Professional Documents
Culture Documents
INDUSTRIAL PLACEMENT
HANDBOOK
1
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
CONTENTS
Introduction 3
Appendices:
Pre-Internship
Appendix 1 – Placement Record Form 18
Appendix 2 – Industrial Placement Agreement/Approval Form 19
Appendix 3 – Cover Letter Template 22
Appendix 4 – CV Template 23
During Internship
Appendix 5 – Logbook Template 26
Appendix 6 – Logbook Cover Page 27
Post-Internship
Appendix 7 – Content Guidelines for Industrial Placement Report 28
Appendix 8 – Industrial Placement Report Cover Page 39
Appendix 9 – Report Clearance Form 40
Appendix 10 – Slides Clearance Form 41
Appendix 11 – Student Feedback Form 42
APU Letters
Appendix 17 – APU Support Letter 53
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Introduction
1. Internship Rationale
(Excerpt from Board of Engineers Malaysia)
Exposure to professional engineering practice is a key element in differentiating an
engineering degree from an applied science degree. Although the status of Corporate or
Professional Engineer requires a substantial period of experiential formation in
industry after the completion of an accredited academic programme, it is clearly
inadequate, over the first few critical years, for the student's perceptions of engineering
to develop in complete isolation from the realities of practice.
2. Internship Period
As per the requirement of the Board of Engineers Malaysia, 2 weeks of internship
programme is equivalent to 1 credit and the minimum period of internship is for a
period of 8 weeks minimum. However at APU, the requirement is a minimum of 12
weeks as 6 credits is attached to this programme.
As per the requirement of the Board of Engineers Malaysia, the internship will be
offered during the year-end break after their 6th Semester (Year 3). This means
they could enrol on to Semester 7 of Year 4 upon returning from the internship if they
have fulfilled all requirements of the Examination Board. The start date of the
internship will be indicated in the Course Schedule when they progress into the Year 3.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
hierarchy; mixing with others including superiors, peers and subordinates; organising
the work of others and exercising responsibility over them. Communicating skills are
also an important part of this factor, and include the ability to act tactfully, to present a
case clearly, and to interpret the needs of others, whether articulated or implied.
d) Personal Development
This factor is about developing personal attributes like self-confidence, maturity and
self-reliance. The ability to accept responsibility, to work effectively - especially
under stress, and to build on previous knowledge and experience, all contribute to this
factor.
f) Career Preparation
This factor is about the contribution work experience makes to career development.
Knowledge of potential careers, and experience of them, as well as the development of
new areas of interest being considered important aspects of a placement. An insight
into different careers and the opportunities for recruitment provided are other
significant aspects of this factor.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
g) Technical Development
This factor is concerned with the development of technical knowledge and expertise.
It is about being involved in product innovation, design and construction. It concerns
perceiving the needs of a task accurately and knowing how to extract information
quickly and effectively.
7. Future Recruitment
A large number of employers’ view the placement as a potential induction period
leading to a full-time role after graduation. Some of our students who have recently
returned for the final year of the course are continuing their involvement with their
placement firms and are set to return as full time members of staff after graduation.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
8. Remuneration
The placement is normally a paid period of employment. The rate varies according to
type, size and policy of industries. The rate is influenced by factors such as the worth
of the work undertaken and location. However, for companies registered with
TalentCorp, the amount payable by the companies to the interns shall be a
minimum of RM500.
9. Employment Contract
The placement conditions of employment will be derived from a contract drawn up
between the firm and the student. A normal employment contract for short-
term/temporary staff is adequate.
Email: info@apu.edu.my
Tel: 03-8996 1000, Fax: 8996 1001
or visit website http://www.apu.edu.my
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
The first briefing about the internship will be Week 5 of the Semester 1 of Year 3. At
this point students are given the broad outline of the internship. They will be generally
briefed on what to expect during their internship. This is to mentally prepare students
that they will have to do internship as well as plan their leaves accordingly.
