By :

G K GUPTA
CM (Systems), IFFCO Phulpur
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E-mail : gkgupta@iffco.nic.in

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 PRESENTATION STRUCTURE

About IFFCO

Enterprise Applications

Tools & Techniques

ICT Setup

Conclusion

IFFCO AT A GLANCE
• Set up as a cooperative society
in 1967
• Owned by more than 37000
member cooperatives
• Strives to improve agricultural
productivity and welfare of
farmers
• Largest producer and
distributor of fertilisers
globally
• Wide ranging expansion &
Nurturing Mother Earth’s Bounty IFFCO
diversification activities
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 ZONES

NORTH

NORTH CENTRAL

EAST

WEST

SOUTH ZONE

Geographical
Spread of
Activities

Paradeep

Production Units 5
Zonal Marketing Offices 5
State cum Area Offices 20
Area Offices 63
Field Offices 550
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Farmers Service Centres 165
 IFFCO AT A GLANCE - JVs
• Godavari Fertilisers & Chemicals Limited
• Indian Potash Limited
• Industries Chimiques du Senegal
• IFFCO-Tokio General Insurance (ITGI)
• Oman Urea project (OM-IFCO)
• NCDEX
• NCMSL
• Power Project in Chattisgarh
• Fertiliser Project in Egypt & Jorden
• Kisan International Trading at Dubai

Each of the above is a trend setter and reputed in their domain

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IFFCO’s PRODUCTION AT A GLANCE

Total fertiliser installed annual capacity

Urea: 3689.4 thousand tonnes
NPK/DAP: 4335.4 thousand tonnes
Contribution to total fertiliser consumption in India in
2006-07
N: 19.1%
P2O5: 24.5%
Fertiliser marketed thru 38155 member Cooperative
Societies and 158 Farmers Service Centres.
Turnover in 2006-07: Rs.10330.11 crore.
Profit after tax in 2006-07: Rs. 175.02crore. 8
 STANDARDISATION

DBMS - ORACLE (since 1995-96)

APPLICATION PROGRAMS - Across IFFCO

FINANCE - Phulpur, Kalol, Kandla, Rs.

H.O., MKCO, Aonla,Paradeep

MATERIALS - Phulpur, Kalol, Kandla,Paradeep

DESPATCHES - Aonla, Phulpur, Kalol

Kandla,Paradeep
HRMS - Phulpur, Kalol, Kandla,
H.O., MKCO, Aonla, Paradeep

STANDARDISATION Contd…..

Uniform Business Rules across the Organisation

Availablity of Data across the Organisation
Consolidated Reporting is Automated at H.O.
thru Replication
Optimum & Efficient Utilisation of Resources
Improved Productivity

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 Enterprise Applications
for
Efficiency Improvement & Cost Reduction

Oracle Database Applications

Web / Intranet Applications
Work-Flow Applications
Office Automation

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Major Enterprisewide Applications

Integrated Marketing Information System (IMIS)

Human Resource Management System (HRMS)

Financial Management System (FMS)

Material Management System (MMS)

Product Despatch System (PDS)

Plant Maintenance Management System

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Integrated Marketing Information System

Suite of applications covering entire

fertiliser distribution which includes:

Despatch Planning,Plant Despatches,Rake

Handling
Material Receipt & WH Inventory Management
Sales Invoicing and Debtors Accounting
Remittances & Bank Deposits / Xfers
Storage, Handling and Transportation Bill
Payments
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Lifting

Indent Payment

RO
RO
Sale,
Fund Inventory

ZO 5

SO 20

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 Volume of Transaction – 2006-07
• Plants 5
• Ports 10
• Vessels (ships) handled 63
Total
• Rakes 3,740 762 4,502
• Trucks 64,576 11,529 76,105
• No. of Release Orders 4,30,565
• No. of DDs, Cheques 2,20,874
• Inter warehouse Stock transfers 88,220

• Total no. of all types of transactions ~ 20 lakhs

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Integration
of Marketing Data with Plant
&
Port Dispatches

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 FO/AM
Mobile

Automatic
Replication

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Vikas – a Boon to Marketing

2000 2006
•Hours spent daily by FO 3-4 Hr. 1/2
•Sales in Lakh MT 55.09 86.10
•Mktg. Manpower 1738 1499
•Sales Per Employee 3170.20 5743.83
•Provisional accounts May March 31
•Audited accounts June April 12

