FINANCIAL MANAGEMENT SYSTEM: AN ANDROID

APPLICATION TO MAINTAIN RECORD OF THE

STUDENTS OF ENGINNERING COLLEGES AT
UNIVERSITY
Report submitted
in
Software Tools Lab-I
Bachelor of Engineering
in
Computer Science and Engineering

Submitted By-

Siddharth mohite( c-36)

Tejas pimple( c-40)
Sumedh bhimte (c-37)
Saurav bose(c-26)
Abstract
light on the importance of easy access to useful information to the
executives in improvising the system performance. The Management
Information System is a concept of the last decade or two. The role of
MIS in an organization can be compared to the role of heart in the
body. Most of the organizations be it small or large are using
computer based information system with centralized, decentralized or
distributed networks connecting data flow from and to the various
departments/ branches. Hence the MIS is defined as a system based
on the database of the organization evolved for the purpose of
providing information to the people in the organization. The
development of MIS in finance can improve the system’s functions,
performance and productivity. This paper includes a study of
designing the Financial Management Information System (FMIS) and
to show how FMIS benefits the organization by aiding the managers
to achieve their goals. It facilitates them to see if the performance is
on the right track, based on the existing financial database. The read
only reports are presented to the executives in Excel by pulling in the
data from the Tally database using the Microsoft Office tool. The
automation of watch register is application that keeps a watch on all
the receipts and payment bills and check with the budgets allotted.
The user- interface developed using Visual Basic is to enter, view and
delete the data. The data is stored in Oracle9i database. In this
atomizing different registers and reducing the manual work of
calculations aid finance system. Thus MIS designed throws
 1. INTRODUCTION

The financial system of an organization, be it small or big has a great

influence on its healthy growth and existence. Due to the increasing
complexity in handling the financial activities, the need to use
computer based information systems with centralized, decentralized
or distributed networks connecting
data flow from and to the various departments/ branches is greatly
felt.

Thus an efficient mechanism to process voluminous data for speedy

analysis and output is a need of today, for the decision makers to
make effective and scientific decisions.

Management of data provides information needed to serve as an

effective and efficient tool in decision making in every forward-
thinking venture. It is worth noting that of the total number of
computers installed in the world today, over 80% is used in
organization for Management Information Systems (MIS). MIS helps
the top management in goal setting, strategic planning and evolving
business plans and their implementation.
The MIS plays the major role in information generation,
communication, problem identification and helps in the process of
decision making. It creates an impact on the organization’s functions,
performance and productivity.

The managers are informed about the progress, achievements, trends

and shortfalls in the activity and the targets. Since the goals and
objectives of the MIS are the products of financial goals and
objectives, it helps indirectly to pull the entire organization in one
direction towards the corporate goals and objectives. Since the MIS
works on the basic systems such as transaction processing and
databases, the drudgery of the clerical work is transferred to the
computerized system. MIS is therefore a tool for effective execution
of management
process.

The objective of this paper is to study the need for a good financial
management information system at an organizational level, and to
develop a system to enable an efficient information retrieval. This
also throws light on the problems faced during the implementation of
the same.

The following factors influence greatly on successful development

and implementation of such a system:
1) The users and developers should have a close interaction in
discussing the business goals.

2) The managers should interact with the developers at every phase of

the development to see
if the system being developed supports business objectives.

3) The users must be really cooperative in discussing their needs.

4) Degree of reliability of database of an organization.

MIS can at times be a failure, when there is diverse software used in
the organization to store the data, when integrating isn’t possible. MIS
aids only formal decisions that can be codified in the form of systems
and procedures. Care must be exercised to note that some decision
situations may have far reaching consequences and yet be out of the
reach of MIS. This includes innovative and intuitive decisions,
emotional and personal decisions that may not lend themselves to
formal framework of analysis.

DEFINITION OF BUSINESS FINANCE

According to the Wheeler, “Business finance is that business activity
which concerns with the acquisition and conversation of capital funds
in meeting financial needs and overall objectives of a business
enterprise”.
According to the Guthumann and Dougall, “Business finance can
broadly be defined as the activity concerned with planning, raising,
controlling, administering of the funds used in the business”. In the
 words of Parhter and Wert, “Business finance deals primarily with
raising, administering and disbursing funds by privately owned
business units operating in nonfinancial fields of industry”.
Corporate finance is concerned with budgeting, financial forecasting,
cash management, credit administration, investment analysis and fund
procurement of the business concern and the business concern needs
to adopt modern technology and application suitable to the global
environment.

According to the Encyclopedia of Social Sciences, “Corporation

finance deals with the financial problems of corporate enterprises.
These problems include the financial aspects of the promotion of new
enterprises and their administration during early development,
the accounting problems connected with the distinction between
capital and income, the administrative questions created by growth
and expansion, and finally, the financial adjustments required for the
bolstering up or rehabilitation of a corporation which has come into
financial difficulties”.

TYPES OF FINANCE
Finance is one of the important and integral part of business concerns,
hence, it plays a major role in every part of the business activities. It
is used in all the area of the activities under the different names.

Finance can be classified into two major parts:

FINANCE

Private FINANCE Public FINANCE

Individual Partnereshi Buisness Central State Semi

pp
 Product Scope
Project Objective:
The main objective of this product is to maintain the complete
database of the patients and doctor.
Project Characteristics:
1.Online information management which reduce the paper
work.
2.Record of each patient and doctor are classified.
3.Secured.
4.Easy to understand and work.