A second briefing will be given in the Week 8 of the Semester 2 of Year 3. This will
be indicated in the Course Schedule. This will be detailed briefing where students will
be given a copy of the Industrial Placement Handbook and briefed on the Assessment
and Grading Criteria. This briefing will be followed by a workshop session on how to
write Curriculum Vitae (CV), Application Cover Letter and Interview Skills. Upon
completion of the briefing and workshop students will be required to pre-register for
the internship according to their area of specialism and identify their prospective
employers.
Subsequent to these pre-registration students are now ready to source and submit their
internship applications to their prospective employers of their choice. Application for
internship placement are divided into two parts, the first part was the Self-Internship
Placement where students apply and source for their own employers for at least three
different employers in one month time.
Students are expected to attend job interview sessions during the application period for
screening and selection by employers. Students will have to send the CV, Application
Cover Letter together with the APU Support Letter and Internship Notification
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Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Letter to Employers, which will be provided by the IPO. Students are encouraged to
select companies within West Malaysia. However, international students may select
companies (sourcing on their own) in their home countries.
At this stage, students are expected to have their own internship portfolios ready and
available at any time. A copy of all documents used for applying for the internship
should be furnished to the Internship Officer who will the file them in individual
student files.
b) IPO will contact and check the authenticity of the company and will immediately
get the approval of the School for the said internship placement;
c) With the approval by the School, IPO will then issue the Internship Handbook to
both the host company and the student.
d) Host Company is to assign a supervisor and provide briefing to the Interns on the
expectations, rules and regulations of the company. Interns will be treated just like
any other employee in the company.
e) Interns to obey and follow all the regulations set by the Host Company
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
a) Reporting
Interns are required to report to the Host Company at the specified date and time.
The Host Company will ensure that a Company Supervisor is assigned to the Intern
and proper briefing/orientation on the rules, regulations and policies are given to
the Intern.
b) Supervision.
Each Intern will have two supervisors, one supervisor from the host company
(external) and another one from the University (internal), the Company Supervisors
will guide and provide feedback on the students' performance, its log book and
internship report during the period of Internship and University Supervisors
(known as Visit Tutors) will assess the students' performance, its log book and
internship report during the period of Internship. The University Supervisor where
possible will visit the interns during the Internship period. For international
students who are on internship in their home countries, a video conferencing or
tele-conferencing is arranged to determine the performance of the intern.
c) Log Book
Log book refers to all forms of documentations and note takings of all the personal
experiences, attendance report and reflections that the Interns had during the
internship period. It is an important evidence of the achievement gained at the
workplace. Interns must record clearly the supplementary skills and knowledge
gained during the internship. Interns are expected to be organised in their work and
be diligent in keeping their log books complete, signed by the supervisors and
accurate for reporting and to be submitted on-time. The practice to use logbook to
record industrial experience is in-line with BEM requirement.
All signed log books should be submitted altogether with the final Internship
Report in hard copy to IPO.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
a) Portfolio Submission.
Once the required number of work-hours for internship are met or the internship
appointment and placement is completed, the Intern is now on the last stage of his
internship by completing and submitting the needed internship written report
portfolios (including the log books, office attendance slip if any, presentation slides
and CDROM) to both the School and IPO.
IPO will check the completion of the portfolios submitted by the Interns, liaise with
the employer and will provide clearance for the administration of Interns
presentation, evaluation and grading by the School. Internship report portfolios
must be submitted within the stipulated date and time. Late submission of any
report is not allowed unless there is proof of extenuating circumstances.
b) Presentation.
Upon submission of all the internship report portfolios, each Intern will do an Oral
Presentation of internship experiences for about 15 - 30 minutes to University
Supervisor (i.e. Visit Tutor). This presentation is a summary of what you learned
from the internship, knowledge and skills acquired during the internship. This will
be done in the University once the submission of Internship report is done.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
START
Grade
END
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
The purpose of this document is to provide information and advice as you embark on
your placement visits.
