1.

Name of the Society:

2. Registered Office :

3. Area of Operation:
The area of operation of this Society shall mainly be the multistoried
building named under the name of______________________ - surrounded
by the boundary walls.

4. Aims and Objectives :

(i) To look after legal requirements and liaise with local bodies like
GMC, Insurance company, local law enforcing authorities, ASEB,
DOT, Fire Brigade department, etc.

(ii) To organise sports and culture activities for the fellowship and
betterment of the families of the_____________________ ,

(iii) To transact the business of the society by collecting monthly

maintenance charges of all the flat owners/ tenants, as the case may
be.

(iv) To make security arrangements and keep strict vigil for the safety
of the occupants.

(v) To develop brotherhood amongst the flat owners/residents of

________________________and to protect/defend legally the
interest of the residents and their family members against any
arbitrary action which may be taken by anybody agency or
machinery of whatsoever nature and kind.

(vi) In addition to the above the society may perform all such acts as
may be considered necessary or conducive for the attainment of
the aforesaid objects.

(vii) Restriction of movement of vendors/ other unwanted visitors inside

the___________________compound. Insurance of entry pass to
those considered eligible only.

5. Membership:
(i) Eligibility to become a member -
To become a member of the society one must be registered flat
owner or legal representative of the Flat owners. The legal
representative of the Flat owner will be allowed to attend the
meeting only in the absence of member if he authorised in written
by the member to do so. Tenants is/ are not eligible to become a
member of the Society and they shall have no voting rights in any
of the Society meeting, they may be called in the meeting on other
occassion for participating and discussion.
 r

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(ii) Collection of Fund:

Society shall raise its fund from the maintenance charges collected
from the flat owners/ tenants and the amount to be paid monthly
by every flat owners/ tenants will be decided in the meeting of the
Executive Committee as and when required and will be placed
before the General Body Meeting for approval. The member/ flat -
owner/ tenant shall also pay such sum of amount payable on his
part as decided in the meeting, shall be deposited to the Treasurer
within -15 days from the date of issue of the collection notice. In
case of the delay in depositing the maintenance charge amount by
the Flat owner than Fine Rs.___________ /- will be charged on the
flat owner/tenant amount due maintenance charges if flat owner
still fails to pay the maintenance charges then besides the fine of
Rs. 500/- he shall not be allowed to avail or enjoy any of the facilities
like electricity, water supply, lift and common space against which
he is liable to pay maintenance charges. The maintenance charges
will be collected from all the flat owners/members/tenants, on
monthly basis for every month. The flat owner/members/ tenants,
cannot refuse to pay the maintenance charges with any reasons as
not using the flat or any other reason thereoff.

(iii) Control of Fund:

The amount collected by the society, as aforesaid shall be credited
in the Bank account of the society. The interest accrued out of the
deposit amount, if any, shall be credited to the account of the
Society. In case the Society find it beneficial to invest any amount
in any fixed deposit scheme the same can be done with the consent
of the Executive Committee. At least a stun of Rs.______________ /-
shall always remain with the treasurer to meet the emergency/
urgent expenses apart from the obligator expenses of the complelx.
All expenses except those of servicing/ routine nature like electricity
bills, salaries/ wages of the employes shall be incurred with the
approval of the executive committee subject to rectification by
general body.

(iv) Operation of Bank Account:

The Bank Account will be operated by the (1) President/Secretary
and (2) Treasurer.

6. Procedure of the General Body Meeting:

(a) General Body Meeting shall be convened quarterly/half yearly as
and when necessary.

(b) At least 70% of the flat owners/members shall require to form a

quorum to conduct the general body meeting.

(c) General Body Meeting snail verify, review all decisions taken by
the Executive Committee during intervening periods between two
meetings. It shall decide on the amount of maintenance charges to
be levied on the flat owners/ tenants of the flats. Its shall also decide
on any other issues pertaining to or affecting the interest of the flat
owners/ tenants and review the auditors report.
 -3 -

Annual General Meeting:

Annual General Meeting of the members of the society shall be held
every year within six months from the date of the closure of each
financial year or at such intervals as may be considered necessary
to transact the following business:

To adopt the report of the Secretary of the society.

To adopt the audited balance sheet and income and expenditure
account of the society.
To elect the office bearers of the Executive Committee of the Society.
To consider any other matter for which notice may have been given
£Ln

by any members of the Society or draw attention of the meeting

with the permission of the President.

Constitution of Executive Committee:

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The following members will be in the Executive Committee.