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JOINING COLONY RESIDENCE /

RECRUITMENT GUEST HOUSE

POSITION IN
ORGANIZATION
CHART

RETIREMENT MIS / TIME OFFICE

EXTENSION LTC/LTE
FULL & FINAL
EMPLOYEE
EL ENCASHMENT
INFORMATION
PROVIDENT FUND SYSTEM
BENOVELENT FUND PAYROLL
INCENTIVE LIFE CYCLE OF AN EMPLOYEE
IN AN ORGANIZATION

LEGAL / IR HRD WELFARE

PROMOTION & TELEPHONE
TRANSFER TRANSPORT
LOANS &
ADVANCES
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MEDICAL
BENEFIT
 Human Resource Management System (HRMS)

™Suite of 25 applications covering complete life cycle

of an employee from recruitment till retirement
including post retirement benefits
™Integration with Accounts
™Replication/sharing of data amongst all units/offices
for Consolidation, Monitoring & MIS
™Bi-lingual report facility for employee
communication

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HRMS
Unique ID for all employees
Date gets replicated to other units in case of Transfers,
Promotions etc.
All Personal informations along with Loan, PF etc. gets
Automatically replicated.
Consolidation at HO has become very easy.
Better Monitoring & Control is possible for HR related
issues. e.g. Manpower, OT, Medical, EL, Commu. exp. etc.
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 Financial Management System

Functional Modules

ƒ Financial Books
ƒ Assets Accounting/ Monitoring
ƒ Budget Accounting
ƒ Inventory Accounting
ƒ Bills Payable
ƒ Accounts Consolidation

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Financial Management System

ƒBuilt in “Powers of officers” for proper checks

ƒBilingual vouchers & cheques printing.
ƒBank reconciliation automated
ƒOnline maintenance of financial books
ƒConsolidation and preparation of corporate accounts
Benefits
Since last 3 years, Annual Accounts closed within
3-4 Days of closure of Financial Year with
Marketing Accounts on 31st March.
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 FINANCE & ACCOUNTS
Sub ledgers/Ledgers etc are being Online reconcilled.
reconcilled.
Auditors are also reveiwing the Books on System itself
TB, Balace Sheet, P & L Accounts can be generated and
reviewed at any point of time.
Pending Debitors/Creditors
Debitors/Creditors list is readily available.
Fund Monitoring & Status can reveiwed for better Mgt.

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e-Procurement
(https://www.iffcoindia.com)

Web based e-procurement system for placement of tenders and

receiving bids (Technical & Priced)
E-mail alerts and SMS messages to vendors
Opening and evaluation of bids in a secured & legal environment
using Public Key Infrastructure (PKI), encryption & digital
certificates
Recognized by Microsoft, made partner under their “Enterprise Go”
program.
First corporate in India to implement e-procurement system.
Reduction in Procurement Lead Time
3500 tenders processed since July 2004.
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 E-Procurement

Provided a gateway to Vendors for acessing Info like

Order position, Payment status, Previous order/ Enq.
Enq. Details.
No Geographical Limitation.
Transparent System.
Vendor Can update their Profile Online.

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Material Management System

Online Integrated System for Material Procurement

& Inventory Management/ service contracts.
Fully Integrated with e-Procurement, Financial
Management.
Online Cardex & Priced Store Ledger.
12 digit material codification across all units.
One unit can see inventory of other units.
Sharing of Inventory
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Inventory Consolidation
Uniform codification Scheme of all Items
Inventory Consolidation of all Units
Consolidated details of Inventory like the following for all
the Plants is available for better monitoring & Control
– Active, Insurance Items
– Obsolete, Surplus Items
– Slow Moving, Non Moving Items
– A/B/C Class Items
– Inventory Trends
Aids the Management in controlling the Inventory Cost

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 Plant Maintenance Management System

¾ Designed to automate the activities of all Sections of

Maintenance Department of all IFFCO Units.
¾ Includes modules of:
1) Maintenance Work Request (MWR)
2) Equipment History Data Bank
3) Equipment Lubrication & Preventive Maintenance Scheduling
4) Maintenance Log Book
5) Annual shutdown Planning
•
6) Inspection and Calibration Testing
7) Analytical Reports etc.
8) Integration with other running applications like HRMS, Material
Management System, Financial Accounting System. 31

Production Management System

Shift wise Energy is available at all

Control Rooms.
Data related to Daily Production &
Energy is being replicated to HO
Consolidated report is available by
10 AM for all plants at HO.

