Professional Documents
Culture Documents
Date of Assessment
8-Jan-16
PRIME-HRM ASSESSMENT
INSTRUCTIONS:
1. The HRMO must fill up the basic data required on the Agency Profile. Agency Name
and Date of Assessment are linked to Assessment Results sheet. Once these fields
are filled up in the Agency Profile sheet, they will automatically appear in the
Assessment Results sheet.
a. Under "FULLY" if all the elements of a particular indicator have been met or
satisfied; or
3. If an “x” has already been marked under “FULLY” in the Level 4, it will automatically
reflect in the succeeding levels with the same or related indicators. The HRMO need
not enter anymore the “x” mark.
4. If an “x” mark did not appear automatically in the other levels, the HRMO shall mark
the applicable box.
5. This self-assessment tool is limited to HRM Systems and Competencies. The results
are automatically generated and will appear in the Assessment Results sheet.
6. Upon completion of the self-assessment, the HRMO shall submit the results to the
CSC Field Director in-charge for validation purposes.
PRIME-HRM ASSESSMENT
AGENCY PROFILE
HRM OFFICERS POSITION TITLE: EMPLOYMENT STATUS NO. OF EMPLOYEES IN HRM OFFICE
Permanent
Co-Terminus, Others
1st Level 0
2nd Level
Professional/ 0
Technical
3rd Level
(Presidential 0
Appointees)
Elective 0
TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PRIME-HRM ASSESSMENT
ASSESSMENT RESULTS
AGENCY: REGION DATE OF ASSESSMENT
0
Please perform the additonal assessment for HR Records and other HR Programs under Section 5 & 5a
0.0
SYSTEM ASSESSMENT
MAXIMUM: 8.0
WEIGHT 30%
TOTAL: 0.0
COMPETENCIES
LEVEL 4 - SUPERIOR
1. Applies a strategic Staffing Planning system aimed at meeting the present
0
up to the long-term needs of the Agency 1
LEVEL 3 - ADVANCED
1. Applies a Staffing Plan based on short- and medium-term objectives of the
0
Agency through forecasting and prioritization 1
2. Formulates customized gender sensitive recruitment, selection and
placement policies linked to other HRM systems (e.g. Performance 0
Management and HRD Plan/ L&D) 1
3. Develops and designs improvements to existing battery of recruitment and
placement tools, methodologies, processes, and procedures based on 0
emerging technologies 1
4. Orients employees on the provisions and procedures in the Recruitment,
0
Selection and Placement manual 1
5. Applies national policies on Gender and Development (GAD) and Persons
0
with Disability (PWD) in the recruitment, selection and placement process 1
6. Evaluates candidate qualifications vis-à-vis specific or competency-based
Qualification Standards (QS) and competency-based job description for 0
selected positions 1
7. Develops Recruitment strategies such as job fairs and campus recruitment
0
activities to source for candidates 1
8. Facilitates competency-based assessment process to Line Managers and
Promotion And Selection Board (PSB) members
Conducts workshop on selection process for Promotion And Selection Board
0
(PSB) members
- Facilitates calibration process in the assessment of candidates
1
9. Evaluates and analyses results of structured background Investigation vis-a-
0
vis competencies 1
10. Performs structured interviews based on competency-based job
0
descriptions 1
11. Administers appropriate competency-based written examinations and
0
assessment interviews with personality tests 1
LEVEL 2 - INTERMEDIATE
0.0
COMPETENCY ASSESSMENT
MAXIMUM: 11.0
WEIGHT 35%
TOTAL: 0.0
LEVEL 1 - BASIC
2. Target setting is consistently done for all employees based on job function
1 0
and team performance commitments.
3. Regular and scheduled feedback sessions, including mid-year review and
1 0
year-end evaluation, are documented.