Email: info@apu.edu.my
Tel: 03-8996 1000, Fax: 8996 1001
or visit website http://www.apu.edu.my
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
1. Administrative Details
Your placement student’s details will be forwarded to you after allocation, usually in
the form of the Placement Record Form. This provides important information,
including addresses and telephone numbers, which will enable you to contact the
students. Please ensure that you establish contact with your students as soon as
possible after receiving their details. If we have not received full details from the
student before your first visit, please obtain a completed Record Form and return it to
the Placements Unit. It is most important that any changes, particularly to address and
telephone number are notified to the placements unit, to ensure our information is
always accurate.
2. Student Conduct
As an employee of the organisation for which they will be working, the students will
be expected to conduct themselves in a way consistent with the expectations of both
the employer and the University. It is important that the student ascertains what normal
practices exist within the organisation. i.e. use of E-mail, standard of dress code etc In
particular, they should maintain the same standards of time-keeping, and other working
practices which permanent employees must comply to, especially in connection with
professional and ethical protocol in relation to security and confidentiality of data and
information.
Our hope is that they will be a good ‘ambassador’ for the University and that their
performance will form the basis for us being able to sustain long-term relationships
with the company.
4. Student Supervision
Undergraduate students will normally receive two visits during the placement period.
It is also compulsory for Visit Tutors to maintain communication with students with at
least 2 emails for 3 months internship (3 emails for 4 months etc.). For overseas
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
internship, Visit Tutors will communicate with students and Company Supervisors via
teleconferencing facilities. Do remember to record the conference as evidence of the
visit.
Employers have the primary duty to ensure the health and safety of placement students
during their employment. During the induction to the intern the following items should
be included where appropriate: emergency procedures, safety policy received or
location known, location of first aid box, first aid arrangements, fire procedures,
accident reporting, display screen equipment regulations, manual handling procedures,
protective clothing arrangements, instruction on equipment to be used.
If there are any doubts over any of the above issues the Company Supervisor should be
asked for clarification.
6. Work Expectations
If, however, a student feels that they are being asked to undertake an excessive amount
of ‘undemanding’ work or, perhaps, are not being given enough work to keep them
constructively occupied then they should take steps to rectify the situation. Often an
informal discussion with the Company Supervisor will be all that is required.
It is most important that the student uses their own initiative to gain the widest possible
experience of the “real world” aspects of their placement by taking full advantage of
all opportunities open to them, which will help with study in the final year and also
with students’ career development.
7. Looking Ahead
In the final year of the course a core curriculum is augmented by a major project. It is
quite likely that the placement will help them, both to identify modules which are
attractive to the student and also to generate ideas for the final year project.
It is recommended that, once they have settled in and are familiar with their working
environment, they should keep a watchful eye open for any opportunity to identify an
activity (an analysis, an investigation, a software requirement) related to their work
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Faculty of Computing, Engineering and Technology Ver. 4-October 2012
which could form the basis for this project. There is no reason why the Company
Supervisor shouldn’t be informed about this and in doing so may prompt some useful
suggestions.
8. Aims
9. Learning Outcomes
During the placement period the student will be required to submit a report giving an
account of the environment in which they have worked and a description of the
activities in which they have been engaged. The production of this report will be
regarded as an opportunity to demonstrate their written communication skills. The
report is to be produced by the student alone. It is a good idea for the student to keep a
diary or log of their activities from the start, as this will help them in constructing the
report at a later date.
ONE copies of the report are to be produced, including copies of the company
assessment sheet. Submission of reports, slides and logbook will be to the
students’ relevant school office on Week 2 of Semester 1 of Year 4.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
11. Assessment
The assessment of the placement period is based upon the performance of the student
in the workplace as perceived by the Company Supervisor, the performance of the
student as perceived by the Visit Tutor, and, oral presentation and the report marked by
the Visit Tutor.
Many aspects of the third year experience cannot be controlled as tightly as are the
years spent within the University. There are many factors that could upset the progress
normally to be expected from a year of real-life work in a business organisation,
extreme examples being a company closure or industrial action. In such rare cases,
assessors would need to use subjective judgment in awarding an appropriate mark for
the year.
