April 23 PRAB Packet

PARKS & RECREATION ADVISORY BOARD
City Council Chambers, 1777 Broadway, Boulder, CO 80303

6:00 p.m., April 23, 2018
AGENDA
All agenda times are approximate Boulder Parks & Recreation
I. APPROVAL OF AGENDA (6:15) Advisory Board Members 2018
II. ELECTION OF OFFICERS (6:17) Tom Klenow (Chair)

Jennifer Kovarik (Vice-Chair)
II. FUTURE BOARD ITEMS AND TOURS (6:19)
Tyler Romero
III. PUBLIC PARTICIPATION (6:25) Mary Scott
This portion of the meeting is for members of the public to communicate ideas or concerns Raj Seymour
to the Board regarding parks and recreation issues for which a public hearing is not scheduled Valerie Yates
later in the meeting (this includes consent agenda). The public is encouraged to comment on
the need for parks and recreation programs and facilities as they perceive them. All speakers
Pamela Yugar
are limited to 3 minutes. Depending on the nature of your matter, you may or may not receive
a response from the Board after you deliver your comments. The Board is always listening to
Mission Statement
and appreciative of community feedback.
BPRD will promote the health and well-
IV. CONSENT AGENDA (6:35) being of the entire Boulder community
by collaboratively providing high-quality
A. Approval of minutes from April 2, 2018 (rescheduled March meeting) parks, facilities and programs.
B. Parks and Recreation Development and Operations Update
V. ITEMS FOR ACTION (6:35) Vision Statement
We envision a community where every
A. Public Hearing and Consideration of a Motion to Approve a member’s health and well-being is
License Agreement with the Boulder Valley School District Regarding founded on unparalleled parks, facilities
Collaborative Efforts for Summer Learning and the Youth Services and programs.
Initiative Program
B. Public Hearing and Consideration of a Motion to Approve an
Amendment to the Contract for Concession Services at Flatirons Golf Goals of the Master Plan
Course 1. Community Health and Wellness
2. Taking Care of What We Have
VI. ITEMS FOR DISCUSSION/INFORMATION (7:35) 3. Financial Sustainability
4. Building Community
A. 2019-2024 Capital Improvement Program 5. Youth Engagement
B. Amendment to the Contract for Concessions Services at Flatirons 6. Organizational Readiness
Golf Course
VII. MATTERS FROM THE DEPARTMENT (8:15)
For more information on BPRD Master
A. None this month Plan visit the City of Boulder web site
at: https://bouldercolorado.gov/pages/
VIII. MATTERS FROM BOARD MEMBERS (8:15) parks-recreation-master-plan
A. Board Liaison Discussion (verbal)
B. RAB Community Engagement Updates (verbal)
IX. NEXT BOARD MEETING: June 4, 2018 (rescheduled May meeting)
X. ADJOURN
100 Years of Excellence

Future Board Items 2018
January 22 February 26 April 2 (rescheduled March meeting)

• Service Delivery Update (d/i) • Boulder County Farmers Market • Boulder County Farmers Market
License (a) License (a)
• Public Restrooms in Parks (d/i)
• Boulder County Farmers Market • Agreement with BVSD Regarding
• Boulder County Farmers Market
Update (d/i) Collaborative Efforts for Summer
(md)
• Scott Carpenter McCarty Ditch Learning and YSI (d/i)
• PRAB Letter to Council Update (mb)
Easement (d/i) • Urban Forest Strategic Plan (d/i)
• Board Recruitment (mb)
• Updates to the Integrated Pest • Xcel Energy Property Rights
• PRAB Community Engagement (mb) Management Policy (d/i) Agreement (md)
• PRAB Community Engagement (mb) • Universal Design Project (md)
• PLAY Foundation Update (mb)
• New Member Orientation (mb)
• PRAB Community Engagement (mb)
• Outgoing Member Comments (mb)
April 23 June 4 (rescheduled May meeting) June 25

• Board appointments (p) • Urban Forest Strategic Plan (a) • Tour of Foothills Pedestrian
• 2019-24 CIP (2nd touch) (d/i) Underpass Project (p)
• Election of officers (p)
• Flatirons Golf Course Concessions • Civic Area Activation (c)
• First meeting for new Board
members (p) Contract Renewal (d/i) • Access Update (c)
• Agreement with BVSD Regarding • Foothills Parkeway Bicycle and • 2019-24 CIP (3rd touch) (a)
Collaborative Efforts for Summer Pedestrian Underpass (md) • Operating Budget and Fees (d/i)
Learning and YSI (a) • PRAB Community Engagement (mb) • Alpine/Balsam - East Bookend
• Contract for Concession Services Planning (md)
at Flatirons Golf Course (a)
• 2019-2024 CIP (d/i)
• Amendment to the Contract for
Concessions Services at Flatirons
Golf Course (d/i)
• Board Liaison Discussion (mb)
July 23 August 27 September 24
• Boulder Creek Festival Update (c) • CIP 2019-2024 Update (c) • Three Year Agreement for Sports
• Recreation Activity Fund (RAF) Officiating (a)
• Commercial Use (c or d/i)
Sustainability and Fees (d/i) • PRAB Retreat Agenda Review
• Three Year Agreement for Sports (mb)
Officiating (d/i) • PRAB New Member Application
• PRAB Retreat (mb) Review (mb)
• PLAY Foundation Update (mb) • PRAB Community Engagement (mb)

Future Board Items 2018 - continued
October 22 November 26 December 17

• 2018 Operating Budget and • Capital Project Update (md) • Asset Management Plan (md)
Recreation Fee Update (md) • PRAB Retreat Follow Up (mb) • Finalize 2019 PRAB Work Plan (mb)
• PRAB Retreat Follow Up (mb) • PRAB Goals for City Council Work • PRAB Community Engagement (mb)
• PRAB Community Engagement (mb) Session (mb)
LEGEND
Procedural Item: (p): An item requiring procedural attention
Consent Item (c): An item provided in written form for consent, not discussion by the Board; any consent
item may be called up by any Board member for discussion during the matters
from the department
Action Item (a): A public hearing item to be voted on by the Board (public comment period provided)
Disc/Info Item(d/i): An item likely to become a future action item (or council item) and/or that benefits from
an in-depth presentation of background, financial/social/environmental impacts, public
process, staff analysis and next steps (e.g., presentation of major project initiative)
Matters from Dept (md): Items that will be reviewed and discussed during the meeting but not requiring the level
of in-depth analysis of an action or discussion/information item
Matters from the Bd (mb): Items initiated by the Board that will be reviewed and discussed during the meeting but
not requiring the level of in-depth analysis of an action or discussion/information item

COMMUNITY TOUCHES - The City has recently been working on an update to the calendar of all city events
for community use. Please view the calendar online for all of the latest updates for upcoming events. We are
encouraging staff and the community to be aware of and use the new tool.
https://bouldercolorado.gov/calendar
The event list can be filtered to see only Parks and Recreation events by choosing ‘Recreation’ from the dropdown
menu at the top of the page, and then clicking on the submit button.
If you would like more information about any of the events, just use the link above and select the event you are
interested in. Additional information will appear at the botton of the page with a link directly to the event web page.
Below is a sample of what you will see, once filtered. For live links or the most up to date information, please use the
link above.


CITY OF BOULDER
BOULDER, COLORADO
BOARDS AND COMMISSIONS MEETING MINUTES
To listen to the Parks and Recreation Advisory Board meetings in their entirety, please go to the following link:
www.boulderparks-rec.org
Name of Board/Commission: Parks and Recreation Advisory Board

Date of Meeting: April 2, 2018 (rescheduled March meeting)
Contact Information Preparing Summary: Sarah DeSouza, 303-413-7223
Board Members Present: Tom Klenow, Jennifer Kovarik, Kelly Wyatt, Marty Gorce, Valerie Yates, Raj
Seymour, Tyler Romero
Board Members Absent: None
Staff Present: Yvette Bowden, Jeff Haley, Doug Godfrey, Ali Rhodes, Jeff Haley, Bryan Beary, Keith
Williams, Dean Rummel, Kathleen Alexander, Caitlin Berube-Smith, Tina Briggs, Alexis Moreno, Brenda
Richey
Guests Present: Growing Up Boulder; Bob Harberg, Electric Utility Development Project
Type of Meeting: Advisory/Regular
Agenda Item 1: Call to Order
The meeting was called to order at 6:00 p.m. Item VII-B was moved to the beginning of the agenda to
accommodate the young presenters.
Agenda Item 2: Future Board Items and Tours
Bowden reviewed upcoming community touch opportunities. These events can be found at
www.BoulderParks-Rec.org
Agenda Item 3: Public Participation
No member of the public spoke on this item.
Agenda Item 4: Consent Agenda
A. Approval of Minutes from February 26, 2018
Minutes from February 26, 2017 were approved as written.
B. Parks and Recreation Development and Operations Update

PRAB members shared the following questions and comments about this item:
PRAB had the following comments or questions about this item.
• Questioned the feedback received from CU regarding the ditch at Scott Carpenter Park
• Pleased to learn about the availability of pontoon rental at the Reservoir.
• Question regarding whether the area between the Scott Carpenter ball field and pool will remain a
walkway after the ditch work is completed.
Agenda Item 5: Action Item
A. Public Hearing and Consideration of a Motion to Approve a License Agreement with

Boulder County Farmers Markets
Bowden presented this item to the Board.
• What were the major concerns and differences during the negotiation process?
• How will the underpass project impact the entrances to the market?
• When will this item be taken to Council tomorrow and will the timing support the market opening
this Saturday?
The public hearing for this item was opened.
No members of the public spoke.
Gorce made the following motion:
Staff requests PRAB’s consideration of this matter and action in the form of the following motion:
Motion to approve the Agreement between the City of Boulder’s Parks and Recreation and
Boulder County Farmers Markets and authorize the City Manager to make minor amendments
prior to or during the term of this agreement in order to ensure that the market is managed in a
manner that is consistent with applicable laws and the policies and regulations of the City of
Boulder.
The motion was seconded by Romero.
• The item was approved unanimously (7-0).
Agenda Item 6: Discussion/Information Item

A. Three Year Agreement for Contract with BVSD Regarding Collaborative Efforts for
Summer Learning and YSI
Rummel and Moreno presented this item to the Board.
• To be elgible for the program, how many of the criteria must a candidate must a candidate meet?
• Are the I Have a Dream Foundation “dreamers” different than DACA “dreamers”?
• What is the mentor program?
• What will the Board be asked the next time the item comes before the PRAB?
• Are there opportunities for these program participants to interact with other children during their
program?
• What is “cholesterol tag”?
• What are the dates for this contract?
• How many weeks is the program?
• The board supports this collaboration with BVSD
B. Urban Forest Strategic Plan and Emerald Ash Borer Update
Haley and Alexander presented this item to the Board.
• This is an area that requires expertise rather than a community’s “wish list”
• This is important work especially with the large number of rental properties in Boulder
• Important to approach this work with an open mind
• What has worked in other localities that share similar demographics that Boulder can learn from?
• The plan is very detailed and it is important to “step back” and reflect on the bigger picture
• How many government gifted seedlings are being planted on private property?
• Should the seedling program be continued or replaced with a more innovative, rather than strictly
legacy, program?
• Not sure that the outreach regarding EAB can wait for five years
• Hard for the public to know exactly what is happening with EAB and what are the highest priorities
• Anything that can be done to prioritize the strategic plan will be helpful
• How do we use the public feedback to save Boulder’s tree canopy?
• Major concern that we are losing more trees than we are planting
• Are there requirements or stipulations now for private land regarding removing trees?
• Important that Boulder’s tree canopy be diversified
• Strategy addresses the EAB problem and helps residents understand suitable and sustainable
replacement trees
• Is there a way to bring propery management companies together to explain the EAB and
replacement tree issue
• It is essential that these strategies are communicated to the business community, CU, HOAs and
other groups
• Need to continue to outreach to rental property owners not just for EAB but for all tree issues
• Many community members are not knoweldeable about tree species identification
• Some members of the community are reluctant to have city involved in issues affecting their
private property
Agenda Item 7: Matters from the Department
A. Proposed Xcel Energy Property Rights Agreement
Harberg presented this item to the Board.
• The agreement seems very sensible
• What is a permanent non-exclusive easement?
• How will this project be accessed if boring technology is not available?
B. Universal Design Propject (Growing Up Boulder)

