SCHOOL BOARD MEETING

Monday, February 18, 2019

Fauquier High School, 6:00pm
FY 2020
Superintendent's Proposed Budget

SCHOOL BOARD MEETING

Monday, February 18, 2019
Fauquier High School, 6:00pm Work Session
7:00pm Regular Meeting
 SUPERINTENDENT'S PROPOSED BUDGET
AGENDA
I. Proposed Budget Overview, Process, and Objective
II. Summary of School Board Biennium Budget Goals
III. Our School Division: Accomplishments and Outlook
IV. FY 2020 Revenue Summary
V. We Love Our People Plan
VI. FY 2020 Expenditure Summary
VII. Biennium Overview and Summary
VIII. FY 2020 Budget Calendar and Next Steps
IX. Closing Statements

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 Dr. David Jeck

I. PROPOSED BUDGET OVERVIEW, PROCESS, AND OBJECTIVE

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I. Proposed Budget Overview, Process, and Objective

Budget Process and Virginia Law

1. Superintendent is required to develop a Proposed Budget to meet the “needs” of
the School Division (VA 22.1-92).
2. School Board reviews, revises, approves, and *submits a budget to the County which
meets the “needs” of the School Division. *Public Hearing Required.

Board of Supervisors (BOS) holds authority for funding the School Division
1. BOS is responsible for setting local tax rates.
2. BOS does not have line item authority and may only budget by lump-sum
appropriation or broad state categories.

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 I. Proposed Budget Overview, Process, and Objective

The budget process begins with the vision of the School Board.

1. On November 3rd, 2018, the School Board held a retreat to review, discuss, and
provide staff with updated guidance on the priorities for the FY 2019-20 Biennium
Budget. The School Board reviewed and discussed Strategic Plan goals and
outcomes (Aspirations 2.1).
2. The School Board continued support of the FY 2019-20 Biennium Goals with an
increased focus on compensation and market adjustment in the teacher’s scale.
3. The School Board approved a compensation study at the September 10th meeting
and reviewed the FY 2020 budget calendar on November 12th.

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I. Proposed Budget Overview, Process, and Objective:
Development of the Superintendent's Proposed Budget

1. The process includes input from various stakeholders and guidance from the school board.
2. Staff investigated the factors in implementation (i.e. capacity, risk), estimated the total cost of
ownership, and prioritized based on desired outcomes.
3. This year, the budget process was centered around teacher compensation and the VASS Study
approved by the School Board.

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I. Proposed Budget Overview, Process, and Objective
The Superintendent’s proposed budget represents many concerns, priorities, interests, and factors proposed
by the stakeholders of public education in our community. This year’s focus has been on teacher compression
and needed market adjustments.

SCHOOL BOARD OTHER INPUT

• Teacher Compression
• Equity and Access
• Safety and Security
• Student Learning
• Building Maintenance &
Capital Improvements
• Technology
• Gifted and Special Ed.
• State and Federal Policy
• Constituent Concerns
• Etc…
• Teacher, HR & VASS
• School Needs
• Department Needs
• Parent and Student Input
• Best Practices in 21st Century
Learning
• Equity and Access Concerns
• Legal and Operational Risks
• Local/State/Federal Environment
• Region IV, VASBO, and Other
Recommendations
• Other…

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 I. Equity and Access for 21st Century Learners II. Safety, Security and Support Services
A. Removing Barriers in A. Focus on Physical Infrastructure
a. Instruction a. Comprehensive Maintenance Plan (CMP)
b. Student Supports b. Cash CIP
c. Technology c. Capital equipment
d. School capacity
B. Investment in services and support through: B. Improve Business Services and Support
Teacher Compression & a. Workforce investment
Market Adjustment b. Market competitiveness