In the assessment process, factors as indicated below should be taken into account.
a) How well the student fitted into his or her work situation.
b) The student’s performance as a member of the team.
c) The student’s ability in carrying out specified work.
d) The student’s ability to meet deadlines and to organise his or her workload.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
12. Progression
In order to proceed to the next level a student must normally have passed Level 1-2
(undergraduate) as defined by the University regulations. In addition they should
normally have achieved a mark of at least 40% overall in the placement assessment.
The form of referral of a failed industrial placement will be decided by the Award
Board and will depend on the nature of the failure. It may, for example, take the form
of a resubmitted report. In exceptional circumstances a student who has failed their
Placement may be allowed to repeat the year once only. In such cases it will be the
student’s own responsibility to find an appropriate placement in which to repeat the
year.
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Appendix 1
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
This form must be completed as fully as possible and returned to the Placements unit
when a placement has been secured. Please inform the placements unit if there are any
changes to this form by sending an updated copy. You can return this form by hand
delivery or post.
(Note: Make a copy and attach these forms with the internship agreement/approval form which
is submitted to the internship officer.)
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Appendix 2
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
STUDENT EMPLOYER
Company: ____________________________________________________________
_____________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
A. Conditions of Employment
1. The student must be placed in technical/ engineering related areas and not
administrative/ QC areas.
2. The internship period will be for __________ months with a minimum average of
allowances of RM _________ per month.
___________________________________________________________________
___________________________________________________________________
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
1. Assist the student in securing on the job training related to his/her career goals.
2. Assist the student in times of need.
3. Work with the employer in developing training plans consistent with the student’s
career goals.
4. Report problems related to the internship experience program to appropriate
persons or officials.
5. Terminate this agreement if, after other appropriate investigation, no other
mutually agreeable alternative is available.
Date: _____________
Date: _____________
Date: _____________
(Note: Make three copies of this document, one copy retain by student, one copy for industrial
supervisor/HR and one copy for Internship officer.)
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Appendix 3
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
[Your Name]
[Street Address]
[City, ST ZIP Code]
[Date]
[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]
[Signature]
[Your Name]
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Appendix 4
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
CV Template
Contact Info
Address :
Telephone No. :
Mobile No. :
Email : (note use only email id with your name)
Personal Particulars
Age :
Date of Birth :
Nationality :
Gender :
Marital Status :
IC No/ Passport No. :
Permanent Residence :
Educational Background
Bachelor's Degree
Field of Study :
Major :
Institute/University :
Grade :
Graduation Date :
Diploma/ Equivalent
Field of Study :
Major :
Institute/University :
Grade :
Graduation Date :
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Employment History
Work Description:
Work Description:
Technical Skills
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Languages
Additional Info
Availability :
Miscellaneous
Awards:
References
Minimum 2
Mr Jones
Relationship :
Position :
Tel :
Email :
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Appendix 5
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Contents:
(Record activity on a daily basis/ weekly basis: cover page will provided, limited to 40 pages)
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Appendix 6
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
ENGINEERING INTERNSHIP
PLACEMENT LOGBOOK
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Appendix 7
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
REPORT WRITING
1. General Information
At the end of your training period you are required to produce:
All reports should be signed and dated by the writer and his/her supervisor.
This signature may be necessary to signify permission for the document to be
released. This takes time and due allowance should be made for this.
You will need to make two copies of the report, one hard copy and one
softcopy (CD) and hand them in to the Placements Office on the 2nd week of
semester 1 in year 4 of the new term.
• Consult your tutor, on the precise format and extent of the report, as
she/he will be able to give you more precise guidance in relation to the
nature of your placement.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
3. Log Book
The log book is to be kept and updated on a regular basis for inspection by your
Industrial Tutor - please bring your log book with you to your Industrial
Assessment interview. The log book will be returned to you at the end of the
interview.
During your placement, the log book should be written up at regular intervals -
at least once a week. A loose-leaf binder is ideal for the log book; the pages
should be numbered and an Index included. All reference material such as
published leaflets, maker’s codes, computer programmes and print-outs, etc,
should be kept separately as Appendices. When appropriate, sketches should
be used where these amplify and add to the written matter.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Summary Report
Name
Intake
Programme
Industrial Period
Company/Establishment
Purpose of Reports
During your Industrial placement you learn from the experience of working in
the world of reality rather than in the theoretical academic environment. In this
report you are asked to summarise your work experiences and your perception
of professional skills and competences acquired and development during your
placement. This Summary Report, together with your Technical and Business
Report will form the basis for discussion at your oral examination by the
Industrial Assessment Panel.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
• The Report should be typed for preference; if not typed then written neatly
in black ink.
