Professional Documents
Culture Documents
I. FUNDING AGENDA
PCPD funds projects that demonstrate or highlight the critical role that
population plays in relation to other development concerns.
• Policy research
• Research dissemination activities
• Action-research projects
• Advocacy activities
• Population and development modeling at the local government level
A. Proponent
Upon invitation, local government units may also apply for a grant.
B. Project
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A project is eligible for funding consideration if:
PCPD issues a call for proposals through its web site. In some instances
proposals are negotiated with an identified proponent.
Advertising and fund raising costs which are part of the project’s
strategy are allowed.
A. Cover Sheet
1. Project title:
The project title should be as brief as possible and descriptive of the
nature of the project.
2. Site/Coverage:
Indicate the geographical coverage of the project. A map showing the
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project site/ coverage may be included as an attachment.
3. Proponent/Implementing agency:
Identify the organization or institution that will implement the
project.
4. Contact person:
Indicate the full name of the contact person for the proposed project,
including designation, address, telephone, fax number and e-mail
address.
5. Project duration:
State the project’s duration from starting date to expected date of
completion (in months or years).
6. Cooperating agencies:
Identify the government and private organizations that are expected to
provide support to the project.
B. Executive Summary
This section should be able to present in capsule the entire project concept. It
must contain a brief statement of the problem, the objectives of the project,
the strategies, and major activities to be undertaken to achieve the objectives,
and how the results will be evaluated. A statement on sustainability mechanisms
should be included, when applicable.
1. Agency background
2. Project justification
D. Project Objectives
1. General
2. Specific
This section describes what the project hopes to achieve in terms of outputs
and outcomes. PCPD uses the term output to mean results (the deliverables
of a project, which can be products or services). Outcome is defined as the
short-term (lasting 2-3 years after project ends) changes in knowledge, skills,
attitudes and behaviors and/or policies and programs.
F. Project Management
This section contains information on how the project will be implemented and
by whom.
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G. Timetable
This section should include the logical framework of the project (see format at
the end of this section).
For projects that have a lifespan of at least one year and have a budget of at
least P 1,000,000.00, a detailed evaluation plan will be required. The
evaluation component should discuss the indicators and measures of
performance and results. (see format at the end of this section)
I. Budget
Administrative costs should not exceed 30% of the total amount being
requested.
NGO counterpart is 25% of the amount requested and should be verifiable for
audit purposes.
J. Attachments
V. REPORTING REQUIREMENTS
A. Progress and Financial Reports
Within one month after the official end of the project, the grantee will submit
to PCPD an end-of-project narrative (including an evaluation report) and
financial report.
The narrative report describes the overall project accomplishments and their
results. The report includes the assessment done by project beneficiaries and
other participants. A section on evaluation of results is expected, where the
evaluation plan is discussed. The report also gives some indications of project
indicative impact or outcomes—those KSA, behaviors, policies and programs
that the grantee foresees will continue 2 to 3 years after the project end. The
report highlights the lessons learned from the project, unexpected results
from project implementation, and recommendations that might have
relevance for follow on or replication purposes. It also describes the
sustainability features of the project and when appropriate, continuing
activities of the grantee. The end of project report evaluates the strategies
used, identifies and enumerates unexpected results and whether these are
positive or not, why these results came about and what can be done either to
mitigate or sustain them.
All primary data and tools for gathering them should be appended to the
report.
The grantee will also have to account for any property/equipment received
from PCPD or acquired with funds provided by PCPD.
C. Report Formats
PCPD has suggested formats for the quarterly progress report, quarterly
financial report and end of project narrative and financial report. PCPD,
however, will allow enough creativity for the grantee with respect to report
formats, provided all essential information are reflected in the reports.
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VI. FINANCIAL AND OTHER GUIDELINES
3. PCPD does not allow cost recovery for personnel. Consultancy fees,
honoraria, and salaries which are already paid to the staff of the grantee
cannot be charged to the project but can be reported as a counterpart.