C. Cultivating growth with training & development to:

a. Grow Our Own Teachers
b. Build Capacity in Services and Support

II. SUMMARY OF SCHOOL BOARD BIENNIUM BUDGET GOALS

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III. OUR SCHOOL DIVISION: A SUMMARY OF ACCOMPLISHMENTS
AND OUTLOOK

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III. Our School Division: A Macro Level of Accomplishments
Student LEARNING
• 19/19 Schools Fully Accredited
• Equity and Inclusion
• Academies:
• Environmental Science
• iSTEM
• Cyber Security
• Expansion of CTE Offerings
• Expanded Community
Engagement
• BOB the bus
• Flash-grub
• Graham-Bland Center
#FCPS1KidsDeserveIt
Student SAFETY
• 400+ Staff Trained in Youth Mental
Health First Aid
• ESCO
• SSO / SRO Officers
• Bus Safety
• Cameras / Enforcement
• Extended stop arms
• Building Safety
• Cameras
• Entryways
• Building Signage
One Team :: One Mission
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III. Our School Division: A Macro Level of Accomplishments
Graduation rates tell the collective story of our kids’ journey through our schools.
It is one key macro level data point that most reflects the success of those experiences. This measurement is
reflective of the collaborative effort that occurs in K-12 for a student to reach such an important milestone.

• 96.1% Graduation Rate – All time high.

 Exceeds state rate of 91.6%
 Graduation rate for black students
increased to 95.5%
 Graduation rate for students with
disabilities 95%
 Focus on Equity and Post-Secondary Plans
for all students

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III. Our School Division: Key Indicators for State Funding

ARLINGTON 0.8000
GOOCHLAND 0.8000
ALEXANDRIA 0.8000
WLLMSBRG 0.7703
ALBEMARLE 0.6780
CHRLTTSVLL 0.6772
FAIRFAX CO 0.6754
FRDRCKSBRG 0.6210
FAUQUIER 0.6114
LOUDOUN 0.5383
RICHMOND 0.4925
HANOVER 0.4468
WARREN 0.4333
HENRICO 0.4183
VA BEACH 0.4046
ORANGE 0.4025
FREDERICK 0.3898
PNCE WILLIAM 0.3783
SPTSLVN 0.3627
CULPEPER 0.3573
CHSTRFLD 0.3522

State Funding Indicators FY 2013-14 FY 2015-16 FY 2017-18 FY 2019-20 Trend

True value of real property (50%) $ 11,942,754,221 $ 12,278,132,244 $ 13,771,384,560 $ 14,418,202,056
Adjusted gross income (40%) $ 2,306,956,870 $ 2,517,404,577 $ 2,641,102,891 $ 3,197,576,358
Taxable retail sales (10%) $ 587,631,303 $ 614,320,194 $ 694,006,725 $ 744,459,400
Total population 64,497 65,780 66,573 67,898

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III. Our School Division: Future Enrollment Projections

If the current indicators hold

steadfast (i.e. birth rates,
development, etc.) FCPS will need
to begin planning for growth in:

▪ Miller
▪ Pierce
▪ Greenville
▪ Ritchie
▪ Taylor
▪ Liberty

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IV. FY 2020 REVENUE SUMMARY

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 IV. FY 2020 Proposed Revenue Summary
School Operating Fund (205 Operating & 203 Restricted)
FY 2018 FY 2019 FY 2020 % % of
Change
Revenue Summary Adopted Adopted Proposed Increase Total
Other Local Revenue $ 1,375,500 $ 1,824,500 $ 2,575,408 $ 750,908 41.2% 1.7%

State Revenue
Sales Tax $ 12,513,883 $ 12,691,073 $ 13,512,553 $ 821,480 6.5% 9.0%
Basic Aid 21,128,094 21,263,295 20,825,211 (438,084) -2.1% 13.9%
Special Education 3,037,117 3,066,065 3,030,234 (35,831) -1.2% 2.0%
Retirement 2,978,711 2,842,139 2,830,205 (11,934) -0.4% 1.9%
Lottery Funded Programs 2,257,173 2,277,810 2,667,921 390,111 17.1% 1.8%
Regional SPED Program - - 503,340 503,340 0.3%
Technology 570,000 570,000 570,000 - 0.0% 0.4%
Other State Revenue 3,305,042 3,079,638 4,573,675 1,494,037 48.5% 3.1%
Total State Revenue $ 45,790,020 $ 45,790,020 $ 48,513,139 $ 2,723,119 5.9% 32.4%

