CHECK LIST FOR PENSION CASE SUPPERANUATION/PRE-MATURE RETIREMENT CL-01

Sr. Item / Category Page No.

1 Application

2 Attested copy of CNIC of Applicant

3 Retirement Notification

4 Attested copy of computerized pay slip

5 3 Passport size attested photograph of applicant

6 Annexure pension form B-1

7 List of family members/FRC

8 Undertaking on stamp paper for recovery of any payment attested by DDO/Controlling

officer.
9 Option for communication/Bank.

10 Option for bank branch with A/C No.

11 Specimen signature/Thumb and finger impression of applicant by concerned officer.

12 No enquiry, No demand certificate issued by controlling officer C.S by DEO with Diary
and Dispatch
13 No audit Para certificate dully countersigned by the DEO concerned.

14 Bank account form dully verified by the concerned bank.

15 NDC issued by the rent controller branch S & GAD, Lahore (BPS 16-20)

16 Service Statement (BPS 16-20)

17 Photocopy of service book.

18 1st appointment order

19 2nd appointment/transfer order/Promotion Orders

20 All CM packages/selection grade orders

21 Attested copy of SSC Certificate

22 Original Service Book & Attested copy.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FAMILY PENSION CASE OF MC CADRE CL-02

Sr. Item / Category Page No.

1 Application
2 Annexure pension form
3 3 Passport size attested photograph of applicant
4 Attested copy of SSC
5 List of family members/FRC
6 Undertaking on stamp paper for recovery of any payment attested by DDO/Controlling
officer.
7 Option for communication/Bank.
8 Option for bank branch with A/C No.
9 Option from for direct pension through bank dully verified be the concerned bank.
10 Specimen signature/Thumb and finger impression of applicant by concerned officer.
11 Affidavit for recovery of any over payment.
12 Deceleration of Non receipt of Pension/Gratuity.
13 No enquiry, No demand certificate issued by controlling officer C.S by DEO with Diary
and Dispatch No.
14 Attested copy of CNIC of Applicant
15 Attested copy of computerized pay slip.
16 Service Statement (BPS 16-20)
17 Retirement Notification
18 NDC issued by the rent controller branch S & GAD, Lahore (BPS 16-20)
19 Original Service book.
20 Bank clearance certificate
21 Internal audit report only for DDO.
22 1st appointment order and joining report
23 2nd appointment/Transfer order
24 3rd Order and joining report
25 NDC/NEC for MC Cadre issued by the CDGL Authority
26 Pension contribution certificate MC Cadre.
27 Order of BPS 07 to 09
28 Order of BPS 09 to 12
29 Order of BPS 12 to 15
30 Order of BPS 15 to 16
31 Original Personal File

Signature of Head Teacher

Time Line
No office will take more than 3 or 4 days.
Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer
Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FAMILY PENSION CASE (DEATH DURING SERVICE) CL-03
Sr. Item / Category Page No.
1 Application
2 Attested copy of CNIC of Applicant
3 Attested copy of CNIC of deceased
4 3 Passport size attested photograph of applicant
5 Death Certificate
6 Obituary certificate (Only in service death)
7 Photocopy of last computerized pay slip
8 Family Pension Performa (Annexure, D-1)
9 List of family members issued by NADRA/FRC
10 Lawful widow / widower certificate
11 Non remarriage certificate
12 Specimen signature/Thumb and finger impression of applicant by concerned officer.
13 Affidavit on judicial paper for recovery of any over payment
14 No enquiry, No demand certificate issued by controlling officer C.S by DEO with Diary
and Dispatch No.
15 No audit Para certificate dully countersigned by the DEO concerned.
16 Bank account form dully verified by the concerned bank.
17 Option for communication/Bank.
18 Option for bank branch with A/C No.
19 NDC issued by the rent controller branch S & GAD, Lahore. (BPS 16-20)
20 Service Statement (BPS 16-20)
21 Photocopy of service book.
22 Original service book.
23 Succession certificate.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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RETIREMENT NOTIFICATION / PRE-MATURE RETIRMENT CL-04
Sr. Item / Category Page No.

1 Application

2 No enquiry, No demand, No Audit Para, No Punishment Certificate issued by DDO

Countersigned by DEO concerned
3 Attested copy of CNIC

4 Matriculation Certificate (Original & Attested Copies)

5 In case of Gazetted Service statement issued by the AG Punjab

6 In case premature retirement 25 year qualifying service certificate issued by the AG

Punjab
7 Affidavit in case of premature retirement & any over payment will be refunded

8 Personal file in case of Ex-MCL employee

9 Original service book & attested copy

10 Attested copy of pay slip

11 No enquiry, No demand, No Audit Para, No Punishment Certificate issued by CDGL

Authority

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FAMILY PENSION CASE AFTER RITERMENT CL-05

Sr. Item / Category Page No.

