Tenant NOC Process and Forms

Tenant NOC Process and Forms

Model bylaws for Sub - letting etc. of Flats. Page no.19, section 42 onwards

(1) Sub-letting etc. of Flats

43. (1) A member shall intimate to the society, of subletting his flat or giving on leave and license basis or care-taker
basis or parting with its possession in any other manner.
However the member shall submit registered copy of leave and license agreement and copy of the intimation
report to the police station. Intimation of Sub-letting etc.
(2) No permission of the society is required to sub-let the flat / shops, however the intimation needs to be given
to the society 8 days before such sub-letting.

1. Following documents are required to issue Tenant NOC for Move IN.
a) An email from Member (Flat owner) to society (manager.rchsl@gmail.com,
secretary.rchsl@gmail.com and rivierasocietyabcd@gmail.com) with following details:
i. Name of the Tenant/s (Licensee):
ii. Start Date & End Date of Leave & License Agreement:
iii. Expected Date of Tenants Move IN:
iv. Consent to Society for issuing Society Letter to the Licensee (Tenants) for obtaining
Resident ID Card (Under Tenant Category) from PCMA for accessing amenities like
Clubhouses, Bus shuttle and other services being managed by PCMA.
b) Completed NOC Application Form. Printout of the electronic form to be taken by Licensor/
Licensee.
c) Identification Proof of Licensee (Tenant) (In case of group, ID proof of each Tenant).
d) A copy of Registered Leave & license agreement.
e) Tenant verification from the local Police station i.e. Police verification copy, a mandatory
document.
A. For Tenants already living in Riviera CHSL but NOT obtained NOC so far
Existing tenant who are already living in Riviera CHSL and has not submitted required document
should arrange for all and submit them to society office on or before 30th Sept 2016.
B. For new Tenants coming to Riviera CHSL
The new tenants must obtain the society NOC before moving in to Riviera CHSL. For some
unforeseen reasons if all documents cannot be submitted before moving in, Member (Flat owner)
should send an email to society (manager.rchsl@gmail.com, secretary.rchsl@gmail.com and
rivierasocietyabcd@gmail.com) and mark a copy to PCMA (escalations@pcma.in) with following
details:
I. Name of the Tenant/s (Licensee):
II. Start Date & End Date of Leave & License Agreement:
III. Expected Date of Tenants Move IN:
Note:
 a) If PCMA is not informed, Casa Bella entrance Security will not allow the Truck to enter in the
complex.
b) NOC application form and ID proof should be submitted to society office and a provisional NOC
valid for 07 days would be issued. The Licensor/Licensee need to submit other document before
provisional NOC expires without fail.
2. Following documents are required to issue Tenant NOC for Move OUT.
An email from the Member (Flat Owner)/Licensor to the society informing expected date of his
Tenant Moving out of the premises and request for discontinuation of Non Occupancy Charges
been billed to the said flat.
Guidelines:
1. Member (Flat owner) should ensure to clear the outstanding society dues, if not cleared already
before Move IN/out of Tenant (Licensee).
2. Members to comply with Tenant NOC process and keep society informed the date of Move In/Out
of their Tenants. Submission of Police NOC & copy of Leave & License Agreement in advance is
must before to avoid last minute hassle to all the parties.
In case if it is found that Tenants have moved in/out without informing society. Society will be
forced to levy Fine @ Rs.1000 to the respective member (Flat Owner). Also note that usage of
Passenger lifts for carrying heavy household item is strictly prohibited.
3. Tenant NOC Application form for Sub-letting Flat– To be filled by owner/s or representative
4. Personal Memoranda of the Licensee/Tenant in the enclosed form – All details to be filled by
tenant/s
5. Member (Flat owner)/Licensor should submit any valid ID proof of the Tenant and his family
member/s who will be staying with him/her.
6. Obtain No Objection Certificate from the Society before the Licensee/Tenant moves in/out. NOC
charge @ Rs.250 per NOC issued to the Licensor/Licensee will be billed to the member.
7. Member (Flat owner)/Licensor to keep Licensee/Tenant informed about parking slot allotted to
the member and advise tenant to park vehicle in the member’s allotted parking slot only
8. Vehicle entry pass issued by PCMA– Owner to obtain vehicle entry pass from PCMA and hand over
to the Tenant or give letter of authorization to obtain the same or duplicate pass.
9. Non-Occupancy Charges (Fixed at 10% of Service Charge) i.e. @ Rs.230 per month to be levied by
the Society to the members who have given their flats under Leave & License Agreement and the
said flat is occupied by a member other than the family members of the member like Husband,
Wife, Father, Mother, Brother, Son, Daughter, Grandson, Granddaughter and In-laws. (As per GR
issued on 01/08/2001 by the Govt.)
 Application for NOC to Society / Information for verification to Police