Federal Revenue
Title I $ 985,529 $ 839,234 $ 839,234 $ - 0.0% 0.6%
Title VI-B 2,348,714 2,290,300 2,590,300 300,000 13.1% 1.7%
Other Federal Revenue 757,337 771,940 871,940 100,000 13.0% 0.6%  Local government is the largest investor for
Total Federal Revenue $ 4,091,580 $ 3,901,474 $ 4,301,474 $ 400,000 10.3% 2.9%
public education in Fauquier County.
Local Transfer for Public Education
Total Local Revenue $ 86,086,173 $ 89,255,351 $ 94,225,652 $ 4,970,301 5.6% 63.0%
 Summary of FY 2020 Local Request
$2.17 M included in FY 2020 Plan
Total Revenue $ 137,343,273 $ 140,771,345 $ 149,615,673 $ 8,844,328 6.3% 100.0% $0.44 M for School Security (9.0 FTE added this year)
$2.36 M additional for Compression/Market

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#FCPS1KidsDeserveIt
 V. WE LOVE OUR PEOPLE PLAN
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Salary Compression and Market Competition Proposal
 Fauquier County must move towards 100% comp ratio in all steps and scales in order to attract and retain highly
qualified instructional positions in our market.

 The market included: Albemarle, Culpeper, Frederick, Loudoun, Prince William, Spotsylvania, Stafford and Warren.

Example Job Class Grade/Rank Step/Level Current 93%-100% $Change %Change

Proposed Cost Policy Impact
1 TEACHER MA30 17 $54,404 $62,542 $8,138 15.0%
1. Range is 2% to 15% increases for market/compression 2 TEACHER MA30 12 $51,868 $57,487 $5,619 10.8%
2. Scale range in each step is 93% to 100% of market 3 TEACHER MA15 7 $49,384 $52,012 $2,628 5.3%
Teacher 93%-100%
3. Average increase is 8%
Market/Compression 6,124,886 4 TEACHER MA 23 $59,373 $66,863 $7,490 12.6%
4. The long-term goal is for all employees to be at 100% of
our market 5 TEACHER MA 15 $51,809 $57,792 $5,983 11.5%
6 TEACHER MA 12 $50,662 $55,268 $4,606 9.1%
Licensed Professionals 5. Includes market adjustments to 90% of market for SLP, 7 TEACHER MA 10 $49,910 $53,646 $3,736 7.5%
Market/Compression 291,146 Psychologist, Therapist, Social Workers 8 TEACHER BA15 13 $48,916 $54,493 $5,577 11.4%
9 TEACHER BA15 20 $54,284 $61,076 $6,792 12.5%
Nurses to BA Scale 6. Moves nurses to BA Scale 10 TEACHER BA 22 $58,724 $64,848 $6,124 10.4%
170,759
Instructional Assistants 7. 2% Increase and Market/Compression for Instructional 11 TEACHER BA 21 $57,572 $63,732 $6,160 10.7%
Market & Compression 179,303 Assistants 12 TEACHER BA 20 $53,704 $59,742 $6,038 11.2%
Principal and A. Principal 8. 2% Increase and Market/Compression for Principals and 13 TEACHER BA 15 $49,341 $54,914 $5,573 11.3%
Market/Compression 239,845 Assistant Principals ONLY 14 TEACHER BA 2 $43,870 $45,475 $1,605 3.7%

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Salary: Teacher Scale (BA & MA Only)

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Non-Traditional Compensation
 Individual and Family Sick Leave Bank: This coverage will now allow employees
to access sick leave to care for a spouse, child or parent. The sick leave bank
policy allows employees to access sick leave for up to 55 days.
 Beyond 55 days, additional paid/unpaid leave is at the discretion of the superintendent.

 Paid Time Off: Revision to sick and personal leave policies for 10 and 11 month
certified staff. The policies will be combined into one paid time off accrual. For
example, new teachers would start with 13 days of leave.

 Loyalty Appreciation: Financial recognition for employees based on longevity of

service with FCPS1.

