FARKAS HALL/AGASSIZ THEATER/LOEB MAINSTAGE

VENUE APPLICATION
NAME OF PLAY/PRODUCTION:

DIRECTOR(S):

PRODUCER(S):

SCHEDULING PREFERENCES
Please carefully check with your key production personnel in considering all of your scheduling
possibilities. Please rank venues in your order of preference. You may apply to one, two, or all
three. Please seriously consider how your vision can adapt to difference spaces and speak to
that in your directors statement.

Location:
___ Loeb Mainstage
___ Farkas Hall
___ Agassiz Theater

For details about the specifications of each space, see Considering the Right Venue section in
the Apply for a Space portion of the OFA website (ofa.fas.harvard.edu/theatre/apply).

CALENDAR NOTES for Spring 2018:

Monday, January 22: Spring term classes begin
Monday, Jan. 22 Fri, Jan. 26: Common Casting
Sat, Jan. 27 Sun, Jan. 28: Common Casting callbacks
Mon, Feb 19: Presidents Day
Sat, March 10 Sun, March. 18: Spring Break
Thurs., April 26 Wed. May 2: Reading Period
Thurs. May 3 Sat, May 12: Exams

SCHEDULING:
Theatrical productions in Farkas Hall and Agassiz Theater are typically required to have an entire
week dedicated to load in/tech prior to any scheduled performance. That is, a performance
schedule spanning one week requires a two-week residency and a performance schedule
spanning two weeks requires a three-week residency. The latter will be entertained only under
special circumstances.
In some circumstances, a one-week residency inclusive of load in, tech and performances will be
granted. This alternative is reserved for productions of a smaller scope with little to no set or
technical requirements.
Note these scheduling scenarios for Farkas Hall and Agassiz Theater:
ONE-WEEK RESIDENCY (for a smaller scope project)
Week 1:
Sun - Changeover/Strike (evening)
Mon - Load-In/LX & Sound Focus (evening)
Tue - First Tech (evening)
Wed - Second Tech/Run Through (evening)
Thu - Opening Night (evening)
Fri - Second Performance (evening)
Sat - Third/Fourth Performance (matinee & evening)
Sun - Fifth Performance/Changeover/Strike (matinee & evening)
TWO-WEEK RESIDENCY
Week 1:
Sun - Changeover/Strike (evening)
Mon - Load-In (evening)
Tue - Load-In (evening)
Wed - Load-In (evening)
Thu - Load-In/Paper Tech/Sound Focus (evening)
Fri - Load-in/ LX Focus (evening)
Sat - First Tech (all day)
Week 2:
Sun - Second Tech w/Costumes (all day)
Mon - Third Tech w/Costumes and Run Through (evening)
Tue - Forth Tech/ Second Run Through (evening)
Wed - Opening Night (evening)
Thu - Second Performance (evening)
Fri - Third Performance (evening)
Sat - Fourth/Fifth Performance (matinee & evening)
Sun - Sixth Performance/Changeover/Strike (matinee & evening)
THREE-WEEK RESIDENCY
Week 1: Same as two week residency
Week 2: Same as two week residency minus strike
Week 3: Mon, Tue Dark, Wed-Sun - Performances/Changeover/Strike

WORKSHOPS
Applications may be considered for workshop productions of original student works, and only
require a minimal core staff (ex. Author, Composer, Director, Music Director, Producer(s), Stage
Manager, Tech Liaison)
LOEB MAINSTAGE
Residencies on the Loeb Mainstage are set three-week blocks and cannot be separated.
Scheduling on the Loeb Mainstage closely resembles three-week residencies in OFA spaces.
Time Frame:
Please check the scenario (insert an "X") that applies to your project. If more than one scenario
is feasible, please number by order of preference:
___ One-week residency for small scope project
___ Two-week residency for a one-week performance schedule
___ Three-week residency for a two-week performance schedule
Below, please use numbers to indicate all possible residency weeks, in order of preference. Note
that shaded weeks are unavailable, as they have scheduled activity.
If you are interested in two or three venues, be sure your numbered priorities include
both space and scheduling factors, e.g. if your priority is to request Nov. 26 - Dec. 9,
mark 1 next to those weeks for your first choice venue and 2 next to that weeks for
your second choice venue.
For multi-week residency, use the same ranking number on all weeks. (For example, if
you are interested in Apr. 2- 8 and Apr. 9-15 as your first choice, place a 1 next to both
of those weeks.)
Place an X next to any production week for which the production should NOT to be
considered. If you are not interested in a certain venue, place an X next to all weeks for
that venue.

