI
tion
IOPP/NLS SI SI RO RO SI
COF SI SI SI RO SI
Seaworthiness SI SI ****RO ****RO ****RO

or RDR
DOC(ISM) RO** RO** - - RO SI/RO***
SMC (ISM) RO** RO** - RO - SI/RO***
* or RO outside the Netherlands or Netherlands Antilles

** assessments will be performed by RO in close co-operation with NSI
*** additional assessment is required when substantial modifications to SMS have occurred or a major non-
comformity has been identified. Additional assessment shall then be carried out by NSI in co-operation with
RO.
**** if applicable (see 3.10.2 and 3.10.3) by RO or RDR (radio)
MODUs and SPSs
The above arrangements for "ships which are not passenger ships" also apply to Mobile Offshore Drilling Units
(MODUs) and Special Purpose Ships (SPSs). The initial, renewal and additional surveys required for these ships are
performed by the Shipping Inspectorate.
Initial Renewal
MODU SI SI
SPS SI SI

Passengerships
The HSSC regulations for passengerships are different from the regulations for cargoships. To avoid confusion, the
main differences are listed below:
- A passenger ship will be issued with a Safety Certificate with a validity for a maximum of one year.
- A passenger ship will be issued with a Certificate of Seaworthiness with a validity for a maximum of one year.
- The outside of a passengership's hull and bottom must be inspected every year. This can be performed in dry
dock or, alternatively, take the form of an in-water-survey, using divers and underwater video cameras (see
2.3). The Recognized Organisations have detailed instructions for these surveys.
The tables below show the various surveys and the organizations authorized to perform them.
Passengerships
Initial Renewal Inter- Annual Additional

mediate
Load line RO RO RO SI
Equipment SI SI SI
Radio RDR* RDR* RDR*
Construc- RO RO RO SI
tion
IOPP SI SI RO RO SI
DOC(ISM) RO** RO** RO** RO/SI***
SMC(ISM) RO** RO** RO** RO/SI***
Seaworthiness SI SI
* or RO outside the Netherlands or Netherlands Antilles

** assessments will be performed by RO in close co-operation with NSI
*** additional assessment is required when substantial modifications SMS have occured or gross non-comformity
has been identified.
Actions to be taken when a mandatory survey has not been carried out or when the survey has been carried out
outside the "windows"
The mandatory surveys (renewal, intermediate, annual and periodical) shall be carried out within a period
("window") of three months before or after the anniversary date. For sake of clearance, an intermediate or
periodical survey shall be held, and is then replacing, at the time the second or third annual inspection. When the
survey has not been performed at all or outside the "window", endorsement of the certificate is not permitted and
consequently the validity of the certificate expires.
The owner of the ship shall contact the Shipping Inspectorate and shall explain why the relevant survey has not
been carried out or why the survey has been carried out outside the "window".
The Head of the Shipping Inspectorate will consider this information and lay down the scope and depth of the
additional survey which have to be performed. When this survey has been carried out to the satisfaction of the
surveyor, the relevant certificate (or part thereof) shall be endorsed by the surveyor of the Recognized
Organisation or an official of the Shipping Inspectorate.
The certificate shall be provided with the following remark:
at the request of the Netherlands Administration a thorough and stringent survey has been carried out, after
which the validity of this certificate has been restored.
2.3 INSPECTION OF OUTSIDE OF SHIP'S BOTTOM
The outside of a cargo ship's bottom must be inspected twice every five years. This five-year period need not
coincide with the anniversary date, allowing the ship owner some flexibility with the surveys. The period between

two of these surveys must not exceed 36 months. The time between the second inspection and the subsequent
one must in that case not exceed 24 months. This means that in any 5 year period two surveys of the outside of
ship's bottom are required, with a maximum period between two consecutive inspections of 36 months.
It is not necessary for the ship to be inspected in dry dock for every bottom-survey. Every second survey may take
the form of an in-water survey using divers and underwater cameras. The Recognized Organisations have detailed
instructions for these surveys.
In exceptional cases, the five-year period can be extended by a maximum of three months. This would be granted
in cases where, due to unforeseen circumstances, a ship is unable to reach the port in which the survey is to take
place by the specified time (see regulation 14 (e) and 14 (f) of the Annex to the 1988 SOLAS Protocol).
When issuing a new Safety Certificate for a cargo ship, the Shipping Inspectorate will indicate the dates of the last
two bottom surveys on the Safety Certificate.
For non-Solas vessels these dates are indicated on the annexes of the Certificate of Seaworthiness.
If a survey of the ship's bottom is part of the renewal surveys, the date of this survey is indicated in the new safety
certificate.
On 1 January 1996 IMO Res.A.744 entered into force requiring a dry docking to be part of the renewal survey for
bulkcarriers as defined in regulation IX/1.6, crude tankers > 20.000 tons and product tankers > 30.000 tons.The
Kingdom of the Netherlands has adopted this resolution.
At the 1997 Solas conference amendments to the convention have been adopted aimed at enhancing the safety
of bulkcarriers. At the same time amendments to Res.A 744 were adopted.
The Enhanced Survey Programme is from the 1st of July 1999 applicable to oiltankers and bulkcarriers 500 GT.
IMO has been informed that also other ships to which the Enhanced Survey Programme is not applicable may
choose for a docking cycle in which the anniversary date is linked to the dry docking. In this case the "5 year
period" synchronizes with the validity date of the certificate.
Inspection of the outside of the bottom of passenger ships shall be part of the renewal survey.In a 5 year period
two of these inspections shall be performed in dry-dock, the other inspections may be in-water surveys in
compliance with the ROs guidelines for these surveys.
HS craft shall be inspected out of the water
wate as part of the renewal and periodical survey. On a case by case base a
HS craft may be exempted from this requirement.
2.4 CERTIFICATES
The following certificates are issued under the HSSC:
- Certificate of Seaworthiness (national certificate)

- the Load Line Certificate
- International Oil Pollution Prevention Certificate (IOPP) (for vessels not required to have an IOPP certificate, a
Declaration of Compliance is issued instead of an IOPP certificate)
- Safety Certificate for cargo ships (for ships of 500 tons gross tonnage or more)
- Safety Certificate for passengerships
- Radio Safety Certificate for cargo ships (of 300 tons gross tonnage or more but less than 500 tons)
- Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (COF chemicals)
- Certificate of Fitness for the Carriage of Liquefied Gases in Bulk (COF gases)
- International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS)
- Document of Compliance/ Safety Management Certificate (ISM)
- Document of Compliance for Carriage Dangerous Goods
- Document of Authorization for Carriage of Grain
- Exemption Certificates
The following less common certificates are also issued under the HSSC regulations:
- Safety Certificate for Special Purpose Ships (SPS)
- Certificate of Fitness for the Carriage and Processing of Limited Quantities of Noxious and Harmful Liquid
Substances for offshore supply vessels (COF for offshore supply vessels)
- Safety Certificate for Mobile Offshore Drilling Units (MODU).
- Dynamically supported craft safety certificate

