International Journal of Strategic Management and

Procurement (IJSMP) ISSN: 2664-049x 1 (1) 27-

47, May, 2019 www.oircjournals.org

Influence of Procurement Record

Keeping Practices on the
Realization of Corporate Goals at
Moi Teaching and Referral
Hospital, Kenya
1
Joseph Chegugu, 2Josphat Kwasira
1
Msc. Student Jomo Kenyatta University of Agriculture
and Technology
2Lecturer Jomo Kenyatta University of Agriculture and

Technology

Type of the Paper: Research Paper.

Type of Review: Peer Reviewed.
Indexed in: worldwide web.
Google Scholar Citation: IJSMP
How to Cite this Paper:

Chegugu, J. and Kwasira J., (2019). Influence of Procurement Record Keeping

Practices on the Realization of Corporate Goals at Moi Teaching and Referral
Hospital, Kenya. International Journal of Strategic Management and Procurement
(IJSMP), 1 (1) 27-47.
International Journal of Strategic Management and Procurement (IJSMP)
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Influence of Procurement Record Keeping Practices

on the Realization of Corporate Goals at Moi
Teaching and Referral Hospital, Kenya
1
Joseph Chegugu, 2Josphat Kwasira
1
Msc. Student Jomo Kenyatta University of Agriculture and
Technology
2
Lecturer Jomo
ARTICLE INFO Kenyatta University of
Agriculture and
th
Received 7 May, 2019 Technology

Received in Revised Form 12th May, 2019

Abstract
Accepted on 13th May, 2019
Hospitals seeks to provide medical care
Published online 14th May, 2019 to its patients through diverse health
Key Words: Procurement, Record Keeping, services such as emergency services,
surgery services and cardiology or
Practices, Corporate goals coronary care services among others.
This aims to achieve its corporate
goals. However, Moi Teaching and Referral Hospital faces several challenges that hider full actualization
of its corporate goals. It was therefore on this background that the current study sought to examine the
influence of procurement record keeping practices on the realization of corporate goals at Moi Teaching and
Referral Hospital. The study was guided by records management theory. The study used descriptive research
design to guide the study in meeting its objectives. The target population for this study was 395 employees at
Moi Teaching and Referral Hospital. The accessible population for this study was 10 managers, 15 heads of
divisions, 50 supply chain officers, 200 supervisors and 120 departmental heads and assistants. Sample size
of 199 was determined using Taro Yamane Formula. The pilot study was carried out in Nakuru Provincial
General Hospital. The pilot study sample size was 20 respondents. This study used both descriptive and
inferential statistics. Descriptive statistics involves the description of basic characteristics of data. In this
study, frequencies mean and standard deviation was used for descriptive statistics. For inferential statistics,
the study used multiple linear regressions to show how the independent variables and dependent variable
relate. The study findings indicated that there was a statistical significant influence of procurement record
keeping practices on the realization of corporate goals at Moi Teaching and Referral Hospital, Kenya (β=
0.348; p<0.05). The study concluded that there is statistically significant influence of procurement record
keeping practices on the realization of corporate goals at Moi Teaching and Referral Hospital. The study
recommends Moi Teaching and Referral Hospital to preserve procurement information for future use.
1.0 Introduction Borrás, 2016). There are also more specialized
According to Afzali, Moss and Mahmood (2014), units such as intensive care unit, cancer center,
the main function of an hospital is to provide neurology, obstetrics and gynecology units (Xu,
medical care to its patients. Hospitals provide 2014). Yimam, Kumara, & Getachew (2017)
diverse health services that include acute services asserts that service delivery is the main concern of
in various departments such as emergency the hospitals that may be serving the general
department, surgery or urgent care unit, specialist public, teaching, research and many other sectors.
trauma center, cardiology or coronary care unit Hospitals operate to achieve its corporate goals.
and burn unit (Ribera, Antoja, Rosenmöller, & Gebreiter (2014) outlines five goals of medical

