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Training is very necessary for the growth of the organization. Man, Machine and material are
the main capital of the organization. Men are most valuable resources of the organization.
The effectiveness of the organization depends on competence of the employees. Initially
survey is to be carried out of training needs, then making of training design and training is to
be conducted. The effectiveness of training to be checked out to know the impact of training
programs. Feedback of training is to be collected and analyzed for enhancement before next
training programs.
Training presents a prime opportunity to expand the knowledge base of all employees, but
many employers find the development opportunities expensive. Employees also miss out on
work time while attending training sessions, which may delay the completion
of projects. Despite the potential drawbacks, training and development provides both the
organization as a whole and the individual employees with benefits that make the cost and
time a worthwhile investment.
Training of employees takes place after orientation takes place. Training is the process of
enhancing the skills, capabilities and knowledge of employees for doing a particular job.
Training process molds the thinking of employees and leads to quality performance of
employees. It is continuous and never ending in nature.
This assignment is based on need and importance of training. A survey has been conducted
by using a questionnaire which is based on needs and importance of training. Questionnaires
were filled by 13 people who are working in different organizations. While writing down this
assignment I have an assumption of having a relationship between training and the
productivity of the organization, motivation of the workforce, staffs being more creative,
solution finder for the organization and tool for getting ideas from the workforce.
1. New candidates who join an organization are given training. This training familiarizes
them with the organizational mission, vision, rules and regulations and the working
conditions.
2. The existing employees are trained to refresh and enhance their knowledge.
3. If any updating and amendments take place in technology, training is given to cope up
with those changes. For instance, purchasing new equipment, changes in technique of
production, computer impartment. The employees are trained about use of new
equipment and work methods.
4. When promotion and career growth becomes important. Training is given so that
employees are prepared to share the responsibilities of the higher level job.
5. Increased productivity
Through training and development the employee acquires all the knowledge and skills
needed in their day to day tasks. Workers can perform at a faster rate and with efficiency thus
increasing overall productivity of the company. They also gain new tactics of overcoming
challenges when they face them.
7. Reduced cost
Training and development results with optimal utilization of resources in a company or
organization. There is no wastage of resources, which may cause extra expenses. Accidents
are also reduced during working. All the machines and resources are used economically,
reducing expenditure.
8. Reduction in supervision
The moment they gain the necessary skills and knowledge, employees will become more
confident. They will become self-reliant and require only little guidance as they perform their
tasks. The supervisor can depend on the employee’s decision to give quality output. This
relieves supervisors the burden of constantly having to give directives on what should be
done.
The need for training of employees arises due to the following factors
1. Higher Productivity:
It is essential to increase productivity and reduce cost of production for meeting competition
in the market. Effective training can help increase productivity of workers by imparting the
required skills.
2. Quality Improvement:
The customers have become quality conscious and their requirement keep on changing. To
satisfy the customers, quality of products must be continuously improved through training of
workers.
4. Industrial Safety:
Trained workers can handle the machines safely. They also know the use of various safety
devices in the factory. Thus, they are less prone to industrial accidents.
6. Technology Update:
Technology is changing at a fast pace. The workers must learn new techniques to make use of
advance technology. Thus, training should be treated as a continuous process to update the
employees in the new methods and procedures.
7. Effective Management:
Training can be used as an effective tool of planning and control. It develops skills among
workers and prepares them for handling present and future jobs. It helps in reducing the costs
of supervision, wastages and industrial accidents. It also helps increase productivity and
quality which are the cherished goals of any modern organization
Induction training
Induction training is the training that an employee receives when he/she first joins a business
or organization. Induction training is important as it enables a new recruit to become
productive as quickly as possible. It can avoid costly mistakes by recruits not knowing the
procedures or techniques of their new jobs. The length of induction training will vary from
job to job and will depend on the complexity of the job, the size of the business and the level
or position of the job within the business.
Advantages Disadvantages
The young employee is more confident and May take place several weeks, or even months,
enthusiastic, because they feel included and after the inductee joins the company, which
welcome and first job nerves are settled disrupts integration in to the work team
quickly
Entry into the workplace from school is easier Contains too much information to be
and the employee adapts faster assimilated in a short period of time
Loss of staff in early months may be reduced May not be a true reflection of the company or
as the employee learns and begins to succeed the job
and like the job.