- High speed craft safety certificate

Further general information
Certificate of Seaworthiness
All ships are provided with a national certificate, the Certificate of Seaworthiness.
With the introduction of the HSSC system, the Certificate of Seaworthiness (C.o.S) for cargo ships will now have a
validity of five years.
A distinction is made between a C.o.S for SOLAS and non-SOLAS vessels. A C.o.S of a vessel 500 tons, with
propulsion, does not require endorsements.
A C.o.S of other vessels has to be annually endorsed as these vessels do not have (all) Solas certificates. Therefore
such a C.o.S is provided with page(s) for the required endorsements.
(see 3.10, 3.10.1, 3.10.2 en 3.10.3).
The endorsement is made by the surveyor who has completed the last inspection. This surveyor may be a surveyor
of a Recognized Organisation. If the endorsement is made by a surveyor from a Recognized Organisation, he
must notify the Shipping Inspectorate, through his organisation.
Safety Certificate for cargo ships
The Kingdom of the Netherlands has decided to take advantage of the option provided for in the Protocol to
replace the Safety Construction Certificate, the Safety Equipment Certificate and the Radio Safety Certificate by a
single Safety Certificate for cargo ships. This new certificate consists of a General Certificate, an Equipment Report
and annexes for the endorsements, and is valid for a period of not more than 5 years.
If during a survey a minor amendment to the equipment report is necessary, this may be done by the surveyor of
the Recognized Organisation or the Shipping Inspectorate and this amendment shall be certified with name, date,
signature and stamp of the organisation or Shipping Inspectorate.
By applying the HSSC-system the Safety Equipment Certificate, the Safety Construction Certificate and the Radio
Safety Certificate therefore no longer are used on board of ships of 500 tons gross tonnage and upwards. Only
ships of 300 tons gross tonnage and more but less than 500 tons continue to need a Radio Safety Certificate.
The next chapter explains the procedures for surveys and endorsements in greater detail.

3 APPLICATION
Statutory basis, application, validity, extension, issue, surveys and endorsements
3.1 (Inter)national Load Line Certificate 1966 (LLC)

3.2 International Oil Pollution Prevention Certificate (IOPP Certificate) or Declaration of Compliance
3.3 International Pollution Prevention Certificate for the Carriage of Noxious Liquids in Bulk (NLS)
3.4 (International) Certificate of Fitness for the Carriage of Liquefied Gases in Bulk (COF)
3.5 (International) Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (COF)
3.6 International Radio Safety Certificate
3.7 Certificates for special ships (MODU, SPS, DS)
3.8 High Speed Craft Safety Certificate
3.9 Interim certificates
3.10 International Passenger Ship Safety Certificate
3.11 International Cargo Ship Safety Certificate
3.12 Certificate of Seaworthiness
3.13 Document of Compliance / Authorization
3.14 Document of Compliance (ISM code)
Safety Management Certificate (ISM code)

3.1 (INTER)NATIONAL LOAD LINE CERTIFICATE 1966 (LLC)
Convention:
International Convention on Load Lines, 1966
1988 Load Line Protocol and Resolution A.883(21).
Applies to:
All ships.
Period of validity:
Up to 5 years after initial or renewal survey date.
Extension of validity:
Extension of validity of a 5-year LLC is possible in two cases. The validity may be extended with a period not
longer than 3 months to enable a vessel to reach the port of inspection. The validity may be extended with a
period not longer than 5 months when the renewal inspection has been carried out but the new certificate is not
available yet.
For these extensions endorsements are available on the certificate.
Application:
A written application for an LLC must be submitted to the Head of the Shipping Inspectorate by a Recognized
Organisation.
Special application forms shall be used.
Issue:
A LLC is issued by the Head of the Shipping Inspectorate. When the Shipping Inspectorate has completed the
other inspections, the LLC is sent to the Recognized Organisation, which then issues the certificate to the
owner/master of the ship.
Surveys:
Surveys relating to the issue of an initial LLC or to renew an LLC are performed by a Recognized Organisation.
The Recognized Organisation also conducts the compulsory annual surveys, which should occur within 3 months
either way of the anniversary date of the first survey.
The surveys should be performed as described in IMO Resolution A.746(18) "Survey Guidelines under the
Harmonized System of Survey and Certification", as amended.
Endorsements:
After each annual survey the LLC shall be endorsed by the surveyor of the Recognized Organisation. The Shipping
Inspectorate shall be notified of this endorsement.
Reporting procedure:
RO shall immediately inform NSI when in the course of a survey, a ship is found to be in operation with
deficiencies or discrepancies such that the condition of the ship or its equipment does not correspond substantially
with the particulars of its certificates, or the requirements of applicable international conventions and/or national
or class requirements.
Any outstanding recommendations and/or conditions of class shall be reported to NSI.
When reporting to NSI the codes which are used in the Paris Memorandum of Understanding on Port State
Control (see list in 5)
5 shall be added to the deficiencies.
Flagging in/ new registry:

When a ship coming from foreign registry, is registered in the Netherlands Kingdom, a provisional LLC can be
issued which is valid for three months. Until the freeboard calculation and the freeboard report are available, the
provisional LLC can be drawn up on the basis of the foreign LLC. This may only occur with the permission of the
Head of the Shipping Inspectorate.
Exemption:
If a ship under the provisions of Article 6 (4) (period of validity for a voyage of up to one year) and Article 6 (2)
(period of validity not exceeding five years) of the Load Line convention,does not need to comply with all of the
load line regulations, an International Load Line Exemption Certificate can be issued with the LLC.

3.2 INTERNATIONAL OIL POLLUTION PREVENTION CERTIFICATE (IOPP CERTIFICATE)
Convention:
International Convention for the Prevention of Pollution from Ships, 1973/1978, Annex I (MARPOL 73/78);
Resolution MEPC 39(29) (HSSC for Annex I of MARPOL 73/78) and resolution A.883(21).
Applies to:
Oil tankers of 150 tons or more and other ships of 400 tons or more.
Period of validity:
Up to 5 years after initial or renewal survey date. The period of validity of the IOPP Certificate coincides with that
of the Safety Certificate (SC) and the Load Line Certificate (LLC).
Extension of validity of a 5-year IOPP certificate is possible in two cases. The validity may be extended with a
period not longer than 3 months to enable a vessel to reach the port of inspection. The validity may be extended
with a period not longer than 5 months when the renewal inspection has been carried out but the new certificate
is not available yet.
Application:
A written application for an IOPP Certificate must be submitted to the Head of the Shipping Inspectorate by the
builder or owner of the ship.
Issue:
A IOPP Certificate is issued by the Head of the Shipping Inspectorate. In exceptional cases, the Head of the
Shipping Inspectorate can request a Recognized Organisation to issue the IOPP Certificate on his behalf. An IOPP
Certificate issued by a Recognized Organisation is valid for a maximum of three months.
Ships which, under the MARPOL convention, are not obliged to have an IOPP Certificate are issued with a
national Declaration of Compliance.
Compliance
Surveys:
Surveys relating to the issue of an initial IOPP Certificate or to renew an IOPP Certificate are performed by the
Shipping Inspectorate. The annual and intermediate surveys are performed by a Recognized Organisation, which
is also responsible for endorsing the certificate. These inspections should as far as possible coincide with the annual
and intermediate surveys relating to the Safety certificate.
The procedures for the Declaration of Compliance are the same as for the IOPP Certificate.
Endorsements:
After each annual and intermediate survey the IOPP certificate shall be endorsed by the surveyor of the
Recognized Organisation. The Shipping Inspectorate shall be notified of this endorsement.
Control (see list in 5) shall be added to the deficiencies.