Haley and Briggs presented this item to the Board.
• The Board chair thanked the students for their excellent and informative presentation
Agenda Item 8: Matters from the Board
A. PLAY Foundation Update (verbal update)

• Romero and Yugar are the newest PLAY Board members
• PLAY foundation has been involved with the Boulder Creek Festival for many
years
• Desire to continue to support EXPAND in a manner that will benefit the program
B. New PRAB Member Orientation/Mentor (verbal update)

• Romero, Yates and Kovarik offered to meet new members for coffee
• PRAB work plan refers to the goal of organizational readiness
• Staff will orient new members with charter, role and master plan information
• Liaison roles for other committees such as Greenways Advisory Committee will be
discussed at the next meeting
C. PRAB Community Engagement Updates (verbal update)

Board members attended the following activities/meetings/tours: visited parks;
attended Urban Forestry Strategic Plan open house event; educated other
community leaders and members on real cost of parks and recreation-related
construction projects; participated in PLAY Foundation/Tree Trust events.
D. Outgoing Board Member Comments (verbal update)

• Wyatt and Gorce spoke to the board about major milestones achieved during their
terms and how much they valued their experiences as members of the PRAB.
Next Board Meeting: April 23, 2018
Adjourn: There being no further business to come before the Board at this time, the meeting was adjourned
at 8:13 p.m.
Approved by: Attested:
_________________________ ________________________
Tom Klenow Sarah DeSouza
Board Chair Board Secretary
Date _____________________ Date ____________________

TO: Parks and Recreation Advisory Board
FROM: Yvette Bowden, Director, Parks and Recreation Department

Ali Rhodes, Deputy Director
Jeff Haley, Planning, Design and Community Engagement Manager
SUBJECT: Consent Agenda
DATE: April 23, 2017
A. Approval of Minutes from March 26, 2018
B. Parks and Recreation Development Update

The following information is intended to provide the PRAB with relevant updates on specific
projects as they reach major milestones. This section is not all inclusive of all current projects
and only illustrates major project updates. For a complete list of all current projects and details,
please visit www.BoulderParkNews.org.
Planning and Design

The following projects are currently in the planning and design process that involves research,
alternatives analysis, public involvement and development of planning documents and design
plans to guide decision making and future capital improvements.
• Engagement Coordination Committee: The department will be participating in What’s

Up Boulder: Citywide Open House and Activities on April 30th. This is a unique
opportunity to learn about the city’s top projects and services in an enjoyable atmosphere.
Community members can expect to see clear timelines, impacts and engagement
opportunities of projects to better understand the services and how to connect with them.
At this event, the department will host a table featuring Natural Lands, Forestry and
Historical/Cultural Assets.
• Harbeck-Bergheim House: The Harbeck-Bergheim property was first leased and

ultimately purchased by the City of Boulder in 1989. The former Boulder History
Museum, now the Museum of Boulder (MOB), has leased the building operating and
managing it as a museum. In 2012, the MOB signed a contract to purchase the Masonic
Lodge indicating their intention to relocate museum operations. The MOB has announced
plans to vacate the Harbeck-Bergheim property in 2018, giving rise to the department’s
consideration of the landmarked property’s going-forward use and maintenance in the
context of the department’s mission, Master Plan, capital planning and asset management
efforts.
3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

An Information Packet Memorandum was submitted to City Council on April 5, 2018 for
the purpose of providing council with the property’s historic, financial, use, maintenance
and zoning-related background information, options related to the future use of the
property and a proposed process and timeline for engaging the community in considering
next steps.
• Scott Carpenter Outdoor Pool Redevelopment Project: The Scott Carpenter Outdoor
Pool will be open for its regular 2018 season but this year it will operated without the
tower slide. Upon inspection the slide, showed deficiencies that required its removal
before the pool’s opening. The costs associated with the necessary repairs and on-going
maintenance for the tower slide were significant and considering the upcoming
renovation project, this work was not recommended. The redevelopment plans for the
pool facility call for a new tower slide.
To provide an opportunity for pool users to have a varied experience while visiting the
facility, the department will be installing a temporary aqua climbing wall in place of the
aged tower slide. This climbing wall will be removed at the end of the 2018 season and
reinstalled at the South Boulder Recreation Center (SBRC).
• Scott Carpenter Park Easement and Disposal Update: Regarding the easement and
disposal issue that staff presented the PRAB in February of 2018, staff continues to work
with the City Attorney’s Office (CAO) and the Public Works, Water Resources
workgroup to address comments by the University of Colorado and develop an agreement
with the Ditch Users.
Staff will update the PRAB on a timeframe for when the item will be brought back before
the Board for action.
• Universal Access Design Youth Project Follow-up: As a follow-up to the student

presentation to PRAB in March, Growing Up Boulder has submitted the Universal
Access Design Report to document and share the project and results. In addition, they
have created a two-page summary report and an appendix that illustrates the full details
of the process.
• Paved Mini Pump Track in North Boulder Park: A group of local donors has
raised $35,000 toward the creation of a mini pump track enhancement in North Boulder
Park. The gift recognizes the Red Zinger Classic/Coors International Bicycle Classic, a
series of annual bicycle races launched in 1975 by creator Mo Siegel which epitomized
the community's important role in establishing pro-cycling competitions nationally and
worldwide. The envisioned enhancement will result in a small, paved path adjacent to the
existing path surrounding the park's play area that is already beloved by area children as
they first learn to ride. A similar track was created in Howard Heuston neighborhood
park in 2017 as part of the recent renovation. This enhancement is fully funded by the
donation and will also include additional seating for park visitors. North Boulder Park
was selected by the donors as an ideal location for this improvement as it was the finish
line location for the Classic many years ago.

• Urban Forest Strategic Plan: April brings two exciting opportunities for tree canopy
preservation and diversification. The Arbor Day Tree Give Away on April 21 will
provide up to 250 free tree seedlings to help counter the impact of the Emerald Ash
Borer. The Tree Sale pick-up on April 28 supports tree diversity in Boulder’s urban forest
by offering 17 different tree species of a 1.25” caliper (#15 gallon pot) size at a
discounted rate.
• Planning Projects Underway: Staff or contractors continue to work on the following

projects and will update the PRAB as major milestones are achieved:
o Asset Management Plan;

o Beehive Asset Management Software Implementation;
o Boulder Junction Park;
o Boulder Reservoir South Shore Site Management Plan;
o Boulder Reservoir Visitor Services Center; and
o Parks Planning, Construction, Operations and Maintenance Manual.
Construction
The following projects are scheduled for construction, under construction or have been recently
completed. For additional details please visit www.BoulderParkNews.org.
• Civic Area Park Development: Celebrate the opening of the Civic Area Park's Phase
One construction - the “park at the core” enhancements to Central Park on May 6th.
Participants will enjoy a free afternoon of family-friendly activities, lawn games, exciting
local food trucks and live music from Caribou Mountain Collective (Bluegrass/Roots)
and House of Joy (Family/Children).
• Neighborhood Park Renovations (Arapahoe Ridge ‘Rock’ Park, Howard Heuston

Park, and Tantra Park): May brings three opportunities to connect with the community
is relaxed and positive environments. Each of the park renovations has been planned with
community partners to enrich the experience, reach more community members and
support our partners.
o Arapahoe Ridge ‘Rock’ Park Renovation Celebration: Please join staff and
community members in the park on May 16 for kid-friendly activities and light
refreshments to celebrate the playground renovation. The adjacent Eisenhower
Elementary School’s Annual Carnival will follow the park celebration. If you
miss the park celebration, look for the Parks and Recreation table at the carnival
to give us feedback on the park renovation

o Howard Heuston Park Renovation Celebration: The First Annual Multi-Cultural
Family Festival and Heuston Park Renovation Celebration co-hosted by The
Family Learning Center and the department will be held on May 12th. This event
is designed to provide low income, minority and other underserved populations
with opportunities to increase their engagement in public physical spaces such as
parks, bike and hiking trails, share community health and wellness opportunities,
and enjoy a fun event that celebrates family diversity, fitness, health and wellness
and a celebration of the renovation of Heuston Park.
o Tantra Park Renovation Celebration: Community members are invited to

celebrate the playground renovation and honor the efforts of the community for
raising the funds to install Boulder’s first slackline park on May 4th. Light
refreshments, youth activities, slackline demonstrations and a drawing for free
stuff will be offered. The event will feature presentations by representatives
Slacklines Industries and Boulder Slackline Association. Students from Summit
Middle School will be planting trees in the morning as a service project and
community members will be planting trees during the first part of the celebration.
• Construction Projects Underway: Staff or contractors continue to work on the

following projects and will update the PRAB as major milestones are achieved:
o Elks Park Arbor; and

o Lighting Ordinance Compliance.
Natural Lands
The following projects, focused on habitat and wildlife management in an urban environment,
are currently being managed by the Urban Resources staff:
• Prairie Dogs: Staff continue to participate on the city-wide Prairie Dog Working Group
(PDWG). The final report is expected to be presented to the City Manager in late second
quarter 2018. An Information Packet Memorandum and/or a discussion of Phase 2
recommendations with City Council at a study session will also be held to share analyses
and discuss potential impacts of recommendations from PDWG. Meeting notes, next
steps and updated information can be found at https://bouldercolorado.gov/osmp/prairie-
dog-working-group.
Per Boulder’s Urban Wildlife Management Plan, lethal control was performed on eight
burrows for two remaining prairie dogs at the OSMP Foothills Area removal site.
Department staff coordinated with OSMP staff to close burrow systems across the entire
area to deter future re-colonization.
• Birds of Special Concern: Annual closures to protect sensitive nesting species went into
effect March 15th for the western side of Boulder Reservoir and for the Coot Lake
wetland. Staff is preparing new environmental education materials that will be available
at trailheads to reduce closure violations.