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practice that hospitals seek to fulfill. The five
goals included; good patient engagement, patient-
centered care, patient comfort, employee
satisfaction and value stream mapping. Corporate
goals can be defined as the targets set by an
organization with quantifiable measures to ensure
the organization meets its mission and realizes the
vision of the organization (Afzali et al., 2014). It
entails the functions of offering guidance and
direction, facilitating planning, motivating and
inspiring employees and also helping
organizations evaluate and control performance
(Turkheimer & Waldron, 2014). Corporate goals
may also relate to customer loyalty, growth,
profit, leadership and commitment to customers,
employees and the community at large
(Majumder, 2017). According to Sharma (2017),
corporate goals can be measured in terms of
customer satisfaction, financial returns, employee
competencies, resources availability and quality
of service delivery. However, across the globe,
hospitals are faced with challenges that hinder
them from achieving the set corporate goals
(Fernandez, McGuire, & Raikou, 2018). Some of
these challenges include poor technology, poor
medication, low staff to patient ratio as well as the
unaffordability of medical services resulting to
poor service delivery (Mohammadzadeh et al.,
2017). Dafogianni, Paralika, Gerali and Alikari
(2016) noted that the main challenges to hospitals
in achieving its corporate goals are based on
human resource competencies.
The authors indicated that poor management
skills, lack of human resource development, work
overload and lack of on-job training are the main
challenges hindering achievement of hospital
goals. Other challenges included lack of modern
medical equipment, inadequate modern
infrastructure and buildings, shortage of medical
staff, delays in service provision, lack of enough
bed space and unavailability of medicine and
medical supplies (Whitford, 2016). Several
studies ( Sousa, Scheffler, Nyoni & Boerma,
2013; Nindi, 2015; Whitford, 2016) have link the
challenges of hospital in achieving its set
corporate goals in procurement strategies.
Procurement refers to the process of acquiring
goods and services from the supplier by a buyer
with specified amount, quality, cost and for a
specified period of time (Matto, 2018).
Chegugu and Kwasira (2019)
Svidronova and Mikus (2018) defines
procurement as the act of buying goods and
services by one party from another for a specified
purpose that is governed by a framework of
guidelines, procedures and rules. On the other
hand, procurement strategies refers to the
approaches that are adapted in procurement to
ensure that the procurement process of more
efficient and meet the goals of procurement in the
procuring organization (Eadie, Perera, Heaney, &
Carlisle, 2017). It may related to procurement
record keeping practices, use of information
technology in procurement, supplier relationship
management and procurement planning among
others (Baltos, Doni, & Balodis, 2018).
Moi Teaching and Referral Hospital
Moi Teaching and Referral Hospital (MTRH) is
the second largest National Referral Hospital in
Kenya. The hospital is located in Eldoret, in Uasin
Gishu County. It was built in the year 1917 as a
cottage hospital with a capacity of 60 beds. The
hospital grew very fast to a teaching and referral
institution soon after the establishment of Moi
University. In the year 1984, the hospital
established a Faculty of Health Science to train
student doctors and to be hub for research and
medical tests.
Moi University College of Health Sciences trains
both Undergraduate Medical Students and several
Masters in Medicine Specialist programs with
over 240 post graduate students. The hospital has
a bed capacity of 800 and receives patients from
Kenya and its surrounding countries such as
Uganda, Tanzania and South Sudan. This
represents a population of approximately 24
Million. The hospital has been known for new
technological advancement, new and effective
medication, higher staff to patient ratio as well as
the affordability of medical services, and effective
service delivery (Moi Teaching and Referral
Hospital, 2019).
Statement of the Problem
Hospitals seeks to provide medical care to its
patients through diverse health services such as
emergency services, surgery services and
cardiology or coronary care services among
others (Ribera, Antoja, Rosenmöller, & Borrás,
2016). This is done with an aim to achieve its
corporate goals. Some of corporate goals in
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hospitals include good patient engagement,
patient-centered care, patient comfort, employee
satisfaction and value stream mapping ( Rathert &
May, 2017). Other goals may include customer
satisfaction, financial returns, employee
competencies, resources availability and quality
of service delivery (Bansal & Agarwal, 2017).
However, Moi Teaching and Referral Hospital
faces several challenges that hider full
actualization of its corporate goals. Some of these
challenges include lack of modern medical
equipment, inadequate modern infrastructure and
buildings, shortage of medical staff, lack of
enough bed space and unavailability of medicine
and medical supplies (Moi Teaching and Referral
Hospital, 2019). The consequences of these
challenges are poor medication, unaffordability of
medical services and staff work overload resulting
to delays in service provision and hence poor
service delivery. Previous studies have examined
the influence of procurement strategies on the
achievement of corporate goals. Tumuhairwe and
Ahimbisibwe (2016) revealed that there was a
significant relationship between procurement
recording keeping and performance of
procurement in the chosen entities. Ndumbi and
Okello (2015) revealed that the use of information
technology for supplier data base, supplier
prequalification and for supplier data collection
and analysis was a significant predictor of
performance of procurement performance in
public universities in Kenya. Komen and Ochiri
(2016) found out those supplier management
aspects such as supplier selection, supplier
contracting, supplier development and supplier
payment had a significant relationship with
procurement performance in the hospitals in
Nairobi County. Jackson and Ombui (2018)
concluded that there was a significant relationship
between the procurement planning and
procurement performance. These studies were
done in different contexts from the context of the
current study and therefore a contextual research
gaps. It is therefore on this background the current
study seeks to examine the influence of
procurement record keeping practices on the
realization of corporate goals at Moi Teaching
and Referral Hospital, Kenya.