• Describe in not more than 300 words the nature of the work you have
performed during your industrial placement.
• Comment in not more than 300 words, on the value of your placement in
developing and extending your professional skills and competencies.
Consider the following points:
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Business Report
1. Introduction
A brief and concise description of the company/organization in which you are
undertaking the industrial training. You are required to produce a report based
upon a business and financial appraisal of the company organisation in which
you are working. The report should be approximately 1000 -1500 words in
length, though this may be supplemented by the use of diagrams, flow charts
and/or tables of data where appropriate. The overall aims is to encourage a
wider and more detailed understanding of the financial and organisational
structure of your own organisation and of its placement within a broader local,
national and where appropriate international, industrial environment.
• To recognise the main areas of activities and how these have developed.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
• Introduction
• The Organisation
• The Environment
The general nature of the markets that the organisation operates within.
The effects of technology within the market, and how the company
responds to this.
• The Functions
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
• The Department/Section
• Communications/Information Technology
The ways in which the organisation is using formation technology to aid its
work and communication, i.e. the use of micros, mini or mainframe
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Technical Report
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
3. Glossary of Terms
• Appendices
These are used to keep the main report uncluttered - includes derivation of
mathematics equations, computer programs and other supplementary
information and data.
• References
These show published work used in writing that are quoted from and
specifically mentioned.
• Bibliography
This is a list of published work that has not been specifically referred to, but
is of interest and of use to the reader.
• Pagination
• Numbering
• Headings
The headings given provide an outline for a plan. However, these must be
reconsidered once the final report is written up.
• Conclusion
This will bring certain material together and sum up much that has gone on
before. On the basis of the evidence the writer concludes that certain
problems have been identified.
• Recommendations
These may not be necessary. However, they are subjective views of the
writer as to how the facts should be dealt with.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
• The Organisation
• The Environment
• The Functions
• The Department/Section
• Communications/Information Technology
• Financial Structure
• Outline
• Brief
• Solutions
• Results
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Length
The report should contain approximately 6900 words of text, (+/- 10%) excluding
contents page and any diagrams, charts and appendices which are considered
appropriate. A word count must be included and should this differ substantially from
the recommendation above a penalty may be imposed.
Confidentiality
The student should check with the Industrial Supervisor for possible security or
confidentiality problems in disclosing material, and inform their visit tutor (at an early
stage) if this is likely. Such problems may be resolved by a combination of the
following.
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Appendix 8
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
ENGINEERING INTERNSHIP
PLACEMENT REPORT
An internship placement report submitted in partial fulfillment of the requirement of
For the degree of
BEng (Hons) in XXXXXXX Engineering
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School of Engineering Appendix 9
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
This form must be given to the company supervisor for clearance. Please ensure that
this form is attached to your Report.
Student’s Particulars
Department: ____________________________________________________
Intake: _________________________________________________________
Company Details
Note: If the company wishes to have a copy of the report, the arrangement is left
between the company and the trainee.
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Appendix 10
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
INTERNSHIP/INDUSTRIAL PLACEMENT
PRESENTATION SLIDES CLEARANCE FORM
This form must be given to the company supervisor for clearance. Please ensure that
this form is attached to your presentation slides.
Student’s Particulars
Department: ____________________________________________________
Intake: _________________________________________________________
Company Details
Note: If the company wishes to have a copy of the slides, the arrangement is left
between the company and the trainee.