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President - 1
Vice President - 1
Secretarv
J - 1
Treasurer - 1
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Executive members - 6

Election procedure of the Executive Committee :

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The members of the Executive Committee of the society shall be

constituted every year in the Annual General Meeting of the
Society. The manner of election shall be by way of consensus by the
members of the society i.e. registered flat owners/members. Any
flat owner can propose the name of a candidate which is to be duly
seconded by another flat owner, in each case. In case, consensus is
not reached, an election shall take place by raising hands or by secret
ballot.

The term of Executive Body:

Ordinarily the term of the Executive Body shall be foe a period of
twelve months commencing from one Annual General Meeting to
another. The outgoing Executive Body shall hand over the charges
to the new Executive Body which shall be formed in the same
Annual General Meeting of the members. And accordingly, every
Executive Committee shall run its affairs for 12 months or more as
decided in the Annual General Meeting.

Procedure of Reelection of the Members of the Executive Body

Any members of the Executive Committee can be re-elected for
the next term subject to the fulfillment of the qualifications laid
down for it by such members in the manner as mentioned in the
Rules and Regulations of the Society.

Procedure of the meeting of Executive Body:

Meeting of the Executive Body:
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The Executive Committee shall meet at least four times in every

quarter of the year or as frequently as is considered necessary to
discuss the matters of general and/or specific importance of the
 society or any such matter, or matters, which the members of the
Executive Committee may deem fit and proper. The date and time
to hold such meeting shall be informed by the secretary to the
members in writing.

(ii) Extra ordinary General Meeting:

Any other matter of the general or specific importance or urgency
may be discussed by summoning a meeting to that effect, which
shall be known as extra ordinary7 General Meeting. Such meeting
shall not be held unless three days prior notice has been served to
the members by the President/Vice President of the society.

(iii) Others:
Any members of the Executive committee shall cease to be a member
if he/she does not attend or fail to attend three consecutive meeting
without any information to the President/Secretary in writing and
the vacant seat shall be filled up by the Executive Committee from
amongst the registered flat owners for the remaining period.

13. Quorum of the Meeting of Executive Committee:

(i) The presence of at least sixty percent of the total members of the
Executive Committee shall be necessary to form a quorum for such
meeting. Every member present shall sign the attendance register
in the meeting for the purpose.

(ii) President of the meeting:

The President/Vice President of the society shall preside over all
the meeting of the Executive Committee or General Body Meeting.
If none of them is present or able to preside over the meeting for
any reason whatsoever, then the members present shall select any
one member from among them to preside over the meeting.

(iii) Minutes of the Meeting:

Minutes of the meeting shall be prepared by the Secretary or in his
absence by whom the president may authorise and direct in such
meeting.

(iv) Resignation:
In event of any resignation tendered by any Executive Committee
Member or main office bearer members, the same will be put up in
the General Body meeting for its consideration and decision and
fill up the vacancies arising out of such resignation.

14. Expulsion of any undersirable members:

(i) Any members who goes against the Rules and Regulations of the
Society may be expelled from the society. No flat owners/their
tenants will be allowed to perform any commercial activities in
their respective flats.

(ii) If any member or his/her wards, relatives, visitor or servants

misbehave or indulge in undesirable activities which may disturb
the peace and tranquility of the apartment, the member concerned
 shall be held responsible for such act and shall be liable and
answerable to the society and the Executive Committee shall have
the right to take any such action as deemed fit and proper against
the member.

(iii) In the event of any owner/tenant or his/her wards, relatives,

visitors or servant cause any damage knowingly or unknowingly
to any part of the building, common area and fitting thereof
including water supply equipments, lift and electrical equiptments
etc., will be warned/cautioned accordingly and the flat owner/
tenant shall get the damage repaired within a time as may be
specified by the Executive Committee. In case he/she fail to get
the repair done the society is authorised to get such repair done
and recover the amount from flat owner/tenant in consulation
with Executive Committee.

(iv) No flat owner/tenant shall keep any materials, serviceable

including garbage on the top floor, terrace, upstairs, common
veranda, ground floor, parking area, common area, which may
create health hazard or spoil the aesthetic aspects. Nobody shall
spoil the common area by throwing scraps, garbage, spitting, water,
plucking flower etc. No garbage etc. is to be thrown in the
neighbours compound. If it is not followed strictly, the offender
will be liable to be reprimanded as well as further appropriate
action will be taken against him/her by the Executive Committee/
General Body as the case may be.