Farkas Hall Agassiz Theatre Loeb Mainstage

Jan 22 Jan 28 Jan 22 Jan 28 Jan 21 Jan 27
(Common Casting) (Common Casting) (Common Casting)
Jan 29( Feb 4 Jan 29 ( Feb 4 ( Jan 28 Feb 3

Feb 5 Feb 11 Feb 5 Feb 11 Feb 4 Feb 10

Feb 12 Feb 18 Feb 12 Feb 18 Feb 11 Feb 17

Feb 19 Feb 25 Feb 19 Feb 25 Feb 18 Feb 24

Feb 26 March 4
March 5 March 11
March 12 March 18
(Spring Break)
March 19 March 25
Feb 26 March 4
March 5 March 11
March 12 March 18
(Spring Break)
March 19 March 25
Feb 25 March 3
March 4 March 10
March 11 March 17
(Spring Break)
March 18 March 24

March 26 April 1 March 26 April 1 March 25 March 31

April 2 April 8 April 2 April 8 April 1 April 7

April 9 April 15 April 9 April 15 April 8 April 14

April 16 April 22 April 16 April 22 April 15 April 21

April 23 April 29
April 23 April 29 April 22 April 28
(Arts First)
*Note: no Farkas
performances the week of
Spring Break
Please note the slight difference in dates between OFA Residencies & Loeb Mainstage.

PROPOSED BUDGET

Fill out the template below. If your budget differs depending on which space you are granted,
feel free to copy and paste the below template for more than one scenario.

Production Expenses
Set supplies
Props/Paint
Costume construction/rental
Dry Cleaning
Royalties (N/A for Loeb Mainstage)
Script and/or Music rental (N/A for Loeb Mainstage)
Fees for Guest Artists/ Directors/ Professional Training*
(e.g. choreographer, combat coach, music director, guest designers)
Lighting
Sound
Publicity:
Ads
Posters/Flyers
Photography
Other publicity:
Copying
Programs
Other expenses (please describe):

TOTAL PRODUCTION EXPENSES

* Proposals for Farkas/Agassiz Guest Artist funding should be sent in advance, under separate
cover, to Dana Knox, Production Coordinator for College Theater, (danaknox@fas.harvard.edu).
Highlights of the proposal should be included in the Summary section of the application form.
FUNDING/INCOME SOURCES

Mainstage shows are automatically granted a $6500 budget from the HRDC. They may
supplement this with outside sources of funding such that total funding does not exceed $8,000.
Please note this marks a change in a previous policy.

Farkas Hall and Agassiz Theater should fill out the below information regarding funding:

Funding Sources Confirmed

Itemize confirmed income sources:

(for example, grants or funding provided by Harvard Foundation for Intercultural

and Race Relations, Undergraduate Council, Ann Radcliffe Trust, etc.)
Confirmed Source 1:
Confirmed Source 2:
Confirmed Source 3:

TOTAL of Funding Sources Confirmed (A)

Funding Sources Expected but Unconfirmed (Do not include requests for OFA
Funding, Grants or Production Subsidies, in this section)
Itemize unconfirmed income sources:

Expected Source 1:
Expected Source 2:
Expected Source 3:

TOTAL of funding sources Expected but Unconfirmed (B)

Estimated Ticket Income

# _______ of audience members X

# _______ of performances X

$ _______ average price per ticket

(Consult with Jason Govostes at Harvard Box Office; be sure to account for HBO
handling fees.)