3.3 INTERNATIONAL POLLUTION PREVENTION CERTIFICATE FOR THE CARRIAGE OF NOXIOUS LIQUID
SUBSTANCES IN BULK (NLS)
The application-procedures for the International Pollution Prevention Certificate for the Carriage of Noxious
Liquid Substances in Bulk (NLS Cert.) are equivalent to those for the IOPP Certificate.
3.4 (INTERNATIONAL) CERTIFICATE OF FITNESS FOR THE CARRIAGE OF LIQUEFIED GASES IN BULK (COF)
WITH LIST OF SUBSTANCES
Convention:
International Convention for the Safety of Life at Sea, 1974 as amended
1978 Solas Protocol
IMO International Code for the Construction and Equipment of Ships Carrying Liquefied Gases in Bulk (IGC code);
Resolution MSC 17(58) (HSSC for IGC code);
IMO Code for Existing Ships carrying Liquefied Gases in Bulk (GC code).
Applies to:
Gas tankers as defined in the Gas Carrier Codes.
Period of validity:
Extension of the validity:

Extension of validity of a 5-year CoF is possible in two cases. The validity may be extended with a period not
available yet.
Application:
A written application for a COF (with list of substances) must be submitted to the Head of the Shipping
Inspectorate by the builder or owner of the gas tanker.
Issue:
A COF is issued by the Head of the Shipping Inspectorate.
Surveys:
Surveys relating to the issue of an initial COF or to renew a COF are performed by the Shipping Inspectorate. The
intermediate surveys (every 2 1/2 years) are also performed by the Shipping Inspectorate. The annual surveys are
performed by a Recognized Organisation. For a gastanker which is abroad, the intermediate survey can be carried
out by a Recognized Organisation at the request of the Shipping Inspectorate.
Endorsements:
After each annual and intermediate survey the COF shall be endorsed by the surveyor of the Recognized
Organisation or the official of the Shipping Inspectorate.
The Shipping Inspectorate shall be notified of this endorsement.
or class requirements. Any outstanding recommendations and/or conditions of class shall be reported to NSI.

3.5 (INTERNATIONAL) CERTIFICATE OF FITNESS FOR THE CARRIAGE OF DANGEROUS CHEMICALS IN BULK
(COF) WITH LIST OF SUBSTANCES
Convention:
1978 Solas Protocol
IMO International Code for the Construction and Equipment of Ships Carrying Dangerous Chemicals in Bulk (IBC
code);
Resolution MEPC 40(29) and Resolution MSC 18(58) (HSSC for IBC code);
IMO Code for the Construction and Equipment of Ships carrying Dangerous Chemicals in Bulk (BCH code);
Resolution MEPC 41(29) and Resolution MSC 18(58) (HSSC for BCH code).
Applies to:
Chemical tankers as defined in the Bulk Chemical Codes.
Period of validity:
Extension of validity of a 5-year CoF is possible in two cases. The validity may be extended with a period not
available yet.
Application:
A written application for a COF (with list of substances) must be submitted to the Head of the Shipping
Inspectorate by the builder or owner of the chemical tanker.
Issue:
A COF is issued by the Head of the Shipping Inspectorate.
Surveys:
Surveys relating to the issue of an initial COF or to renew a COF are performed by the Shipping Inspectorate. The
intermediate surveys (every 2 1/2 years) are also performed by the Shipping Inspectorate. The annual surveys are
performed by a Recognized Organisation. For a chemical tanker which is abroad, the intermediate survey can be
carried out by a Recognized Organisation at the request of the Shipping Inspectorate.
Endorsements:
After each annual and intermediate survey the COF shall be endorsed by the surveyor of the Recognized
Organisation or the official of the Shipping Inspectorate.
The Shipping Inspectorate shall be notified of this endorsement.

3.6 INTERNATIONAL RADIOSAFETY CERTIFICATE (FOR CARGOSHIPS OF 300 TONS GROSS TONNAGE AND
MORE BUT LESS THAN 500 TONS) (RSC)
Convention:
International Convention for the safety of Life at Sea, 1974 as amended
1978 SOLAS Protocol, 1988 Protocol and Res. A.883(21)
Applies to:
cargoships of 300 tons gross tonnage or more but less than 500 tons, and which are engaged in international
voyages.
Period of validity:
Extension of validity of a 5-year RSC is possible in two cases. The validity may be extended with a period not
available yet.
Application:
A written application for a RSC must be submitted to the head of the Shipping Inspectorate by the builder or
owner of the ship.
Issue:
A RSC is issued by the Head of the Shipping Inspectorate.
Surveys and endorsements:

Surveys in the Netherlands:

Netherlands
-Application for arrangement of an initial or renewal survey of the radio-installation and equipment must be
submitted to the Shipping Inspectorate and to RDR of the Ministry of Transport, Public Works and Water
Management;
-Application for arrangement of a periodical survey must be submitted by owner, master or agent directly to RDR.
Intermediary of the Shipping Inspectorate is not required; RDR will endorse the RSC and will notify the Shipping
Inspectorate;
Surveys abroad:
abroad
-Application for arrangement of an initial and renewal survey of the radio-installation and equipment must be
submitted to the Shipping Inspectorate. The Shipping Inspectorate will request the RO to arrange the radiosurvey
and to draw up an inspection report. This report and the required data for the record of equipment shall be
submitted to NSI. After approval of the inspection report a new certificate will be issued.
-Application for arrangement of a periodical survey may be submitted by owner, master or agent directly to the
RO who will then arrange a radiosurvey. Intermediary of the Shipping Inspectorate is not required. The RSC must
be endorsed by the radiosurveyor and the Shipping Inspectorate must be notified of this endorsement through the
intermediary of the RO.
RO or RDR shall immediately inform NSI when in the course of a survey, a ship is found to be in operation with
Control (see 5 shall be added to the deficiencies.
see list in 5)

3.7 CERTIFICATES FOR SPECIAL SHIPS (MODU, SPS,DS)
Statutory basis:
Code for the Construction and Equipment of Mobile Offshore Drilling Units, 1989 (1989 MODU Code) (Res.
A.649(16), as amended) and
Code of Safety for Special Purpose Ships (Res. A.534(13), as amended).
Code of Safety for Dynamically Supported craft (Res.A 373)
Period of validity:
Application:
Written applications for these certificates must be submitted to the Head of the Shipping Inspectorate.
Issue:
MODU and SPS Certificates are issued by the Head of the Shipping Inspectorate. When the Shipping Inspectorate
has completed all required surveys, the certificate is sent to the Recognized Organisation, which then hands over
the certificate to the owner/master of the ship.
Surveys:
The procedures for conducting load line, construction, equipment, radio and IOPP surveys are similar to those
mentioned before.The initial or renewal surveys of the typical MODU and SPS aspects are performed by the
Shipping Inspectorate.
Endorsements:
After each mandatory survey the certificate shall be endorsed by the surveyor of the Recognized Organisation,
local Administration of official of the Shipping Inspectorate. The Shipping Inspectorate shall be notified of this
endorsement.

3.8 HIGH SPEED CRAFT SAFETY CERTIFICATE
Statutory basis:
Code of Safety for High Speed Craft (MSC. 36(63))
Period of validity:
Up to 5 years after initial or renewal date
Application:
A written application for a HSC Certificate must be submitted to the Head of the Shipping Inspectorate.
Issue:
A HSC Certificate and a Permit to Operate High Speed Craft are issued by the Head of the Shipping Inspectorate

see Table on page 5
The surveys should be performed as described in paragraph 1.5 of the HSC code.
The Record of Equipment accompanying the HSC Certificate gives details of the radio equipment, the safety
equipment and the construction of the ship. A number of pages are also attached to the certificate for the
endorsements relating to these items (radio, equipment and construction).
Radio
The radiosurveys shall be arranged as follows:
surveys carried out in the Netherlands:
Netherlands
Management;
Intermediary of the Shipping Inspectorate is not required; RDR will notify the Shipping Inspectorate;
surveys carried out abroad:

and to draw up an inspection report. This report and the data required for the record of equipment shall be
-Application for arrangement of a periodical survey can be made by owner, master or agent directly to the RO
who then will arrange a radiosurvey. Intermediary of the Shipping Inspectorate is not required;.
Equipment
The surveys of HSC passenger ships will be performed by the Shipping Inspectorate.
For HSC carrying 12 or less passengers the initial and renewal surveys will be performed by the Shipping
Inspectorate.
The annual inspection of the safety equipment can be performed by a Recognized Organisation. After this survey,
the Safety Certificate must be endorsed on the appropriate page and the Shipping Inspectorate notified of the
endorsement through the organization of the Society.
The periodical survey of the safety equipment will be performed by the Shipping Inspectorate, which will also
make the endorsement. In exceptional cases, the Shipping Inspectorate may entrust this survey to a Recognized
Organisation.
Construction
All surveys (initial, renewal and periodical) will be performed by a Recognized Organisation. The results of the
initial and renewal surveys will be passed on to the Shipping Inspectorate which will, after receiving
supplementary information on the radio, issue a new HSC Certificate. After annual surveys have been performed
and the construction found to be in good order the Shipping Inspectorate must be notified.