COMPETENCIES
LEVEL 4 - SUPERIOR
LEVEL 2 - INTERMEDIATE
1. Formulates Agency-specific implementing instructions based on CSC
1 0
Strategic Performance Management System (SPMS)
2. Applies national policies on Gender and Development (GAD) in performance
1 0
management systems of government organizations
3. Orients all officials and employees on customized provisions of the
1 0
Strategic Performance Management System (SPMS)
4. Explains how to accomplish the Individual Development Plan (IDP) to senior
1 0
and managerial employees
5. Discusses with senior managers and supervisors the alignment of individual
1 0
goals with job function and team performance commitment
6. Review alignment of individual goals with job function and team
1 0
performance commitment
Section 2 - PERFORMANCE MANAGEMENT
LEVEL 1 - BASIC
0.0
SYSTEM ASSESSMENT
MAXIMUM: 13.0
WEIGHT 30%
TOTAL: 0.0
Section 3 - HRD (Learning & Development)
COMPETENCIES
LEVEL 4 - SUPERIOR
1. Establishes direction in the implementation of Learning and Development
programs by approving policy guidelines for the institutionalization of Learning 1 0
and Development programs
LEVEL 3 - ADVANCED
LEVEL 2 - INTERMEDIATE
1. Applies Agency-specific Learning and Development policy adapted to and
0
aligned with CSC policy and Local Government Academy policies 1
2. Applies national policies on Gender and Development (GAD) in human
0
resource development of government organizations 1
3. Performs activities that provide technical support to the Personnel
Development Committee (PDC) 0
• Identifies and analyses training needs 1
4. Evaluates budget utilization and attendance consistent with the approved
Qualifications Standards based on general needs analysis and IDP for 0
Senior/Managerial positions 1
5. Develops learning and development plans to address performance gaps,
0
behavioural modification, and technical and basic supervisory training 1
6. Maintains a database of learning and development activities per employee:
1 0
annual learning and development program/interventions.
LEVEL 1 - BASIC
Section 3 - HRD (Learning & Development)
0.0
SYSTEM ASSESSMENT
MAXIMUM: 5.0
WEIGHT 30%
TOTAL: 0.0
4. Types of Programs
• Employee Suggestion: Creative and innovative ways at work
• Performance Contest: Office achievement linked to the Agency’s core
competencies and PMS
1 0
• Desired Behavior Award: Innovative, creative behavior of individuals/
teams
• Engagement Award: pride in the employer affiliation)
4. Types of Programs
• Employee Suggestion: Cost efficiency programs
• Performance Contest: Division achievement based on service level
improvement of divisions 1 0
• Desired Behavior Award: Productive behavior of individuals/ teams
• Performance Awards:
4. Types of Programs
• Employee Suggestion program: Integrity, efficiency and productivity
• Performance Contest: Top individual/ team performer 1 0
• Desired Behavior Award: Anchored on Agency core values
• Service Awards
COMPETENCIES
LEVEL 4 - SUPERIOR
1. Applies Rewards and Recognition policies on Gender and Development
(GAD) geared toward continual improvement and deeper engagement of women 0
and men employees. 1
2. Establishes directions aligned with global practices in the implementation of
0
approved systems and programs on Rewards and Recognition 1
3. Manages the process of engaging employees in the formulation,
0
enhancement, and sustainability of Rewards and Recognition programs 1
4. Evaluates Agency programs vis-a-vis best practices on Rewards and
Recognition of other organizations from the public and private sector, including 0
global practices. 1
Section 4 - REWARDS AND RECOGNITION
LEVEL 3 - ADVANCED
1. Develops, customizes, and implements Rewards and Recognition guidelines
that support the Agency’s goals in consonance with national Agency Gender and 1 0
Development (GAD) policies.
3. Drives the process in the research and studies of global practices and
1 0
emerging trends in Rewards and Recognition.
4. Collaborates with Performance Management team in identifying
1 0
grantees/awardees.
5. Evaluates Agency programs vis-a-vis best practices on Rewards and
1 0
Recognition of other organizations from the public and private sector.