To,
The Chairman/Secretary,
RIVIERA CHS Ltd., Casa Bella,
Palava City, Kalyan Shil Road, Dombivli-East
Thane, Maharashtra-421204
Dear Sir,
I/We am/are making Leave & License Agreement for _______ months (From _____________ to
_____________) of my/our flat __________ on the _____ floor of ‘_____’ wing of Building name: RIVIERA
of the society. The Signature of the Licensee has been attested by me here below. The copy of Police
verification along with Leave & License Agreement is enclosed herewith for society records.

The personal details of the tenant provided by him / her is as here below:
Name: ____________________________________________________

Current (previous) Res. Address: ____________________________________________________

_______________________________________________________________________________

Tel: (O) ________________________ (Res.): __________________________________________

Mobile No.:_____________________________________________________________________
Email Id: _________________________________________________________________________

Occupation Self-employed / Salaried / Other (specify) ___________________________________

Name of Company/firm ___________________________________________________________

Address of Workplace: ____________________________________________________________

Nationality: ___________________________ Mother Tongue: ____________________________

Other Languages Known: __________________________________________________________

Native Place & Address ___________________________________________________________

_______________________________________________________________________________
Police Station. Area of previous residence: ____________________________________________

Family details: (Photographs of all members attached)

Member Name Relationship Sex-Age Occupation

Photograph of Photograph of Photograph of Photograph of

Member 1 Member 2 Member 3 Member 4

Details of Estate Agency / Agent through whom the flat has been given on leave & license;
Name of Agency _______________________________________________ Registered: Yes / No
Name of Authorised Person: ____________________________ Address __________________________
_____________________________________________________________________________________
Tel: (O) __________________ (Res.): ________________ Email: _________________________________
In case you are renting to your family member (blood relationship). You need to provide the proof. In case if you don’t have it then please submit
notarized undertaking by mentioning the family relationship. You are also required to submit the rent/lease agreement and tenant police
verification with this document.
Society reserve right to take legal action in case any of the submitted information to the society is incorrect or misleading. All legal issues are
subject to Mumbai jurisdiction only.

Parking Details:
Two/Four Wheeler Registration Number Parking number

_______________________ ____________________________
Name & Signature of Owner/Licensor Name & Signature of Tenant /Licensee
 NOC for Rent/ Lease

To, Date:
_____________________________
_____________________________
_____________________________

Dear _________________________
The Society has ‘NO OBJECTION’ in leasing/rental your flat No.__________________to
_______________________________________________________________________as per your
request.
This is to confirm that we have received required documents for society records and your tenant
(Licensee) has agreed and signed letter of undertaking to abide by all Society rules & regulations, failing
which the Society, reserves the right of asking your tenant to vacate.
Licensee (Tenant) can Move IN/OUT and Load/Unload Truck with household items.

With regards,
Secretary/Chairman

Riviera Co. Operative Housing Society Limited

Note:

A copy of this NOC to be handed over to Security of RCHSL and PCMA security at Casa Bella Entrance check
post
 Letter of Undertaking

I/We,___________________________________________________________________________
__________ residing at _________________________ as tenant(s) hereby agree to abide by the
rules and regulations (currently in force and which may be modified from time to time) laid down
by the Society.
I/We have received a copy of the rules and regulations followed by the Society.