Endorsements
The appropriate page of the certificate shall be endorsed after all surveys have been succesfully completed by RO
or by NSI when NSI has performed one of the surveys.
Survey of the outside of hull and bottom of the ship

The outside of the hull and bottom of the ship shall be surveyed out of the water at each renewal or periodical
survey.
On a case by case base the ship may be exempted from this requirement.
Results of the survey are to be sent to NSI.
3.9 INTERIM CERTIFICATES
Issue:
An interim certificate is issued by the Head of the Shipping Inspectorate. In exceptional cases, the Head of the
Shipping Inspectorate can request a Recognized Organisation to issue an interim certificate on behalf of NSI. The
nature of the circumstances that necessitates this, the type of certificate and the period of validity are decided by
the Head of the Shipping Inspectorate.
Application:
Applications for interim certificates should be submitted in the same way as the corresponding certificate issued by
the Shipping Inspectorate.
Period of validity:
Normally not exceeding three months.
Extension of the validity:

Extension of the validity is not possible.
Surveys:
Surveys shall be performed in conformity with the instructions of the Head of the Shipping Inspectorate.

3.10 INTERNATIONAL PASSENGER
PASSENGER SHIP SAFETY CERIFICATE (PSC)
Convention:
1978 SOLAS Protocol, 1988 Protocol and Res. A.883 (21).
Applies to:
Ships carrying more than 12 passengers and are engaged in international voyages.
Period of validity:
Up to 1 year after initial or renewal survey date.
Extension of validity of a PSC is possible in two cases. The validity may be extended with a period not longer than
3 months to enable a vessel to reach the port of inspection. The validity may be extended with a period not
longer than 5 months when the renewal inspection has been carried out but the new certificate is not available
yet.
Application:
A written application for a Certificate must be submitted to the Head of the Shipping Inspectorate.
Issue:
A Passenger Safety Certificate is issued by the Head of the Shipping Inspectorate.

see Table on page 5.
The Record of Equipment accompanying the Passenger Ship Safety Certificate gives details of the radio
equipment, the safety equipment and the construction of the ship. A number of pages are also attached to the
certificate for the endorsements relating to these items (radio, equipment and construction).
Radio
Netherlands
Management;
Intermediary of the Shipping Inspectorate is not required; RDR will endorse SC and will notify the Shipping
Inspectorate;

who then will arrange a radiosurvey. Intermediary of the Shipping Inspectorate is not required; the RSC must be
endorsed by the radiosurveyor and the Shipping Inspectorate must be notified of this endorsement.
Equipment
The surveys and the required annual fire and boat drills will be performed by the Shipping Inspectorate.
Construction
All surveys will be performed by a Recognized Organisation. The results of the surveys will be passed on to the

Shipping Inspectorate which will, after receiving supplementary information on the radio, issue a new Certificate.
An inspection of the outside of the ships bottom shall be part of the survey (see par. 2.3 of this guideline).

3.11 INTERNATIONAL SAFETY CERTIFICATE (FOR CARGOSHIPS OF 500 TONS GROSS TONNAGE AND MORE)
(SC)
Convention:
1978 SOLAS Protocol, 1988 Protocol and Res. A.883 (21)).
Applies to:
Cargo ships of 500 tons or more engaged in international voyages.
Period of validity:
Extension of validity of a 5-year SC is possible in two cases. The validity may be extended with a period not longer
than 3 months to enable a vessel to reach the port of inspection. The validity may be extended with a period not
longer than 5 months when the renewal inspection has been carried out but the new certificate is not available
yet.
Application:
A written application for a Safety Certificate must be submitted to the Head of the Shipping Inspectorate by the
builder or owner of the ship.
Issue:
A Safety Certificate is issued by the Head of the Shipping Inspectorate.

see Table on page 5.
The Record of Equipment accompanying the Cargo Ship Safety Certificate gives details of the radio equipment,
the safety equipment and the construction of the ship. A number of pages are also attached to the certificate for
the endorsements relating to these items (radio, equipment and construction).
Radio

Netherlands
Management;
Intermediary of the Shipping Inspectorate is not required; RDR will endorse SC and will notify the Shipping
Inspectorate;

who then will arrange a radiosurvey . Intermediary of the Shipping Inspectorate is not required; the RSC must be
endorsed by the radiosurveyor and the Shipping Inspectorate must be notified of this endorsement .
Equipment
The initial and renewal surveys will be performed by the Shipping Inspectorate.

The annual inspection of the safety equipment can be performed by a Recognized Organisation. After this survey,
the Safety Certificate must be endorsed on the appropriate page and the Shipping Inspectorate notified of the
endorsement through the organization of the Society.
The periodical survey of the safety equipment will be performed by the Shipping Inspectorate, who will also
endorse the certificate. In exceptional cases, the Shipping Inspectorate may entrust this survey to a Recognized
Organisation.
Construction
All surveys (initial, renewal, annual and intermediate) will be performed by a Recognized Organisation. The
results of the initial and renewal surveys will be passed on to the Shipping Inspectorate which will, after receiving
supplementary information on the equipment and the radio, issue a new Safety Certificate. After annual or
intermediate surveys have been performed and the construction found to be in good order, the appropriate pages
of the Safety Certificate will be endorsed. The Shipping Inspectorate must be notified of the endorsement of the
certificate through the organization of the Society.
Control (see
see list in 5) shall be added to the deficiencies.
Survey of the outside of hull and bottom of the ship
The outside of the hull and bottom of the ship shall be surveyed periodically as indicated in paragraph 2.3 of this
guideline. When the survey has been passed with good results the surveyor who has carried out the survey shall
mention the date of the survey on the international safety certificate. Results of the survey are to be sent to NSI.
For bulkcarriers and oiltankers 500 GT the Enhanced Survey Programme is applicable. A dry docking shall be
part of the renewal survey.

3.12 CERTIFICATE OF SEAWORTHINESS
Statutory basis:
Shipping Act
Applies to:
All ships to which the Shipping Act applies.
Period of validity:
Extension of validity of a 5-year CoS is possible in two cases. The validity may be extended with a period not
available yet.
Application:
A written application for a Certificate of Seaworthiness must be submitted to the Head of the Shipping
Inspectorate by the builder or owner of the ship.
Issue:
Certificates of Seaworthiness are issued by the Head of the Shipping Inspectorate.

The initial and renewal surveys will be performed by the Shipping Inspectorate. The validity of the Certificate of
Seaworthiness remains valid as long as the required surveys have been carried out. For non-Solas vessels the CoS
shall be endorsed as far as applicable.
The endorsements may be carried out by RO and RDR or NSI surveyor.
More information see following paragraphs.