• Integrated Pest Management (IPM) and Restoration: Boulder’s sixth annual “Purge
the Spurge” event will be held Saturday May 5th at the East Boulder Community Center
South Parking Lot. The event is an opportunity for community members to exchange the
noxious weed Myrtle Spurge for free organically-grown native plants. This year’s event
will be hosted in coordination with the Colorado Native Plant Society, the Sierra Club
Indian Peaks Group and People and Pollinators.
• Natural Lands Projects Underway: Staff or contractors continue to work on the

following projects and will update the PRAB as major milestones are achieved:
o Natural Lands Volunteer Recruitment and Training;

o Regulations and Seasonal Wildlife Closures; and
o Urban Wildlife Management.
C. Operations Update
• The department’s events calendar for Civic Area activation activities can be found in the
attached calendar of events (Attachment A).

2018 Civic Area Activation Schedule 2017 Civic Area Activation Schedule
Reoccuring Special Events and / Programs Reoccuring Special Events and / Programs
Nature Play Drop In Program (22 Dates) June August Nature Play Drop In Program) (Mondays and Wednesdays) (22 Dates) June August
Bandshell Boogie (Central Park) June – July (7 Dates) June July Bandshell Boogie (Central Park) June – July (Monday’s, excluding 7/3/2017) (6 Dates) June July
Boulder County Farmers Market (57 Dates) April November Boulder County Farmers Market (57 Dates) April November
Boulder Dance Coalition, International Dance Evenings in the Park (68 Dates) June September Boulder Farmers Market ‐ Artisan Shows (7 Dates) April October
BCFM Artisan Show (14 Dates) April October Special Events
Boulder Market June August Navrus Taijk 3/19/2017
Special Events Napal Day Parade 4/16/2018
Nepal Day Parade 4/15/2018 13:00 4/15/2018 16:00 Dia Del Nino 4/29/2017 4/29/2017
Dia Del Nino 4/28/2018 11:00 4/28/2018 13:00 Boulder Creek Festival 5/27/2017 5/29/2017
Boulder County Farmers Market (Wednesday) 5/2/2018 15:00 10/3/2018 16:00 Media Live w/ BMoCA 5/21/2018
Civic Area Opening Celebration 5/6/2018 11:00 5/6/2018 15:00 Torch Run (Special Olympics) 6/2/2017
Team Hope Walk (HDSA) 5/19/2018 19:00 5/19/2018 21:00 Ironman VIP Civic Plaza 6/10/2017 15:00 6/11/2017 23:59
Boulder Creek Festival 5/25/2018 0:00 5/28/2018 23:59 Jake and Chandra's Wedding [Valenza] 6/10/2017 16:00
Summer of Discovery Kick Off 5/30/2018 10:00 5/30/2018 12:00 Ironman Full 6/11/2018
Ballet In the Park 6/2/2018 19:00 6/2/2018 20:00 Ballet in the Park 6/18/2017 19:30
Interstellar Adventures 6/5/2018 11:00 6/5/2018 13:00 Folk Dancing on the Plaza 6/20/2017 18:00 9/12/2017 22:00
Boulder Market 6/17/2018 11:00 6/17/2018 17:00 Boulder Market (6 Events) June August
Latino Festival 6/24/2018 0:00 6/24/2018 23:59 LocoTango Boulder Dance Coalition 6/26/2017 18:00 9/18/2017 22:00
Weekend of Public Art 6/29/2018 0:00 6/30/2018 23:59 Boulder Art and Jazz Fest 6/30/2017 6:00 7/3/2017 22:00
CMC Bouldering Bus 7/10/2018 11:00 7/10/2018 15:00 Shanahan Wedding 7/15/2017 16:00 7/15/2017 19:00
Tube to Work Day 7/11/2018 7/11/2018 Concerts in the Park 7/24/2017 18:00 7/24/2017 21:00
Strider World Cup 7/20/2018 8:00 7/21/2018 20:00 SummerFest 7/29/2017 14:00 7/29/2017 22:00
Mountain Flower Meet and Bleet 7/24/2018 11:00 7/24/2018 12:00 LocoTango Boulder Dance Coalition 8/13/2017 18:00 9/24/2017 22:00
SummerFest 7/28/2018 10:00 7/28/2018 14:00 Summer Nights Boulder Dance 8/25/2017 18:00 8/25/2017 22:00
Firefly Handmade Market 8/4/2018 10:00 8/5/2018 17:00 Hometown Festival 9/2/2017 0:00 9/5/2017 1:00
Hugunin Wedding 8/11/2018 14:00 8/11/2018 17:00 Summer Nights Boulder Dance 9/8/2017 18:00 9/8/2017 22:00
Creekside Summer Concert 8/17/2018 17:00 8/24/2018 21:00 Pridefest 9/10/2017 11:00 9/10/2017 18:00
Opera in the Park 8/18/2018 19:00 8/18/2018 21:00 Best Friend Workout 9/16/2017 9:00 9/16/2017 10:00
Heiftz Wedding 8/26/2018 17:00 8/26/2018 18:00 Summer Nights Boulder Dance 9/22/2017 18:00 9/22/2017 22:00
Hometown Festival 9/1/2018 0:00 9/3/2018 23:59 Bee Boulder 9/23/2017 7:00 9/23/2017 16:00
Creekside Movie In The Park 9/7/2018 17:00 9/7/2018 22:00 Boulder Oktoberfest CANCELLED 9/29/2017 18:00 10/1/2017 22:00
Boulder Pride Festival 9/9/2018 11:00 9/9/2018 19:00 Scholz‐Fidel Wedding 9/30/2017 16:00 9/30/2017 19:00
Oktoberfest 9/21/2018 0:00 9/22/2018 23:59 Summer Nights Boulder Dance 10/1/2017 18:00 10/1/2017 22:00
Bee Boulder Festival 9/29/2018 10:00 9/29/2018 14:00 Cult Classic Movie Series (3 Dates) 10/6/2017 17:00 10/20/2017 23:00
Handmade In Colorado Expo 10/6/2018 9:00 10/7/2018 17:00 Handmade in Colorado 10/7/2017 10:00 10/8/2017 18:00
Indiginous People Event 10/8/2018 18:00 10/8/2018 19:00 Green Blue Festival 10/7/2017 14:00 10/7/2017 20:00
Questival Adventure Race 10/26/2018 17:00 10/26/2018 20:00 Snow Much Fun – November 2017 – February 2018
Holiday Market 11/10/2018 9:00 11/10/2018 17:00 Winter Skate ‐ November 2017 – February 2018
Snow Much Fun Park Lighting (TBD) 11/24/2018 14:00 11/24/2018 15:00 125 Activations
Snow Much Fun Winter Festival 12/15/2018 14:00 12/16/2018 14:00
206 Activations
CITY OF BOULDER
PARKS AND RECREATION ADVISORY BOARD AGENDA ITEM
MEETING DATE: April 23, 2018
AGENDA TITLE: Public Hearing and Consideration of Motion to Approve a Three-

Year Memorandum of Understanding for Operations and Coordination of Boulder
Valley School District’s (BVSD) Summer Learning Aftercare Programming (MOU).
PRESENTERS:
Yvette Bowden, Director, Parks and Recreation
Alison Rhodes, Deputy Director, Parks and Recreation
Dean Rummel, Recreation Manager, Programs and Partnerships
Alexis Moreno, Recreation Supervisor, Youth and Families
EXECUTIVE SUMMARY:
This agenda item seeks the Parks and Recreation Advisory Board’s (PRAB) review and
consideration to approve a three-year Memorandum of Understanding for Operations and
Coordination of the Boulder Valley School District’s (BVSD)’s Summer Learning
Aftercare Program (Attachment A).
On April 3, 2018 department staff updated presented the PRAB on the status of the 2017
pilot program and introduced a Memorandum of Understanding (MOU).
The department's operation of the BVSD’s Summer Learning Aftercare programming

promotes four key community priorities:
1. Providing community building through mutually beneficial and mission-focused

partnerships;
2. Providing community health and wellness benefits;
3. Actively engaging youth with places, facilities and programs, and
4. Targeting the use of subsidies for beneficial community programming.
The purpose of this item is for the PRAB to consider a three-year MOU with the BVSD
for the operation of the Summer Learning Aftercare Program.
BACKGROUND:
The department’s Youth Services Initiative (YSI) receives a large subsidy based on
department alignment with service categorization to focus on community priorities and
removal of participation barriers. To increase the service reach of the program and in
conjunction with Master Plan goals, last year the YSI program piloted a one-year
AGENDA ITEM #___VI-B___PAGE___1____

operations and coordination agreement in partnership with the BVSD’s Summer Learning
Aftercare Program at two BVSD school locations.
This program aligns with the department’s Master Plan goals in the following ways:
1. Explores community building and partnerships to enhance program sustainability;

2. Provides community health and wellness benefits encouraging opportunities for
physical activity and social interaction;
3. Actively engages youth with places, facilities and programs; and
4. Enhances intentional use of subsidy in community programming in favor of
introductory and inclusive instruction contributions to the health and wellbeing of
a broader segment of the community.
Participation in the Summer Learning and YSI Aftercare Programs require one or more
of the following:
• Participant is eligible for BVSD free or reduced lunch;

• Participant scores below current grade level in reading; or
• Participant’s primary language is not English.
In 2015, YSI adopted the Sports Physical Activity and Recreation for Kids (SPARK)
model as an evidence-based physical activity and nutrition program. SPARK focuses on
the development of healthy lifestyles, motor skills, movement knowledge and social and
personal skills. YSI’s aftercare programming integrates the SPARK program into the
daily activities of the Summer Learning experience.
The goals of the SPARK program are to enhance participants:
• Enjoyment of physical activity;

• Development and maintenance of acceptable levels of physical fitness;
• Development of a variety of basic movement and manipulative skills so they will
experience success and feel comfortable during physical activity; and
• Development of the ability to get along with others in movement environments
(e.g., share space and equipment, employ the “golden rule” of competition – be a
good sport, and demonstrate cooperative behavior).
The YSI’s summer program’s reach increased from 100 youth participants to over 240
during the 2017 pilot. This success is a result of the collaborative efforts with BVSD,
Boulder Housing Partners and I Have a Dream Boulder County. Due to the success of the
2017 pilot program staff recommends that PRAB approve the MOU.

Suggested Motion Language:
Motion to approve the Memorandum of Understanding for Operations and Coordination
of BVSD’s Summer Learning Aftercare Programming between the City of Boulder Parks
and Recreation and Boulder Valley School District and authorize the City Manager to
make minor amendments prior to or during the term of this agreement in order to ensure
that programming is provided in a manner that is consistent with applicable laws and the
policies and regulations of the City of Boulder.
NEXT STEPS:
Staff will consider the PRAB and public’s feedback and make any necessary revisions to
the proposed agreement. If approved, staff will present the BVSD with a final version of
the MOU for an anticipated June 11, 2018 start date.
ATTACHMENTS:
Attachment A: Memorandum of Understanding for Operations and Coordination
of BVSD’s Summer Learning Aftercare Programming.

