Glenmuir High School

Information
Technology
School Based
Assessment
2017/2018

Have Fun!!!!!
Copied from MOE workshop 2013

Description of Project
You are the Sports Coordinator for the University of Sports International (USI). The USI will be
hosting a track meet to select student to be awarded scholarships for the Academic Year 2017-
2018. The track meet is open to both male and female Track and Field Athletes in their final year
of study. There are 10 specially invited schools from Region 1. As Sports Co-coordinator you are
responsible for all the administrative activities of the meet. You are required to:
1. Record the information on each school and the their track team
2. Generate the necessary reports to be sent back to the each school on the performance of
their athletes and who were selected for the scholarship
3. Prepare and send out the necessary correspondence to each school
4. Prepare the guidelines for the registration of all invited schools
5. Record the necessary data

You are required to use suitable word processing, spreadsheet, database management as well as
programming application to design and implement a computer based solution to the tasks
involved in managing the track meet
Guidelines
At a meeting of the executive the following guidelines were decided on:
1. Male and females athletes are allowed to enter.
2. Participants are to be no older that 18yrs old and not younger than 16 yrs old
3. Students are only allowed to participate in 1 event
4. All schools are required to pay a registration fee of $ 500 per athlete
5. Schools are only allowed 10 athletes (male and female inclusive).
6. There should be at least one single sex school, however there must be no more
than 45 athletes and a minimum of 40 athletes
7. The events to be contested are: 100m, 200m, 400m, 800m, 1500m
8. Deadline for submission of registration form is October 31, 2012

Spreadsheet
The financial and athlete track records are maintained using a spreadsheet application. The
names of the athlete are listed in a common table. Both co-ed and single sex schools are
registered for each of the five events. The events include 100m, 200m, 400m, 800m and 1500m.
Each school is required to pay $500.00 per athlete. However, school that registers after October
31, 2017 will incur a 10 % penalty per entry. A total of 5 organizations sponsored $110, 000
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towards the preparation and the execution of the track meet. The event requires the used of
marshals, security and medical personnel which attracts additional expenses, which is $5480 (per
person), $3750 (per person) and $6000 respectfully. Miscellaneous expenses include the
purchasing of water, energy drink, medals and the rental of tents and venue. Each athlete is
entitled to a bottle of water while the officials are entitled to 2 bottles.

You are required to:

Task A
Design worksheets which register the athletes for the specified events and the budget for the
event.
Your worksheet must record the names, schools, gender and events. A total of 5 schools
registered for the track events (at least 1 single sex school or 3 at the most). As a criterion of the
scholarship to be awarded it is mandatory that each school enters each of the events of the track
events. Therefore, there should be a minimum of 35 or maximum 45 athlete registered.
The registration sheet should also indicate the closing date, entry fee per person and the penalty
for the late entry.
Base on the registration table, you should outline and compute number of entries per school, date
of registration, status of registration (late or early), total entry fee for each school prior to penalty
and the final amount to be paid.
Note: at least one of the schools registered late.
Compute the overall total for the entry fee, number of entries by school and total amount to be
paid by the schools.

On a new sheet outline the budget for the track meet which should include the total income, total
expenses and the balance (balance after the expenses have been covered).
There are a total of 10 securities and 6 marshals. The rental of tents and venue attracts a flat rate
of $6000 and $15000 respectfully. There is a $200 cost per medal and medals are purchased for
the top 3 athletes per event for each gender. Energy drinks cost a flat rate of $6500. However,
water cost $50 per bottle. You should indicate the amount of money contributed by each
sponsors. The total income should be computed using the funds from the entry fees and the
money from the sponsors.

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Save this as ATHLETE1.

Task B

Modify your spreadsheet to reflect the following changes

 Due to injuries one athlete withdrew from the track meet. Delete this record from the
registration table.
 On the day of the event the event coordinator requested that the results from the events
are reflected in the registration table. Insert a new column to store the result (the time
ran) of the events, and then sort the table to assign the top 3 positions according to the
events.
 In an appropriate area of the spreadsheet extract the data and then modify to form the
winners list. This list should include the name, event, school and positions

The following table may be used as guide for the time ran by the athlete according to a
particular event.
Event Males Females
100m 10.11 – 11.30 11.11 – 12.30
200m 22.24 – 25.45 24.24 – 28.45
400m 52.52 – 55. 14 58.52 – 59. 59
800m 1.06. 25 – 1.10. 56 1.10. 25 – 1.12. 56
1500m 2.30.15 – 2.50.60 2.39.15 – 2.56.60

Save this as ATHLETE2.