________________________
Name & Signature of Tenant(s)

Rules & Regulations of RCHSL

1. You will be given 2 copies of NOC – Loading/Unloading of your household truck /transport will be
allowed only on producing a copy of the NOC to the Security.
2. Your trucks/transport will be allowed in or out of the Society after 10.00 a.m. and or before 06.00 p.m.
strictly & in no case beyond 06.00 pm.
3. NOC will be given on completion of the NOC process. (Attached). Licensee (Tenant) will be levied NOC
charge by the society @ Rs. 250 per NOC and the same would be billed to the Member (Flat owner).
4. Licensee (Tenant/s) to ensure that the lift is not used for carrying oversize/heavy objects (i.e. beds,
sofas, cupboards. Refrigerators/ A/Cs’& other goods. Any damage to lift during the process will attract
a penalty.
5. Licensee (Tenant/s) to produce ID-card issued by PCMA if requested for by the Security.
6. Licensee (Tenant/s) to affix stickers issued by PCMA on the vehicles to facilitate smooth entry into the
complex.
7. Licensee (Tenant/s) to obtain Id-Cards for driver, maid servant, domestic help, etc. from PCMA and
advise them to produce the same if requested for by the Security.
8. Licensee (Tenant/s) to ensure that the said flat will be used solely for residential purpose and not for
any unlawful, unethical & commercial purpose.
9. Licensee (Tenant/s) to ensure that the neighbours/fellow members residing in the premises are not
disturbed by playing loud music or any such activity beyond 10:00 pm or any other act of nuisance
causing inconvenience to all.
10. Licensee (Tenant/s) to segregate waste into ‘dry’ and ‘wet’ as per guidelines issued by the
PCMA/Society and handover garbage to Housekeeping personnel.
11. Licensee (Tenant/s) to park vehicle only in the designated parking slot allotted to the Flat owner.
12. Licensee (Tenant/s) before leaving their house, to ensure that all taps are properly closed and leaking
taps / flush are repaired without delay to avoid wastage of water. All such Cases where wastage
of water by a particular flat is identified, will be dealt strictly as per list of Fine/Penalty for violation of
Society rules @ Rs.1000 per incident per day.
13. Shoe Racks, Cycles, Clothes Hanger and other personal belongings kept in the areas outside
members flats i.e. in common area (Lift landing, Corridors, Lobby, Staircase and Refuge Area)
will be considered as encroachment of common area as per bye laws Section 169(a). The
same shall attract Fine/Penalty for violation of Society rules @ Rs.500 per month for first 3 months
and thereafter@ Rs.1000 per month for next 3 months. After which it will be dealt with as per bye
laws.
14. Pot Plants kept in the areas outside Balcony or on window grills & Utility area shall attract
Fine/Penalty for violation of Society rules @ Rs.500 per month for first 3 months and thereafter @
Rs.1000 per month for next 3 months. After which it will be dealt with as per bye laws.
15. Licensee (Tenant/s) to abide other Society rules and regulations, dos and don’ts list circulated by
society.
c) NOC application form and ID proof should be submitted to society office and a provisional NOC
valid for 07 days would be issued. The Licensor/Licensee need to submit other document before
provisional NOC expires without fail.
3. Following documents are required to issue Tenant NOC for Move OUT.
An email from the Member (Flat Owner)/Licensor to the society informing expected date of his
Tenant Moving out of the premises and request for discontinuation of Non Occupancy Charges
been billed to the said flat.
Guidelines:
10. Member (Flat owner) should ensure to clear the outstanding society dues, if not cleared already
before Move IN/out of Tenant (Licensee).
11. Members to comply with Tenant NOC process and keep society informed the date of Move In/Out
of their Tenants. Submission of Police NOC & copy of Leave & License Agreement in advance is
must before to avoid last minute hassle to all the parties.
In case if it is found that Tenants have moved in/out without informing society. Society will be
forced to levy Fine @ Rs.1000 to the respective member (Flat Owner). Also note that usage of
Passenger lifts for carrying heavy household item is strictly prohibited.
12. Tenant NOC Application form for Sub-letting Flat– To be filled by owner/s or representative
13. Personal Memoranda of the Licensee/Tenant in the enclosed form – All details to be filled by
tenant/s
14. Member (Flat owner)/Licensor should submit any valid ID proof of the Tenant and his family
member/s who will be staying with him/her.
15. Obtain No Objection Certificate from the Society before the Licensee/Tenant moves in/out. NOC
charge @ Rs.250 per NOC issued to the Licensor/Licensee will be billed to the member.
16. Member (Flat owner)/Licensor to keep Licensee/Tenant informed about parking slot allotted to
the member and advise tenant to park vehicle in the member’s allotted parking slot only
17. Vehicle entry pass issued by PCMA– Owner to obtain vehicle entry pass from PCMA and hand over
to the Tenant or give letter of authorization to obtain the same or duplicate pass.
18. Non-Occupancy Charges (Fixed at 10% of Service Charge) i.e. @ Rs.230 per month to be levied by
the Society to the members who have given their flats under Leave & License Agreement and the
said flat is occupied by a member other than the family members of the member like Husband,
Wife, Father, Mother, Brother, Son, Daughter, Grandson, Granddaughter and In-laws. (As per GR
issued on 01/08/2001 by the Govt.)
 Application for NOC to Society / Information for verification to Police

