PROPOSAL PREPARATION

A. Instructions

1. Preparation, Format of Proposals:

Proposals shall be signed by an individual authorized to commit the proposer and to conduct
discussions, if required, prior to issuance of a contractual document resulting from this Request for
Proposal (RFP). The NSHE reserves the right to reject any or all proposals, or to make an award
in the best interests of the NSHE and the University/College to the selected proposer(s) without
further discussion or negotiations. It is solely the proposer’s responsibility to submit their proposal
in the format required. Failure to do so may result in your proposal being declared non-responsive.

Specific elements of a properly prepared proposal include:

a) The name of the proposer, the RFP number and page number must appear on each page.
b) The person signing the proposal must initial erasures or other changes.

The suggested format to be followed is:

 Complete Table of Contents;
 Introduction or executive summary;
 Unequivocal statement of proposer’s agreement to all terms and conditions with clear
explanations of any exceptions;
 Detailed description of proposal that includes content requested in Sec.3, Statement of
Work.

2. Submission of Proposals:

Proposals must be submitted electronically at www.ngemnv.com.

FAXED or EMAILED proposals will not be accepted.

3. Proposal Opening Procedure:

Proposals shall be opened by the NSHE BCN Purchasing Department, in a manner that avoids
disclosure of contents to competing proposers. A register of proposals containing the names of all
responses received shall be prepared and retained by the Director of Purchasing. This register
shall be open for public disclosure after contract award, except as otherwise outlined herein.

4. Late Proposals:
Proposals, modifications, or withdrawals received after the date and time set for receipt of this
proposal will not be considered. Proposals received after the due date and time will be rejected
and returned unopened upon request, at the expense of the proposer. The proposer is responsible
for ensuring third party deliveries arrive at the time and place indicated in this document.

5. Validity of Proposals:
Proposals in response to this Request for Proposal shall be valid for a period of ninety (90) days
from the due date of the proposal.

6. Confidential/Proprietary Information:
Proposals are not to Contain Confidential/Proprietary Information. NSHE is subject to the Nevada
Public Records Law, Nevada Revised Statutes, Chapter 239. Pursuant to NRS 239.010, et seq.,
each and every document provided to NSHE is presumed to be a "public record" open to inspection
and copying by any person. Proposals must contain sufficient information to be evaluated without
reference to any confidential or proprietary information. Any Proposal submitted that is marked
"confidential" or "proprietary," or that contains materials so marked, may be returned to the
Proposer and not be considered for award.

All Information in Proposals will be released pursuant to a Public Records Request. The NSHE
advises that the content of your proposal or other information submitted to the NSHE is subject to
public release, upon request, after contract award. If there is a request under the Public Records
Law to inspect any part of the proposal including any information marked as "confidential" or
"proprietary," NSHE will give no less than 14 calendar day notice to the Proposer of NSHE's intent
to release all information requested in order to allow the Proposer the opportunity to seek court
protection from public release of the information which the Proposer asserts is confidential. In the
absence of an order by a Nevada court, with jurisdiction over NSHE, not to release the requested
information or documents, it will be released.

NSHE is not Liable for Disclosure of Proposer's Documents or Information. NSHE shall not in any
way be liable to Proposer for the disclosure of any information contained in Proposer's response to
the RFP. Furthermore, Proposer represents and warrants that any document or information it
provides to NSHE does not contain proprietary or confidential information owned or controlled by
a third-party. If NSHE is required to defend an action with regard to information or documents
provided by Proposer that is alleged to contain confidential or proprietary information owned or
 controlled by a third-party, Proposer shall defend and indemnify NSHE, its officers, employees and
agents from and against any and all such claims, demands, losses, damages, costs and expenses,
including attorney's fees and costs.

7. Evaluations:
Proposals will be evaluated in terms of the completeness and quality of features contained in the
Proposal, compliance with the RFP process, financial ability, timeline, payment terms, along with
proof relocation land. Evaluation criteria defined in this RFP will be used by the evaluators to
determine the best qualifying proposal. NSHE shall not be obligated to accept low bid, but will make
an award in the best interest of NSHE after careful evaluation of all proposals received. Not meeting
a certain criteria does not necessarily exclude a respondent from the evaluation.

Evaluation Criteria:

The University/College will review all accepted responses based on the following Criteria:

Criteria
 Compliance w/ RFP specifications
 Ownership, or written contractual control, of relocation land
 Financial Ability
 Consolidation or number of houses to be relocated
 Timeframe of Relocation
 Specifications of relocation process and entities involved

8. Oral Presentation:
NSHE reserves the right to require any or all Proposers to make a formal, oral presentation. The
presentation may be either in-person at a designated site specified by NSHE or a web based
meeting. The Purchasing Department shall coordinate the scheduling of any presentations
required. Each proposer should be prepared to discuss and substantiate all areas of its proposal.
In conducting discussions, there shall be no disclosure of any information derived from proposals
submitted by competing proposers. The proposer shall be responsible for all costs associated with
the presentation.