6. Explains customized policies and provisions on Rewards and Recognition
programs to all officials and employees; and consults the Agency Gender and
1 0
Development (GAD) Focal Point on how to make the program gender
responsive.
0.0
COMPETENCY ASSESSMENT
MAXIMUM: 6.0
WEIGHT 35%
TOTAL: 0.0
LEVEL 2 - INTERMEDIATE
1. Develops, customizes, and implements Rewards and Recognition guidelines
based on agency-suited requirements and in consonance with national Agency 0
Gender and Development (GAD) policies. 1
2.Performs activities that provide technical support to the Rewards and
1 0
Recognition Committee
LEVEL 1 - BASIC
Section 4 - REWARDS AND RECOGNITION
Document is
CSCRO Findings/Comments
Records to be verified Complete &
(pls provide significant findings that would support recommendations)
Updated
1. 201 Files (Per CSC MC No. 8, s. 2007) Please refer to checklist (use additional sheet if necessary: findings should be in bullet form)
for list of items that must be verified. All items in the HR Record Checklist
must be a "Yes" before this can be confirmed as a "Yes"
2. Plantilla of Personnel
3. Service Records
4. Leave Records
5. Attendance Records
6. Reports on Appointments Issued (for accredited agencies)
II. ORGANIZATIONAL PROFILE
Document is
Documents to be Checked & Verified Available & Posted
CSCRO Findings/Comments
1. Organization Profile
▪Agency Mandate, Vision, Mission and Strategic Goals
▪Organizational Chart
▪Functional Chart
Complete &
Other Documents to be Checked & Verified Updated
2. Policies, Rules and Regulations
▪CSC Law and rules, memorandum circulars
▪Agency HR policies and procedures
▪DBM/COA/ Other agency policies
III. HEALTH AND WELLNESS
Policies
Policies to be verified implemented by CSCRO Findings/Comments
Agency
1. Physical Fitness Program (CSC MC No. 6, s. 1995 ,CSC MC No.
8, s. 2011 dated March 7, 2011)
2. Policy on Working Conditions at the Workplace (CSC MC No. 33, s.
1997)
3. Smoking prohibition based on 100% smoke-free environment policy
(CSC MC No. 17, s. 2009)
4. Drug free workplace in the bureaucracy (CSC MC No. 13, s.2010)
IV. EMPLOYEE WELFARE
Policies
Policies to be verified Implemented by CSCRO Findings/Comments
Agency
1. System to Address Grievance/Issues in the Agency
2. Grant of Step Increment (NOSI)
INSTRUCTION: Please validate and check or click "Yes" or "No" if the following item/s under each aspect of the
assessment is/are updated and existing. 100% complete records shall constitute "Complete & Upated". If the
said item/concern cannot be directly responded by either "Yes" or "No", please note important details relative to
the item on the Remarks column.
Schedule of forced
Agency has staggered schedule dof mandatory five-day
leave; employee leave
vacation (forced) leave; Forced leave taken posted in the
card; duly approved
▪Forced Leave employees leave card; Forced leave not taken due to
leave forms;
exigency of service not deducted from the employees leave
disapproved leave
credits
forms
▪Implementation of the Female employee, regardless of age and civil status, who Service Record;
Guidelines on the Grant of the availed of the special leave has rendered at least six (6) Medical Records per
Special Leave Benefits under months aggregate government service for the last 12 circular; Office
the Magna Carta of Women months prior to undergoing gynecological surgery; Memorandum;
(RA 9710) (CSC MC no. 25, s. Application for special leave is supported by medical checklist with
2010 dated December 1, certificate filled out and signed by proper medical authorities, Interview; Application
2010) e.g., attending surgeon for leave
Document/ Records are
Leave Benefit Item Descriptions / Specific Instructions / Assessment
Evidence Complete and
Entitlements Guide
Requirements Updated
Application for leave;
▪Special Leave (Calamity Declaration from
There is a declaration of calamity in the area
Leave) NDRRMC, LGUs
concerned