Objective of the Study
Chegugu and Kwasira (2019)
To establish the influence of procurement record
keeping practices on the realization of corporate
goals at Moi Teaching and Referral Hospital.
Research Hypothesis
H01: There is no statistically significant
influence of procurement record keeping
practices on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya
2.0 Theoretical Review
The study was guided by records management
theory.
Records Management Theory
The theory was developed by Vakkari and Cronin
in 1992 to explain the role documentation in an
organization. Theory states that role of records
toward achievement of the organization’s goals
depends on three contexts; functional,
professional, and intellectual contexts. The first
context states that record keeping and
management needs to support the mission of the
organization as a whole. The second context
outlines that record keeping and management
should facilitate recording and retrieval of
information when needed. The third context
implies that the record are the property of the
organization and shape the activities carried out I
the organization (Tumuhairwe & Ahimbisibwe,
2016).
In the context of procurement, record creation,
record maintenance and preservation, and record
access and use are some of documentation
aspects. This may involve stores coding, stock
recording guidelines and procedures, timely
transaction recording and updating as well as
reconciling stock records (Oberg & Borglund,
2016). Other aspects may entail backup, shelving,
filling, archiving and ensuring information
security. The purpose of the procurement record
may be to prevent tampering, loss, misplacement
or destruction of documents regarding
procurement and therefore improving the
procurement performance in an organization
(Phiri, 2016).
Good record may keeping facilitate quick and
easy access to the records when required as well
as trailing down corruption incidences in an
organization (Matto, 2018). Therefore, the
records management theory was relevant in
guiding the current study in regard to the
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influence of procurement record keeping
practices on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya.
2.0 Empirical Review
This section covered empirical studies related to
procurement record keeping practices and
realization of corporate goals.
Procurement Record Keeping Practices and
Realization of Corporate Goals
According to Namukasa (2017) record keeping
refers to documentation of relevant records
concerning pre-tendering, tendering and contract
administration aspects. Procurement record
keeping practices relates to record creation,
record maintenance and preservation, and record
access and use. According to Tumuhairwe and
Ahimbisibwe (2016), record creation refers to
generation of documents to support or to act as an
evidence of transactions carried out in an
organization for a period of time. Record creation
entails recording, referencing, classification and
indexing of information from procurement.
Mwangi (2013) asserts that record creation
involves stores coding, stock recording guidelines
and procedures, timely transaction recording and
updating as well as reconciling stock records.
Records maintenance and preservation on the
other hand refers to storing information for easy
retrieval in future. It involves preparing
information and safeguarding it so that it may be
used in future for decision making (Phiri, 2016).
According to Mwangi (2013), records
maintenance and preservation may contain the
following aspects; backup, shelving, filling,
archiving and ensuring information security.
Record access and use relates to the process of
finding, using or retrieving information (Amemba
et al., 2015). It also related to use, retrieval and
dissemination of information (Wambui, 2014).
According to Manyenze (2013) argues that once
the records have been transferred to the archives,
the information need to be processed, conserved
and made accessible to information users as
source of information or evidence. According to
Wood (2016), a well- managed procurement
records management enables effective control of
records as well as prevention of unauthorized
access to information.
Chegugu and Kwasira (2019)
Information record keeping and maintenance also
prevents tampering, loss, misplacement or
destruction of documents regarding procurement
and therefore improving the procurement
performance in an organization. Asenso-Boakye
and Etse (2016) notes that good record keeping
facilitate quick and easy access to the records
when required. This implies that effective records
access and use enhances procurement
performance. This therefore increases the level of
transparency and integrity in the procurement
process and also proper financial management
aspects. Proper record keeping improve
procurement since the records act as a proof for
procurement and also deter financial malpractices
(Manyenze, 2013).
Lung’aho & Rotich (2014) notes that procurement
record keeping is essential in improving the
transparency, accountability and trust among
procurement officers. Record keeping has also
been as an important practice in procurement in
an event a fraud occurs in an organization. Record
keeping help to trail down corruption incidences
in an organization (Matto, 2018). On the other
hand poor record keeping entails failure to record
inventory in stores, and failure to back up
procurement with the appropriate documentation.
Lack of proper record on procurements and other
transactions also results to lack of clear audit trail.
This further results into corruption leading to loss
or redirection of procured items into other
activities and accounted for (Manyenze, 2013).
Asenso-Boakye & Etse (2016) adds that failure to
properly keep and maintain procurement records
may result into lack of accountability of
procurement officials. Incompetence of
procurement and audit personnel; and inadequate
supply of resources for the audit function are the
main barriers of effective public procurement.
Conceptual Framework
This study sought to establish the influence of
procurement record keeping practices, use of
information technology in procurement, supplier
relationship management and procurement
planning on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya. In
respect to this, procurement record keeping
practices, use of information technology in
procurement, supplier relationship management
and procurement planning was the independent
variables of the study while realization of
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corporate goals was the dependent variable. Sampling Frame
Figure 2.1 shows the conceptual framework. Sampling frame refers to a list all individuals or
objects that are eligible for sample size inclusion