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 Other Benefits
Retiree Health Insurance Credit: This proposal includes a post-employment
benefit for all school employees with 20 consecutive years of service who
are eligible for retirement with VRS. This benefit would offer to provide a
health care credit capped at $500 total to employees until the age of 65.
After that, the benefit would continue at a reduced rate.
 20 years of consecutive service
 Participation on an FCPS1 health plan for at least the five years immediately
preceding retirement.
 Eligible for retirement from VRS
 A combined supplement up to $500 for qualifying employees until the age of 65
 Requires an annual actuarially determined contribution to the OPEB trust

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Workforce Investment and FY 2021-22 Plan
 Future Objectives for Compensation

▪ Step 1: Achieve 100% market for all positions. Reviewing annually for variances.

▪ Step 2: Implement policy and practice of providing an annual step and cost of living
adjustment for all staff. This will keep us competitive in the market place.

Year End Fund Planning: This proposal recommends a plan for using carryover funds for
unfunded liabilities and needs: 1. CSA Payment (30%), 2. Loyalty Appreciation (15%), 3.
Capital Reserve (15%), 4. Emergency Reserve (10%), 5. Technology Plan (25%), 6. Other
Needs (5%).
 *If the percentage recommended needs to be changed, staff will provide explanation for change at the time of
request.

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VI. FY 2020 PROPOSED EXPENDITURE SUMMARY

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VI. FY 2020 Proposed Expenditure Summary
Expenditures by Category
FY 2019 FY 2020 Amount % %
Expenditures Category Adopted Proposed Change Chg of Total  89% of the budget is to provide the highly
Instruction $ 106,571,755 $ 112,093,524 $ 5,521,769 5.2% 74.9% talented workforce that provides
Admin, Attendance & Health 6,786,073 7,320,961 534,888 7.9% 4.9% instructional services and support for
Pupil Transportation 9,468,000 9,600,046 132,046 1.4% 6.4% public education in Fauquier County, VA.
Operations and Maintenance 10,720,873 11,876,659 1,155,786 10.8% 7.9%
Technology 4,695,737 4,788,331 92,594 2.0% 3.2%
Fund Transfers & OPEB 2,528,907 3,936,152 1,407,245 55.6% 2.6%
Total: $ 140,771,345 $ 149,615,673 $ 8,844,328 6.3% 100.0%

Expenditures Summary by Type

FY 2019 FY 2020 Amount % %
Expenditure Type Adopted Proposed Change Chg of Total
Salaries and Benefits $ 125,055,648 $ 133,113,836 $ 8,058,188 6.4% 89.0%
Operating $ 13,092,062 13,073,838 (18,224) -0.1% 8.7%
Capital Outlay $ 94,728 94,728 - 0.0% 0.1%
Transfers $ 2,528,907 3,333,271 804,364 31.8% 2.2%
Total: $ 140,771,345 $ 149,615,673 $ 8,844,328 6.3% 100.0%

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VI. FY 2020 Proposed Expenditure Summary
Proposed FY 2020 Budget Expenditures
Description Other Local Funds State Revenue Federal Revenue County Request Total FTE
FY 2020 Supplemental Increase: $ 750,908 $ 2,723,119 $ 400,000 $ 4,970,301 $ 8,844,328 -

Expenditure Reductions
Budget-Actual Salary Breakage (508,355) (508,355)
Minimal Class Size Increase (3.0 HS + 5.0 MS) (577,817) (577,817) (8.00)
Partial Hiring Freeze (2.0 FTE) (159,232) (159,232)
Admin/Central Reductions (4.0 FTE) (424,211) (424,211) (4.00)
Temporary Cash CIP Reduction (2-Yr.) (400,000) (400,000)
Comp. Maintenance Plan Reduction (50,000) (50,000)
Base Budget Adjustments (Prog. Restructuring) (192,460) (192,460)
Health Plan -- Employee Cost (128,000) (128,000)
Utility Reduction for ESCO (Project Cash) (500,466) (500,466)
Subtotal: $ - $ - $ - $ (2,940,541) $ (2,940,541) (12.00)

 $2.94 M Expenditure Reductions: The proposed budget increases class sizes slightly, shares the cost of health
insurance with employees for the first time in more than 6 years, reduces/reorganizes administrative/central support
personnel, and makes a temporary reduction for facility maintenance (CMP and Cash CIP) in order to reduce the
request for local support for public education needs.
 These reductions are being proposed because the gap in the market cost and scale compression has created an
emergency for attracting and retaining highly qualified instructional staff.