SCOPE OF FINANCIAL MANAGEMENT

Financial Management and Economics
Economic concepts like micro and macroeconomics are directly
applied with the financial management approaches. Investment
decisions, micro and macro environmental factors are closely
associated with the functions of financial manager. Financial
management also uses the economic equations like money value
discount factor, economic order quantity etc. Financial economics is
one of the emerging area, which provides immense opportunities to
finance, and economical areas.

2. Financial Management and Accounting

Accounting records includes the financial information of the business
concern.
Hence, we can easily understand the relationship between the financial
management and accounting. In the olden periods, both financial
management and accounting are treated as a same discipline and then it
has been merged as Management Accounting because this part is very
much helpful to finance manager to take decisions. But nowaday’s
financial management and accounting discipline are separate and
interrelated.

3. Financial Management or Mathematics

Modern approaches of the financial management applied large number
of
mathematical and statistical tools and techniques. They are also called as
econometrics. Economic order quantity, discount factor, time value of
money,
present value of money, cost of capital, capital structure theories,
dividend theories, ratio analysis and working capital analysis are used as
mathematical and statistical tools and techniques in the field of financial
management.

4. Financial Management and Production Management

Production management is the operational part of the business concern,
which
helps to multiple the money into profit. Profit of the concern depends
upon the
production performance. Production performance needs finance,
because
production department requires raw material, machinery, wages,
operating expenses etc. These expenditures are decided and estimated
by the financial department and the finance manager allocates the
appropriate finance to production department. The financial manager
must be aware of the operational process and finance required for each
process of production activities.
1.1 References

 https://www.capterra.com/p/130500/SoftClinic/
 https://www.instahealthsolutions.com/testimonials.html
 https://www.softwareadvice.com/medical/intelligent-medical-profile/

External Interface Requirements

User Interfaces
Front end
 Java and JavaScript
Back-end
 HTML
 SQL

Hardware Interfaces
 Windows.
 Android.
 Mac.
 A browser which supports HTML & Javascript.

Software Interfaces
Software used Description
Operating system Windows operating system is a best
platform for software interfacing and its
user friendly.
Database All the database such as records of patient,
records of doctors, account section, billing
, reports are properly managed by the user
through SQL
VB.Net To implement the project we have chosen
Vb.Net language for its more interactive
support.

Operating system Communications Interfaces

 Email-Id.
 Text message.
 Feedback page.
Performance Requirements

The steps involved to perform the implementation of Hospital

management system database are as listed below.

Activity diagram:
The activity Diagram constitutes a technique for representing the
logical structure of a database in a pictorial manner. This analysis is
then used to organize data as a relation, normalizing relation and
finally obtaining a relation database.

 ENTITIES: Which specify distinct real-world items in an

application.
 PROPERTIES/ATTRIBUTES: Which specify properties of an
entity and relationships.
 RELATIONSHIPS: Which connect entities and represent
meaningful dependencies between them.

User case diagram: The Use-case Diagram constitutes a technique for representing the
logical structure of a database in a pictorial manner. This analysis is then used to organize
data as a relation, normalizing relation and finally obtaining a relation data relationship
diagram:
Safety Requirements
All the data in the system must be backed up every 24 hours and the
copies will be stored in another server at different locations
Security Requirements

Updates shall only be made by authorized developers.

The Administrator of the system is the only one responsible for the
change of all the system data. All communication between server data
with client shall be encrypted by using Secure Socket Layer
(SSL) technology.
Software Quality Attributes
Availability-1: Once the website is launched it is available to the World Wide
Web.

Availability -1: Provided that the web server and web hosting is up, the
required features can also be accessed at ease.

Installability-1: The system does not require installation.

Maintainability-1: For the Updates and Maintenance of the system, the source
codes for the system are well documented.

Accurateness-1: The system provides accurate information that is only based

on what is provided by the movie theatre and nothing more.

Testability-1: The system will not be available if some errors occur for easier
debugging.

Usability-1: The system is well designed to allow easy usage and navigation.

Usability-2: The Graphical User Interface of the System provides buttons and
menus that can be easily understood by the user
SYSTEM DESIGN
The design phase focuses on the detailed implementation of the
system recommended in the
feasibility study. Stages of design of the system are :

a. Conceptual Design
This is to give a blueprint to show the kind of data used in building
the database and the logical relationship.
b. Dataflow Diagram (DFD) :
This is drawn to represent the data stores, processes used, entities
involved in the system and the information flow. A 0 level DFD
giving an overview of the accounting system is shown in the figure
below.
c. User Interface Design
This is designed with simple and elegant input and output forms with
validation and also
informative Reports generation facility is provided.

d.FMIS Plan:
To understand the needs of managers, Critical Success Factors (CSF)
method is followed, which deals with the frustrations of senior
managers who receive dozens of computer-generated reports each
month, but find little information of value in these reports.
The first step in CSF method is for the managers to identify his/her
goals and the CSFs underlying these goals. A CSF defines what has to
go right to achieve a business goal. For a service organization, CSF
includes cost-effective back-office operations and clerical
productivity. Hence the factors that evaluate the performance is
known from the managers.

e. Database Design:
The database design also plays an important role in the retrieval of
information. Hence this should be given a major importance.
f. Testing
The product was tested for its reliable functioning
Conclusion:
We You learned about:
 What financial management is and why it is important.
 Common financial management practices, rules and tools
 Financing basics, such as:
 Start up financing
 Financing a growing business
 Financing working capital
 Financing fixed assets