Corporate Goals
Procurement Record Keeping  Customer satisfaction
 Record creation  Financial returns
 Record maintenance  Employee competencies
 Record preservation  Resources availability
 Record access  Quality of service delivery
Independent Variable
Dependent Variable
Figure 2.1: Conceptual Framework

3.0 Research Methodology

Research Design
Research design refers to the strategy used to
integrate various methodological consideration in
a study to meet the study objectives (Latunde,
2016). The study used descriptive research design
to guide the study in meeting its objectives.
Descriptive research design involves making
observation or collecting data about a phenomena
in its natural setting without manipulation(Cooper
& Schindler, 2008).
Target Population
Target population refers to a group of people from
which the sample is drawn (Mugenda &
Mugenda, 2003). The target population for this
study was employees of Moi Teaching and
Referral Hospital. The accessible population for
this study was 10 managers, 15 heads of divisions,
50 supply chain officers, 200 supervisors and 120
departmental heads and assistants (Moi Teaching
and Referral Hospital, 2019). Table 3.1 shows the
target population of the study.
Table 3.1 Target Population
Employees Population
Managers 10
Heads of divisions 15
Supply Chain 50
Officers
Supervisors 200
Departmental heads 120
and assistants
Total 395
Source (Moi Teaching and Referral Hospital,
2019)
(Sekaran, 2003). The sampling frame for this
study consisted of 10 managers, 15 heads of
divisions, 50 supply chain officers, 200
supervisors and 120 departmental heads and
assistants.
Sample Size and Sampling Technique
Sample size refers to a fraction if the population
that is chosen to give information on behalf of the
entire population (Sekaran & Bougie, 2011).
Refers to a smaller group of individuals that bear
similar characteristics as the target population
(Saunder et al., 2009). The sample size of the
study was determined using Taro Yamane
Formula as follows;
N
n 1+ N(e2)
..Equation 3.1
Where;
n=desired sample size
N=Population
Using the formula, the following sample size was
obtained;
395
n
1+ 395(0.052)
..Equation 3.2
n=199
Therefore a sample size of 199 respondents was
used. The 199 respondents was chosen using
stratified random sampling. Stratified random
sampling refers to sampling procedure whereby
the population is divided into groups called strata.

