ScanBack Utility

Quick Reference Guide – How to Use the ScanBack Utility

 ScanBack Utility

Accessing the ScanBack Utility

ScanBack Utility

From your desktop, find the

folder CGD Tools and Utilities
and double click.

To launch the tool Double

Click on the ScanBack Utility
icon.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

The following pop up will

launch on your desktop.

Click the Next button.

 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

From the drop down menu

select the printer you would
like to use as the scanner.
Please note: only printers
equipped with a scanner are
compatible with this utility.

Click the Next button.

NOTE: You must have the

printer loaded on your client.
This can be done using the
Printer Finder tool.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Select the type of document

you are going to scan.

Click the Next button.

NOTE: Standard 8 ½ x 11 will

be Text - Letter
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Select the type of file you

want generated upon
completion of the scan.

Click the Next button.

Note: All printers are capable

of scanning in color even if
you don’t have permission to
print in color.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Give your profile a name.

This is the name you will find
at the printer when you take
your document to the
scanner.

Click the Next button.

 ScanBack Utility

ScanBack Utility Scan Set up If you need to scan multiple

files using this profile, check
ScanBack Utility this box, further detail and
instructions are provided on
slide 17.
Click the Browse button and
select a location to save your
scan. This can be on your
local drive or a network share.
Enter the file name and select
the save button.

Click Next to proceed.

 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Here you can add a list of

recipients that will be notified
when your scan is complete.
They will be notified of the
name and save location of the
file.

Use the Add/Delete button to

populate the recipient list.
Be sure to include
Click Close and then Next to WWID@cummins.com
proceed.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

If this is a type of document

you will scan repeatedly, you
can make a shortcut for this
profile on your desktop.

Click the Next button.

This profile can be edited

when launched in the future.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Once this pop up is displayed

you will need to take your
document to the printer you
selected as a scanner on slide
4.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

At the printer, place your

original document(s) in the
document feeder or place
the first page on the scanning
bed, and select Held Jobs.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Next select Profiles and find

the profile you named your
scan and select it. Your
document will begin scanning.

Remember to take your

original document(s) with you
upon returning to your desk.

If you are scanning multiple

files, please refer to slide 17.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

If you placed your Document

on the scanning bed, you will
see this prompt once the first
page is scanned: if you have
additional pages for this file,
select “Scan the next page”. If
you have finished scanning all
the pages on the scanning
bed select “Finish the job”
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Once you have completed

your file, return to your
computer and select: “Scan
Completed”

Once this is selected the

profile will be removed from
the printer.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility

Once fully complete you will

be prompted to send an email
to the recipients you selected
on slide 9.

Click yes to send notifications

to your recipient list or No to
complete the scan without
notifications.
 ScanBack Utility

ScanBack Utility Scan Set up Shortcut View

Wizard View
ScanBack Utility –
Scanning multiple files

Select “Scan Multiple Forms”

from the appropriate view,
depending on how you
launched the application.
 ScanBack Utility

ScanBack Utility Scan Set up

The Names of the file will
ScanBack Utility – Scanning escalate numerically for each
multiple files using document file. IE:
feeder SampleFile1
SampleFile2
Place your first original SampleFile3
document(s) in the Document Etc…
Feeder or place the first page on
the scanning bed. You will then
select the desired profile for the
documents you want to scan, see
screen shots to right. When the Please see the next slide if
first document is done scanning,
you are using the flatbed
place your next document in the
Document Feeder and repeat
scanner.
steps above. Continue this
process until you have scanned
all your documents. Once
complete see slide 21.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility – Scanning
multiple files using scanning bed The Names of the file will
escalate numerically for
If you placed your Document on each file.
the scanning bed, select Held Jobs, IE: SampleFile1
profiles, and then profile name SampleFile2
again. You will get the prompt SampleFile3
shown to the right once the page is Etc…
scanned: if you have additional
pages for this file, select “Scan the
next page”. If you have completed
this file select “Finish the job”. If
you have another file to create,
repeat the steps on slide 18 and
continue this process until you
have scanned all your documents.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility –
Scanning multiple files

Once you have completed

your last file, return to your
computer and select: “Scan
Completed”

Once this is selected the

profile will be removed from
the printer.
 ScanBack Utility

ScanBack Utility Scan Set up

ScanBack Utility –
Scanning multiple files

Once fully complete you will

be prompted to send an email
to the recipients you selected
on slide 9.

Click yes to send notifications

to your recipient list or No to
complete the scan without
notifications.
 ScanBack Utility

ScanBack Utility Saved Desktop Profile

This is the screen you will see when
launching the tool from a short cut
profile you created.

Multiple shortcuts can be created

on your desktop for various
document types and can be edited
by launching the shortcut.

You will get the following menu

when launching the shortcut. Here
you can make changes to the
settings and name the file. Click
finish to proceed with scanning. See
slide 12 for instructions on what to
do at the scanner.