3.12.1 CERTIFICATES OF SEAWORTHINESS
Ships of 500 tons gross tonnage and more
Once all the necessary international certificates have been endorsed by the various surveyors the validity of the
Certificate of Seaworthiness is confirmed.
In compliance with Shipping Order 1965/Solas Protocol 1988 extension of the validity of CoS is possible.
Extension of CoS is always linked to the extension of the international certificates.
3.12.2 CERTIFICATE OF SEAWORTHINESS
Ships of 300 tons gross tonnage or more, but less than 500 tons
The survey procedure for this category of ships is identical as for the category of ships of 500 tons gross tonnage
or more, but the endorsement procedure is different because for these a Safety Certificate is not issued. Ships in
this category do, however, have an international Radio Safety Certificate. The endorsement for the radio
equipment is made on the radiosafety certificate and the endorsements for the safety equipment and the
construction are entered on page 3/3 of the Certificate of Seaworthiness.
Once all the necessary international certificates (*) and parts of the Certificate of Seaworthiness have been
endorsed by the various surveyors, the validity of the Certificate of Seaworthiness is confirmed.
The Head of Shipping Inspectorate must be notified of all endorsements.
On page 2/3 the extension of the validity of the certificate of Seaworthiness as approved by SOLAS protocol 1988
and Ships Order can be mentioned.
On page 3/3 the dates of the survey of the outside of the ships bottom can be mentioned.
(*) For ships smaller than 400 tons gross tonnage, this includes a Declaration of Compliance instead of a IOPP
Certificate.

3.12.3 CERTIFICATE OF SEAWORTHINESS
Ships less than 300 tons gross tonnage and vessels irrespective gross tonnage without propulsion
These vessels are not provided with a safety, a construction and a radiocertificate but nevertheless they shall have
their construction, equipment and radio-installation surveyed regularly. The endorsements for the various surveys
must be entered in the appropriate places on page 3/3 of the annex to the Certificate of Seaworthiness. Once the
Load Line Certificate and the Declaration of Compliance (national "IOPP Certificate") have been endorsed, the
validity of the Certificate of Seaworthiness is confirmed.
The Head of the Shipping Inspectorate must be informed of the endorsements by the RO or NSI surveyor.
On page 2/3 the extension of the validity of the certificate of Seaworthiness as approved by SOLAS protocol 1988
and Ships Order can be mentioned.
On page 3/3 the dates of the survey of the outside of the ships bottom can be mentioned.

3.13 Document of Compliance / Authorization
Convention
In accordance with the Solas convention a vessel may need a Document of Compliance / Authorization.
A vessel constructed and equipped for the carriage of dangerous goods is provided with a Document of
Compliance (Ch.II-2, R.54). MSC/ Circ.642, containing additional requirements for the contents and validity of
this Document, has been adopted by the Netherlands.
A vessel fitted for the carriage of grain shall have a Document of Authorization (Ch.VI, 9).
Period of validity
Up to 5 years after date of initial or renewal survey.
Application
An application shall be submitted in writing to the Head of the Shipping Inspectorate.
Issue
Documents are issued by the Head of the Shipping Inspectorate.
Surveys
Document of Compliance:
initial and renewal survey will be carried out by NSI. During the annual surveys of Safety Construction Certificate
and Safety Equipment Certificate the equipment and construction items specific for the carriage of dangerous
goods, will be inspected as part of the general safety and construction survey. Generally this inspections will be
carried by RO.
Note
Documents issued after July 1996 have an annex for the annual endorsements. After annual survey the annex has
to be endorsed.
Document of Authorization
initial and renewal survey will be carried out by NSI.
During annual surveys RO will inspect the relevant items as part of the safety construction survey.
Note
Documents issued after July 1996 have an annex for the annual endorsements. After annual survey the annex has
to be endorsed.

3.14 Document of Compliance (DOC) and Safety Management Certificate (SMC)
Convention
Res. A. 741: International Management Code for the Safe Operation of Ships and for Pollution Prevention, as
amended
Applies to:
Ro-ro passenger ships: 1 July 1996
Passenger ships, tankers, gas carriers, bulkcarriers and modu's: 1 July 1998
All other ships: 1 July 2002
Period of validity
The validty of DOC and SMC shall not exceed 5 years from the date of issue. A provisional certificate may be
issued with maximum period of validity of one year in order to enable the company to implement a safety
management system in a new company and with a validity of 6 months to implement a SMC in a new ship or a
new type of ship.
Extension of validity
Extension of the 5 year validity of DOC and SMC is not permitted. On rare occasions an interim certificate with a
short term validity may be issued after a written statement of RO has been received that an assessment has been
performed and that no non-conformities has been determined. The date of the assessment will be the assessment
date of the interim DOC/SMC.
Application
An application for DOC/SMC shall be submitted by RO (on behalf of owner) to Head of the Shipping
Inspectorate.
Issue
DOC/SMC is issued by Head of the Shipping Inspectorate
Assessments and endorsements

Initial, renewal or additional assessments for DOC/SMC will be performed by RO in close co-operation with Head
of the Shipping Inspectorate. Each assessment shall be annouced by RO.
DOC an annual assessment within 3 months before or after anniversary datewill performed by RO. The
DOC:
assessment for renewal of the DOC may be performed by RO in the 6 months period prior to the expiry date of
the certificate.
SMC an intermediate assessment shall be performed by RO in the 24 -36 months period after the anniversary
SMC:
date. The renewal assessment shall be performed by RO in the 6 months period prior to the expiry date of the
certificate.
After a succesfull assessment the certificate shall be endorsed by the assessor of RO. NSI shall be notified of this
endorsement.
Reporting procedure
procedure
RO shall send an assessment report to NSI.
RO shall immediately inform NSI when in the course of an assessment a ship or an owner is found to be in
operation with major non-conformities.
Any outstanding non-conformities shall be reported to NSI.
Flagging in/new registry

In consultation with NSI RO may issue interim SMC/DOC for foreign ship entering Netherlands Kingdom registry.
Data of the valid foreign certificate shall be used.

4. SCHEMES PROCEDURES
HSSC procedures
Procedures for surveys a
and
nd endorsements of the certificates in the HSSC scheme.
Cargoships
above 500 GT......................................................................... A
above 300 GT but less than 500 GT...................................... B
less than 300 GT, and

ships irrespective their tonnage but without propulsion power.... C

A CARGOSHIPS > 500 GT
Certificates:
(cover certificate + 1 annexed page)
page 1/2: ships particulars
page 2/2: extensions
Safety Certificate
with the aspects:
radio
equipment
construction
IOPP
Loadline Certificate
NLS (if appropiate)
COF (if appropiate)
Survey:
Initial/renewal survey.................................... (0 and 5 year) A1

Annual,periodical, intermediate survey....... (year 1, 2, 3 of 4) A2

A1 CARGOSHIPS >500 GT A1
Type HSSC-surveys: Initial (0 year) or Renewal (5th year) survey
Owner requests the Head of the Netherlands Shipping Inspection (HSI) for certificates
Radio Radio Construction Equipment Equipment Load Line IOPP/NLS/COF IOPP/NLS/COF
Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Nederlands Ship abroad
or abroad or abroad
owner requests RDR survey performed by
for survey and informs owner requests HSI to survey performed by NSI survey by (i) NSI survey performed by survey performed by survey by (i) NSI
HSI arrange survey RO or if appropiate by RO NSI or if appropiate by (ii)
NSI reports to HSI (ii) RO RO
survey performed by HSI requests RO to RO reports HSI about about the result in which case: RO reports to HSI NSI surveyor reports to
RDR arrange survey the result Inspection report to about the result HSI about the result NSI surveyor/RO will
HSI registers HSI report to HSI with
RDR reports to HSI survey executed by RO HSI registers HSI registers HSI registers inspection report
about the result HSI reviews inspection
RO issues inspection report HSI reviews inspection
HSI registers report report
HSI registers
inspection report to HSI registers
HSI/RDR
HSI/RDR reviews in-

spection report
HSI registers
When HSI has received the neccesary information concerning the surveys the certificates may be issued.
It concerns the following certificates: Safety certificate, Loadline certificate, IOPP certificate, Certificate of seaworthiness and if appropiate a NLS or COF certificate.