CITY OF BOULDER
MEMORANDUM OF UNDERSTANDING
FOR
OPERATIONS AND COORDINATION OF BVSD’S SUMMER LEARNING
AFTERCARE PROGRAMMING.
THIS Agreement made and entered into this 1st day of June, 2018, by and between the
CITY OF BOULDER, (“City” or “COB”), and Boulder Valley School District (“District” or
“BVSD”).
RECITALS:
Whereas:
A. The City has offered and conducted summer programming for 16 years through the Parks &
Recreation Department for low-income participants including, but not limited to, youth camps, arts
and crafts, dance, drama, sports, swimming, and field trips;
B. The City, in association with such programming has secured and continuously utilized the name
“Youth Services Initiative (YSI)” referring to a year-round service that is a community-based after
school and summer program for youth living in low-income housing historically serving 100 youth
each summer. Increasing the program service reach in 2017 with the pilot programming for BVSD’s
Summer Learning Aftercare to over 240 youth.
C. The Parks & Recreation Master Plan, approved by the City of Boulder’s City Council in 2014,
encourages its Parks & Recreation Department to (1) explore community building and public-private
partnerships to enhance program sustainability, (2) provide community health and wellness benefits
encouraging opportunities for physical activity and social interaction, (3) actively engage youth with
places, facilities, and programs and (4) enhance intentional use of subsidy in community
programming in favor of introductory and inclusive instruction contributing to the health and
wellbeing of a broader segment of the community;
D. BVSD and City staff noted and expressed interest in the continuation of opportunities for youth
to participate beyond the traditional school year and the increasingly need for Summer Learning
aftercare programming; and
E. The City has identified opportunities to best utilize funding and resources in association with
Summer Learning aftercare activities as and to the extent the Parties agree to work together to ensure
the smooth transition of managing the aftercare programming from the BVSD Summer Learning to
the CITY aftercare.
Now, therefore, in consideration of the terms, conditions and covenants herein stated, the Parties
agree as follows:
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COVENANTS
1. GENERAL OVERVIEW
1.1 In a collaborated effort with BVSD and City, with support from Boulder Housing
Partners
(BHP) and I Have a Dream Boulder County (IHAD), City will be responsible for providing aftercare
programming through the BVSD Summer Learning program with a curriculum focusing on sports,
physical activities, health, wellness, and nutrition. Assigned BVSD site locations include but may vary
due to construction schedules: Flatirons Elementary, Crest View Elementary, Columbine Elementary,
Uni-hill Elementary, Casey K-8 encumbering BVSD feeder schools and BHP housing sites.
The need for this collaboration is a result of evaluating organizational efforts between BVSD, BPR,
IHAD, and BHP. A collective effort for more efficient and effective programming allowing the Summer
Learning elementary aged youth to participate in a FULL-day of summer programming. The aftercare
programming performed by CITY staff will be combined with the morning-education classes offered
through BVSD’s Summer Learning program ensuring Monday-Thursday of program opportunities from
8:30am-3:00pm for 5 weeks, not including the week of July 4th.
1.2 In providing the afore mentioned summer learning aftercare programming opportunities
for youth in Boulder, the parties have established the following goals:
• Goal #1: Serve youth who are enrolled in free/reduced lunch program, scored
below the reading level, and are English-language learners.
• Goal #2: Enhance youth services by increasing the reach through building strong
community collaborations with BVSD, BHP, and IHAD minimizing duplicated youth
summer programming.
• Goal #3: Engaging youth in health-promoting physical activity through a safe
and fun summer programming environment.
2. ROLES AND RESPONSIBILITIES
2.1 BVSD agrees to assume responsibility for the following components of providing
summer
learning aftercare collaboration efforts but not limited to:
• Provide facility space for City aftercare programming activities to include
gymnasium, playground, outdoor multipurpose field space, and cafeteria at BVSD
school locations at zero ($0) cost to City;
1. Program space will be utilized from 11:30 a.m. to 3:30 p.m. while actual
program will operate from 12:00 p.m. to 3:00 p.m.
• Communicate to BVSD Summer Learning participants ensuring equal
opportunity and registration processes;
1. Email feeder school participants within the City of Boulder limits with a
welcome letter, application, and instructions for aftercare registration.
• Provide operations and orientation training for key personnel implementing this
agreement. Representatives from both parties will review BVSD’s facility policies
and procedures related to keys, security, usage, and emergency procedures.
2
• Provide discipline and behavior management policies on best practices to ensure
clear expectations from BVSD to City programming.
• Assist with transitional periods from Summer Learning to City aftercare
programming.
• Provide transportation for participants through BVSD bus system at the
conclusion of each aftercare day to ensure safe and secure options for all who
participate.
• Participate in a pre, mid, and post evaluation of the program.
2.2 The City agrees to assume responsibility for the following components of providing
summer learning aftercare collaboration efforts but not limited to:
• Recruit, hire, and train staff, mentors, volunteers, and interns. Including
management of schedules and payroll of CITY aftercare staff.
• Develop aftercare curriculum and detailed program plans (Sample program plan
listed within Attachment A).
• Collect and manage registration process for aftercare services.
• Provide all equipment needs to deliver the above goals.
• Coordinate with BHP and IHAD for collaborative efforts and scheduling for
combined programming opportunities.
GENERAL PROVISIONS
3. TERM AND TERMINATION
3.1 The Term of this Agreement will be for the period from June 1, 2018 to August 1,
2020, inclusive. The City reserves the right to extend this Contract for two one-year extensions
for a total of five contractual years, as mutually agreeable by both parties; such renewals shall be
in writing and signed by both parties.
3.2 This Agreement may be terminated by either party if it has been breached by the
other party and written notification is tendered as set forth herein. In the event of a breach, the City
and/or BVSD reserves the right to terminate within thirty (30) days of tendering written notification
to the other party responsible for the breach and such breach is not remedied to the other parties
satisfaction within seven (7) business days. In addition, City or BVSD may, at any time, terminate
this Contract, in whole or in part, for its own convenience upon seven (7) business days’ notice.
4. COMMUNICATION AND GOOD FAITH COOPERATION
4.1 The Parties agree to work in good faith to ensure the smooth administration and
support of Summer Learning from BVSD to the CITY’s aftercare programming. This may include
and is not limited to discussion concerning existing practices in planning for successful participation
by elementary school aged children in the City of Boulder.
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4.2 As a general matter, BVSD shall communicate during this Agreement Term on
routine matters with the City about the program through Dean Rummel, Manager of Programs &
Partnerships, or his designee, who has been assigned by the City as the Program Manager.
4.2 As a general matter, City shall communicate during this Agreement Term on routine
matters with BVSD about the program through Melinda Groom, Executive Director of Community
Schools, or her designee, who has been assigned by the District as the Program Manager.
5. FACILITY PERMIT AND FEES
5.1 City shall work with District Facility Use Department to determine space
reservations for use of after care porgramming.
A. The District shall provide a City employee only with access to District Property. The
District will provide keys, security cards, and training as needed to the City's identified
employee(s) responsible for opening and locking District property while supervising
activities or programs. District keys and security training will not be allowed to 3rd party
users.
6. SUPPLIES & EQUIPMENT
6.1 The User shall furnish and supply all expendable materials and recreational
equipment necessary to carry out its programs while using the Owner's Property. An inventory of
existing equipment will be noted by the JUIT and reviewed and updated on an annual basis.
7. MAINTENANCE & CUSTODIAL SERVICE
7.1 The User agrees to exercise due care in the use of the Owner's Property. The User
shall during the time of its use, keep the Owner's Property in neat order.
The Owner will be responsible for normal maintenance of all Properties at basic level
of service subject to normal wear and tear. The Owner shall notify the User of any known change in
condition of these Properties.
7.2 BVSD shall make its trash receptacles available during the use of Property.
8. COMPLIANCE WITH LAW
8.1 All use of District and City Property shall be in accordance with state and local law,
C. R. S. §29-1-203. In the case of a conflict between the terms of this Agreement and the
requirements of state law, state law shall govern. Any actions taken by the District or the
City that are required by state law, but are inconsistent with the terms of the Agreement,
shall not be construed to be a breach or default of this Agreement
9. INSURANCE AND INDEMNIFICATION.
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9.1 The District and the City agree to provide the following insurance in connection
with this Agreement.
A. Commercial General Liability for bodily injury and property damage. Including
Personal Injury and Blanket contractual, with limits of $1,000,000 per occurrence
and $2,000,000 aggregate
B. Workers’ Compensation coverage, as required by Colorado law.
C. Documentation of Insurance. The District and the City shall provide to each other
a certificate of insurance each year this Agreement is in effect showing proof of
the above coverage. In the event the District or the City is self-insured for the
property and general liability coverage, the entity hereby certifies that it shall
maintain coverage adequate to meet its liabilities and up to the limits set forth in
the Colorado Governmental Immunity Act.
9.2 It is the intention of the parties to make each site available to the public for
recreational purposes without rental or admission charge, and to limit the parties; liability toward
persons entering thereon for such purposes, in the event that either or both of the parties would
otherwise be liable, pursuant to C. R. S. § 33-41-101. Nothing contained in this Agreement
shall constitute any waiver by the City or the District of the provisions of the Colorado
Governmental Immunity Act or any other immunity or defense provided by statute or common
law.
A. To the extent permitted by law, the City shall defend, indemnify, and hold the District,
its officers, employees and agents, harmless from and against any and all liability, loss,
expense, attorneys' fees or claims for injury or damages, arising out of the performance of
this Agreement, but only in proportion to and to the extent such liability, loss, expense,
attorneys' fees, for claims for injury are caused by or result from the negligent or
intentional acts or omissions of the City, its officers, agents, or employees.
B. To the extent permitted by law, the District shall defend, indemnify, and hold the
City, its officers, employees and agents, harmless from and against any and all liability, loss,
expense, attorneys; fees or claims for injury or damages, arising out of the performance
of this Agreement, but only in proportion to and to the extent such liability, loss, expense,
attorneys' fees, or claims for injury are caused by or result from the negligent or
intentional acts or omissions of the District, its officers, agents, or employees.
10. MISCELLANEOUS.
10.1 The City shall not outsource this Agreement without the written consent of BVSD,
which it may withhold at its sole discretion.
10.2 It is expressly understood and agreed that the enforcement of the terms and conditions
of this Agreement and all rights of action relating to such enforcement, shall be strictly reserved to
5
the City and BVSD. Nothing contained in this Agreement shall give or allow any claim or right of
action whatsoever by any other third party. It is the express intention of the City and BVSD that any
such party or entity, other than the City or BVSD, receiving services or benefits under this
Agreement shall be deemed an incidental beneficiary only.
10.3 The waiver of any breach of a term, provision, or requirement of this Agreement shall
not be construed or deemed as waiver of any subsequent breach of such term, provision, or
requirement, or of any other term, provision, or requirement.
10.4 This Agreement is intended as the complete integration of all understandings between
the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have
any force or affect whatsoever, unless embodied herein in writing. No subsequent notation, renewal,
addition, deletion, or other amendment hereto shall have any force or effect unless embodied in a
writing executed and approved by the City pursuant to City rules.
This Agreement may not be modified, nor may compliance with any of its terms be waived,
except by written instrument executed and approved in the same manner as this Agreement.
10.5 Any notice required by this Agreement shall be in writing, made by hand-delivery or
certified mail, return receipt requested as stated below or as updated in the future and addressed to
the following:
For City:
City of Boulder – Parks & Recreation Director
3198 Broadway – IRIS Center
Boulder, CO 80304
For BVSD:
BVSD – Assistant Superintendent of Operations
P.O. Box 9011
Boulder, CO 80301
10.6 BVSD and the City warrants that the individuals executing this Agreement is
properly authorized to bind to this Agreement.
[Signature Page Follows]
6
IN WITNESS WHEREOF, the Parties hereto have signed this Contract effective as of the day
and year first written.
CONTRACTOR
By: __________________________________
Title: _________________________________
STATE OF COLORADO )
) ss.
COUNTY OF BOULDER )
SUBSCRIBED AND SWORN to before me, a notary public, this ______ day of
______________, 20__, by ___________________ (contractor name) as
________________________________ (contractor title).
Witness my hand and official seal.
_________________________________
Notary Public
(SEAL)
CITY OF BOULDER
______________________________________
City Manager
ATTEST:
_____________________________
City Clerk
APPROVED AS TO FORM:
______________________________
City Attorney’s Office
Date: _________________________
Attachment A
7
SAMPLE PROGRAM PLAN
8
CITY OF BOULDER
AGENDA TITLE: Public Hearing and Consideration of a Motion to Approve an