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From each stratum, a sample size proportionate to similar results when the instrument is used for the
the stratum size is randomly chosen (Latunde, same target population repeatedly (Latunde,
2016). Table 3.2 shows sample size distribution. 2016). To test the reliability of the questionnaires
in this study, Cronbach’s Alpha test of internal
Table 3.2 Sample Size Distribution consistency was used. This tests the level in which
Employees Proportion Samples the questions in the questionnaire are consistent in
Managers 10/395*199 size
5 giving almost similar findings whenever the
Heads of divisions 15/395*199 8 instruments are used on the same target
Supply Chain 50/395*199 25 population.
Officers
Supervisors 200/395*199 101 Data Processing and Analysis
Departmental 120/395*199 60 The study first examined the questionnaires
heads
Total and 395 199 obtained from the field for completeness. Only
assistants questionnaires filled to completion was used in
the analysis of data. The researcher then coded the
Data Collection Instruments
responses in the questionnaire into Statistical
The study used structured questionnaires to
Package for Social Sciences (SPSS) version 22.
collect data. Structured questionnaires refers to
Coding involved integrating the responses
the type of questionnaire that contains questions
obtained into the Likert scale used in the study.
and a list of possible answers that respondents
This study used both descriptive and inferential
choose from (Cohen, Manion & Morrison, 2007).
statistics. Descriptive statistics involves the
The structured questionnaire contained six
description of basic characteristics of data
sections. The first section contained background
(Kombo & Tromp, 2009). In this study,
characteristics of the respondents while section
frequencies, mean and standard deviation was
two to section six sought to gather data on the
used for descriptive statistics (Creswell, 2015).
study variables. The questions of the study
For inferential statistics, the study used multiple
variables was measured using a five point Likert
linear regressions to show how the independent
scale where; 1=Strongly Disagreed, 2=Disagreed,
variables and dependent variable relate. The
3=Undecided, 4=Agreed, and 5= very large
following regression was used;
extent.
Y = β0 + β1X1 + ε ………..……….Equation 3.3
Where;
Pilot Study
Y represents Realization of Corporate Goals
Pilot study refers to a small study carried out prior
β0, β1, represent Model coefficients
to actual data collection to test the validity and
X1 represents Procurement record keeping
reliability of the research instruments (Cooper &
ε represents Estimate of Error
Schindler, 2008). The pilot study was carried out
The entire study used tables to present the
in Nakuru Provincial General Hospital. The pilot
findings.
study sample size was 20 respondents.
Research Findings and Discussions
Response Rate
Validity of Research Instrument
Out of 199 questionnaires sent, 170 were dully
Validity is defined as the accurateness of the
filled and returned which translated to 85.4%,
research instruments in measuring the underlying
response rate while 29 questionnaires were not
study phenomenon (Cooper & Schindler, 2008).
filled representing 14.6% of the respondents.
The study used content validity to ascertain the
According to According to Kothari (2004) a
validity of the research instruments. In doing this,
response rate of at least 80% is sufficient for a
the study used five experts to rate the relevance of
study to make generalization of the study
the questions in the questionnaire.
findings. This therefore implied that findings
achieved in this study were sufficient of
Reliability of Research Instrument
generalization. Thus, in this study, the 85.4%
Reliability of research instrument is defined as the
were adequate for analysis.
level in which the research instrument can yield

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in the mentioned positions and therefore adhering
to Kenyan Constitution requirement. Results were
presented in table 4.2.

