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Plas Menai Environmental Aspects Register

This register enables a comprehensive analysis of Plas Menai’s activities and associated
environmental impacts. The environmental aspects register allows the organisation to evaluate
and determine the significance of impact on the environment, and rank them accordingly.

In compiling this register historic, current and proposed developments, activities, products and
services have been considered. There are not considered to be any historic issues, such as
contaminated land, to include and any proposed development that would lead to a new aspect
(direct or indirect) or a change to an existing aspect shall be represented on the register
accordingly.

The register has been compiled following an initial environmental review of the organisation’s
activities, including consideration of legal requirements, pollution risk assessment and the views
of interested parties. It shall be reviewed at least annually or when changes to any activities,
products and services occur and amended accordingly.

Approved: Alan Williams


Role: Centre Manager.
Date: November 2011

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Risk Assessment Method Matrix

The organisation’s Environmental Aspects have each been allocated a significance based on the
following risk assessment method matrix.

Certain 4
Constantly in
normal conditions

Likely 3
Intermittent in
normal conditions
e.g. monthly or
weekly

Occasional 2
Possibly may occur
e.g. annually. May
be due to staff or
equipment failure
Unlikely 1
to occur, no
evidence of
occurring, extreme
situations only
A B C D
Scale & Minimal Minor Moderate Major
reversible pollution, pollution, pollution,
Impact
pollution, short-term short term long-term
Reversible localised implications impacts
in impact not reversible in
1 month reversible in reversible in >1year.
1 year. 1 year, Impacts
complaints health/ toxic
etc
Severity of pollution

Legal/ None Policy/ Potential Actual


performanc breach of breach of
Policy/
e standard regulations regulations
Other aspiration
Business Potential for Potential for Potential for Potential for
minimal minor loss moderate major loss
Issues
loss (£’s) (£’s) loss (£’s) (£’s)
Litigation/
clean up
costs

Reputation, None Potential for Potential for Because of


internal external breach
Views of
complaint/ complaint actual
Interested non serious
Parties conformanc complaint/
e PR issue
etc

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

AIR EMISSIONS
Flue gas emissions include Monitor gas consumption
carbon dioxide (a greenhouse records
gas contributing towards global Raise staff awareness via
warming); nitrogen oxides which information
contribute to acidification, local bulletins/emails
Flue-gas emissions (gas) from boilers Facilities
AIE1
for heating and hot water.
Yes Yes Direct air quality problems and can √ √ Management
√ √ √ C1 Regular maintenance
harm human health and carbon No gas used at Plas
monoxide, which is harmful if Menai
inhaled and which aggravates
local air quality. Clean Air Act 1993

AQUEOUS EMISSIONS
Sewage is intensively treated
before it is released to the
environment. It is potentially
harmful to humans through its Regular maintenance
ability to carry infectious diseases checks and clearance of
Sewage from washrooms and Facilities
AQ1
kitchens.
No Yes Indirect and to propagate the growth of √ Management √ √ √ C2 septic tank.
organisms. The treatment
process is likely to impact on all Water Industry Act 1991
other categories to varying
degrees.

Under normal conditions surface


water run-off should be Ensure drains are clearly
uncontaminated. However, it has marked and that
Surface water run-off from car parks, the potential to cause ecotoxicity Facilities chemicals/oils are stored
AQ2
hard-standing areas and buildings
Yes Yes Indirect
(through 'soakaways') and water √ √ √ Management √ √ √ C3
correctly.
pollution if contaminated with oils All marked
and chemicals.

Regular maintenance
Facilities and monitoring.
AQ3 Discharge from swimming pool Yes Yes Direct Potential pollution of Menai Strait √ √ √ Management √ √ √ C2
Water Resources Act 1991

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

Pollution can contribute to all the Pollution prevention plan


impacts. Through appropriate Method statements
emergency preparedness and
Management,
Risk of water pollution from an response procedures and Control of Pollution (Oil Storage)
AQ4
accidental spillage.
Yes Yes Direct
contract specification and √ √ √ Field √ √ √ C2
Regulations 2001
Instructors
management there is scope for
direct influence and control in all Water Resources Act 1991
cases.
All impacts generated in Ensure cleaning
upstream life-cycle (e.g. water contractor’s procedures
Premises cleaning by cleaning
treatment and distribution) but Facilities consider sustainable use
AQ5 contractors. Use of chemicals and Yes Yes Direct
most importantly impacts on √ Management √ √ √ A3
of resources.
cleaning agents, water consumption
natural resource depletion

