Des Moines Valley Health and Human Services

Board Meeting Agenda

November 9, 2017 9:00AM

Conference Room – Cottonwood County Law Enforcement Center –

Windom, MN
The Mission of Des Moines Valley Health and Human Services is to promote, protect and preserve the health and
well-being of individuals, families and communities throughout Cottonwood and Jackson Counties.

I. Call to Order / Establish Quorum

II. Public Hearings (if applicable)

III. Approval of Agenda

IV. Consent Agenda: All items listed under the Consent Agenda are considered to be routine by the DVHHS Board and will be
enacted by one motion and an affirmative vote of a majority of the members present. There will be no separate discussion
of these items unless a Board Member so requests, in which event the item(s) will be removed from the Consent
Agenda and considered separately by the Board under Other below.

a. Approve October 2017 Auditor Warrants

b. Approve DVHHS Board Minutes October 12, 2017

c. Approve DVHHS Amended Board Minutes August 10, 2017

d. RBA – Approve Engagement Letter from CliftonLarsonAllen for the 2017 Audit

e. RBA – Approve Engagement Letter from CliftonLarsonAllen to Conduct the Affordable Care Act Reporting on Behalf of
DVHHS

f. RBA – Approve 2018 Agreement with TriMin Systems to Provide Support for Social Welfare System (SWS)

g. RBA – Approve Revised Public Health Home Care Administrator Policy A-120 Statement of Responsibility

V. Other

a. Set DVHHS Organizational Board Meeting Date for January 2018

VI. Staff Programming

a. Cecilia Bofah, Statewide Health Improvement Plan (SHIP) Coordinator - Community Wellness Grant (CWG)/SHIP

VII. Employee Introductions

VIII. Executive Director

a. RBA – Approve Hiring the Position of Public Health Director

b. RBA – Approve Support Staff Position

c. RBA – Informational – 2018 Human Resources Consulting Contract

d. Overtime Report

e. Director’s Report
 IX. Human Services

a. RBA – Approve 2018-2019 Southwest Minnesota Private Industry Council, Inc. (SW MN PIC) Contract for MFIP/DWP
Employment and Training Services

b. RBA – Approve 2018 Greater Minnesota Family Services Purchase of Service Contract

c. Director’s Report

X. Public Health

a. Director’s Report

XI. Fiscal

a. Fiscal Reports

b. Director’s Report

XII. Operations – Shared Services / Human Resources

a. RBA – Approve 2018 Building Lease Agreements

i. Cottonwood County Lease Agreement with DVHHS – Human Services

ii. Cottonwood County Lease Agreement with DVHHS – Public Health

iii. Jackson County Lease Agreement with DVHHS - Government East and West

XIII. RBA – Accept the following Revised Fiscal Comp Plan Job Descriptions and Grades for:

i. Accounting Technician assigned to Grade 9 of the DVHHS Compensation Plan

ii. Fiscal Officer assigned to Grade 10 of the DVHHS Compensation Plan

iii. Fiscal Officer Lead/Administrative Assistant assigned to Grade 12 of the DVHHS Compensation Plan

iv. Fiscal Officer Lead assigned to Grade 12 of the DVHHS Compensation Plan

b. RBA – Approve Updated and New Personnel Policies

i. Employee Tuberculin & Hepatitis B #310

ii. Voluntary Leave Without Pay #341 & #341F

iii. Alcohol and Other Drug Use #520 & #520F – Appendix A & B

iv. Physical Security and Personal Safety #540 & #540F

v. NEW – Leave Benefits-MN Pregnancy & Parental Leave #745

c. Director’s Report

XIV. Committee and Board Reports

XV. Adjourn

Note: The next scheduled DVHHS Board meeting is Thursday, December 14, 2017 at the Windom Law Enforcement Center.