Amendment to the Contract for Concession Services at Flatirons Golf Course
PRESENTERS:
Margo Josephs, Manager of Community Outreach and Partnerships
Keith Williams, Regional Facilities Manager
EXECUTIVE SUMMARY:
This item seeks the Parks and Recreation Advisory Board’s (PRAB) review and
considered approval of an amendment to the March 6, 2016 contract between the
department and the Flatirons Golf Course existing concessionaire facilitating continued
food and beverage offerings for golf course visitors.
The term of this amendment extends the relationship beyond one-year, thereby requiring
PRAB approval, and would:
• Allow for uninterrupted concession services provision through the 2019 golf
season to coincide with the department’s continued planning for future site
improvements; and
• Allow the existing concessionaire, Three Worn Keys LLC, to pursue a timely
renewal application of their current alcohol licensure at this facility.
BACKGROUND:
Originally commissioned by the Boulder Country Club, the original Flatirons Golf
Course was located at 28th and Iris. In 1933, as partially funded by then-President
Roosevelt’s WPA (Works Progress Administration) program, the club relocated to the
5706 Arapahoe Avenue, Boulder, Colorado 80303 location. The department has operated
Flatirons Golf Course as the City of Boulder’s only municipally-owned and operated
public golf course since 1986.
As an ancillary use, course visitors have enjoyed on-site concessions for many years.
Prior provision included access to an informal snack location (hereinafter, the “Grill”)

and to the site’s Events Center, a building severely damaged by the 2013 flood and
thereafter decommissioned. In 2016, the department’s contracted Grill concessions
vendor decided to end its operation at the location, and the department sought an interim
vendor to ensure continued customer access for food and beverages for that season.
Three Worn Keys LLC, a Colorado-based food and beverage concession services entity
(“Contractor”), expressed interest in the opportunity. Subsequent contracting with the
City allowed the Contractor to pursue and be awarded transfer of the prior vendor’s site-
based alcohol licensure in 2016. Since that time, the Contractor has provided an array of
affordably-priced food and beverage offerings to visitors and has complied with all
requirements of the contract and their business and alcohol licensures.
In 2018, the department completed interim capital improvements on-site, enhancing

Flatirons Grill for course visitors. The Contractor has expressed interest in continued
operation of a concession on the premises, and a good faith negotiation has concluded in
the presentation of the attached Amendment to Contract for Concession Services
(Attachment A).
COUNCIL FILTER IMPACTS

Environmental:
Under the proposed amendment, the Contractor would align with City Zero Waste
practices.
OTHER IMPACTS:
Fiscal:
The agreement proposes monthly rent payments made by the Contractor for the duration
of the 17-month term extension period which amount includes utility-related expenses.
Staff time:
Existing staff will manage all aspects of this License Agreement’s City responsibilities.
STAFF RECOMMENDATION:
Suggested Motion Language:

Staff requests PRAB’s consideration of this matter and action in the form of the
following motion:
Motion to approve the Amendment to Contract for Concession Services at Flatirons Golf
Course dated March 6th, 2016 and authorize the City Manager to make minor
amendments prior to or during the term of this agreement in order to ensure that the
concession is managed in a manner that is consistent with applicable laws and the
policies and regulations of the City of Boulder.
NEXT STEPS:
Staff will consider the PRAB and public’s feedback and make any necessary revisions to
the proposed agreement. If approved, staff will present the amendment for City Manager
approval and continue operations with the Contractor as codified. Consideration of a

long-term concession arrangement will be considered concurrently with future capital
enhancements in 2019.
ATTACHMENTS:
Attachment A: Amendment to Contract for Concession Services at Flatirons Golf Course
dated March 6, 2016.

Attachment A
AMENDMENT TO CONTRACT FOR CONCESSION SERVICES

AT
FLATIRON GOLF COURSE
Dated March 6, 2016
This Amendment is made as of the 30TH day of April, 2018, by and between the City of Boulder, Colorado, a Colorado home
rule city (“City”), and Three Worn Keys, LLC, a Colorado-based food and beverage services organization with a business
address at 1903 Clover Creek Drive, Longmont CO 80503 (“Contractor”).
A. The City and Contractor entered into a Contract, dated March 6, 2016, covering Contractor’s food and
beverage concession services at Flatirons Golf Course, a municipally-owned and operated public golf course located at 5706
Arapahoe Avenue, Boulder Colorado 80303.
B. The parties wish to amend the terms of the Contract and to clarify the promises and obligations of the parties.
NOW THEREFORE, in consideration of the promises and obligations set forth below, the parties agree to amend the
Contract as follows:
1. The general operation requirement and expectations of Contractor shall remain in force and effect except that:
a. The Parties agree that nothing contained in the Agreement or this amendment shall be construed as creating an
employee relationship.
b. Contractor agrees to align concession operating hours with actual hours the golf course hours (including, weather
permitting, a 7:00am opening daily).
c. Contractor shall be responsible for all repairs, maintenance, labor and fuel for the beverage golf cart utilized in
connection with its services.
d. Contractor shall maintain the concession area/deck in a clean professional appearance at all times.
e. Contractor is responsible for a clean, orderly trash/recycle/compost area and shall maintain all required and
satisfactory inspections, permits and licenses for the operation of a food and beverage concession ancillary to the
City’s public golf course operation.
f. Contractor will be responsible for repair and maintenance of any City property or equipment utilized in
connection with concession operations and Contractor’s services herein and for any and all damage caused by
Contractor’s acts or omissions experienced by guests. This includes but is not limited to the grease trap and all
equipment, appliances or furnishings owned by the City. The City will otherwise be responsible for the repair
and general maintenance of the physical concessions area. Repair of damage caused by Contractor’s concessions
operation to the City’s buildings or equipment will be the responsibility of Contractor.
2. Contractor shall pay the City $500/month in rent payable on or before the 10th day of each month during the
Term. Said rent includes electricity, gas, water, trash and compost services and shall be delivered to the City’s
designee – the Boulder Parks and Recreation Regional Facilities Manager.
3. Contractor agrees that it will provide the City at least ninety (90) days advanced notice in writing of any decision to
terminate services under this Agreement and will notify the City in writing not later than July 31, 2019 of any
intention with regard to any renewal option of this Agreement. In the event that this Agreement is terminated by
either Party for any reason, Contractor agrees to work with the City in good faith to effectuate transfer of then-current
alcohol licensure applicable to this property.
4. By this amendment the parties agree to extend the term of the Contract through October 31, 2019. Annual
certificates of insurance shall be provided to the City evidencing coverage throughout the extended term of the
Contract.
5. Except as amended herein, the Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands to this Contract Amendment on the day and year above
first written.
[SIGNATURE PAGE FOLLOWS]

CONTRACTOR, Three Worn Keys, LLC.
By: __________________________________
Thomas Warnke, Owner
STATE OF COLORADO )
) ss.
COUNTY OF BOULDER )
The forgoing addendum was acknowledged before me, a notary public, this ______ day of __________2018,
by __________________________________(name), as _________________________________(title) of Three
Worn Keys, LLC.
Witness my hand and official seal.