RESOURCE CONSUMPTION

Source renewable energy


Depletion of a non-renewable supply
natural resource (e.g. coal, oil or Monitor electricity
gas consumed in a power plant) consumption records
Raise staff awareness via
Electricity consumed from the Release of atmospheric information
national grid for lighting, heating, emissions (CO2, SOx, NOx) due Facilities bulletins/emails
REC1
equipment and plant.
No Yes Indirect
to combustion of coal, oil and gas
√ Managements
√ √ B3
Spot checks to ensure
at a power plant which electrical equipment
contributes to global warming, turned off when not in
acid rain and poorer air quality. use
Investment in technology
i.e. Light sensors, timers
Regular maintenance

Ensure Contractors are


aware of the
All impacts generated in
Environmental Policy
upstream life-cycle of materials
Building materials used in buildings but particular scope for Consider whether
Facilities Contractors have their
REC2 maintenance, refurbishment and No Yes Indirect influencing natural resource √ √ Management √ √ √ A3
own EMS before
construction, e.g. blockwork, timber. depletion, through careful
specification and minimising awarding work.
consumption.
Buildings Regulations 2000

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

All impacts generated in Ensure Contractors are


upstream life-cycle but additional aware of the
Cleaning agents for offices, kitchens, scope to influence harm to Environmental Policy
Facilities
REC3 plant, buildings, equipment and No Yes Direct human health through √ Management √ √ √ A3 Consider whether
washrooms. management of hazardous Contractors have their
substances according to COSHH. own EMS before
awarding work.

Staff awareness training


Administration;
IT consumables (e.g. printer All impacts generated in
REC4
cartridges, CDs) used in offices.
No Yes Direct
upstream life-cycle. √ Management; √ √ √ B3
Waste Electrical & Electronic
Purchasing
Equipment Regulations 2007

Staff awareness training


IT hardware (e.g. monitors, servers, Administration;
All impacts generated in
REC5 keyboards, printers) used in offices No Yes Direct
upstream life-cycle. √ Management; √ √ √ B3
Waste Electrical & Electronic
throughout the organisation. Purchasing
Equipment Regulations 2007
Regular maintenance
Office electrical equipment, e.g. desk Administration; checks
All impacts generated in
REC6 fans, electric heaters, fax machines, No Yes Direct
upstream life-cycle. √ Management; √ √ √ B3
but not including IT. Purchasing Waste Electrical & Electronic
Equipment Regulations 2007
All impacts generated in
upstream life-cycle but with
particular scope to manage
impact on natural resource
depletion by utilisation of careful
Office furniture, e.g. Administration;
specifications and/or product
REC7 desks/workstations, chairs, filing No Yes Direct
choice, e.g. to reduce the use of √ Management; √ √ √ B4 Procurement Policy
cabinets. Purchasing
products made from
unsustainable sources of timber
or to increase recycled material
content.

All impacts generated in


upstream life-cycle. In addition to
reducing consumption to reduce
these impacts, there is also
Printed literature e.g. advertisements,
scope to reduce the following
newsletters and in-house publications Administration; Encourage use of
impacts by reducing the use of
REC8 (e.g. procedures manual, guidance No Yes Direct
products made from virgin √ Management; √ √ √ B4 electronic versions
documents, financial standing Purchasing
materials, increasing the use of
instructions, etc.
products incorporating a recycled
content, reducing the use of
solvent based inks: resource
depletion, water pollution, and
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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

local air quality.

All impacts generated in


upstream life-cycle but with
particular scope to manage Preferred stationery list to
impact on natural resource Administration; outline recycled contact
REC Stationery consumed throughout the
9 organisation.
No Yes Direct depletion by utilisation of careful √ Management; √ √ √ B4 used when ordering
specifications and/or product Purchasing consumables
choice, e.g. to increase recycled
material content.

All impacts generated in Regular maintenance


upstream life-cycle (e.g. water checks
REC Water consumption in washrooms Facilities
10 and kitchens.
Yes Yes Direct treatment and distribution) but √ √ Management √ √ √ A3 Monitoring records
most importantly impacts on Awareness raising
natural resource depletion.

