Professional Documents
Culture Documents
Bizagi Suite
Table of Contents
Travel Request ................................................................................................................................. 3
Approved? ......................................................................................................................... 20
Performers ...................................................................................................................................... 25
Travel Request
Description
This process handles travel requests (flight, hotel, cash advance) and approvals for
employees. At the conclusion of the travel the process also handles the expense
report.
This process starts when an employee requests a flight ticket for a travel. The
employee will select if an advance and hotel reservation is needed and the boss will
approve the request. The administrative Department will handle bookings and
Advance. At the end a sub process will be available for the employee to register the
expenses made in the trip.
Global Form
Data Model
Process Elements
Performers
Applicant
Duration
4 Hours
Actions
Type Description
Form
Performers
Boss
Duration
4 Hours
Form
Request Approved?
Description
This gateway evaluates whether the solicitude is approved or rejected by the
applicant’s boss.
Gateways
YES: If the request is approved by the applicant’s boss
NO: If the request is not approved by the applicant’s boss
CHANGES REQUIRED: If the boss requests changes in the request.
Register Bookings
Description
Enter the information for flights and hotel if required.
Performers
Administrative Assistant
Duration
1 Day
Form
Notify Reservations
Description
Send email to the applicant, copy to the assignee with the reservation information.
Script
1. Your Flight reservationDear
<TravelRequest.Applicant. userName>, Find Attached the flight reservation for your
trip with case number <RadNumber>.If wanted, a change is possible to the
following flights:Departing: (departing grid)Arriving: (Arriving grid)
Please contact us if you have any comment regarding the reservation.
Best regards,
Administrative team
Best Regards,
Administrative Team
Buy Ticket
Description
Upload the electronic ticket for the trip
Performers
Administrative Assistant
Duration
1 Day
Form
Notify Employee
Description
Send email with the ticket information.
Script
Subject: Your flight ticket
Dear <TravelRequest.Applicant. fullName>, Find Attached the electronic ticket for
your trip with case number <RadNumber>.
Best regards,
Administrative team<TravelRequest.ETicket>
Performers
Administrative Assistant
Duration
1 Day
Actions
Type Description
Form
Notify Employee
Description
Send email to the applicant with the information of the approved advance.
Script
Your Advance Request InformationDear
<TravelRequest.Applicant.fullName>,The following amounts has been approved for
your trip with case number <RadNumber>:Meals Advance
<TravelRequest.TravelAdvance.ApprovedMealsAdvance>Transportation
Advance <TravelRequest.TravelAdvance.ApprovedTransportationAd>Other
Expenses <TravelRequest.TravelAdvance.ApprovedAdvanceOthers>Total
Advance <TravelRequest.TravelAdvance.TotalAdvanceApproved>Currency
<TravelRequest.Country.PolicyCurrency.Currency>Please go to the
Administrative Department to receive the Advance.
Best regards,
Administrative Team
Performers
Administrative Assistant
Duration
1 Day
Form
Script
Subject: Your travel request has been rejected.
Expenses Report
Global Form
Process Elements
Performers
Applicant
Duration
Based on the arrival date
Actions
Type Description
Form
Performers
Boss
Duration
1 Day
Form
Approved?
Gateways
YES: If the record has been approved.
NO: If the record has not been approved.
Review Policies
Description
Review the approved information; have on mind that all the expenses must be valid
in the company's policy.
Performers
Administrative Assistant
Duration
1 Day
Form
Policies Ok?
Gateways
YES: If the policies are ok
NO: If the policies are not approved.
Record Expenses
Description
Check the Expenses recorded option
Performers
Administrative Assistant
Duration
1 Day
Form
Performers
Applicant (Role)
Boss (Role)