Table 4.1 Response Rate Table 4.2 Gender Composition

Response Rate Population Percentage Gender Frequency Percentage
Administered 199 100 Male 92 54.1
Female 78 45.9
Responded 170 85.4
Total 170 100.00
Non response 29 14.6

Pilot Study Results
Piloted data were used to ascertain for validity and
reliability of research instruments. The study used
content validity to ascertain the validity of the
research instruments. The study used five experts
to rate the relevance of the questions in the
questionnaire. These experts included the
research supervisor and four managers at the Moi
Teaching and Referral Hospital. The feedback
from experts was used to improve the validity of
the questionnaire.
Reliability was done using Cronbach’s Alpha
where of more than 0.7 was taken as the cut off
value for being acceptable which enhanced the
identification of the dispensable variables. The
results of the reliability tests were as shown in the
Table 4.1. The study findings indicated that
values of Cronbach’s Alpha for procurement
record keeping practices were 0. 786 the values
were above 0.7 implying research instruments
used for data collection were reliable.
Table 4.1 Reliability Test
Items Cronbach's N of
Procurement record Alpha .786 Items
5 Level of Education
keeping practices of .731
Realization 5
corporate goals
General Information
As part of the general information, the researcher
requested the respondents to indicate their gender,
age bracket, level of education and experience.
Gender of the Respondents
Gender of the respondents was sought by the
study. The results were presented in table 4.2. The
study findings indicated that majority of the
respondents 92(54.1%) were male while,
78(45.9%) were female. This implied that Moi
Teaching and Referral Hospital had more male in
positions of managers, heads of divisions, supply
chain officers and supervisors. However, female
were at least one third of the total number of male
Chegugu and Kwasira (2019)
Age Distribution
The study further sought to find out the age
bracket of the respondents. Information on age
was important in order to establish the relative
experience of the respondents in matters that the
study sought to find out. Table 4.3 shows the age
of the respondents. The study findings indicated
that majority of the respondents 56(32.9%) were
in the age bracket of 41-50 years. Another
52(30.6%) of the respondents were between 31 -
40 years of age, while 42(24.7%) were aged
between 50 years and above. A minority
20(11.8%) were aged below 30 years.
Table 4.3 Age Distribution of
Respondents
Age Bracket Frequency Percentage
30 years and 20 11.8
below years
31-40 52 30.6
41-50 years 56 32.9
50 years and 42 24.7
above
Total 170 100.00
The respondents were further requested to provide
information in regard to their highest level of
education and whose findings are shown in Table
4.4. The findings showed that majority 73(42.9%)
were diploma level graduates while 47(27.6%)
indicated that they had attained a certificate level
in their respective areas of specialization. The
study further indicated that 45(26.5%) of the
respondents were degree holders while minority
5(2.9%) had attained postgraduate qualifications,
which included masters and postgraduate
diplomas. This implied that Moi Teaching and
Referral Hospital had qualified staff and that the
aspects sought in this study were familiar to them.
It also implied that the respondents could read and
comprehend the questions in the questionnaire.
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respondents (Saunder et al., 2009). The mean
scores were used to show the tendency of the
respondents to respondents in responding to the
Table 4.4 Respondents Level of study questions (Orodho & Kombo, 2002).
Education Standard deviations were used to show the spread
Level of Frequency Percentage of respondents across the possible responses and
education
Certificate 47 27.6 also the level of consensus among the respondents
in rating the extent of various metric in the study
Diploma 73 42.9
(Sekaran & Bougie, 2011).
Degree 45 26.5
In using a five point Likert scale of 1-5 where;
Post graduate 5 2.9 1=strongly disagree, 2=Disagree, 3=Undecided,
Total 170 100.00 4=Agreed, and 5= strongly agreed, a mean score
less than 1.5 implied a complete disagreement to
Work Experience the corresponding statement. A mean score
The study further asked the respondents to ranging from 1.5-2.5 implied disagree while mean
provide information on work experience in order score ranging from 2.5-3.5 implied undecided.
to gauge their level of understanding on the Further, mean score ranging from 3.5-4.5 implied
aspects of procurement that the study sought to agreed and a mean score of above 4.5 implied
investigate. Table 4.5 shows the information on strongly agreed (Cooper & Schindler, 2008). On
work experience of the respondents. From the the other hand, a standard deviation of less than
study findings, majority 72(42.4%) of the 0.5 implied high degree of consensus while a
respondents had 2-5 years of experience while standard deviation in the range between 0.5-1.0
64(37.6%) had between 6-10 years. Another implied moderate of consensus. A standard
19(11.2%) of the respondents had an experience deviation of 1.0-1.5 implied low consensus and a
of less than 2 years while 15(8.8%) had an standard deviation of above 1.5 implied lack of
experience of above 10 years. This showed that consensus (Latunde, 2016).
the majority of respondents had worked at MTRH
for a period of over 2-5 years and had enough Influence of Procurement Record Keeping on
understanding of the hospital working and were Realization of Corporate Goals
experienced and well exposed to give accurate The study objective sought to establish the
information. The study indicated that the skills influence of procurement record keeping
can be acquired through academic or experience. practices on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya.
Table 4.5 Respondents Work Table 4.6 shows the descriptive statistics achieved
Experience in regard to this objective. The table 4.5 showed
Work Frequency percentage that the respondents agreed on all the five aspects
experience
Less than 2 19 11.2 of procurement record keeping. The respondents
years
2-5 years 72 42.4 agreed that in all procurement transactions in the
6-10 years 64 37.6 hospital are recorded with a Mean=4.31 and Std.
Dev =0.770.
Above 10 15 8.8 They further, agreed that all procurement
years
Total 170 100.00 information is safely stored with a Mean=4.32 and
Std. Dev =0.810. When asked if all procurement
Descriptive Statistics information are preserved for future use majority
The descriptive statistics that were used in this agreed with a Mean=4.11and Std. Dev =0.788).
study included; frequencies, percentages, mean On the statement that all procurement information
scores, standard deviations. Frequencies were can be accessed whenever needed majority of
used to show the number of responses citing a respondents agreed with Mean=4.12 and Std. Dev
particular responses while percentages were used =0.788. Lastly when asked if all procurement
to show the proportion of respondents giving a information can be retrieved whenever needed
particular response out of the total number of
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majority of respondents agreed with Mean=4.15,
and Std. Dev =0.762.
The study findings revealed that procurement
record keeping practices greatly influences the
realization of corporate goals at Moi Teaching
and Referral Hospital, Kenya. This implies that all
procurement transactions in the hospital are
recorded; information is safely stored and
preserved for future use. This information can be
accessed and retrieved whenever is needed.
Information record keeping and maintenance also
prevents tampering, loss, misplacement or
destruction of documents regarding procurement
and therefore improving the procurement
performance in an organization.