Productivity is achieved more quickly as the Individuals may not be able to attend all
young employee becomes skilled in the job. sessions in a series of induction presentations,
resulting in incomplete induction
On-the-job training
On-the-job training is training that takes place while employees are actually working. It
means that skills can be gained while trainees are carrying out their jobs. This benefits both
employees and the business. Employees learn in the real work environment and gain
experience dealing with the tasks and challenges that they will meet during a normal working
day. The business benefits by ensuring that the training is specific to the job. It also does not
have to meet the additional costs of providing off-the-job training or losing working time
Advantages Disadvantages
Can help them to gain direct experience to a Requires potential knowledge from a
standard approved by the employer. Simple potential trainer, Potential trainer may not be
to organize familiar with employee to whom training.
Off-the-job training
This is any form of training which takes place away from the immediate workplace. Off-the-
job training includes more general skills and knowledge useful for work, as well as job-
specific training. Training may be provided by specialist trainers working for National Grid
or by an outside company hired to help with training. Off-the-job training is particularly
effective for non-technical skills, as employees can use these across different areas of the
company
Day release (employee takes time off work to attend a local college or training
Centre)
Distance learning / evening classes
Block release courses - which may involve several weeks at a local college
Sandwich courses - where the employee spends a longer period of time at college (e.g.
six months) before returning to work
Sponsored courses in higher education
Self-study, computer-based training
The main advantages and disadvantages of this form of training can be summarised as
follows:
Advantages Disadvantages
A wider range of skills or More expensive – e.g. transport and accommodation
qualifications can be obtained
Employees can be more confident New employees may still need some induction
training
when starting job Employees now have new skills/qualifications and
may leave for better jobs
Gender Age
8%
31%
18 - 35
Female 31% 36 - 45
Male
61% 46 >
69%
Gender Age
Male 9 18 - 35 8
Female 4 36 - 45 4
46 > 1
From the Fig 1.1 it shows that 69% Male and 31% female took part in the survey.
From the Fig 1.2 it shows that 61% were in the age group 18-35, 31 % were in the age group
of 36-45 and 8% were in the age group of above 45 who took part in the survey.
31%
a) On the job methods
46%
b) Off the job methods
c) Both
23%
15%
a) Strongly Agree
b) Agree
c) Disagree
85%
0% 0%
a) Yes
85% b) No
a) Yes
85% b) No
a) Yes
b) No
100%
31%
a) Yes
b) No
69%
23% a) Yes
b) No
77%
31%
a) Yes
b) No
69%
8%
a) Yes
b) No
92%
a) Yes
b) No
100%
15%
a) Yes
b) No
85%
From the survey it also show that 85% have Induction training in their organization and 46% of the
participants prefer on the job training while 31% prefer both on the job and off the job training. At
same time 69% of the participant agreed that their organization considers training as a part of
organizational strategy.
Over roll all the participants agreed that training is very important for them as well as for their
organization.
Training is one of the most significant parts of an organization’s overall Strategy. Before
Starting a particular venture or considering a potential acquisition, the first question arises
that, whether there are required skills present in the organization or not. Typically all key
skills required for competent management of a company must be available in a company;
however other non-core activities can be outsourced. Need of training arises due to
improvement in technology, need for getting better performance or as part of professional
development. Benefits of training are intangible and investing in training benefits both,
organization and employees for a long period. Training enhances a worker level of skills. It
provides sense of satisfaction which is an intrinsic motivator. Training also provides
organization multi skill employees. Training increases an employer commitment to their job
and their organization. Better understanding of jobs reduces accidents. One of the most
important benefits of training for an organization is that, it provides skills inside the
organization which reduces overall cost of an organization’s operations.
Quality is one of the key features required for survival of an organization in long term. Total
Quality Management (TQM) and other quality management techniques require staff training
as an important requisite for its successful implementation.
Advantages Disadvantages
A wider range of skills or More expensive – e.g. transport and accommodation
qualifications can be obtained
Can learn from outside specialists or Lost working time and potential output from
experts employee
Employees can be more confident New employees may still need some induction
when starting job training
Employees now have new skills/qualifications and
may leave for better jobs
Conclusion
Training plays very important role in organization Development. By training we can enhance
the skill of the employees and it helps to reduce the cost and time of the organization. For
implement Six Sigma or any other types of Quality Management it is mandatory to give
training to the employees. The safety and precautions strategy in the organization can be
possible with the help of training. Need of training arises due to advancement in technology,
need for improving performance or as part of professional development. By training we can
overcome the weakness of the employees. Training plays vital role in organization
development by achieving objectives of the employees as well as objectives of the
organization. Now days return on investment is to be considering for effective training.
References
1. http://www.managementstudyguide.com/training-of-employees.htm
2. http://www.artofthestart.com/importance-of-training/
3. http://www.yourarticlelibrary.com/employee-management/training-of-employees-
meaning-objectives-need-and-importance-employee-management/27909/
4. http://www.slideshare.net/
5. http://www.tutor2u.net/