To,
The Chairman/Secretary,
RIVIERA CHS Ltd., Casa Bella,
Palava City, Kalyan Shil Road, Dombivli-East
Thane, Maharashtra-421204
Dear Sir,
I/We am/are making Leave & License Agreement for _______ months (From _____________ to
_____________) of my/our flat __________ on the _____ floor of ‘_____’ wing of Building name: RIVIERA
of the society. The Signature of the Licensee has been attested by me here below. The copy of Police
verification along with Leave & License Agreement is enclosed herewith for society records.

The personal details of the tenant provided by him / her is as here below:
Name: ____________________________________________________

Current (previous) Res. Address: ____________________________________________________

_______________________________________________________________________________

Tel: (O) ________________________ (Res.): __________________________________________

Mobile No.:_____________________________________________________________________
Email Id: _________________________________________________________________________

Occupation Self-employed / Salaried / Other (specify) ___________________________________

Name of Company/firm ___________________________________________________________

Address of Workplace: ____________________________________________________________

Nationality: ___________________________ Mother Tongue: ____________________________

Other Languages Known: __________________________________________________________

Native Place & Address ___________________________________________________________

_______________________________________________________________________________
Police Station. Area of previous residence: ____________________________________________

Family details: (Photographs of all members attached)

Member Name Relationship Sex-Age Occupation

Photograph of Photograph of Photograph of Photograph of

Member 1 Member 2 Member 3 Member 4

Details of Estate Agency / Agent through whom the flat has been given on leave & license;
Name of Agency _______________________________________________ Registered: Yes / No
Name of Authorised Person: ____________________________ Address __________________________
_____________________________________________________________________________________
Tel: (O) __________________ (Res.): ________________ Email: _________________________________
In case you are renting to your family member (blood relationship). You need to provide the proof. In case if you don’t have it then please submit
notarized undertaking by mentioning the family relationship. You are also required to submit the rent/lease agreement and tenant police
verification with this document.
Society reserve right to take legal action in case any of the submitted information to the society is incorrect or misleading. All legal issues are
subject to Mumbai jurisdiction only.