8. Grants shall be used exclusively for the purpose for which they were
approved. The grantee, however, may reprogram the budget upon prior
written request from and approval of PCPD, and provided that the total
approved budget is not exceeded.
There should be a canvass from at least three venues; the lowest bid
wins the contract unless there is a valid and sufficient justification to get
another, which should be documented.
11. At the end of the project, any unused funds shall be returned
immediately to PCPD in the form of a check.
12. The grantee should make all books of the project available for audit
purposes up to 3 years after the end of the project. PCPD has the option
to conduct a financial audit of the grantee at any time during the project
life and up to 3 years after the end of the project.
14. Any fixed asset acquired by the grantee out of project funds shall
remain with the grantee for the duration of the project. Such assets
have to be maintained at the expense of the grantee. The Grantee may
dispose by way of donation the fixed asset after the termination of the
project and within its useful economic life. It can only be donated to
another institution/organization with a similar purpose. The consent of
PCPD is not required but the Grantee must inform PCPD of its intention
to dispose the asset.
15. Copyright of the all materials, videos and other literary, scholarly,
scientific and artistic works developed for this project shall be co-owned
by PCPD and the GRANTEE. They may be used or copied without the
expressed consent of PCPD. However, PCPD should be acknowledged in
all publication or reproduction of the work.
At the end of the project period, the GRANTEE shall turn over to PCPD
copies of all materials developed in connection with the project.
B. For PCPD
1. Fund releases will be based on the project’s implementation plan. For multi-
year projects, the first release will be equivalent to a 6 - month operation of 9
the project. PCPD’s retention policy is 20% of the grant. This will be
released upon full compliance with all the requirements of the grant.
4. PCPD may approve requests for no-cost project extensions on the following
grounds:
• Delay in the accomplishment of project activities/outputs due to
circumstances beyond the control of the grantee
• Availability of savings which can be used for activities that can
enhance the potential impact of the project
5. Current grantees may propose another project only after the completion of
the current project.
1. Cover Sheet
• Project Title
• Site / Coverage
• Proponent / Implementing Agency
• Contact Person
• Project Duration
• Cooperating Agencies
• Total Project Cost
• Total Amount Requested
• NGO Counterpart Contribution
3. Report Proper
• Background
• Project Objective
• Project Strategies (For research projects, describe methodology used)
• Accomplishments (For research projects, this section should discuss the
findings)
• Evaluation of accomplishments (Discuss results of evaluation plan)
• Indications of project outcomes or indicative Impact and Sustainability
• Lessons Learned
• Recommendations
4. Appendices
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VIII. GENERAL GUIDELINES FOR GRANTEES
A. FINANCIAL
1. The project’s administrative costs should not exceed 30% of the total grant.
3. Consultancy fees, honoraria, and salaries which are already paid to the staff of the
grantee cannot be charged to the project but can be reported as a counterpart.
4. All expenses must be approved by the grantee’s authorized approving officer and
should have supporting documents, e.g., official receipts, vouchers, contracts, etc.
5. Grants shall be used exclusively for the purpose for which they were approved.
6. All expenses must be reasonable, allocable and allowable. Reasonable shall mean
those costs which are generally recognized as ordinary and necessary and would
be incurred by a prudent person in the conduct of normal activities. Allocable
costs shall mean those costs that are incurred for which a budget has been
allocated in the project budget. Allowable costs shall mean those costs which
conform to any limitation in the grant.
Food expenses are allowable only if incurred during training, workshops, and
conferences. Meal expenses during staff meetings are not allowed.
7. At the end of the project, any unused funds shall be returned immediately to
PCPD in the form of a check.
B. OTHERS
Copyright of all the materials, videos and other literary, scholarly, scientific and
artistic works developed for this project shall be owned by the GRANTEE. However,
PCPD should be acknowledged in all publication or reproduction of the work.
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