A2 CARGOSHIPS >500 GT A2
Type HSSC-surveys : Annual (A P) and intermediate (II) surveys (1, 2, 3 en 4th year)
A), periodical(P
The radio-, constructional- and equipment-aspects are incorporated in the Safety certificate.
certificate
Load Line Radio Radio Construction Equipment IOPP NLS COF
Ship in the Netherlands Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands
or abroad or abroad or abroad or abroad or abroad or abroad
survey by RO owner requests RDR captain/agent requests survey performed by type surveys: survey by RO survey by RO type surveys:
for survey RO to arrange survey RO 1 A(nnual) 1 A(nnual)
After good result: 2 A of P(eriodical) after good result: after good result: 2 A or I(ntermediate)
RO endorses LLC survey performed by RO performs survey after good result: 3 P of A RO endorses IOPP RO endorses NLS 3 I or A
RDR RO-surveyor endorses 4 A certificate certificate 4 A
RO reports to HSI SC
about result of survey after good result: after good result: Surveys by : RO reports to HSI RO reports to HSI Surveys by:
and endorsement of RDR endorses SC surveyor endorses SC RO reports result of A by RO about result of survey about result of survey A by RO
LLC and reports HSI survey P by NSI I by NSI
RDR reports to HSI (delegation to RO is HSI registers HSI registers (delegation to RO is
HSI registers about result and HSI registers possible after consul- possible after consulta-
endorsement of SC HSI registers tation with HSI) tion with HSI)
HSI registers after good results: after good result:

RO/NSI endorses SC RO/NSI endorses COF
RO/NSI reports HSI RO/NSI reports to HSI

about the result of the about result of survey
survey
HSI registers
HSI registers
When the Safety certificate (SC), Loadline certificate (LLC), IOPP certificate and NLS or COF are endorsed thevalidity of Certificate of Seaworthiness is confirmed.

B CARGOSHIPS > 300 GT but < 500 GT B
Certificates:
(cover certificate + 2 annexed pages)
page 2/3: extensions and date bottom
survey
page 3/3: endorsement for:
constructional/equipment aspects
Radiosafety certificate
tanker >150 GT: IOPP certificate
Cargo: 400 GT : IOPP certificate
Cargo: < 400 GT : Declaration of Compliance
Load Line certificate
NLS (if appropiate)
COF (if appropiate)
Survey:
Initial/renewal survey..................................... (0 en 5 year) B1

Annual, periodical, intermediate survey (year 1, 2, 3 of 4) B2
B1 CARGOSHIPS >300 GT but less than 500 GT B1
Radio Radio Construction Equipment Equipment Load Line Decl/IOPP/NLS/COF IOPP/NLS/COF
Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Nether- Ship abroad
or abroad or abroad lands
owner requests RDR owner requests HSI to survey performed by
for survey and informs arrange survey survey performed by NSI survey by (i) NSI survey performed by survey by (i) NSI
HSI RO or if appropiate by RO survey performed by or if appropiate by (ii)
HSI requests RO to NSI reports to HSI (ii) RO NSI RO
survey performed by arrange survey RO reports HSI about about the result in which case: RO reports to HSI
RDR the result Inspection report to about the result NSI surveyor reports to NSI surveyor/RO will
HSI registers HSI HSI about the result report to HSI with
RDR reports to HSI survey performed by HSI registers HSI registers inspection report
about the result RO HSI reviews inspection HSI registers
report HSI reviews inspection
HSI registers RO sends inspection report
report to HSI HSI registers
HSI registers
HSI issues certificate
HSI registers
It concerns the following certificates: Loadline certificate, IOPP certificate/Declaration of Compliance, Certificate of seaworthiness and if appropiate a NLS or COF
certificate.

B2 CARGOSHIPS > 300 GT but less than 500 GT B2
A), periodical(P
Radio Radio Construction Equipment Load Line IOPP/Declaration

IOPP/Declaration NLS COF
Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands
owner/agent requests captain/agent requests survey performed by type surveys: survey by RO survey by RO survey by RO type surveys:
RO for survey RO to arrange survey RO 1 A(nnual) 1 A(nnual)
2 A of P(eriodical) After good result: after good result: after good result: 2 A or I(ntermediate)
survey performed by survey performed by after good result: 3 P of A RO endorses LLC RO endorses IOPP RO endorses NLS 3 I or A
RO RO RO-surveyor endorses 4 A certificate/ Declaration certificate 4 A
annex 3 of Certificate RO reports to HSI
after good result: after good result: of Seaworthiness Surveys by : about result of survey RO reports to HSI RO reports to HSI Surveys by:
RO endorses certificate surveyor endorses A by RO and endorsement of about result of survey about result of survey A by RO
certificate RO reports result of P by NSI LLC and endorsement of and endorsement of I by NSI
RO reports to HSI survey (delegation to RO is IOPP certificate/Decla- NLS certificate (delegation to RO is
about result RO reports to HSI possible after consul- HSI registers ration possible after consulta-
HSI registers tation with HSI) HSI registers tion with HSI)
HSI registers HSI registers after good results: HSI registers
RO/NSI endorses an- after good result:
nex 3 of Certificate of RO/NSI endorses COF
seaworthiness
RO/NSI reports HSI RO/NSI reports to HSI
survey and endorse- and endorsement of
ment of Cert. of sea- COF
worthiness
HSI registers HSI registers
When the Radiosafety certificate (RVC), Loadline certificate (LLC), IOPP certificate/Declaration of Compliance and NLS or COF are endorsed, the relevant
endorsements of Certificate of Seaworthiness have been entered then the validity of Certificate of Seaworthiness and relevant endorsements of certificate of
Seaworthiness has been confirmed.

C CARGOSHIPS < 300 GT and vessels irrespective tonnage
without propulsion
Certificates:
(cover certificate + 2 annexed pages:
page 2/3: extensions and dates
bottom survey
page 3/3: endorsement for:
-constructional/equipment aspects
-radio-aspects
Declaration of Compliance
Load Line certificate
NLS/COF (if appropiate)
Survey:
C1
Initial/renewal survey.......................................
(0 en 5 year)
Annual, periodical, intermediate survey....... C2

(year 1, 2, 3 of 4)

C1 CARGOSHIPS < 300 GT C1
Radio Radio Construction Equipment Equipment Load Line Decl/NLS/COF Decl./NLS/COF
Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Nether- Ship abroad
or abroad or abroad lands
owner requests RO for owner requests HSI to survey performed by
survey and informs HSI arrange survey survey performed by NSI survey by (i) NSI survey performed by survey by (i) NSI
RO or if appropiate by RO survey performed by or if appropiate by (ii)
survey performed by HSI requests ROl to NSI reports to HSI (ii) RO NSI RO
RO arrange survey RO reports HSI about about the result in which case: RO reports to HSI
the result Inspection report to about the result NSI surveyor reports to NSI surveyor/RO will
RO reports to HSI survey performed by HSI registers HSI HSI about the result report to HSI with
about the result RO HSI registers HSI registers inspection report
HSI reviews inspection HSI registers
HSI registers RO issues an inspection report HSI reviews inspection
report report
HSI registers
inspection report to HSI registers
HSI/RDR
HSI/RDR reviews in-

spection report
HSI registers
It concerns the following certificates: Loadline certificate, Declaration of Compliance, Certificate of Seaworthiness and if appropiate a NLS or COF certificate.