My commission expires:
__________________________________
Notary Public
(SEAL)
CITY OF BOULDER
__________________________________
City Manager
ATTEST:
_____________________________
City Clerk
APPROVED AS TO FORM:
______________________________
City Attorney’s Office
CITY OF BOULDER
AGENDA TITLE: 2019-2024 Capital Improvement Program (CIP)
PRESENTERS:
Jeff Haley, Planning, Design and Community Engagement Manager
Brenda Richey, Business Services Manager
EXECUTIVE SUMMARY
The purpose of this agenda item is for the Parks and Recreation Department (department)
to review the current 2018-2023 Capital Improvement Program (CIP) and to initiate
discussion of the 2019 – 2024 CIP process. At this time, the Parks and Recreation
Advisory Board (PRAB) will have an opportunity to ask questions and provide comments
on the current CIP projects and upcoming process. The Board’s input is essential
throughout the capital budget process as the PRAB’s role is to provide a formal
recommendation of the CIP, including the appropriation of the Permanent Parks and
Recreation Fund. Once approved by the PRAB, the department’s CIP will then be
submitted to the Planning Board and City Council for review and respective
considerations and approvals.
IMPACTS
Fiscal: $13.3M. This amount reflects the total uses of funds currently budgeted for 2018
in the Permanent Parks and Recreation (Fund 230), .25 Cent Sales Taxes (Fund 118),
Development Impact Fees and Lottery (Fund 111) funds as projected to the PRAB in the
2018 CIP. The total portfolio of assets managed by the department has an estimated
Current Replacement Value (CRV) of $215 million and the 2018 CIP represents an
annual investment of $13.3M. The facility portfolio represents a significant investment in
public infrastructure, and as such, is critical to the execution of our mission to provide
quality park and recreation facilities to the community.
PUBLIC FEEDBACK
This item is intended to provide the PRAB with information related to the CIP
definitions/criteria found in Attachment A (CIP Process and Methodology), preliminary
projects, prioritization and linkage to the updated master plan as it relates to the 2019 –
2024 CIP. A CIP discussion with the PRAB is scheduled for the May regular meeting and
a follow-up formal PRAB public hearing is scheduled for June. At that time, the public
will have the opportunity to comment on the proposed 2019-2024 CIP. The public will
AGENDA ITEM VII-A, PAGE 1
also have an opportunity to comment during the Planning Board’s CIP review in July and
City Council’s discussions and review of the 2019 recommended budget during future
public hearings in fall 2018. Additional public engagement will continue to be solicited
for the individual projects identified for improvements as part of the master plan goals.
BACKGROUND
CIP Process
The CIP is how the city manages its assets and implements capital projects that are
chosen by residents through their elected representatives, City Council with
recommendations from advisory boards. The department budget is formulated within the
context of the Parks and Recreation Master Plan (MP) that was adopted by the PRAB and
accepted by City Council in February 2014. The CIP is developed in support of
achieving the MP goals. The MP included several significant strategies and action items
that will guide future capital investments for the department. These include:
Reinvestment of Debt Fund- In 2015 the department retired debt from the .25 Sales Tax
Funds that was used to finance major facility repairs and upgrades. These funds total
approximately $2 million per year and are now available to augment capital repairs and
maintenance, enhance O&M services, and/or shift program services and are available on
an annual basis through 2035.
Focus on “Taking Care of What We Have” – With over $215 million in current
replacement value (CRV) of built assets and a current projected backlog of $16 million
the community expressed a clear intent to spend priority funds on maintaining and
enhancing existing park and recreation facilities to a high standard 1. The city’s desired
Facility Condition Index (FCI) is .05 to .06 and the current backlog of department assets
is a projected FCI of .08 (FCI equals total estimated backlog of repairs divided by total
CRV). The department’s master plan outlines an FCI goal of .07 to ensure the assets are
in a safe and acceptable standard for public use. Throughout the past four years since the
MP acceptance, the department has been able to reduce the FCI by completing major
projects such as the Civic Area redevelopment, many neighborhood park renovations,
athletic field upgrades and improvements to the regional facilities such as the Flatirons
Golf Course. The upcoming renovations to the Scott Carpenter Pool and Boulder
Reservoir Visitor’s Center will allow the department to continue lowering the FCI.
Total Cost of Facility Ownership (TCFO) – The master plan also recommends that
proposed development of any new park and facility assets shall be evaluated through a
feasibility study that includes a needs assessment, user profile, projected participation
analysis, development funding method, life cycle cost pro forma and alternative
development trade-off analysis. This move toward life cycle management of assets using
a concept called the Total Cost of Facility Ownership or TCFO is at the heart of the
department’s effort to better manage assets through the Asset Management Program
(AMP). This approach frames agency asset management decisions in a framework of
1
Council presentation packet for the .25 renewal
‘cradle to grave’ consideration of how an asset is conceived of, designed, built, managed
and maintained, recapitalized and eventually disposed of as shown in Figure 1 (below).
Figure 1
Two areas of significant impact for both new and existing facilities is the desire to
allocate adequate funding to take care of the Operation and Maintenance (O&M) annual
costs and establishing a sinking fund to provide the anticipated Renovation and
Refurbishment (R&R) of facilities to maintain them at the desired standards intended of a
new facility. While the O&M and R&R vary depending on the type of facility and the
level of use, there are national standards that the department is reviewing to develop
recommendations for future investments. The estimated values of each of these
requirements are listed below:
• Operations and Maintenance (O&M) – This includes all activities required to
operate facilities and parks and is included in the operation budget of the
department. National standards indicate that approximately four percent of the
assets’ current replacement value is required to keep all system components open
and functioning at desired levels. With approximately $215 million in CRV, the
annual O&M should be approximately $8.4 million. The current expenditures for
O&M are approximately $8 million leaving a $400,000 shortfall based on those
estimates, which also do not consider Boulder’s unique sustainable practices such
as Integrated Pest Management. The department is currently evaluating all
outdoor operations for O&M functions through the General Maintenance and
Management Plan (GMMP). The department has also finalized the Facility
Strategic Plan that provides information on O&M for major recreation buildings.
The findings of these reports inform development of the department’s budget,
including operating and CIP expenses.
Capital Investment Strategic Plan – Working with the PRAB in 2015, staff developed a
comprehensive capital investment strategy (CIS) that outlines changing recreation uses
for existing facilities and development of new facilities is imperative to maintaining the
city’s status as an innovative service provider in the field of parks and recreation. To
prepare for and inform the CIS, the department has conducted several planning projects
over the past few years as outlined in the MP. These studies are related to the larger goals
outlined in the master plan that would significantly replace existing aging facilities while
at the same time developing new facilities desired by the community.
These studies identified the investment level required to maintain and operate existing
facilities as well as provide cost estimates to build new facilities and/or replace aging
infrastructure as needed. The capital investment strategy (CIS) is needed to meet those
projects that are identified as critical public improvements needed over the next ten years
that are beyond existing financial resources. Sources of funds may include additional
long-term bonding, pay-as-you-go sales tax, private/public and public/public
partnerships, as well as opportunities for private investments for commercial rate
facilities and services.
To help inform the CIS, the PRAB participated in a voting exercise to help establish a
ranking and priority for the capital projects that are most needed and meet the largest
needs in the community to allow the department to continue the programs, services and
facilities that the community supports. These projects have ultimately become the
priority for future funding and demonstrated in Attachment D, CIS Overview.
PRAB’s Role
Once again, this year, staff is providing the PRAB with a “three touches” approach to
addressing CIP. These “touches” include: 1) the discussion item presented at this
meeting that will communicate process, policies and procedures and definitions/criteria
that guide the CIP development; 2) a discussion item presented at the May meeting to
review draft projects and prioritization as it relates to the 2019-24 CIP; and 3) a PRAB
public hearing to be held in June to consider motions approving and recommending the
Parks and Recreation Capital Improvement Program.
Budget and Current Funding Status
As illustrated in Table 1, the department’s 2018 CIP is funded primarily from the
Permanent Parks and Recreation Fund (Fund 230), .25 Cent Sales Tax Fund (Fund 118)
and Lottery Fund (Fund 111). Additional sources of funding that have limitations on the
type of capital investment that monies can be spent on and are not managed exclusively
by the department, include the Capital Development Fund (Fund 110), Boulder Junction
Improvement Fund (Fund 250) and Capital Improvement Fund (Fund 260).
Table 1: 2018 Parks and Recreation Capital Projects
Fund Project Amount

Athletic Field Improvements $100,000
Permanent Parks &
Boulder Reservoir South Improvements $2,300,000
Recreation Fund (3300)
Urban Forest Management (EAB) $130,000
Permanent Parks and Recreation Fund Total $2,530,000

Aquatic Facility Enhancements $81,000
.25 Cent Sales Tax Fund
Neighborhood & Community Park Improvements $72,000
(2180)
Urban Forest Management (EAB) $220,000
Boulder Reservoir South Improvements $1,100,000
Scott Carpenter Pool Redevelopment $3,223,600
.25 Cent Sales Tax Total $4,696,600
Capital Development
Fund Scott Carpenter Pool Redevelopment
(2100) $5,300,000
Capital Development Fund Total $5,300,000
Boulder Junction
Improvement Fund Boulder Junction Pocket Park
(3500) $350,000
Boulder Junction Improvement Fund Total $350,000
Lottery Fund $428,000

Neighborhood and Community Park Improvements
(2110)
Lottery Fund Total $428,000
$ 13,304,600
2018 Department Capital Improvement Program Total
The City of Boulder takes seriously its responsibility to the community as a steward of
public funds. This commitment requires ongoing analysis of expenditures, and
monitoring and evaluation of revenue. For example, staff monitors revenues to help
ensure the city uses ongoing revenue sources, such as taxes, to fund our ongoing work, of
delivering city services. This also limits one-time funding revenue to one-time
expenditures to ensure it can maintain core services without incurring operational
deficits.
Continual monitoring and prudent fiscal management have helped maintain the City of
Boulder’s strong financial position. For example, the city has a healthy reserve of funds
and a favorable bond rating and the city uses policies, fiscal tools and metrics to fund
efficient and effective delivery of city services while remaining resilient to changing
economic and environmental conditions.
However, to date, 2018 sales tax revenues to the city have not increased compared to
previous years, creating a projected General Fund shortfall of $4M in ongoing expenses
versus ongoing revenues. The shortfall applies to 2018 and has a compounding effect on
future years. The city’s analysis identified this as a potential issue last year, and now we
have a full year of data. This means that if we do not act now to reduce expenses, a

budget shortfall will be more difficult to resolve. Sales and use taxes also provide
revenue to other funds, for example the Parks and Recreation .25 cent sales tax is also
impacted in this revenue situation.
The city is identifying options for reducing spending that make sense as a standard
practice for this fiscal environment. Directors are working with their departmental teams
and the Finance team to identify ways to reduce expenditures this year and to continue to
evaluate systemic, long-term changes to achieve greater efficiency. While there is a
current focus on funds receiving revenue from sales and use taxes, leaders are also
looking at their organization’s long-term fiscal sustainability, considering more systemic
changes for greater efficiency. Staff from departments that receive revenue from sales
and use taxes, including Public Works/Transportation, Parks and Recreation, and Open
Space, are also proactively managing their budgets.
The Finance team and other colleagues are working on a more complete analysis of the
current trends and reductions that could be implemented to address the 2018 budget
shortfall. This information will be discussed with the City Council at the April 24 study
session.
Currently, about twenty-five percent of the department’s capital is funded in the .25 cent
sales tax fund while the remainder is primarily funded by property tax via the Permanent
Parks and Recreation Fund. As additional information and guidance is available related to
revenue projections, the department’s budget development will align with updated
strategies. The PRAB will be informed and future touches will include updates as
appropriate.
2018 Budgeted CIP Projects
Attachment C (2018-2023 CIP Project Summary Sheet) is the currently approved CIP
and provides an overview of 2018 projects as well as planned priorities through 2023.
Staff will present a brief review of the projects during the regular meeting as well as
describe current updates that are under consideration for 2019 and beyond for the
PRAB’s review. The projects include:
1. Scott Carpenter Pool Development - $8.5M (+ $4.2M from CCS Tax 2017)
The project calls for demolition of the existing pool and bathhouse facilities that
are over 60 years old and beyond their life cycle. Staff recommends project
funding at the base needs level as approved by the PRAB in January 2017. This
project will replace the facility with a new ten-lane outdoor pool, bathhouse and
family leisure pool area. Funding is targeted for construction taking place in late
2018 pending final design and permitting.
2. Boulder Reservoir Enhancements - $3.4M

Since the PRAB approved the concept plan for the Visitor Services Center and
beach enhancements, the design and cost estimates have been updated and the
current funding supports only the base level of improvements. The allocated
$3.4M will support the construction of a new restroom facility, administrative
functions, concessions area and some beach enhancements.
3. Valmont City Park Phase 2 - $3.5M – Development of new facilities south of

Valmont Road will include construction of an adventure play area, community
gathering facilities and pavilions, disc golf and pathway enhancements.
4. Neighborhood and Community Parks - $8.4M over six years

The focus on these projects is outdoor facilities including playgrounds, picnic
shelters, hard surface courts, plazas, pathways and parking areas that are most
associated with neighborhood and community parks. Specifically, in 2018, staff
will be focusing on:
Harlow Platts Disc Golf Replace all baskets on the course that are 26 years
Improvements old at the end of lifecycle with new ones in the
same location. Provide updated wayfinding and
rules signage throughout the park.
Coot Lake Restoration Complete the recent trail renovations with
necessary plantings and erosion control to stabilize
bank and close out wetland permitting
Sidewalk ADA Crack Concrete grinding at Foothills Community Park
Repair / parking lot and Arapahoe Ridge. Annual pothole patching in
pothole patching parking lots as needed.
Flatirons Golf Course Line the main irrigation pipe from irrigation ditch
Pipe Repair at south end of course.
Platform Tennis Complete surfacing, fencing and general upgrades

Upgrades and to the existing platform courts at Olmstead Park
Renovations behind the North Rec Center.
Sister City Plaza (Marker Create and install new stone marker for the new
Addition) sister city (Nablus) that isn’t represented in the
plaza
Annual Court Repairs Annual crack seal, patching and markings of tennis
and basketball courts prioritized by ops staff.
EBCP Parking Lot Complete reconstruction of the western parking lot

Reconstruction and New serving the sports fields. Will include the
Restroom construction of a new restroom within the central
area of the park pending final bids.
EBCP Tennis Shed Replace existing tennis shed at EBCP serving the
Replacement tennis courts.
Wonderland and Beach System renovation to increase life cycle.