Task C
Perform the following modification on your spreadsheet
 It was reported that some of the schools were experiences financial difficulties. As a
result of this the late penalty was reduce to 6%.
 Resulting from a board meeting, it was noted that there is a need for more security base
on the prospective number of patrons. Consequently, an additional 5 security was used.
 A new sponsor contributed a total of $6000 so as to offset the additional cost due to the
new changes.

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  Create an appropriate chart the will indicated the sponsors and the amount of money the
contributed. Labels the chart appropriately.
 Create a pie chart for one section of the expenditure. Give the chart an appropriate
name.

Save this as ATHLETE3.

DATABASE MANAGEMENT

As Sports Coordinator, you are expected to store all the registration data in an efficient manner to
facilitate the easy retrieval of information. This information will be utilized in the completion of
the registration process. For example, the Competition Director will require a list of all teams
that are eligible to play in the competition, that is, they must meet the age criteria and also their
registration form should be submitted before the closing date. Consequently, you are required to
perform the following tasks.

Task A
1. Design, create and populate a table named:
(i) SCHOOL with data captured from the School Data section on the application form:
Fields: School_ID, School_Name, Address, Principal, Contact Number, Coach,
Fees_Paid. Submission_Date (D)
(ii) EVENT that captures data from the registration forms, ensuring that EACH
record can be uniquely identified. Fields: Athlete_ID, Event, Position, Time(D)
2. Create a table named ATHLETES by importing the player data from the spreadsheet
component of the project. Athlete_id,Athlete_Name, DOB, Gender, School.(D)
3. Establish the necessary relationships to ensure that the database you have created is
efficient.(D)
4. Ensure that each field has the appropriate description and field properties (D)

Task B
Using your data base generates the following queries:
i. List all athletes, their event and which school they are from. Name this query
Athletes (D)/
ii. List all female athletes who are participating in an event of your choice and the
name of their coach. Name this query Female Athletes (D)
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 iii. At the final planning meeting it was decided that all schools who submitted their
registration forms before or on the deadline will get a 10% discount. Update your
school table to reflect this. Name this query Discount (D)/
iv. Produce a list of all the athletes and their age. Name this query Age (D)/
v. List of all the winners include their name and event. Name this query Winners
(D)/
vi. Generate a list of each school and the total number of athletes registered for each
school. Name this query Total Number (D)/
vii. Produce a report to list all the names of all first place winners, their school, event
and position. Group this Report on School. Sort the report on the last name of the
of the athlete. Give a final count of all the winners. The report should have the
following titles on two lines
“University of Sports International Track Meet”
“List of Winners”
Save the Report as Winning Athletes
viii. Produce a report to list all schools, the amount of money they paid for processing
fees and the number of athletes they sent to the track meet. Include the average,
minimum, maximum, and total fees. Title this report “Income Report”. Name this
report Processing Fee.

Word Processing
TASK A
University of Sports International (USI) will be sending application forms to the invited schools.
You are asked to design the application form. The application form must allow for the entry of
relevant data on the students, including the qualifying time and the event which he/ she intends
to contest.

The application form should be designed on letter size paper (8 ½” x 11”) using suitable features
of a word processing application. The left and right margin must be set to 1”. All other margins
should be set to 0.5”. A School logo must be created and placed within the application form and
a suitable footer must be inserted, with the words center aligned. The registration form must
include the following:

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  Name of school, principal’s name, contact number, coach name, student’s name, date of
birth, gender, fees paid and date the registration was submitted.
 Registration guidelines: A student can only be entered in only one event at the meet.
There will be only be five events (100M, 200M 400M, 800M and 1500M).
 The event is schedule for January 31, 2012.
 Eligibility for entry

Task B

The track meet is completed. Prepare letters to the invited school Principals informing
them of the winners of the various events and congratulating the scholarship winners on
being offered a place at University of Sports International (USI) for the 2013 Academic
year. Using the mail merge feature of your word processing program, and data from your
database, insert the relevant data into the document.
 Create a suitable letterhead with the School name, logo, address, etc in the header
section
 Number the page
 Justify the document
Print merged letters of the first, second and last persons only.

Problem Solving

1. The organizers have requested a pseudocode which will accept and store the school and
the names of all male athletes, the finishing time and their event; the pseudocode will use
the time ran to determine the athlete with the fastest time for each event.

2. Using data from your spreadsheet, design a trace table that will test the correctness of the
pseudocode, ensuring that the result from each event is used to output the winners’
information.

Program Implementation

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3. Using the programming language Pascal, write a program codes to implement the
pseudocode in (1)