9. Rejection of Proposals:
NSHE reserves the right to reject any and all proposals received, or any part thereof. Proposals
may be rejected for any of, but not limited to, the following causes:

 Proposal lacks signature by an authorized representative of Proposer;

 Evidence of collusion exists between the Proposers;
 Proposer fails to meet the terms and conditions as specified in the RFP;
 Evidence submitted by the Proposer leads NSHE to believe that Proposer will be unable to
carry out the obligations of the agreement and to complete the purchase, and/or relocation;
 NSHE investigation determines the Proposer is not qualified to meet the obligations of the
agreement and purchase and/or relocation.

10. Protests:
A person who bids on a contract may file a notice of protest regarding the awarding of a contract
within 5 business days after the date the recommendation to award a contract is issued. The notice
shall be delivered to the Director of BCN Purchasing and must include a statement specifying the
basis for the protest, with specific reference to the applicable NRS provisions the protesting party
alleges have been violated. Any notice of protest that is not submitted within 5 business days after
the recommendation to award a contract will not be considered and any untimely filing of a notice
of protest shall constitute a waiver of the right to file the protest.

A person filing a protest will be required to post a protest bond with a solvent surety authorized to
do business in Nevada. The bond posted or other security must be submitted with the notice of
protest and must be in an amount equal to 25% of estimated total value of the contract. The failure
to post the required bond, or late posting of such bond, shall be constitute a waiver of the right to
file the protest.

The notice of protest will be reviewed by the Director of BCN Purchasing who will render a decision
within 5 business days. If the protesting party is not satisfied with the Director’s decision, an appeal
may be submitted to the Vice President of Finance & Administration within 5 business days after
the date the Director of BCN Purchasing issues the decision on the notice of protest. The Vice
President of Finance & Administration will render a final decision, and no further appeal will be
permitted.

All costs incurred in responding to the bid protest will be deducted from the protest bond, unless
the protest is upheld in which case the bond or other form of security will be returned.

By submitting a notice of protest, the protesting party agrees that NSHE will not liable for any costs,
 expenses, attorney’s fees, loss of income or other damages sustained by the protesting party in
the protest process and waives any and all claims for such costs, expenses, attorney’s fees, loss
of income or other such damages.

11. Award of Contract:

The Director of Purchasing reserves the right to enter discussions with any or all proposers after
the NSHE has initially reviewed proposals. This Request for Proposal may result in the award of
contract to the most qualified responsive and responsible proposer whose proposal, after
evaluation by the NSHE and UNIVERSITY/COLLEGE, is considered the most advantageous to the
NSHE and UNIVERSITY/COLLEGE.
This Request for Proposal will be subject to "evaluation" by the NSHE BCN Purchasing Department
and UNIVERSITY/COLLEGE. The proposer is solely responsible for ensuring the content of its
proposal meets the evaluation criteria set forth in the Request for Proposal.
The BCN and UNIVERSITY/COLLEGE reserve the right to reject any or all proposals and to waive
minor irregularities not considered by the NSHE to be essential to the evaluation process.
NSHE reserves the right, where appropriate, to request for "Best and Final" offers. Such responses
shall be subject to all provisions, and terms and conditions as set forth in the Request for Proposal,
unless otherwise modified.

Agreements may be subject to the approval of NSHE’s legal counsel and may require Board of
Regents approval prior to execution.

Unless specifically stated herein, if a conflict or inconsistency exists between the terms set forth in
this RFP document and successful Proposer’s proposal, the language in this RFP document shall
take precedence.
 TIMETABLE FOR RFP
Issue RFP April 26, 2018
Initial Site Visit – $500 refundable deposit, Week of April 30, 2018
Registration, and Appointment will be required. By appointment only, appointments to be
Rules and instruction will be supplied in RFP scheduled by UNR, yet to be determined
Frist Questions Submittal Date May 8, 2018
1st Answers to Questions Date May 11, 2018
Secondary Site Visit – Rules and appointments apply
Potential RFP Proposer’s contractor must accompany May 16, 2018
proposer. $500 deposit required if first tour.
2nd Question Submittal Deadline May 21, 2018
2nd Answers to Questions Deadline May 25, 2018
Proposal due Date & Time (Public Bid Opening) June 7, 2018 2:00pm PST, Thursday,

Scope of Work

The Nevada System of Higher Education (NSHE), Business Center North (BCN) Purchasing Department is soliciting
proposals on behalf of the University of Nevada, Reno (University) for houses to be moved off site and relocated to a site
owned by the proposer, or under the proposer’s control. Only the housing structure is offered for purchase/relocation. No
land or property other than the house on each site is included.

Homes offered for relocation consideration are all within the City of Reno. (See Exhibit A).
The properties include:
1) 895 N. Center Street, (Exhibit 1)
2) 847 N. Center Street, (Exhibit 2)
3) 839 N. Center Street, (Exhibit 3)
4) 829 N. Center Street, (Exhibit 4)
5) 821 N. Center Street, (Exhibit 5)
6) 815 N. Center Street, (Exhibit 6)
7) 820 N. Center Street, (Exhibit 7)
8) 843 Lake Street, (Exhibit 8)
9) 829 Lake Street, (Exhibit 9)
10) 825 Lake Street, (Exhibit 10)
11) 127 E. 8th Street, (Exhibit 11)
12) 801 Lake Street, (Exhibit 12)
Properties will be available for relocation within 70 days of notification of Winning Bids, subject to proposer’s written
notice to vacate requirement. Several properties are occupied at the time of this RFP offering. Upon any occupant’s, or
University’s removal of interior items, the houses are being offered “as is” and without warranty of any kind. They may
contain asbestos, lead paint, or other hazardous materials.

