Kiribati Provident Fund

JOB DESCRIPTION v1.0

POSITION Human Resources Manager DATE CREATED Aug - 2016

LOCATION KPF HQs CREATED BY Mgr-HRGS
REPORT TO Chief Executive Officer LAST REVIEWED 2018
LEVEL $24,000 p.a. including Housing Allowance REVIEWED BY CEO

PURPOSE To assist and provide CEO with all staff-related matters and to strategically manage the
division of Human Resource and General Services (HRGS), consisting of property
development and the registry unit.

ASSIGNED STRATEGIC OBJECTIVES

KEY RESULT AREA DUTIES/MAJOR RESPONSIBILITIES PERFORMANCE INDICATORS
1. Training / A. Prepare long/short term training programs Compiled and updated training
Development of plan and annual budgets
staff
B. Seek participatory opportunities in overseas training, Listing of priorities for selected
seminar, workshop and other related activities short-term training, seminar
etc.
2. Supervision of A. Exercise strict control over staff attendance and safety Prompt reporting on poor
division staff rules attendance and on those
violating other parts of the
3. Administer KPFCS, or other used
condition of documents
service B. Create and implement internal control systems to Conduct regular meetings:
ensure fairness and information access for HRGS staff - Monthly for Division
- Fortnigtly with
supervisors
- Weekly with PDO &
HR Clerk
4. Staff recruitment A. Prepare submissions to the Board of Directors for Recruitment reports submitted
appointments on time
B. Conduct appointment and prepare interview result Interviews and appointments
conducted well
5. Staff records, A. Maintain staff Personal and Confidential Files (HR clerk - Secured and orderly
statistics and duties) filing in HRM room
reports (HR Clerk B. Maintain staff leave/absent record (HR Clerk duties) - Submission of
related duties) C. Oversee HR Clerk duties Attendance reports
D. Prepare statistical returns (explain in detail these type of weekly by HR Clerk for
returns) on a monthly basis assessment
E. Prepare a Monthly Progress Report for submission to the - Timely reporting on
Management & Board of Directors promotions,
F. Prepare submissions to the Board of Directors for disciplinary actions
promotions, disciplinary actions and other related staff and other related
matters staff matters, CEO is
satisfied
G. Prepare staff payroll cost and other benefits for inclusion - Payroll cost and other
in the annual budget benefits are included
in current annual
H. Maintain and updating of Establishment Register budget and accessible
to Accounts
 Kiribati Provident Fund

JOB DESCRIPTION v1.0

6. Industrial A. Ensure staff Work Conditions are complied with at all Timely staff case reports,
relations times reprimand letters issuances,
B. Ensure staff complaints and grievances are handled counselling sessions to do with
promptly misconduct. Timely reply or
summoning of staff with issues
– updates to Management

Other duties as may be required by the Board

MINIMUM REQUIRED SKILLS AND QUALIFICATIONS

 First degree in Human Resource Management from an internationally accredited university/institute
 Good leadership abilities
 Two years work experience in Personnel Management
 Age-cohort 25-40 years
 Transcripts for degree qualification is a compulsory and should be provided

DESIRABLES: Worked or taken courses in Human Resource Management

ATTRIBUTES: Good communication skills and able to tolerate and assist others