TRANSPORT

The aspects contribute to all


impact categories as follows: air Consider a Green Travel
emissions from exhausts (e.g. plan
carbon dioxide, carbon monoxide, Monitor mileage
hydrocarbons, nitrogen oxides), General awareness
petrol tanks (hydrocarbons/VOCs) raising material/emails
and air conditioning equipment
(CFCs & HCFCs) contribute to
Management
global warming, local air quality,
TRA1 Vehicle use for work-related activities Yes Yes Direct
acidification and ozone depletion; √ √ C3
Staff
aqueous emissions contribute to
water pollution; emissions to land
(e.g. batteries, tyres, oils)
generate a waste burden;
consumption of fuels and oils
contribute to resource depletion;
cars also generate external noise
and pose a risk of direct harm to

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

human health through road traffic


accidents
.

Trains are either electric or diesel-


electric. However both options
have aspects which contribute to
all impact categories due to
electricity consumption (see
Train use for business travel. Train Consider a Green Travel
REC4) and the diesel engine
use is popularly considered Management plan
which has similar impacts as
TRA2 significantly preferable to the use of Yes Yes Direct
buses (see TRA1). Clearly, while √ √ √ A3 General awareness
road transport, due to the lower Staff raising material/ emails
these impacts are not directly
impacts per passenger mile.
controllable in-house, there is
scope to control and influence the
aspect through an appropriate
policy on business travel modes.

There are positive impacts


The centre has a video
attributable to this aspect from the
conferencing suite and
avoided burdens associated with Management
some web cams.
TRA3 Video conferencing Yes Yes Direct unnecessary travelling for √ √ √ A4
meetings and training. Staff

LAND EMISSIONS - WASTE (GENERAL)


A waste burden is the obvious impact associated with the production of any waste. Associated with a waste burden are downstream lifecycle impacts from treatment processes (e.g. incineration, anaerobic
digestion) and ultimate disposal of the waste (e.g. landfill). Most waste is landfilled, with associated impacts including: eco-toxicity (soil contamination due to use as landfill); global warming due to the
production of methane (or 'landfill') gas; water pollution from landfill 'leachate'; and nuisance (e.g. odour) associated with the siting of landfills.

Asbestos waste will be produced if As for 'general waste' but with Hazardous Waste Regulations 2005
Facilities
WAS1 asbestos is found and removed from Yes Yes Direct additional direct risk of harm to √ √ √ Management √ √ √ D2
building fabric or pipe insulation human health.

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

General Training
Monitoring of waste
Office waste - general waste Waste Management
produced by office activities. Admin; Procedure
WAS2
Packaging waste removed from new
Yes Yes Direct As for 'general waste'. √ Management √ √ √ A4
products, e.g. IT equipment. Environmental Protection Act 1990

General Training
Recycling and re-use of
Admin;
WAS3 Paper waste Yes Yes Direct Resource Depletion √ Management √ √ √ B4 paper
Awareness Raising e
mails

Recycle
Re-use
Redundant IT equipment and
Admin; Waste Electrical and Electronic
WAS4 consumables due to fault, damage, Yes Yes Direct As for 'general waste'. √ Management √ √ √ C3
Equipment (WEEE) Regulations
age or incompatibility.
2007

As for 'general waste' but with


additional direct risk of harm to Waste Management
Procedure
human health due to hazardous
Spent batteries to waste from substances. Since batteries may
Batteries and Accumulators
emergency lights, portable require incineration before Facilities
WAS5
appliances, laptop PCs and mobile
Yes Yes Direct
ultimate disposal, there may also √ √ √ Management √ √ √ C3 Directive 2006/66/EC
phones. be impacts of acidification and
local air quality associated with
the air emissions from the
incinerator.

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Situation Significance Control measure

Responsibility

Risk Rating
&

Influence
Control
Direct or Relevant Legislation

Emergency
Ref.

Unusual
(where applicable)

Normal
Environmental Aspect Indirect Environmental Impact

Policy

Other
Legal
No.
Aspect

Toner cartridges for recycling - from There are positive impacts


photocopiers and printers. Recycling attributable to this aspect from
avoids aspects associated with waste the avoided burdens associated
Facilities
WAS6 production but can generate Yes Yes Direct with landfill. However, since the √ √ Management √ √ √ B3 Recycle
additional transport aspects. Typically content of cartridges is
considered an environmentally hazardous, they also pose a risk
preferable option. of harm to human health.

Awareness raising
Waste glass, plastic, cans & Admin;
WAS7
cardboard
Yes Yes Direct Resource depletion √ √ Management √ √ √ B4 materials
Provide recycling facilities

Admin; Contractor’s own policy


Building Maintenance work by Controlled and Hazardous waste
WAS8
contractors
No Yes Indirect
disposal and recycled √ Management √ √ √ C2 Contractor’s procedure

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