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Appendix 11
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
1. General Information:
Student's Name:
Student ID No.:
Intake.:
Department:
Period of Placement:
(Start Date and End Date)
APU Supervisor:
2. Feedback on Company:
Company's Name:
Company Address:
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
If not, please elaborate:
Overall, how do you rate the company in providing Excellent / Good / Satisfactory / Poor
you with this training? (Delete accordingly)
If poor, please elaborate:
Allowance Paid RM
Date:
Signature of Student:
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Appendix 12
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
2. Programme/Course: _______________________________________________
4. Intake: _________________________________________________________
5. Company: _______________________________________________________
ALLOCATED OBTAINED
CRITERIA
PERCENTAGE PERCENTAGE
Attire 5
Visual 5
Presentation skills 10
Content 30
Explanation 20
Clarity 10
Question & Answer 20
TOTAL 100
Other Comments:
______________________________________________________________________
______________________________________________________________________
…………………………………..
Academic Supervisor’s Signature
Name :
Designation :
Date :
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Appendix 13
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
2. Programme/Course: _______________________________________________
4. Intake: _________________________________________________________
5. Company: _______________________________________________________
ALLOCATED OBTAINED
CRITERIA
PERCENTAGE PERCENTAGE
1. FORMAT
• Acknowledgements
• Table of Contents
• List of Tables 10
• List of Figures
• Conclusions & Recommendations
• Appendices
• References/ Bibliography
2. SUMMARY REPORT
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
3. BUSINESS REPORT
4. TECHNICAL REPORT
TOTAL 100
Other Comments:
______________________________________________________________________
______________________________________________________________________
…………………………………..
Academic Supervisor’s Signature
Name :
Designation :
Date:
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Appendix 14
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Award: .............................................................................................................................
SUMMARY
Yes/No
Yes/No
Yes/No
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
NOTES OF DISCUSSION
First / Second Visit :- type of work, pay, accommodation, health & safety, training,
student card, tax
:- placement report, industrial supervisor’s assessment form,
another placement student for next year, final year project, final
year options arrangements, level 3 enrolment
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Appendix 15
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Student’s name...........................................................................................................
Award Title………………………………………………………………………….
Name of Employing Organisation...............................................................................
Name of Industrial Supervisor.....................................................................................
Start Date……………………………… Finish Date…………………………...
1) STUDENT’S PROFILE
Please rate the student’s performance using the following: A=Excellent,
B=Good, C=Satisfactory, D=Poor, U=Untested).
Rating Comments (Please fill in comments)
Attitude to supervision
Social integration
Motivation
Perseverance
Technical knowledge
Productivity
Capacity for teamwork
Problem solving ability
Communication skills - written
Communication skills - oral
Others (please specify)
(*Will be used only as a feedback and not for grading)
2) OVERALL GRADE
The mark awarded will used only as a feedback and not for grading. Please
tick ONE box.
1 2 3 4 5 6 7 8 9 10
Signature…………………………………. Date…………………….
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Student’s name...........................................................................................................
Award Title…………………………………………………………………………
1 2 3 4 5 6 7 8 9 10
Signature…………………………………. Date…………………….
Enter a mark Enter a mark Enter a mark Enter a mark Enter a mark Enter a mark
between between between between between between
1 and 10 11 and 20 21 and 35 36 and 50 51 and 70 71 and 90
Signature…………………………………………… Date…………………………
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
ADDENDUM
Tutor Visits
=========
As soon as a tutor has been allocated, both the student and tutor will be notified of
some of their contact details by email where-ever possible. Please note that the
student's lodgings and email details may well change when (s)he is actually on
placement, and it is the student’s responsibility to notify the tutor of the new
information, preferably by email to the tutor. Tutors who become aware of other
changed details should notify the Placements Unit immediately Tutors who lose touch
with students should initially contact the employer and subsequently notify Placements
Unit.
Placements Unit would like to maintain, ideally email addresses and telephone
numbers as mentioned earlier
Within one month of the start date, the tutor should contact both the student and the
manager/HR by email or phone to ensure that (s)he has started and that there are no
major problems. If the student has heard nothing within one month, (s)he should try
to contact the tutor and, failing that, notify the University
During the year, the tutor should make at least one physical visit to see both the
company supervisor and the student (individually) in the place of work. Brief reports
should be submitted as soon as possible after each visit. Whilst visiting, the tutor
should ensure that the employer is aware of other relevant services from Faculty of
Computing, Engineering and Technology whether there is an opportunity for future
placements.