Table 4.6 Procurement Record Keeping

Statement SD D U A SA Total Mean Std.
D Dev
1. All procurement transactions F 4 0 8 86 72 170 4.31 .770
in the hospital are recorded
% 2.4 0.0 4.7 50.6 42.4 100
2. All procurement information F 4 1 10 77 78 170 4.32 .810
is safely stored
% 2.4 0.6 5.9 45.3 45.9 100
3. All procurement information F 4 2 14 101 49 170 4.11 .788
is preserved for future use
% 2.4 1.2 8.2 59.4 28.8 100
4. All procurement information F 4 2 12 103 49 170 4.12 .778
can be accessed whenever
needed
% 2.4 1.2 7.1 60.6 28.8 100

5. All procurement information F 4 1 11 103 51 170 4.15 .762

can be retrieved
% 2.4 0.6 6.5 60.6 30.0 100

Realization of Corporate Goals returns (Mean=4.01, SD=.842), There is

The study also sought to examine the extent in
which Moi Teaching and Referral Hospital
realized its corporate goals and whose descriptive
statistics are shown in Table 4.10. From the study
findings, the researcher established that
respondents agreed with four of the aspects
regarding realization of corporate goals. These
aspects had mean values approximately equal to
four (Agree). Respondents agreed that
customers/patients are satisfied (Mean=4.18,
SD=.914), the hospital makes high financial
availability of resources in the hospital
(Mean=4.14, SD=.699), there is availability of
resources in the hospital (Mean=4.19, SD=.740)
and the hospital offers quality service
customers/patients (Mean=4.08, SD=.824). The
study findings reveals that the realization of
corporate goals makes the customers/patients are
satisfied. The hospital will make a high profit and
have high financial returns due to availability of
resources thus making it to offer quality services
to its customers and patients.