Parking Details:
Two/Four Wheeler Registration Number Parking number

_______________________ ____________________________
Name & Signature of Owner/Licensor Name & Signature of Tenant /Licensee
 NOC for Rent/ Lease

To, Date:
_____________________________
_____________________________
_____________________________

Dear _________________________
The Society has ‘NO OBJECTION’ in leasing/rental your flat No.__________________to
_______________________________________________________________________as per your
request.
This is to confirm that we have received required documents for society records and your tenant
(Licensee) has agreed and signed letter of undertaking to abide by all Society rules & regulations, failing
which the Society, reserves the right of asking your tenant to vacate.
Licensee (Tenant) can Move IN/OUT and Load/Unload Truck with household items.

With regards,
Secretary/Chairman

Riviera Co. Operative Housing Society Limited

Note:

A copy of this NOC to be handed over to Security of RCHSL and PCMA security at Casa Bella Entrance check
post
 Letter of Undertaking

I/We,___________________________________________________________________________
__________ residing at _________________________ as tenant(s) hereby agree to abide by the
rules and regulations (currently in force and which may be modified from time to time) laid down
by the Society.
I/We have received a copy of the rules and regulations followed by the Society.

________________________
Name & Signature of Tenant(s)

Rules & Regulations of RCHSL

16. You will be given 2 copies of NOC – Loading/Unloading of your household truck /transport will be
allowed only on producing a copy of the NOC to the Security.
17. Your trucks/transport will be allowed in or out of the Society after 10.00 a.m. and or before 06.00 p.m.
strictly & in no case beyond 06.00 pm.
18. NOC will be given on completion of the NOC process. (Attached). Licensee (Tenant) will be levied NOC
charge by the society @ Rs. 250 per NOC and the same would be billed to the Member (Flat owner).
19. Licensee (Tenant/s) to ensure that the lift is not used for carrying oversize/heavy objects (i.e. beds,
sofas, cupboards. Refrigerators/ A/Cs’& other goods. Any damage to lift during the process will attract
a penalty.
20. Licensee (Tenant/s) to produce ID-card issued by PCMA if requested for by the Security.
21. Licensee (Tenant/s) to affix stickers issued by PCMA on the vehicles to facilitate smooth entry into the
complex.
22. Licensee (Tenant/s) to obtain Id-Cards for driver, maid servant, domestic help, etc. from PCMA and
advise them to produce the same if requested for by the Security.
23. Licensee (Tenant/s) to ensure that the said flat will be used solely for residential purpose and not for
any unlawful, unethical & commercial purpose.
24. Licensee (Tenant/s) to ensure that the neighbours/fellow members residing in the premises are not
disturbed by playing loud music or any such activity beyond 10:00 pm or any other act of nuisance
causing inconvenience to all.
25. Licensee (Tenant/s) to segregate waste into ‘dry’ and ‘wet’ as per guidelines issued by the
PCMA/Society and handover garbage to Housekeeping personnel.
26. Licensee (Tenant/s) to park vehicle only in the designated parking slot allotted to the Flat owner.
27. Licensee (Tenant/s) before leaving their house, to ensure that all taps are properly closed and leaking
taps / flush are repaired without delay to avoid wastage of water. All such Cases where wastage
of water by a particular flat is identified, will be dealt strictly as per list of Fine/Penalty for violation of
Society rules @ Rs.1000 per incident per day.
28. Shoe Racks, Cycles, Clothes Hanger and other personal belongings kept in the areas outside
members flats i.e. in common area (Lift landing, Corridors, Lobby, Staircase and Refuge Area)
will be considered as encroachment of common area as per bye laws Section 169(a). The
same shall attract Fine/Penalty for violation of Society rules @ Rs.500 per month for first 3 months
and thereafter@ Rs.1000 per month for next 3 months. After which it will be dealt with as per bye
laws.
29. Pot Plants kept in the areas outside Balcony or on window grills & Utility area shall attract
Fine/Penalty for violation of Society rules @ Rs.500 per month for first 3 months and thereafter @
Rs.1000 per month for next 3 months. After which it will be dealt with as per bye laws.
30. Licensee (Tenant/s) to abide other Society rules and regulations, dos and don’ts list circulated by
society.