Date

Ms. ____________________________
Vice President
ABC COMPANY
_________________, Quezon City

Dear Ms. ______________:

We write in behalf of our clients __________________________________, lessor, who sought our

services in response to your letter dated __________________ seeking for the refund of the
Security Deposit amounting to __________________________.

According to our clients, after you vacated the leased premises, several damages thereon
were noticed by them. Among the items that were discussed are the
_________________________________________________________________________________________________________
___________________________________________________________________________________________________.
Photos of the said damages to the premises are herein attached for your reference.

Paragraph 8 of the Contract of Lease entered in between Spouses Ong and Mr. Villanueva
states that:

8. DAMAGE TO THE PREMISES. – In case the premise or the improvements

thereon are damaged or destroyed, whether partially or entirely, by any cause not
covered by insurance, LESSEE shall repair, restore or reconstruct or cause to be
repaired, restored or reconstructed said damage or destroyed portion of the
premises or improvements in such manner that after such repair, restoration or
reconstruction, the condition thereof shall be at least equal to their condition
immediately prior to such damage or destruction except for the ordinary wear and
tear. The failure of the LESSEE to commence such repair, restoration or
reconstruction within thirty (30) calendar days from the occurrence of such
damage or destruction and to complete said repair shall authorize the LESSORS to
undertake such repairs, restoration or reconstruction and charge the cost of
repairs (labor and materials) against the LESSEE with legal rate (1% per month)
of interest until fully paid. LESSEE shall always maintain sufficient number of
functioning fire extinguishers in the premises to avert the occurrence of fire at all
times.
Applying the above-cited stipulation in the Contract of Lease, our clients engaged the
services of a contractor for a Total Billable Cost of
_______________________________________________(Php_________________), for the repair of the said
damages and the restoration of the premises to its condition prior to such damages. A copy
of Work and Billing Statement from the contractor is attached herewith.

Hence, DEMAND is being made upon you to settle within five (5) days from receipt the
amount of _______________________________________ (Php____). Should you fail to pay the full
amount stated above within five (5) days from receipt hereof, we will be constrained to
commence litigation proceedings against you and avail such other remedies to protect our
client’s interest.

We trust that you will give this matter your utmost preferential attention to avoid the
tedious process of litigation. You can revert to us for any query on the matter.

Sincerely,