C2 CARGOSHIPS <300 GT C2
A), periodical(P
Radio Radio Construction Equipment Load Line Declaration NLS COF
Ship in the Netherlands Ship abroad Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands Ship in the Netherlands
owner/agent requests captain/agent requests survey performed by type surveys: survey by RO survey by RO survey by RO type surveys:
RDR for survey RO to arrange survey RO 1 A(nnual) 1 A(nnual)
2 A of P(eriodical) After good result: after good result: after good result: 2 A or I(ntermediate)
survey performed by survey performed by after good result: 3 P of A RO endorses LLC RO endorses Decla- RO endorses NLS 3 I or A
RDR RO RO-surveyor endorses 4 A ration certificate 4 A
page 3 of Certificate of RO reports to HSI
after good result: after good result: Seaworthiness Surveys by : about result of survey RO reports to HSI RO reports to HSI Surveys by:
RDR endorses page 3 surveyor endorses page A by RO and endorsement of about result of survey about result of survey A by RO
of Certificate of 3 of Certificate of RO reports result of P by NSI LLC and endorsement of and endorsement of I by NSI
seaworthiness Seaworthiness survey and endorse- (delegation to RO is Declaration NLS certificate (delegation to RO is
and reports to HSI ment of Cert. of Sea- possible after consul- HSI registers possible after consulta-
RDR reports to HSI worthiness tation with HSI) HSI registers HSI registers tion with HSI)
about result and en- HSI registers after good results:
dorsement of Cert. of HSI registers RO/NSI endorses page after good result:
Seaworthiness 3 of Certificate of RO/NSI endorses COF
Seaworthiness
HSI registers RO/NSI reports HSI RO/NSI reports to HSI
survey and endorse- and endorsement of
ment of Cert. of Sea- COF
worthiness
HSI registers
HSI registers
When the Loadline certificate (LLC), Declaration of Compliance and NLS or COF are endorsed, the relevant endorsements of Certificate of Seaworthiness have
been entered then the validity of the Certificate of Seaworthiness has been confirmed.

5. CODES TO BE USED TO IDENTIFY DEFICIENCIES
When reporting to the Netherlands Shipping Inspectorate the recognized organisations shall add the
following codes to the found deficiencies and discrepancies.
0360 Pipes, wires, (insulation) 0696 record of inspections /

0370 Sick bay maintenance
0371 Medical equipment 0699 other
0399 Other (accommodation)
0100 Ships Certificates 0700 fire fighting appliances
0400 food and catering
0110 SOLAS safety equipment 0710 fire prevention
0111 SOLAS safety construction 0410 Galley, Handling rooms 0711 inert gas system
0112 SOLAS passenger safety 0420 Provisions 0715 detection
0113 SOLAS safety radio 0430 Water, pipes and tanks 0720 fire fighting equipment
0114 Cargo ship safety 0499 Other (food and catering) 0725 fixed fire extinguishing
0115 Harmonised system of installation
certificates 0500 working space 0730 appliances (general
0116 document of compliance equipment)
0510 Ventilation, Heating in work
(DoC) 0735 personal equipment
areas
0117 safety management 0740 pumps
0520 Lighting in work areas
certificate (SMC) 0745 ventilation, fire-dampers,
0599 Other (working space)
0120 Load lines valves, quick closing devices,
0130 Liquefied gases in bulk (Cert. means of control
0600 Life saving appliances
of fitness/GC code) 0750 international shore
0131 Liquefied gases in bulk (Cert. 0610 Lifeboats connection
of fitness IGC code) 0611 lifeboat inventory 0799 other
0135 Minimum Safe Manning 0613 stowage of lifeboats
Certificate 0615 rescue boats 0800 accident prevention
0140 Dangerous chemicals in bulk 0616 rescue boat inventory
0810 personal equipment
(cert. of fitness/BC code) 0618 stowage of rescue boats
0820 protection machine/parts
0141 Dangerous chemicals in bulk 0620 inflatable liferafts
0830 pipes, wires (insulation)
(cert. of fitness/IBC code) 0625 rigid liferafts
0899 other
0150 Oil Pollution Prevention 0628 stowage of liferafts
(IOPP) 0630 launching arrangements for
0900 safety in general
0155 Pollution prevention noxious survival craft
liquid substances 0635 launching arrangements for 0910 hydraulic and other closing
0170 Document of compliance rescue boats devices/watertight doors
dangerous goods 0640 distress flares 0915 signs, indicators
0180 Tonnage certificate 0650 lifebuoys 0920 safety plans
0190 Ships logbooks compulsory 0660 lifejackets 0925 musters and drills
entries 0663 immersion suits 0930 stability and strength
0197 ISM certification in general 0666 thermal protective aids 0936 steering gear
0199 Other (ships certificates) 0669 radio lifesaving appliances 0938 hull damage impairing
0670 portable radio apparatus for seaworthiness
survival craft 0940 ballast, fuel and other tanks
0200 crew 0671 radiotelegraph installation for 0945 emergency lighting, batteries
survival craft and switches
0210 Minimum age 0672 EPIRBs for survival craft 0950 electric equipment in general
0220 Certificate of competency 0673 2-way radiotelephone 0955 pilot ladders
0230 Number/Composition apparatus for survival craft 0956 gangway, accommodation
(according to safe manning 0674 emergency equipment for 2- ladder
document) way communication 0960 means of escape
0240 Medical certificates 0675 general emergency alarm 0970 location of emergency
0250 Certificated persons for 0676 public address system installations
survival craft 0680 embarkation arrangements - 0981 beams, frames, floors -
0299 Other (crew) survivalcraft operational damage
0683 embarkation arrangements - 0982 beams, frames, floors -
0300 accommodation rescue boats corrosion
0310 Dirty, Parasites 0684 means for recovery of 0983 hull - corrosion
0320 Ventilation, Heating in living lifesaving appliances 0984 hull - cracking
areas. 0686 buoyant apparatus 0985 bulkheads - corrosion
0330 Sanitary facilities 0690 line throwing apparatus 0986 bulkheads - operational
0340 Drainage 0695 on board training and damage
0350 Lighting in living areas instructions 0987 bulkheads - cracking
0988 decks - corrosion

Guideline for Surveyors and Masters
0989 decks - cracking 1735 pumping, piping and
0999 other discharge arrangements of oil
1500 navigation tankers.
1000 alarm signals 1740 oil discharge monitoring and
1510 equipment
control system
1010 general alarm 1520 shipborne navigational
1745 15 PPM alarm arrangements
1020 fire alarm equipment
1750 oil/water interface detector
1030 steering-gear alarm 1530 radar
1760 standard discharge
1040 engineers alarm 1540 gyro compass
connection
1050 inert gas alarm 1541 magnetic compass
1770 SBT, CBT, COW
1060 machinery controls alarm 1550 lights, shapes, sound-signals
1780 pollution report
1070 UMS-alarms 1551 signalling lamp
1790 ship type designation
1080 boiler-alarm 1560 charts
1795 suspected of discharge
1099 other 1570 nautical publications
violation
1575 echo sounder
1799 other
1100 cargo 1580 log
1581 rudder angle indicator
1110 stowage of cargo
1582 revolution counter
1120 grain 1800 tankers
1583 variable pitch indicator
1130 stowage/packaging of
1585 rate-of-turn indicator 1810 cargo area segregation
dangerous goods
1590 international code of signals 1815 air intakes
1135 dangerous liquid chemicals in
1599 other 1816 wheelhouse door, - window
bulk
1820 cargo pumproom/handling
1138 liquefied gasses in bulk
spaces
1140 other cargo
1825 spaces in cargo areas
1150 loading and unloading
1830 cargo transfer
equipment
1835 cargo vent system
1160 holds and tanks
1836 temperature control
1170 dangerous goods codes
1600 radio 1840 instrumentation
1199 other 1610 auto alarm 1850 fire protection cargo deck
1615 watch receiver 2182 kHz area
1200 load lines
1620 main installation 1860 personal protection
1210 overloading 1621 MF radio installation
1220 freeboard marks 1623 MF/HF radio installation 1870 special requirements
1230 railing, cat walks 1625 INMARSAT ship earth station 1880 cargo information
1240 cargo and other hatchways 1630 reserve installation 1885 tank entry
1250 covers (hatchway-, portable-, 1635 maintenance/duplication of 1899 other
1260 windows, side scuttles equipment
1270 doors 1640 direction finder 1900 marine pollution - annex II
1275 ventilators, air pipes, casings 1650 vhf station
1651 VHF radio installation 1900 cargo record book
1280 machinery space openings
1655 facilities for reception of 1911 P & A manual
1282 manholes/flush scuttles
marine safety information 1920 efficient stripping
1284 cargo ports/etc.
1660 radio telegraph installation 1925 residue discharge systems
1286 scuppers, inlets, etc.
lifeboat 1930 tankwashing equipment
1288 freeing ports
1670 portable radio installation 1940 prohibited discharge of NLS
1290 lashings (timber)
1671 satellite EPIRB 406 Mhz / 1.6 slops
1299 other
Ghz 1960 cargo heating systems - cat. B
1673 VHF EPIRB substances
1300 mooring arrangements
1675 ships radar transponder 1970 ventilation procedures /
1310 ropes, wires equipment
1677 reserve source of energy
1320 anchoring devices 1980 pollution report - annex II
1680 radio log (diary)
1330 winches and capstans 1990 ship type designation - annex
1685 operation/maintenance
1340 adequate lighting II
1699 other
1399 other 1999 other (annex II)
1400 propulsion and auxiliary