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VI. FY 2020 Proposed Expenditure Summary
Proposed FY 2020 Budget Expenditures
Description Other Local Funds State Revenue Federal Revenue County Request Total FTE
FY 2020 Supplemental Increase: $ 750,908 $ 2,723,119 $ 400,000 $ 4,970,301 $ 8,844,328 -

Restricted Funds
Local and Other Anticipated Donations 400,000 400,000
FRESH Program 150,000 150,000
Title IV Increase 50,000 50,000
Local Revenue Programs (82,200) (82,200)
Community Engagement Program 112,577 112,577
Other Grant Fund Transfers 170,531 170,531
Title VI-B Increase 350,000 350,000
Regional SPED School 503,340 503,340
State Programs Adjustments 15,635 15,635
School Security Officers 437,456 437,456 9.00
Utility Transfer for ESCO (Asset Fund) 500,466 500,466
Subtotal: $ 750,908 $ 518,975 $ 400,000 $ 937,922 $ 2,607,805 9.00

 $2.61 M Restricted Funds: These funds are restricted for specific programs as determined by local, state, or
federal guidelines. These funds include grants from local partners such as the Path Foundation, federal title
programs, funds for specific state programs, and local programs approved by School Board for school security
(BOS added funding for 9.0 FTE in FY 2019) and the ESCO Project ($11.3 million) for school facility
infrastructure.

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VI. FY 2020 Proposed Expenditure Summary
Proposed FY 2020 Budget Expenditures
Description Other Local Funds State Revenue Federal Revenue County Request Total FTE
FY 2020 Supplemental Increase: $ 750,908 $ 2,723,119 $ 400,000 $ 4,970,301 $ 8,844,328 -

Required Benefit Increases

VRS (15.68%) No increase -
VRS NonProf (4.72% to 6.28%) *Correction 109,716 109,716
RHCC (1.20%) No increase -
Group Life (1.31%) No increase -
Workers Comp rate changes 28,467 28,467
Health Insurance increase 5.0% (Operating Fund) 641,466 641,466
Subtotal: $ - $ - $ - $ 779,649 $ 779,649 -

 $0.78 M for Required Benefits:

 There is actually no change in the VRS rates, a correction is being made in FY 2020 due to a data entry error at the time of
budget adoption.
 Health Insurance: This proposal is planning for a 5% health insurance increase, of which $128,000 of the increase will be shared
with employees. Prior to the adopted budget, if a vendor can secure a reduction in costs, this increase to employees will be re-
evaluated.

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VI. FY 2020 Proposed Expenditure Summary
Proposed FY 2020 Budget Expenditures
Description Other Local Funds State Revenue Federal Revenue County Request Total FTE
FY 2020 Supplemental Increase: $ 750,908 $ 2,723,119 $ 400,000 $ 4,970,301 $ 8,844,328 -

Workforce Investment
Teacher 93%-100% Market/Compression 1,473,604 4,651,282 6,124,886
Licensed Professionals Market/Compression 63,765 227,381 291,146
Nurses to BA Scale - 170,759 170,759
Instructional Assistants Market & Compression 109,636 69,667 179,303
Principal and Asst. Principal Market/Compression 105,389 134,456 239,845
Retiree Health Care Credit 53,670 549,211 602,881
Loyalty Appreciation - 200,000 200,000
Grow your own / Capacity Building - - -
Subtotal: $ - $ 1,806,064 $ - $ 6,002,756 $ 7,808,820 -

 $7.81 M for Workforce Investment:  Summary

 Teachers 93%-100% Market/Compression  Teacher adjustments range from 2% to 15%
(Includes State 5% over biennium...............$6,124,886  The average increase for teachers is approximately 8%
 Other Instructional Support………………………$ 881,053
 Health Credit………….…………………………..…….$ 602,881
 Employee Retention Strategy…………….……..$ 200,000

