A Beginner's Guide To PI sheets Introduction: PI Sheets in general can be used to describe the total production process or a part of it. The PI sheet is Used to inform the process operator about the indivdual production steps that need to be performed, ‘Apart ftom control information, the Pl sheet can contain input fields and pushbuttons. You can, for example, define fields into which you want the process operator to enter the quantity of material components ‘consumed for a phase. The material withdrawals must then be posted as goods issues in inventory management. You can use process messages to automatically carry out this function. In General there are two types of Pl sheets in Nommal SAP 1. ABAP based PI sheets 2. Browser based Pl sheets We shall concentrate on the later version that is browser based PI sheets Master Data: Material Master BOM Mastor Recipe. ep 2 Configuration Requirements In the initial step transport all the predefined characteristics, message categories and display variants predefined by SAP from the reference client to our logon client SPRO->Production planning for Process industries->Process management->Standard settings > B __ Production Planning for Process Industries > Master Data Sales & Operations Planning (SOP) Production Planning Production Optimization Interface Material Requirements Planning ‘Capacty Planning Production Campaign Detailed Process Planning Using PFS Process Order Process Management B __ standard settings + B @ Adopt Predefined Characteristics + B @ Adopt Predefined Message Categories + B @ adopt Predefined Display Variants DUEPEPERETD Here transport all the standard settings to your local client.3 Control Recipes and Control Recipe Destinations Control recipes are used to transfer the control data defined in the process order by the user to the process Control. The control data like process instructions assigned to the phase are transferred to their respective destinations assigned in the phase. Control Recipe Destinations: SAP standard has Four types of recipe destinations defined 1, Transfor to ABAP list based PI shat 2. Download to ext. system, inated by SAP process management 3. Download to ext. system, initiated by ext. process control 4. Transfer to browser-based Pl sheet Path: SPRO-->Production planning for Process industries~>Process management->Decentralized Process Management ->Define and Set Up Control Recipe Destinations Proc. Control Sys. 1 Ex PLGeneraton Proc. Control Sys. 2 HTMLPI sheet op 2 Temoate THS Here in the work area enter the plant and select enter. Now double click the HTML-P! sheet (05) to open it. Here it has the destination type 4 which will enable tocreate browser based Pl sheets. In the destinations, we can assign digital signatures for the process steps. Here we can have levels of approvals defined for the process step. 4 Process Message Characteristics There ate standard process message characteristics avellable in SAP which can be transported to the local client Al standard characteristics for process messages starts with ‘PPI’ and cannot be chenged. if we require addtional characteristics then user can create them as per the business requirement, Path: SPRO-->Production planning for Process industries->Process management-> Process Messages->Define Characteristics for Process Messages Process Messages and Destinations: Process Messages are used to transfer the process data from process control to the defined destinations. Process messages trigger various business functions such as Gi, GR, mail trigger, data transfor to external systam otc. Tho actual data entered in the system are transferred to the respective work areas defined in the destinations. The process message categories contains the process instruction characteristics, message destinations and the characteristics which the destination needs to update. Standard SAP contains several Process messages which can be transported to the local cliont; in addition we can create new messages with destinations as per the business need. Path: SPRO-->Production planning for Process industries->Process management-> Process Messages-->Define and Set Up Process Message CategoriesEach Message will have destinations with their respective address assignedWe can create multiple destinations in a single message category. Now each destination needs to be assigned characteristics to update the target fields 5 Assigning Process Instructions to Master Recipe ‘Open the master recipe in change mode and go to operations header screen. Here we can assign the activities which needs to be carried out through PI sheets to each phase as per the business requirement.Biels Wiss 000080 oolo\oo ooo 0080) 13) ct ojo) tt Solact the phase for which you want to assign the instructions and click on Process Instructions ..n the next ‘screen assign the process instruction catagories to the selected phase and click on simulate PI shat. This wil display the output format of the Pl sheet if there is no error in the assignment The simulation will not work if there is any orror in the characteristics assigned. After assigning successfully save the Master Recipe. 6 Releasing Control Recipes Now create the process order as usual and once you release the order the ‘Generate Control Recipe’ indicator gets enabled, click on this indicator to release the recipes and save the order.Upon suecesstul release of control recipes go to T code COSS to convert the recipes to PI sheets In the intial screen enter the order number and press ‘display’ (created (No Test Destination Address sent OTe Process Order (YBeecuted On (Vi Terminated (¥iDscardedIn the next screen select the recipe and press -send, this action will generate Pl sheets Control Recipe Monitor: Overview @3 A980 0 By Tea Send (Co ShfeFl2 Pant: 30 Process Order: ov0an0n00654 Status: ——_ Cased Sent Executed Temnated Oscrded ‘Selected ‘control Recipes: 1 ‘Test Created on Created at Now go to T code CO60 and open the PI sheet which has been generated for this order. Here enter the plant, order number and execute (F8) Find Pr shoot oem Eoneret nace — erste se |saresres vine Punned for the nent Hours In the next screen select the PI sheet and press ‘maintain Pl sheet’ This will open the Pl sheet in Change mode7 PlSheets 20k mg We can have a wide array of instructions assigned foreach phase. Phase 0020 has the following assigned Standard operating Procedure — here we can enter the instructions which the user needs to do and check while performing operation 20. i DMS is integrated with PI sheet we can assign drawings and PDF fies if required 2. The table is used to enter the GOODS ISSUE quantity for the order, this is just a sample configuration so we can have the material number assigned. The + mark at the bottom of the table allows to add multiple lines so that we can have partial GI's and also to enter for multiple materials. This is enabled by using ‘Repeated Data Request’ in the instructions 3. ‘GOTO MIGO tab allows the user to go directly to MIGO, likewise we can go to any transaction which is required, it is also possible to open a blank SAP screen. fecnttenietnpea atte forte owen tay Phase 0040 is used to record the temperature, data and time of the reading, this will be only for information{and it will not update any table records. This can be used in process industries where it is required to record measured value like temperature, pressure etc. Each step can also be incorporated with ‘Digital Signatures’. This will help track the data entry user and also the time (Records of signature will be available in DSAL) Phase 0080 can be used to cary out GR for materials, here again we can add a wide array of instructions like batch, final delivery etc. Data required for phase wise confirmation, time ticket confirmation etc can all be incorporated in a Pl sheet. QM results recording can be carried in the same manner as above or can be done through a call transaction. ‘Once the user enters the values in PI shoots the data needs to be transferred so that it will update the order. This can be done through T code CO54, In CO54 enter the order number and press message list TM fem(25.08.2033] te [oor00r00) | ooo -) | [= Yo [25.04.7033] Tw (24700700) z Mode Sender ss YiTo Be Sent. No Test oraer Teostese yisene OTe Proc.Message Cat. Termmates On L Max. No. of Messages [soo] Hore select the process messages and press send, the data will get transferred to their respective locations.This is just an oveniew document, apart from the above a wide array of activities lke time ticket, final delivery, simple signature, digital signatures with authorization levels etc can be done through a Pl sheet