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Management Information System
Available to all Employees at their desktop which Covers
the following Details
• Details of Leaves, Medical Bills, Attendance, Loan
Status, Training, Income-tax, Payslips etc.
• Purchase section querries such as MPR, PO status,
Enquiries, Vendor details etc.
• Maintenance Lubrication Schedule, Daily Plant Energy
Report, Cost Report etc.
• Laboratory Testing & Quality Reports, Urea Despatch
Details etc.

System has contributed to more productivity of the

Employees
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Benefits of Enterprisewide Applications

9 Centralized development/ Maintenance - optimum utilization

of resources.
9 Standardization of Practices/ Codes & technology
9 Implementation of Policy changes at all locations
simultaneously
9 Elimination of duplicate work, as data is captured at first entry
point resulting in time saving and minimal chances of mistake
9 Integration with other applications.
9 Consolidation of information & MIS for decision making.
9 Reduction in paper movement – a move towards concept of
paperless office. 38
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 IFFCONET
Workflow Applications

• Electronic Claim Approval Cycle – Paperless

office
• Important workflow on Leave Application,
allowances, leave encashment, salary advances,
LTC, Tour sanctioning etc.
• Submission of Annual Propery Return
• More workflow being added
• Front End – Domino, back End - Oracle
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Tools ‘n’ Technologies

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 Tools & Technologies
Selecton of Tools & Technologies after rigorous
evaluation
SW Standardization in the entire organization
Tool standardization – Oracle, Notes Domino,
MS Office & data Scan
Oracle for business application
Lotus Domino for email and groupware
applications
Microsoft Office for office automation
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Virtual Private Network (VPN) based on MPLS Direct Node

upto Area Offices with FOs as Dial up VPN.
IP Telephony with voice and video. Has reduced Telecom bills

Data Centre at Saket

Video Conferencing Studio

Convergence of voice, data and video.

Introduction to RF Technology for Communication.

Skyblaster DVB VSATs, MPLS VPN, ISDN / Dialup on MPLS

based VPN and RF with CISCO products for networking and
security. 44
 IFFCO’s MPLS based VPN

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Data Replication HRMS

Amongst the first in the

country to implement Oracle
Replication of this scale
Database Server
Zonal Offices
Application Server

Client

Head Office
Plants State Offices

Master Server
at HO
Area Offices
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 Remote offices Saket office

Internet
Network Setup in Airtel
IFFCO Spectra net- 1
125.19.13.46
VSAT VSAT VSAT VSAT 203.122.22.74
VSAT
PIX 506 Router Spectra net- 2
Gig0/2
125.19.12.193 203.122.36.34
PIX 506 IPS In
Aonla Phulpaur Paradeep External Switch Inline Mode Gig0/1
Kalol LAN
Kandla 10.11.0.8
LAN

PIX Firewall
in HA Mode ASA 10.11.0.10
Firewall
Internal Switch

SO & AO 10.11.0.252
Mktg ofices Core L3 Switch LAN
MPLS CLOUD 10.11.0.1

600 Connections 10.11.0.254

91 Direct on MPLS and
509 MPLS VPN Client User Zone
10.11.0.253
10.11.0.0/16
Core Router In 10.11.0.9
GLBP Mode Checkpoint Firewall
on Alteon
10.12.0.1
Chandigrah
10.11.0.0 /16 3560 L3 Switch Call Manager &
Servers 10.12.0.0 /16 Security servers
Lucknow Servers
Bhopal
Banglore 47
Kolkata
VSAT Connectivity to Zonal Offices

IMPACT ON PRODUCTIVITY
* Personal Info at every desktop
* Procurement Status to all indentors
* Inventory Status Online

RESULTS
• Reduced Manpower
• Drastic reduction in Processing time of documents.
• Reduction of Inventory

• Reduction of Communication Expenses

• Moving towards Paperless Office

• More Transparency in the Working

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ICT Initiatives for Farmers & Cooperatives

The Honourable Ex-President of India, Dr. A.P.J. Abdul

Kalam, launched IFFCO’s Cyber Dhaba during the Kisan 51
Mela organized PAU in Ludhiana on September 4, 2003.

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