1 Application

2 Annexure pension form

3 3 Passport size attested photograph of applicant

4 List of family members

5 Copy of CNIC of applicant and deceased/death certificate.

6 Death certificate of deceased

7 NADRA family registration certificate

8 Undertaking for recovery of any payment.

9 Option from for direct pension through bank dully verified be the concerned bank.

10 Specimen signature/Thumb and finger impression of applicant attested by concerned

officer.
11 Affidavit for recovery of any over payment

12 Copy of pension book

13 Non re-marriage certificate dully verified by the DDO concerned

14 Lawful widow/widower certificate

15 Descriptive roll

16 Succession certificate

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FINANCIAL ASSTANCE DECEASED PENSION CASE (DEATH DURING SERVICE) CL-06

Sr. Item / Category Page No.

1 Application widow/widower/other.

2 Copy of CNIC of Applicant.

3 Copy of CNIC of deceased employee and legal heirs.
4 Copy of death registration certificate issued by the UC concerned.
5 Copy of obituary notification issued by the competent authority.
6 List of family members dully C/S by the DEO concerned.
7 NADRA family registration certificate.
8 Non re-marriage certificate verified by the DDO.
9 NEC/NDC dully counter signed by the DEO concerned.
10 Copy of budget of current year where in grant is available.
11 Last computerized pay slip/LPC
12 Affidavit on judicial stamp paper from all legal heirs.
13 Copy of succession certificate if disputed.
14 Original service book of deceased employee.
15 Guardian Certificate (If required).
16 Specimen Signature of applicant.
17 Attested copy of Pension Book/PPO.
18 Lawful certificate of widow/widower.
19 Service certificate issued by the Head.
20 Affidavit/undertaking about recovery.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR BANOVLANT FUND REGARDING DAUGHTER’S MARRIAGE CL-07

Sr. Item / Category Page No.

1 Application

2 B F Form

3 Copy of CNIC of employee

4 Daughter’s CNIC copy

5 Computerized pay slip

6 Retirement notification (If required)

7 List of family members issued by NADRA

8 Affidavit that she is real daughter and any overpayment will be refunded

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FUNERAL GRANT CL-08

Sr. Item / Category Page No.

1 Application

2 B F Form

3 Copy of CNIC of Applicant

4 Copy of CNIC of Deceased

5 Death Certificate

6 Computerized pay slip

7 Affidavit showing relationship & any payment will be refunded.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR MEDICAL RE-IMBURSEMENT CLAIMS CL-09

Sr. Item / Category Page No.

1 Application for re-imbursement

2 Docket for Checkup

3 Non availability certificate Signed by Medical officer/Pharmacist & Medical

Superintendent
4 Doctor’s prescription Signed by Medical officer/Pharmacist & Medical Superintendent

5 Vouchers verified by Medical Superintended

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR G.P FUND ADVANCE CASE CL-10

Sr. Item / Category Page No.

1 Application

2 Attested copy of CNIC.

3 G.P fund from dully countersigned by the DEO concerned.

4 Computerized pay slip

5 Final re-calculation sheet of G.P fund issued by the A.G Punjab

6 Affidavit (As per prescribed format)

7 Copy of secondary school certificate (in case of non-refundable GP Fund)

8 Copy of own house/plot. (if required)

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR DEATH NOTIFICATION CL-11

Sr. Item / Category Page No.

1 Application

2 Service Certificate issue by the head

3 Death Certificate issued by the UC.

4 Attested copy of CNIC widow, widower and deceased

5 NEC, NDC and No audit Para Certificate.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR LEAVE ENCASHMENT CL-12

Sr. Item / Category Page No.

1 Application

2 Attested copy of matriculation certificate

3 Attested copy of death certificate (In case of service death)

4 Attested copy of obituary notification (In case of in service death)

5 No enquiry, No demand certificate issued by controlling officer C.S by DEO with Diary
and Dispatch No.
6 Copy of CNIC of Applicant.

7 Copy of CINC of Deceased.

8 Affidavit about the recovery on the judicial paper.

9 Original leave entitlement report dully issued by the AG Punjab Lahore (If required)

10 Original Service Book.

11 Attested copy of retirement notification

12 Attested copy of pay slip

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR DEATH LEAVE 4 MONTH SALARY CL-13

Sr. Item / Category Page No.

1 Application

2 Attested copy CNIC of Applicant

3 Attested copy of CNIC of Deceased

4 Attested copy of death certificate

5 Obituary Certificate

6 Service Certificate

7 Pay slip/LPC

8 Original Service Book.

9 Affidavit about recovery

10 Succession certificate

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR FINAL PAYMENT OF GP FUND CL-14

Sr. Item / Category Page No.

1 Application

2 G P fund final payment Performa

3 Attested copy CNIC of Applicant

4 Attested copy of CNIC of Deceased

5 Death Certificate (In case of service death)

6 Obituary Certificate (In case of service death)

7 Computerized pay slip

8 Retirement Notification

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR MONTHLY AID CASE CL-15

Sr. Item / Category Page No.

1 Application

2 BF From for monthly Aid

3 Attested copy CNIC of Applicant

4 Attested copy of CNIC of Deceased

5 Death Certificate

6 Obituary Certificate

7 List of family members issued by NADRA

8 Computerized pay slip

9 Affidavit

10 Lawful widow/widower certificate

11 Non re-marriage certificate

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR GROUP INSURANCE CL-16
Sr. Item / Category Page No.