Park Irrigation

5. Urban Forest Management (EAB Response) - $2.8M over six years
These funds will support the Emerald Ash Borer (EAB) response plan and assist
in implementation of the urban forest management plan. The Urban Forestry
Division directly manages approximately 50,000 trees located in city parks and in
street rights-of-way with a total appraised value of over $110M. Urban forests are
a critical component of the urban green fabric and contribute to climate cooling as
well as a variety of environmental benefits.
6. Boulder Junction Park - $350K in 2018 for a total investment of $700K

The purpose of this project is to complete the improvements to the planned park
in Boulder Junction to support the multiple uses of Boulder’s new transit-oriented
development. This project will begin design in 2018 in conjunction with the
overall 30th and Pearl planning and likely move to construction in 2020.
Updates Considered For 2019-2024 CIP

The following updates to the CIP are under consideration and will be discussed through
the upcoming CIP process:
• Columbia Cemetery Capital Maintenance – Providimg funding for leveraging

external grants to repair and preserve headstone and grave markers as well as
maintenance to the historic gates and fencing.
• Flatirons Golf Course Enhancements – Providing funding to begin the design

and construction of a new club house and pro shop with restrooms to replace the
amenities that were demolished because of the 2013 flood.
• Boulder Reservoir South Shore Capital Enhancements – Implementing the

2012 Master Plan and recent facility assessments, this project will continue the
implementation of key improvements to the south shore recreation area. Funding
is planned through 2024 to continue key enhancement priorities that will be
determined through a site management plan that is currently underway and will be
complete in 2018.
• Recreation Facility Needs Assessment – Completion of a comprehensive needs

assessment of recreation facilities in the community to meet the current demand
of visitor use, address future trends in recreation and provide key
recommendations to align facilities and amenities with community needs.
QUESTIONS FOR THE BOARD

• Does the PRAB have any questions or seek clarification related to the current 2018
projects?
• Does the PRAB have comments regarding the department’s preliminary 2019 CIP
project list and updates that are considered?

• Are there any priority project areas for the PRAB in the upcoming CIP program that
align with the departmental master plan and capital investment strategy?
NEXT STEPS
Important milestones for the CIP process are included below.
2019-2024 CIP Process Time Line (Projected)

Item Date
PRAB – First Touch CIP April 23
PRAB Draft CIP Discussion Item June 4
PRAB Approval/Recommendation of CIP (Action) June 25
Planning Board / City Council CIP Tour July 16
Planning Board Hearing July 19
Council Study Session Aug 14
Attachments:
A. CIP Process and Methodology
B. 2018-2023 CIP Project Summary Sheet
C. CIS Overview

Attachment A
CIP Process and Methodology
The city develops a CIP that addresses the ongoing major business needs and
maintenance and repair of city assets as well as enhancements and expansion called for in
the Boulder Valley Comprehensive Plan (BVCP). The CIP is a strategic document that
assures that the municipal organization maintains a strong bond rating, implements
community values, and has fiscal integrity. This includes projects defined as any major
project with a cost greater than $50,000 for purchase or construction, or major
replacement of physical assets. CIP projects are potentially subject to a Community and
Environmental Assessment Process (CEAP) review that evaluates any potential
environmental, traffic or social impacts to Boulder residents, neighborhoods and
businesses. These projects are budgeted within the framework of the City of Boulder’s
CIP Budget. CIP projects are categorized as:
• Capital Enhancement
o Expansion or significant improvement of an existing asset
o Repair damage to existing infrastructure
o Enhancement results in a durable, long lasting asset, with a useful life of at
least 15 years
• Capital Maintenance
o Renovate, repair, or replace an existing asset
o Enhancement results in a durable, long lasting asset, with an extended
useful life of at least five years
• Capital Planning Studies
• Land and Asset Acquisition
• New Capital Project

o Construction or acquisition of a new asset
o Expanded square footage of an existing asset with associated new use
o Project results in a durable, long lasting asset, with a useful life of at least
15 years
• Transfers
CIP Guiding Principles

The city and department prioritize investments both across and within funds based on the
following guiding principles:
1. Capital improvements should be consistent with and implement Council accepted

master plans and strategic plans.
1
2. Capital improvements should achieve Community Sustainability Goals:
a. Environmental – sustainable materials, construction practices, renewable
resources, etc.
b. Social – enhancements that improve accessibility to city services and
resources provided to the community
c. Economic – effective and efficient use of public funds across the
community.
3. As potential capital investments are identified, the city must demonstrate in the
CIP process that there are sufficient funds to operate and maintain the project or
program. This approach adopted by BPRD is reflected in the Total Cost of
Facility Operations (TCFO) policy of the department.
4. The CIP should provide enough capacity and flexibility in long-term planning to
be able to respond to emerging, unanticipated needs.
5. The CIP should maintain and enhance the supporting city-wide “business
systems”, such as information and finance systems, for the city over the long
term.
6. The CIP should sustain or improve maintenance of existing assets before

investing in new assets.
7. Capital improvements should:

a. Meet legal mandates from federal, state, or city levels;
b. Maintain or improve public safety and security;
c. Leverage external investments;
d. Promote community partnerships; and
e. Reduce operating costs and improve efficiency.
8. Capital programming should maximize efficiency of investments demonstrated by

measurable cost/benefit analyses and coordination of projects across departments
within and across funds.
9. The CIP should provide sufficient reserves to allow for a sound fiscal foundation
with benefits that include:
a. A strong bond rating; and
b. The ability to address emergencies and natural disasters.
To plan and prioritize capital investments, department staff applies specific guiding
principles based on the city’s CIP Guiding Principles and the department’s master plan
goals. The following departmental framework is also utilized to determine and plan CIP
projects and make budget decisions that are sustainable over time. These priorities are
also focused on maintaining the integrity of the current infrastructure and facilities before
expanding and/or enhancing programs and facilities.
2
1. Safety/Compliance (S) – Projects represent important deficiencies and are
essential safety and compliance concerns. Projects may include ongoing
infrastructure repairs, replacements and/or refurbishments of park play equipment
and amenities, irrigation systems, landscape and turf upgrades and facility
improvements. Compliance considerations also include meeting local, state and
federal requirements that are required to be completed to comply with specific
regulations, such as city ‘dark sky’ lighting ordinance and the Americans With
Disabilities Act (ADA).
2. Commitment (C) – Projects that are required by law/ballot (e.g., Elks Park), are
in-process of development (e.g., Valmont Community Park), as part of a prior
development agreement, are recommended as part of the department master plan
(e.g., playground and irrigation system renovations) and/or are required to be
completed within a specific period.
3. Efficiencies (E) – The department will consistently seek efficiency improvements

in both operational and capital investments. Projects will represent important
operational and/or maintenance efficiencies resulting in improved life cycles, cost
efficiencies and savings in resources, energy or water usage (e.g., Flatirons Golf
Course irrigation system replacement, computerized irrigation system).
4. Revenue (R) – The department will invest in facilities and programs that generate
revenues to support valued recreational opportunities in the Boulder community.
Projects will enhance the department's ability to earn more revenue after initial
investment and operational costs are considered (e.g. Flatirons Golf Course
playability enhancements) and/or possible collaboration/partnerships leveraging
outside funding sources.
3
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Attachment C
Boulder P&R 100+ Years of Excellence BPR Planning Process & Results
In 2014 the City Council adopted the Boulder Parks and Recreation Master
A B C D E Plan and guiding principles. This plan reflected over two years of public
Monarch Rd
input as to the future of the urban park system. The master plan identified a
clear vision, mission and six core themes to implement the community
1
16 Mineral Rd
1
vision. In addition to the BPRD Master Plan the department has undertaken
a number of site plan studies that were identified in the master planning
71st St
10
process required to meet future park and recreation needs or address
current deficiencies. These plans have been summarized in the Capital
Olde Stage Rd
Investment Strategic Plan.
Lookout Rd
1
NT
TME 6
I N VES 16-202
L 0
2 2 C A PITA PLAN 2
Lee BPR TEGIC
A
wy
STR
Hil
H
lD
r
al
on
ag
Spine Rd
28
Di
th
S
Yarmouth Ave t 43
8 23
24
a
Violet Ave
55th St
63rd St
Jay Rd
The 1910 Plan for Boulder by
47th St
Linde
57th St
the Olmsted Brothers above
19th St
n Dr
established parks and open 7 Tea

m
Legend
ent
4-Mile Creek estm 201
6
W l Inv
3 on 3 e Ca
pita Jan
uary
space as community priority. Kalmia Ave derl

c an
d
Independence Rd
Pre
pared
for th
The 2016 Capital Strategy Map b Cr

ee Map ID L O CA T IO N
75th St
k
d
Iris Ave 1 Boulder Reser v oir
20
Folsom St
to the right builds on this 100
61st St
Foothills Pkwy
30th St
28th St
2 F latir ons G olf Cour se

3
t Rd V almont City P ar k
Valmon
year legacy to invest capital in 13
h 4 P ear l Str eet Mall
Broadway
9th St
e f Valmont Rd
5 Civ ic Ar ea P ar k
close to home parks, greenways ood D

r 6 6 Staz io Ath letic F ields
Capital Investment Strategy
63rd St
Edgew 7 P leasant V iew F ileds
8 Balsam Ave
and major attraction sites for 3 8 Satelitte Ath letic F ields
g
CIS Three Top Projects
Sunshi Goose Creek
ne Cany
on Dr 9 25 9 Map leton Sp or ts P ar k
y
future generations. Pine
12
St
Pea
rl Pkw 10
11
Tom W atson P ar k
Sc ott Car p enter P ool
55th St
Mapleton Ave Spru ce St 12 Sp r uc e P ool
4 4 Waln
ut St
13
14
Nor th Boulder Rec Center
South Boulder Rec Center
4 The Capital Investment Strategy provides a
Scott Carpenter Pool $8M
Canyon Blvd
The department has $75 million i Pearl
S t
15 East Boulder Rec Center
development framework plan with specific,
17th St
16 Coot L ak e Av
Arapahoe
to invest over the next 10 years 21 5 18 17 Columb ia Cemeter y
implementable urban park design and
Boulder Creek
2
18 Andr ew s Ar b or etum The project calls for a new 50-meter
in capital projects. This includes State Hwy
119 University Ave 11 19 Har b ec k House
20 Haw th or n Com G ar dens development recommendations for the 10-lane pool would be built for $8 million
$8.9 million for the Civic Area,
Colorado Av
17 College Ave e 21 Haer ting Sc ulp tur e G ar den
Fo
enhancement of Boulder’s urban park system. The and an outdoor water park to the site for
o
j
22 Hic k or y Community G ar den
thi
$3.3 million for Boulder Junction 8

30th St
28th St
lls
19 23 Ar ea I I I
9th St
$5.3 million.
Pk
24 V iolet P ar k
strategy addresses the need to invest up to $40
wy
that is committed. In addition d

22 25 Boulder J unc tion Rail P laz a
k
25 Boulder J uncBaseline
tion P arRdk
million in existing assets as well as $24 million in
R Baseline Rd Baseline Rd
aff
the department is projecting an Fla
gst
addition of $50 million from backlog or enhancements and the desire to invest
76th St
55th St
5 5 Boulder Reservoir $3M

ek
Park Assets an additional $60 million in new facilities as

re
Cherryvale Rd
dedicated park funding and

kC
Bro
8
un
15 (over 20 years)
The project calls for a new bathhouse and
ad
Sk
approximately $3-5 million from identified in the department’s Master Plan over the
wa
8
y
Major Capital administration building, upgrades to

