Create Accounting Entries:

Click on Actions Button and Select Create Accounting. Click on OK button.

You can see the Accounting Entries here:

Tools --View Accounting

Now we can see the Accounted status as Yes

Invoice Tables:
AP_INVOICES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL
Accounting Entries Tables:
AP_ACCOUNTING_EVENTS_ALL
AP_AE_HEADERS_ALL
AP_AE_LINES_ALL

R12

Payables: Creating invoices, debit memo, credit memo and do payments for the suppliers.
The information regarding these invoices are stored into ap_invoices_all and also in in to
ap_invoice_lines_all
Till 11i version, we have seen invoices:
 Had only distributions line.
 Allocation of freight and special charges are captured at the distribution level only
 Tax and payment and Project accounting Payment was captured through global Descriptive
Flexfields.
But in R12 ,

1. Invoice Lines as a new additional line accommodated in Invoice data model.

2. Allocate freight and special charges are captured to the lines on the invoice
3. Invoice distributions created at the maximum level of detail similar to 11i.
Because of introduction of invoice lines there is significant improvement of data flow with n other
oracle modules
 Fixed Asset - Asset Tracking
 Business Tax - Tax line
 Payment - Payment
 SubLedger Accounting – Accounting

Navigate to any Purchasing Responsibility and view -->Requests

Submit the below requests by providing the Receipt number as Parameter to create an invoice. (pay
on receipt auto invoice).

Check the status of the program.

Checking the Invoice

Change to any Payables Responsibility and open the invoices Form.
Query for the Purchase order as below.

Click “Actions” Button then tick the “Validate Check Box” and press “Ok” to validate the invoice and
will change the status of invoice.
Creation of Accounting and Payment
Once invoice got approved, click actions so that we can “Create Accounting” and “Create Payments”
via “Action” Button in the “Invoice Form” as we validated the invoice.

Note:

1. AP_INVOICE_LINES_ALL holds invoice lines records entered manually, generated

automatically or imported from the Open Interface tables. An invoice can have one or more
invoice lines and an invoice line can have one or more invoice distributions. An invoice line
represents goods (direct or indirect materials), service(s), and/or associated
tax/freight/miscellaneous charges invoiced from a supplier.

5) Making a Payment
11i

Go to the Invoice window and query the invoice you want to pay. You would see Amount paid as 0.00
before
you make a payment.

Click Actions button. Select Pay in full and click OK.

Select the bank account and Document. Save the Work.

Now that the payment is made, when you query for the invoice in Invoice window, you will the Amount
Paid as $4,000.00.
Create Accounting entries for payment. Click Actions and select Create Accounting.
Select the void checkbox to cancel the payment.
View Accounting Entries:
In the Payments window, query for the payment.
Tools menu View Accounting