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VI. FY 2020 Proposed Expenditure Summary
Proposed FY 2020 Budget Expenditures
Description Other Local Funds State Revenue Federal Revenue County Request Total FTE
FY 2020 Supplemental Increase: $ 750,908 $ 2,723,119 $ 400,000 $ 4,970,301 $ 8,844,328 -

Instruction, Technology, Safety and Security

School Counselors (Req. by State Budget) 398,080 398,080 5.00
MVGS - Requested Increase 50,515 50,515
Technology Plan
Bus Lease (8 Additional) 140,000 140,000
Subtotal: $ - $ 398,080 $ - $ 190,515 $ 588,595 5.00

 $0.59 M for Other Instructional Service Needs: the proposed budget includes a required
increase for counselors to maintain compliance with new state guidelines, includes the
required increase to support partnership in the regional governor’s school, and includes
an increase for leasing an additional 8 buses. An increase for technology needs has been
deferred until the first year of the next biennium.

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THEFINALINNING…

VII. BIENNIUM OVERVIEW AND SUMMARY

VIII. FY 2020 BUDGET CALENDAR AND NEXT STEPS
IX. CLOSING STATEMENTS
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VII. Biennium Overview and Summary
By Fund Type

Summary of All School Division Funds -- FY 2020 Proposed Budget

School Division Funds FY 2019 Budget FY 2020 Budget Increase/ %
Adopted Proposed Decrease Change
School Division Operating $ 140,771,345 $ 143,061,091 $ 2,289,746 1.6%
School Grant/Donation $ - $ 6,554,582 $ 6,554,582 100.0%
School Nutrition $ 5,593,855 $ 5,714,034 $ 120,179 2.1%
School Textbook $ 1,115,796 $ 1,102,757 $ (13,039) -1.2%
School Asset Replacement $ 3,499,069 $ 3,709,535 $ 210,466 6.0%
Regional Governor's School $ 1,561,050 $ 1,683,866 $ 122,816 7.9%
All Funds Total: $ 152,541,115 $ 161,825,865 $ 9,284,750 6.1%

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FY 2020 Budget Calendar
Approval of compensation study
(10/08)
Superintendent’s Proposed
School Board (SB) Retreat (11/03)
Governor’s Budget (02/18)
• Staff presentations, school board
goals & strategic plan priorities. proposed budget School Board Debt CIP
• SB review school operational and (12/21) Adoption (TBD)
capital needs. BOS adopts and
SB ESCO Project County Administrator appropriates FY
• SB work Presents Proposed Budget 2020 budget, CIP,
SB Work Session (11/12) session (01/07) and CIP (02/21) and tax rates
One Team :: One Mission
• FY 2020 draft budget calendar. • Final IGA
• 10-Year enrollment projections School Board FY 2020 (03/21) #FCPS1KidsDeserveIt
project review
(Based on Sept. 30, 2018). and approval budget public hearing and
budget work session (02/25) School Board
(01/14)
Schools & Departments Adopts Final Budget
• Proposed 2-year needs for services (TBD)
and support in Nov of FY 2019.

Oct/2018 Dec/2018 Feb/2019 Apr/2019

Nov/2018 Jan/2019 Mar/2019 Jul/2019

School Board Debt CIP Plan School Board approves New fiscal year
Budget Development Process
(TBD) FY 2020 budget (03/11) begins (07/01)
• Position control and base budget
• SB reviews and provides
adjustments. BOS budget work sessions
guidance on debt CIP Plan. FY 2020 Adopted
• Cost-benefit-risk analysis of (03/05, 03/07, 03,12)
• Joint liaison meeting and/or Budget published
budget needs.
work sessions with BOS. BOS budget public hearing online
• Resource allocations, market, and
• SB Debt CIP Plan Adoption. (03/12 @ 7pm Fauquier HS) (07/01)
benefits analysis.
• Alignment of strategic goals & Joint SB/BOS meeting (03/14)
VASS Compensation Study
instructional vision.
(01/18) BOS markup/markdown
• Prioritization of needs with
stakeholders. (03/19)
Finalization of Superintendent’s
• Development of proposed
Proposed Budget.
budget book and presentation.

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 IX. Closing Statements

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