In the event of any difficulties, the tutor and/or student should contact Placements Unit
ASAP.
Student Roles
=========
Students should observe carefully the various requirements laid out on advertisements
both via University and direct with employer. Such requirements may include
conditions such as driving license and car. The employer may require a covering
letter from the student as well as the CV. Vacancies may be restricted to students on
particular modules. Placements Unit will only forward applications that meet the
relevant criteria and cannot take any responsibility for notifying students of omissions.
Students are encouraged to find vacancies at companies other than those advertised by
Placements Unit. It would be helpful if students can advise Placements Unit of any
possible vacancies or even just company contact details that may be of use to other
students, especially in more distant geographical areas.
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School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
Students will be notified if they have been selected for interview and the student
should confirm receipt of notification and indicate whether or not they are able to
attend to the person issuing the notification. If they cannot attend, please provide a
substantial reason. Failure to attend for an inadequate reason is embarrassing both to
the candidate and to the University and reflects badly on other future students.
In the event of two jobs with similar interview dates, it is acceptable to attend both
interviews but you should explain to both employers that this is the situation and you
can expect the employer to wait for about seven days before you make a choice.
Clearly you should tell the first employer that you would like his vacancy very much
but that there is some factor that might influence you to choose the second job instead
but be careful not to leave the first employer with the impression that you think his job
is second best - you will not get any offer!
In any event, if during the interview, you feel uncomfortable about the actual work, the
environment, the hours, the pay or any other factor, please try to resolve it at that time
and tell the employer clearly that you no longer wish to be considered for the
vacancy. You may also review the situation overnight and then contact the employer
or possibly the placements unit. There is no embarrassment about having second
thoughts or resolving doubts within a short timescale. If these doubts are significant
and were not obvious at the time of in initial application, then there is no
embarrassment to the employer or the university and you will not be penalised.
Please do not be too greedy with your salary expectations. You may never get a
second offer. When you are choosing a career for life, you may hold out for more
money but a placement is only for a minimum of 12 weeks and must be completed
within rigid timescales. An unhappy experience may be more valuable than a
comfortable one – one student reported that he had learned a lot when working with
one prestige company but that he would not like to work for them for life.
Overseas students do not normally require extra visas for placements within the
University syllabus regulations but will probably need one if they later intend to
undertake a permanent job in Malaysia.
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Appendix 16
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
2. Programme/Course: _______________________________________________
4. Intake: __________________________________________________________
5. Company: _______________________________________________________
2. Logbook
3. Oral Presentation
_____________________________________________________________________
_____________________________________________________________________
…………………………………..
Academic Supervisor’s Signature
Name :
Designation :
Date :
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Appendix 17
School of Engineering
Faculty of Computing, Engineering and Technology Ver. 4-October 2012
With reference to the above, Mr. [NAME] is a student of Asia Pacific University of
Technology & Innovation (APU), attending the [NAME OF ENGINEERING
PROGRAMME] programme at our campus in Technology Park Malaysia, Bukit Jalil.
As such, we support [NAME] request for an opportunity to carry out his internship
with your esteemed organisation, as to fulfil the requirements of his programme. He
will be available for this compulsory internship programme for a Minimum of 12
Weeks from November 2012 onwards.
Meanwhile, should you require any other information on the services provided by our
Internship Placement Officer (on-campus career presentations, graduate recruitment,
industrial training, part-time vacancies, career fairs, on-line job vacancy advertising),
please do not hesitate to contact [IPO Name] at 603-8996 1000. Alternatively, you
could directly e-mail [IPO Email]. We would be happy to meet you for a discussion
should you require any further clarifications, and look forward to your positive
response.
Thank you.
Yours sincerely,
________________________
[IPO Name and Title]
Asia Pacific University of Technology & Innovation
Technology Park Malaysia, Bukit Jalil,
57000 Kuala Lumpur, Malaysia.
Email: [IPO Email]
Phone: (+6) 03-8996 1000 Fax: (+6) 03-8996 1001
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