DET funding. 1
Table Mesa Dr
South Boulder Rd
Investments next ten years.
south shore amenities and repairs to boat
.
8 Viele Channel
Nature Areas within house and maintenance building.
This strategy includes three areas of focus that
Gil
las
10 minute walk of
pie
ek
builds on the vision and values set by the master

er Cre
D
Parks (1/2 mile)

r
Bear
Bould
Cree
14
k
Parks
plan desired to be achieved over the next 10 years
South
6 US 6
8 Hw
y3
6 through strategic investments in the CIP process.
r
Community Areas Maintained by Parks

nbria
Natural Lands The plan includes a long-term investment strategy Valmont City Park South $4M
Gree
a YSI /Housing Partner Sites

Schools
all Rd
Marshand
as well as an action-oriented implementation Phase one includes completion of disc
Open Space Mountain Parks
A B C D
County Open Space strategy that includes both public and private golf course, nature playground, picnic
Main Creeks
City Limit sector investment and partnership opportunities. area and shelters.
Bike and Ped Trails
Capital Investment Strategy Map Designated Bike Route

February 2016 On Street Bike Lane
Paved Shoulder
Prepared by the Capital Investment Team

BPR CAPITAL INVESTMENT STRATEGIC PLAN 2016-2026
March 2016
Financial Background Farnsworth 10-Year Investment Strategy
In 2011 the community voted to extend the .25 Sales Tax that funded urban
park and recreation facilities and programs. This extension provides an
additional $2.2 million in funding available in 2016. In 2011 the community Major Facility CRV FCI 90% Standard 80% Standard Savings Backlog
also passed a 3-year bond that provided approximately $9 million in urban EBRC $18,907,343 0.10 $3,079,892 $3,146,599 $66,707 $1,962,118
park upgrades to existing facilities. In 2014 citizens approved ballot NBRC $21,337,047 0.06 $5,166,970 $5,428,246 $261,276 $1,377,900
proposition 2-A that included $8.7 million for the Civic Area improvements, SBRC $9,376,617 0.13 $1,642,329 $1,876,919 $234,590 $1,181,104
Res-Admin $1,500,000 0.31 $837,779 $1,062,297 $224,518 $471,729
$5 million for Boulder Creek Path improvements and $1 for Chautauqua
Res-Boat House $800,000 0.14 $129,476 $135,551 $6,075 $109,738
Park improvements. The department’s 6-year Capital Investment Plan
Res-Maint $750,000 0.19 $258,080 $305,886 $47,806 $144,623
(2017-2022 CIP) proposes a total of $40 million in investment in assets. In Totals $52,671,007 0.10 $11,114,526 $11,955,498 $840,972 $5,247,212
addition Facility and Asset Management (FAM) proposes to invest $2.7
million in major recreation facilities repairs during the same time period. Difference between maintaining facility at 90% over 80% condition saves
This represents an annual investment in assets of approximately $7.1 $840,972 and provides higher quality facilities with higher customer satisfaction.
million or $2 million more than outlined in the fiscally constrained budget
of the master plan. This level of investment will maintain existing facilities
as well as begin to make the level of investments in key aging facilities
required to maintain public service levels. It does not address the full action Why Have High Standards?
or vision strategies desired by the community.
One of the principles of asset management is establishing
benchmark standards for each asset to achieve community
desired conditions. The city has hired Farnsworth Ltd. to
Asset Management Systems (AMS) evaluate current condition of major buldings including the
The facilities portfolio is typically the most valuable asset that public park and recreation organizations manage and often are three recreation centers and to develop a 10-year
considered critical to the execution of the organization’s mission. Updating facilities management practices to reflect sustainability preventative maintenance work plan for each building. The
and asset management principles for these facilities requires the application of complex, interconnected, and comprehensive chart at the right illustrates the life cycle curve on building
facility management practices to the asset portfolio. This includes ;
maintenance to extend the overall life of a facility. The table
1. Determining the total cost of ownership for the asset portfolio.
above illustrates the investment required over 10-years to
2. Developing systems and staff knowledge to support agency implementation of life cycle management.
3. Approval of a capital investment strategy for the agency that focuses on the organization’s mission and is financially sustainable. maintain facilities at 80 percent versus 90 percent condition.
This effort will take time and resources; it will require the department to prioritize asset management initiatives as a primary By maintaining facilities at a higher standard the city can
responsibility of our staff, park board, and community. This commitment to the asset management practices uses the simple increase customer satisfaction while spending less over
process below, combined with long range capital investment planning. time.
Taking Care of Aging Assets

Work Completed Next Steps
While the majority of Boulder Park and Recreation assets are
in good to excellent condition approximatively 10 percent
of existing assets have a poor or worse rating greater with
The department has already begun to address the first three questions an FCI of .30 or greater. Many of these assets have not been
above. It has inventoried all major assets department wide, calculated a upgraded for a number of years with some aging
portfolio and established a baseline Facility Condition Index (FCI) from
infrastructure over 60 years old. Investments in these aging
which to measure the condition of our portfolio:
assets is a high priority of the department and includes
Current Replacement Value = $215 Million
renovations of the Civic Area with 2-A funding that will be
Facility Condition Index = .11
Operation & Maintenance - 4% annually of CRV estimated at constructed in 2016-2018. In addition the department has
$8.9 Million prioritized Scott Carpenter Pool and the Boulder Reservoir
Preventative Maintenance (PM) plus Regular & Recurring for complete renovations in the next few years. While these
Maintenance (RR) –2% per year of CRV estimated at $4.4 Million improvements and enhancements will dramatically lower
Deferred Maintenance (DM) - items that have not been repaired our overall FCI there still remains a number of historic assets
or replaced based on industry standards estimated at $24 in need of ongoing repair or replacement.
Million.
Mission Statement Community Health & Wellness Goals Building Community

BPRD will promote the health and well-being of the entire Boulder communi- Taking Care of What We Have Youth Engagement
ty by collaboratively providing high-quality parks, facilities and programs. Financial Sustainability Organizational Readiness
PRAB 2018 Action Plan
The primary purpose is to enhance the ability of PRAB to provide leadership to the department, engage the community
and build a strong, healthy parks and recreation and parks level of service that meets the community’s goals.
Category PRAB Goal Action Items Notes

1) Building • Enhance PRAB Community • Attend on average two P&R community • Report out on parks and
Community Outreach and Accessibility activities per quarter recreation-related
and • Enhance and Reinforce • Promote P&R through social media of your outreach efforts at
Relationships Opportunities in P&R choice monthly meetings
• Attend site tours as scheduled in advanced of • Staff to share
PRAB discussions/decisions communication
• Support the department in an advisory methods (such as social
capacity on partnership initiatives media accounts and
• Consider increasing PRAB visibility and hashtags)
engagement by dovetailing with other
initiatives and social media efforts
2) Community • Providing Welcoming and • Continue annual information sessions on • Implement best
Engagement Accessible Community service reach and access (e.g. related to practices for
Involvement services for youth, underserved, etc.). communication
• Identify ways for PRAB to support engagement materials to reach a
and outreach efforts broad audience.
• Consider attending department events such as
volunteer days to promote volunteerism and
involvement in city boards and commissions.
• Consider becoming involved in related
volunteer boards such as the PLAY Foundation
after PRAB term expires
3) Organizational • Capacity Building of PRAB • Assign new PRAB members a PRAB mentor to • Appreciation of PRAB’s
Readiness Members help them understand board culture, working role related to Council
agreements, packet contents, agenda setting communication, joint
process, etc. board conversations,
• Onboard new PRAB members (department and citywide initiatives.
structure, CIP funding/process) in a slow and
methodical format
PRAB 2018 Action Plan
The primary purpose is to enhance the ability of PRAB to provide leadership to the department, engage the community
and build a strong, healthy parks and recreation and parks level of service that meets the community’s goals.
Category PRAB Goal Action Items Notes

• Communicate clear understanding of “charge”
of the PRAB and responsibilities of Board
membership
• Continue to recognize each PRAB member’s
role as representative of all community
interests

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PARKS & RECREATION ADVISORY BOARD

City Council Chambers, 1777 Broadway, Boulder, CO 80303

II. ELECTION OF OFFICERS (6:17) Tom Klenow (Chair)

100 Years of Excellence

Future Board Items 2018

January 22 February 26 April 2 (rescheduled March meeting)

April 23 June 4 (rescheduled May meeting) June 25

• PLAY Foundation Update (mb) • PRAB Community Engagement (mb)

• PRAB Community Engagement (mb)

100 Years of Excellence

Future Board Items 2018 - continued

October 22 November 26 December 17

100 Years of Excellence

100 Years of Excellence

100 Years of Excellence

Name of Board/Commission: Parks and Recreation Advisory Board

B. Parks and Recreation Development and Operations Update

PRAB had the following comments or questions about this item.

Agenda Item 5: Action Item

A. Public Hearing and Consideration of a Motion to Approve a License Agreement with

Bowden presented this item to the Board.

The public hearing for this item was opened.

No members of the public spoke.

Gorce made the following motion:

The motion was seconded by Romero.

• The item was approved unanimously (7-0).

Agenda Item 6: Discussion/Information Item

Rummel and Moreno presented this item to the Board.

B. Urban Forest Strategic Plan and Emerald Ash Borer Update

Haley and Alexander presented this item to the Board.

Agenda Item 7: Matters from the Department

A. Proposed Xcel Energy Property Rights Agreement

Harberg presented this item to the Board.

B. Universal Design Propject (Growing Up Boulder)

A. PLAY Foundation Update (verbal update)

B. New PRAB Member Orientation/Mentor (verbal update)

C. PRAB Community Engagement Updates (verbal update)

D. Outgoing Board Member Comments (verbal update)

Next Board Meeting: April 23, 2018

Approved by: Attested:

Tom Klenow Sarah DeSouza

Board Chair Board Secretary

Date _____________________ Date ____________________

FROM: Yvette Bowden, Director, Parks and Recreation Department

SUBJECT: Consent Agenda

DATE: April 23, 2017

A. Approval of Minutes from March 26, 2018

B. Parks and Recreation Development Update

Planning and Design

• Engagement Coordination Committee: The department will be participating in What’s

• Harbeck-Bergheim House: The Harbeck-Bergheim property was first leased and

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

• Universal Access Design Youth Project Follow-up: As a follow-up to the student

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

• Planning Projects Underway: Staff or contractors continue to work on the following

o Asset Management Plan;

• Neighborhood Park Renovations (Arapahoe Ridge ‘Rock’ Park, Howard Heuston

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

o Tantra Park Renovation Celebration: Community members are invited to

• Construction Projects Underway: Staff or contractors continue to work on the

o Elks Park Arbor; and

3198 Broadway, Boulder, CO 80304 | www.boulderparks-rec.org | O: 303-413-7200

• Natural Lands Projects Underway: Staff or contractors continue to work on the

o Natural Lands Volunteer Recruitment and Training;

Date _ Date

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AGENDA ITEM #_VI-B_PAGE_1__

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