TOTAL of Estimated Ticket Income (C)

BUDGET SUMMARY

Confirmed Funding Sources (A)

Expected, But Unconfirmed Funding Sources (B)

Estimated Ticket Income (C)

TOTAL FUNDING/INCOME SOURCES: add three entries above (A, B, C)

TOTAL PRODUCTION EXPENSES from above list

OFA PRODUCTION SUBSIDY REQUEST (ONLY FOR SHOWS IN FARKAS HALL AND
AGASSIZ THEATER: Subtract your Total Funding/Income Sources from your
Total Production Expenses, and this will give you the dollar amount you are
requesting as a Production Subsidy.

- Profits from Harvard Student Group shows are to be used to first repay
the production subsidy, then any remaining profits go to the groups
account.
- All profits from Independently Produced shows are returned to the
Production Subsidy fund.
- Individual students are not allowed to retain ANY profits from a show.
- Shows receiving an OFA Production Subsidy are NOT eligible to also
receive an OFA Grant.
 APPLICATION SUPPLEMENT CHECKLIST

For the full application, all of the following supplemental application information should be
submitted with an updated Application Cover Page. All pieces of the application should be
submitted as one PDF document.

FULL APPLICATION DEADLINE: 11:59pm on Sunday November 26, 2017

FULL APPLICATION REQUIREMENTS

o Cover Sheet (first page of this document; updated from Pre-Application)
o Updated Staff List including all lead staff positions (name, position, class year, email
address, and phone number)
o NOTE: Shows may not include any assistant positions you may have or plan on
having in your application
o Statements, resumes, and potential conflicts for the semester from:
o Director: (1500-word maximum for statement)
o Music Director (if applicable): (1000-word maximum for statement)
o Producer(s): (500-word maximum for each statement)
o Resumes, potential conflicts, and optional design plans (if applicable) from:
[NOTE: NO STATEMENTS]
o Stage Manager
o Set Designer
o Lighting Designer
o Costume Designer
o Sound Designer
o Props Designer
o Technical Director
o Any other relevant major staff position (choreographer, puppet designer, etc.)
o NOTE: Please place design plans underneath the resume and conflicts of the
relevant staff member.
o Preliminary Production Calendar
o Copy of the script (only for original or highly obscure plays)
o Slot preferences
o Loeb Drama Center Agreement (Loeb Shows Only)

NOTE: All prospective Loeb shows are required to attend an interview with the HRDC Board, and
encouraged to attend office hours between submitting a pre-application and submitting the full
application.

Shows applying to the Loeb Mainstage must email their pre-applications and full
applications to president@hrdctheater.com and vp@hrdctheater.com.
Shows applying to OFA spaces must email their pre-applications and full applications to
danaknox@fas.harvard.edu and engel@fas.harvard.edu.
LOEB DRAMA CENTER AGREEMENT

All applications for residency in the Loeb Mainstage must contain this agreement, signed by the
director(s) and producer(s) listed on the application. Typing your name in the Signature fields
provided acknowledges your acceptance of this agreement.

By signing below, I/we, ________________________________ (director(s)), and I/we

______________________________ (producer(s)) agree that, if granted space in the Loeb

Drama Center, we and all members of our production will adhere to the following guidelines:

1) We will be respectful to the facilities and conscientious of the many others who share the
space.
2) We will adhere to any deadlines stipulated by HRDC Production Supervisor, Kat Nakaji in a
timely manner.
3) We will meet with and be responsive to our HRDC Board Liaison.
4) Our show will cast through Common Casting (the first week of classes), unless we are one
of the earliest slots and are given explicit permission to precast.
5) If granted a two-week residency, we will hold a full two weekends of shows.
6) The director, producer(s), and stage manager will attend the entire
Producer/Director/Stage Manager meeting before the semester begins.
7) We will send the required number of volunteers (2 per slot for Ex shows; 4 per slot for
Mainstage) to Workbee, which occurs shortly before Common Casting.
8) We will submit all reimbursement forms to the Treasurer and 3 copies of our poster and
program to the Historian within one week of strike.
9) We will fulfill all caveats mandated by the HRDC Board, or we will risk penalties in future
applications.

Directors Signature: ________________________________ Date: __________

Directors Signature: ________________________________ Date: __________

Producers Signature: ________________________________ Date: __________

Producers Signature: ________________________________ Date: __________

Producers Signature: ________________________________ Date: __________