Proposer Requirements

1. No access to the properties is permitted during this RFP solicitation, except for the scheduled Site Visits, see
registration and rules required. Potential Proposers are encouraged to drive by, or view the properties from the street.

2. Site Visit shall include qualifications, or a qualifying criterion, in order to participate in the Site Visit. Exhibit B
details the structure of the Site Visits and rules required for attendance and participation in the Site Visit.

3. Financial consideration to UNR for the home(s), though not discouraged, is not a requirement for proposals. Multiple
proposals on the same properties may require a “Highest and Best” consideration/clarification from bidders following the
submittal date in the event financial consideration was not included in the bids.

4. Must show current financial capacity to accomplish the proposal submitted.

5. Proposer must show ownership, or show written contractual site control, of the real estate proposed which the house(s)
will be relocated to.
 a. If reasonable property zoning changes (or similar permits, etc.) are required, such requirements are to be detailed,
along with a reasonable timeline to accomplish such zoning requirements within the proposal. Discussions with
contractors and governing agencies about requirements for zoning/moving the houses prior to submitting proposal
are highly recommended.

6. All expenses/costs of the relocation shall be at Proposer’s expense.

a. All, but not limited to, permits, relocation costs, insurance requirements, and restoration costs for the house are
the responsibility of the successful bidder. The successful bidder will be required to clean up the site including all
debris and remnants of the house from the site. The successful bidder will be responsible for leaving the site in a
stable, safe condition, including repairing/restoring any areas damaged during removal operations, and bringing in
necessary dirt to fill in and level the hole left from removing the foundation.

7. The Proposer must cover all moving costs associated with relocating and removing the house. The relocation of the
house must be undertaken by a qualified licensed house moving contractor. Qualifications of the house moving contractor
may be subject to City approval. Any contractors will be required to provide evidence of at least $1,000,000.00 liability
insurance and bonding. A house moving permit may be required if the house is moved to a property within city limits.

8. Proposer, using a licensed contractor to perform such work, will be responsible for all law/code requirements to the
parcel from which the house is to be relocated from to include, at a minimum, capping all utilities on site and removing all
non-structural debris from such house relocation, up to a maximum of $5,000. In addition to code/law requirements,
proposer will also pay UNR a deposit of $5,000 per house to be sure a & b below are satisfied.

a) Deposit will be forfeited if Awarded Proposer does not relocate the property, excluding a governmental denial of
relocation.
b) Deposit shall be applied to any site code compliance or requirements on UNR land once house is relocated.

9. The interested party must be in a position to complete the relocation within 9 months following the notification of
Winning Bid. In the event a contract is entered into resulting from this awarded RFP it shall be for an initial period of
nine (9) months with a sole NSHE option to renew for an additional six month period unless otherwise specified in this
Scope of Work.

a) Following the notification of Winning Bid, the Awarded Proposer shall provide a minimum of 70 days’ notice to
University of the date relocation activities shall begin. Awarded Proposers shall then have a period of 60 days to
remove the structure(s).
b) If the structure is not removed and the site conditions completed within 60 days for reasons reasonably under
awarded proposers control, the Awarded Proposer shall be charged a daily fee of $50.00 until all work is
completed. If not under proposer’s reasonable control, Awarded Proposer shall use BEST EFFORTS to move the
structure as soon as possible and no later than the contract expiration. Reasonable control will be reasonably
determined by the University.

10. The Proposer must procure any and all permits and approvals from any and all regulatory agencies, utilities, etc., for
relocation.

11. The winning Proposer must enter into an agreement in a form approved by the University of Nevada, Reno General
Counsel’s office incorporating all provisions determined reasonably necessary to allow the project to proceed, including
but not limited to indemnification, insurance, site cleanup requirements, acceptance of houses “as is” and without
warranty.

a. Included in the agreement shall be an authorization which allows the University to place a lien on the Awarded
Proposers relocation property to insure the satisfactory completion of the house relocation and all costs associated
with the project.

University Contingency: Any contracts or agreements resulting from this RFP may be contingent upon the
approval of the terms of the contracts or agreements by the Board of Regents of the Nevada System of Higher
Education. If the Board of Regents, in its sole and absolute discretion, does not approve any terms of the contracts
or agreements resulting from this RFP, the proposal made herein shall be deemed null and void without the
necessity of further documentation and shall be deemed to be of no binding effect whatsoever.

Preference of Submissions:

Preference will be given to:

 Ability to relocate multiple houses.
 Proposer that relocate at least 3 or more houses together on the same property or neighboring properties creating a
potential “Historic” presence.
o Proposer’s willingness to put a Historic Covenant on the property(s) where the Home(s) will be relocated.
 Relocation of the homes within Washoe County, Nevada.