1 Application

2 Attested copy CNIC of Applicant

3 Attested copy of CNIC of Deceased

4 Copy of death registration certificate issued by the UC concerned.

5 Copy of obituary notification issued by the competent authority.

6 CNIC copy of all family members issued by the NADRA.

7 Family members list issued by NADRA

8 Certificate of lawful widow/widower.

9 Non re-marriage certificate verified by the DDO.

10 Pension Book/PPO

11 Indemnity bond from widow for minor children

12 Annexure “C” attested by DDO and countersigned by DEO concerned.

13 Specimen signature of applicant.

14 Bank account from verified by the concerned bank.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)
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EARNED LEAVE CL-17

Sr. Item / Category Page No.

1 Application dully recommended by the Head of the institution with No. &
Date with the recommended of DEO concerned.
2 Application form dully recommended by the Head of the initiation & DEO
concerned.
3 Original Service Book (In case of Non Gazatted employee).

4 Original leave entitlement report dully issued by AG Punjab/DAO

concerned only for Gazatted Officers.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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MEDICAL LEAVE CL-18

Sr. Item / Category Page No.

1 Application dully recommended by the Head of the institution with No. &
Date with the recommended of DEO concerned.
2 Long leave application from dully recommended by the Head of the
institution & DEO concerned.
3 Complete original Service Book (In case of Non Gazatted employee with
complete leave account)
4 Original leave entitlement report dully issued by AG Punjab/DAO
concerned only for Gazatted Officers.
5 Original medical certificate and fitness certificate dully countersigned by
the MS concerned.

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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EX-PAKISTAN LEAVE CL-19

Sr. Item / Category Page No.

1 Application dully recommended by the Head of the institution with No. and
Date.
2 Long leave application from dully recommended by the Head of the
institution & DEO concerned.
3 Original Service Book in case of Non Gazatted employee.
4 Original leave entitlement report dully issued by AG Punjab/DAO
concerned only for Gazatted Officers.
5 Attested copy of CNIC.
6 Surety Bond of Rs.100/- on stamp paper dully attested by the notary public
wherein showing to surety/witnesses.
7 Affidavit of Rs.50/- on stamp paper dully attested by the notary
commissioner with the statement of applicant that she/he will come back
within stipulated time.
8 No enquiry, No demand and No audit Para certificate dully issued by the
Head of institution & countersigned by DEO concerned.
9 Security clearance certificate from special branch.
10 Attested copy of Passport
11 Attested copy of Pay Slip

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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CHECK LIST FOR GRANT OF QUALIFICATION ALLOWANCE CL-20

Sr. Item / Category Page No.

1 Application.
2 Attested Copy of CNIC
3 Attested Copy of Computerized Pay Slip.
4 Attested Copy of M.A/ M.Phil/ Ph.D Degree.
5 Attested copy of result card M.A/ M.Phil/ Ph.D
6 Attested copy of B.Ed/M.Ed/M.A Education Degree.
7 Attested copy of result card B.Ed/M.Ed/M.A Education Degree
8 Attested copy of verification of M.A/ M.Phil/ Ph.D Degree
9 Attested copy of verification of B.Ed/M.Ed/M.A Education Degree
10 Attested copy of verification by HEC of relevant Degree.
11 Attested copy of NOC/Departmental Permission for relevant Degree.
12 Attested copy of 1st appointment order.
13 Attested copy of 1st Joining report.
14 Attested copy of regular order.
15 Attested copy of Notification regarding qualification allowance.
16 Original Degree and result card of M.A/M.Phil/Ph.D
17 Original Verification by the concerned University of M.A/M.Phil/Ph.D
18 Original verification by HEC of M.A/M.Phil/Ph.D
19 Original Degree and result card of B.Ed/M.ED/M.A Education.
20 Original or verified NOC/Departmental Permission for relevant Degree.
21 Original Service Book (NG)
22 Justification late submission (if any)

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned
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CEO Office (If competent
Authority)

CHECK LIST FOR GRANT OF NOC/DEPARTMENTAL PERMISSION FOR ADMISSION/TAKE

EXAMINATION/OTHER POSTS/DEPARTMENT AND PASS PORT CL-21

Sr. Item / Category Page No.

1 Application.

2 Attested Copy of CNIC.

3 Attested Copy of Computerized Pay Slip.

4 Attested copy of 1st appointment order.

5 Attested copy of regular order.

6 Attested copy of advertisement for applied/admission/etc.

7 Prescribed Performa/Memorandum.

8 Affidavit for take admission/exam/passport only

9 Time Table and Schedule of Classes

Signature of Head Teacher

Time Line

No office will take more than 3 or 4 days.

Concerned Authority Receiving Date Forwarding Numbers of Days Signature of Officer

Date Consumed
O/O Headmaster
/Principal/Initiating Authority
O/O AEO/Zonal Head

O/O Dy. DEO(in case of

Primary and Middle School)
O/O DEO concerned

CEO Office (If competent

Authority)

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File downloaded from WWW.SEDiNFO.NET …. Visit now for study notes, past papers, exam results, date sheets