1700
1700 marine pollution - annex I
machinery
1710 oil record book
1410 propulsion main engine
1705 shipboard oil pollution 2000 SOLAS related operational
1420 cleanliness of engine room
emergency plan (SOPEP) deficiencies **)
1430 auxiliary engine
1720 control of discharge of oil
1440 bilge pumping arrangements 2010 muster list.
1721 retention of oil on board
1450 UMS-ship 2015 communication
1725 segregation of oil and water
1460 guards/fencing around
ballast
dangerous machinery parts
1730 oily water separating
1470 insulation wetted through oil
equipment
1499 other 2020 fire drills

2025 abandon ship drills (not clearly hazardous to
2030 damage control plan safety, health or
2035 fire control plan environment, specified in
2040 bridge operation clear text)
2045 cargo operation
2050 operation of machinery
2055 manuals, instructions, etc.
2060 dangerous goods or harmful
substances in packaged form
2099 other
2100 MARPOL related operational

deficiencies **)
2110 oil and mixtures from
machinery spaces
2115 loading, unloading and
cleaning procedures for cargo
spaces of tankers.
2120 garbage
2199 other
2200 marine pollution - annex III

2210 packaging
2220 marking and labelling
2230 documentation
2240 stowage
2299 other
2300 marine pollution - annex V

2310 placards
2320 garbage management plan
2330 garbage record book
2500 ISM related deficiencies

2510 safety and environmental
policy
2515 company responsibility and
authority
2520 designated person(s)
2525 masters responsibility and
authority
2530 resources and personnel
2535 development of plans for
shipboard operations
2540 emergency preparedness
2545 reports and analysis of non-
conformities, accidents and
hazardous occurrences
2550 maintenance of the ship and
equipment
2555 documentation
2560 company verification, review
and evaluation
2565 certification, verification and
control
9800 all other deficiencies

(clearly hazardous to safety,
health or environment,
specified in clear text)
9900 all other deficiencies

6 ADDRESSES AND TELEPHONE NUMBERS
Netherlands Shipping Inspectorate

P.O. Box 8634
300 AP Rotterdamvisitors address: s Gravenweg 665
Central telephone and fax numbers 010-2668500 F 010- 2023424
Other useful fax numbers
Merchant Shipping
- Appointment other matters in relation to inspections F 010-2022320
- Matters in relation to Port State Control: F 010-2023520
- Approval of drawings: F 010-2668626
- Matters in relation to Certificates F 010-2022320
Policy Support and Advice: F 010- 2022616
Fishery F 010-2023616
Rhine and Inland Navigation F 010-2023720
Manning Affairs F 010-2022712
Casualty Investigation F 010-2668698
Tonnage Measurement F 010-2022609
SHIPPING INSPECTORATE, NETHERLANDS ANTILLES
Pletterijweg z/n
Willemstad, Curacao
Telephone: 5999 4612361/4611421

Fax: 5999 4612964
SHIPPING INSPECTORATE, ARUBA
L.G. Smith Boulevard 94

telephone: 297-8 35192
" 32562
Fax : " 35221


HSSC Guidelines for Surveyors and Masters

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HSSC Guidelines for Surveyors and Masters

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HSSC-procedures

Survey, Certification and Endorsement of certificates of classed and non-classed

NETHERLANDS SHIPPING INSPECTORATE

Harmonized System of Survey and Certification page 1

Rotterdam, April 2000

Harmonized System of Survey and Certification page 2

The Shipping Inspectorate operates in close co-operation with recognized organisations.

2.1 ALLOCATION OF ACTIVITIES BETWEEN THE SHIPPING INSPECTORATE, THE RECOGNIZED

Harmonized System of Survey and Certification page 3

Harmonized System of Survey and Certification page 4

The HSSC distinguishes between the following surveys:

Initial Renewal Periodical Inter- Annual Additional

Radio RDR* RDR* RDR* RDR*

Seaworthiness SI SI ****RO ****RO ****RO

DOC(ISM) RO** RO** - - RO SI/RO***

SMC (ISM) RO** RO** - RO - SI/RO***

* or RO outside the Netherlands or Netherlands Antilles

MODUs and SPSs

Harmonized System of Survey and Certification page 5

Initial Renewal Inter- Annual Additional

Radio RDR* RDR* RDR*

DOC(ISM) RO** RO** RO** RO/SI***

SMC(ISM) RO** RO** RO** RO/SI***

* or RO outside the Netherlands or Netherlands Antilles

2.3 INSPECTION OF OUTSIDE OF SHIP'S BOTTOM

Harmonized System of Survey and Certification page 6

The following certificates are issued under the HSSC:

- Certificate of Seaworthiness (national certificate)

Harmonized System of Survey and Certification page 7

Harmonized System of Survey and Certification page 8

Safety Certificate for cargo ships

Harmonized System of Survey and Certification page 9

3.1 (Inter)national Load Line Certificate 1966 (LLC)

Harmonized System of Survey and Certification page 10

Flagging in/ new registry:

Harmonized System of Survey and Certification page 11

Harmonized System of Survey and Certification page 12

Extension of the validity:

Harmonized System of Survey and Certification page 13

Harmonized System of Survey and Certification page 14

Surveys and endorsements:

Surveys in the Netherlands:

Harmonized System of Survey and Certification page 15

Harmonized System of Survey and Certification page 16

Surveys and endorsements:

surveys carried out abroad:

Harmonized System of Survey and Certification page 17

Survey of the outside of hull and bottom of the ship

3.9 INTERIM CERTIFICATES

Extension of the validity:

Harmonized System of Survey and Certification page 18

Surveys and endorsements:

surveys carried out abroad:

Harmonized System of Survey and Certification page 19

Harmonized System of Survey and Certification page 20

Surveys and endorsements:

surveys carried out in the Netherlands:

surveys carried out abroad:

Harmonized System of Survey and Certification page 21

Survey of the outside of hull and bottom of the ship

Harmonized System of Survey and Certification page 22

Surveys and endorsements:

Seaworthiness SI SI RO RO RO

DOC(ISM) RO RO - - RO SI/RO***

SMC (ISM) RO RO - RO - SI/RO***

DOC(ISM) RO RO RO RO/SI*

SMC(ISM) RO RO RO RO/SI*