(v) If any tenant is found to be engaged in any undesirable activities

which may be detrimental to the social/ physical environment of
the society, the flat owner shall be asked to evict tenant with due
notice to the owner and this shall be bindings on both of them. In
case the tenant not vacating the flat after receipt of the notice, the
Society shall take such measures as will be deemed fit and proper
which shall be bindings on both the concerned flat owner and his/
her tenant.

(vi) If any flat owner want to sell/let out his/her flat to anybody, he/
she shall inform the society. The flat owner while negotiating to
sell/let - out his/her flat, he/she may please exercise maximum
care so as to avoid future complication and the incoming party
should be acceptable to the society, and should be vegetarian only.

(vii) Incase of any dispute between the Rat Owners/Tenants/residents,

as first step concerned parties must try to settle the matter amicably.
If they fail they may approach the society to mediate and get the
matter settled.

(viii) Any members who fail to pay his/her monthly contribution i.e.
maintenance charges etc. in full within 15 days from the date of
serve on the maintenance charges bill for each month, will have to
pay penalty a sum of Rs.____________ /- as a fine for late payment
for each period.
 - 6 -

(ix) Similary in the event of any occupant/tenant(s) systematically fail

to clear/pay his/her aforesaid dues/contributions regularly to the
society, then the owner(s) of the concerned flat(s) shall be liable
for such acts of the tenant(s)/occupant(s) and shall arrange to pay
all such outstandings charges/dues to Society accordingly.

(x) The defaulters list will be notified in the notice board from time to
time.

(xi) Necessary information will be provided at the Notice Board of the

Society on the Ground Floor.

(xii) The ground floor area is the common area of the association only
for Flat owners Car parking. No Flat owner/tenant shall be
permitted to let out his friends/relatives to Park his/her car in the
Ground Floor car parking area, which is only for the flat owners
car parking. And he/she shall not allow any outsiders to use his/
her car parking on no account. The car of the guest can be parked
in the parking area where space is available for few hours only,
but will have to leave the key of their car to the security guard of
the area so the car can be removed on arrival of the flat owners
car. The driver of the flat owner car should maintain discipline in
the parking area.

(xiii) Whenever there is a function of the society like celebration of New

Year, Birthday party, Holi, Marriage, etc. the garage owners will
kindly co - operate in vacating his/her parking space temporarily.
To receive and collect extra money from all the members for holding
such social functions/gathering of the society at the______________ .

(xiv) The individual members may also be allowed to conduct their

individual functions or to hold personal parties such as celebration
of Birthday party, Marriage party / anniversary, etc. in the common
open space provided that during that time there is no social function
or occassions to be celebrated by the society. The total expenses of
such personal parties will be borne exclusively by that particular
member including the cleanliness of the place of the party after
the party is over. Reasonable donation shall be collected from that
particular member by the society which shall go to the Society's
fund and to be used for common interest of the residents. If more
than one member has the personal function on the same date then
no member should be allowed to hold his personal party in the
common space in order to avoid the clashes amongst the members
of the society. But such facilities shall not be extended to any outside
party, person or any organisation.

(xiv) No resident shall keep any of his personal belongings in any

common area/place. If any member does so the secretary will serve
notice to such flat owner for immediate removal of such belongings
which shall have to be complied with.
 -7-

(xv) The ground floor is the area for only Car Parking of the Flat owners,
so no one will be allowed to play cricket or any other outdoor games,
which may cause damage to the car of the Flat owners parked in
the area, and also damage electric light etc. of the area.

15. Auditor:
A qualified auditor will be appointed by the Executive Body who
shall audit the accident of the Society atleast once in a year and
annual audit report will be submitted to the Registrar of Societies
regularly.

16. Legal Procedures:

According to the provision laid down in the section 6 of the Societies
Registration Act XXI of 1860, the Society may sue or may be sued
in the name of the President or Secretary’ of the Society’.

16.A Amendments of By - laws :

In the context of the foregoing sections, if necessity arises the
Executive Committee may propose to alter, modify or amend any
section or sub - section mentioned in the rules/regulations (Bv -
Laws) of the society. But such proposal(s) is/are to be duly
presented in the general body meeting and if the same is/are
accepted by the quorum of the General Body Meeting then only
the proposal amendment shall be incorporated in the by - laws as
amended.

17. Dissolution:
If necessary the Society may be dissolved and the properties
remained after discussion may be disposed of according to the
provision laid down in the section 13 and 14 of the society
Registration Act, XXI of 1860.

Certified to be the true copy of the Rules & Regulation of

Signature of Three witness of the Association

1. President.

2. Secretary.

3. Treasurer.