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Table 4.10 Realization of Corporate Goals

SD D UD A SA Total Mean Std. Dev
1. Customers/patients are F 9 1 1 98 61 170 4.18 0.914
satisfied
% 5.3 .6 .6 57.6 35.9 100
2. The hospital makes high F 5 4 17 102 42 170 4.01 0.842
financial returns
% 2.9 2.4 10.0 60.0 24.7 100

3. The employees in the F 2 2 13 106 47 170 4.14 0.699

hospital are highly
% 1.2 1.2 7.6 62.4 27.6 100
competent
4. There is availability of F 5 1 0 114 50 170 4.19 0.74
resources in the hospital
% 2.9 .6 0.0 67.1 29.4 100
5. The hospital offers quality F 7 1 6 113 43 170 4.08 0.824
service to
% 4.1 .6 3.5 66.5 25.3 100
customers/patients

Correlation Analysis Results 1) measures the strength and direction of a linear

Correlation analysis was performed to determine
the correlation between procurement record
keeping practices, use of information technology,
supplier relationship management, procurement
planning and realization of corporate goals.
Pearson’s product –moment correlation (r) was
used to determine the relationship between the
independent variable and dependent variable to
assess both the direction and strength. The
independent variables and dependent variable
where correlation coefficient (r=between +1 and -
relationship between each of independent
variables and dependent variable. The established
relationship between dependent variables and
independent variable was described in Table 4.7.
It revealed that procurement record keeping
practices was positively and statistically
significant (r=0. 697, p<0.05). This gives
implication that procurement record keeping
practices positively influences realization of
corporate goals.

Table 4.7 Correlation Table

Realization of Procurement record
corporate goals keeping practices
realization of corporate Pearson Correlation 1
goals
Sig. (2-tailed)
procurement record Pearson Correlation .697** 1
keeping
Sig. (2-tailed) .000
**. Correlation is significant at the 0.01 level (2-tailed).

Model Summary Results determination (R2) and correlation coefficient (R)

Inferentially the study used multiple regression shows the degree of association between
model to regress dependent and independent procurement record keeping, use of information
variables for the study. The coefficient of technology in procurement, supplier relationship

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management, procurement planning and Adjusted R2 is a modified version of R2 that has
realization of corporate goals. From the findings been adjusted for the number of predictors in the
in table 4.8, R was 0.786 meaning that there was model by less than chance. The adjusted R2 of
a positive relationship between all the four 0.608 which is slightly lower than the R2 value is
variables combined and realization of corporate exact indicator of the relationship between the
goals. R2 was 0.618 implying that only 61.8% of independent and the dependent variable because
the dependent variable variations could be it is sensitive to the addition of irrelevant
explained by independent variables while only variables. The adjusted R2 indicates that 60.8% of
32.8% of the variations were due to other factors. the Realization of Corporate Goals are explained
This implies that the regression model has very by the model while 39.2% is not explained by the
good explanatory and predictor. model.
Table 4.8 Multiple Regression Model Summary Results
Model R R Square Adjusted R Std. Error of Durbin-
Square the Estimate Watson
1 .786 .618 .608 .430 1.58

Fitness of Regression Model was found to be less than 0.05, the chosen
According to Table 4.9, the regression model was significance level. This implies that there was
found to be statistically significant in its statistically significant relationship between
prediction due to F-statistic (F =66.20) and independent and dependent variables. The
p=0.000<0.05 indicated that the model was regression model was statistically significantly
significant thus confirming the fitness of the predicting the outcome variable; it was a good fit
model. The associated p-value to the ANOVA for the data.
Table 4.9 ANOVA Test Results of Fitness of Regression
Model Sum of Df Mean F Sig.
Squares Square
1 Regression 48.97 4 12.24 66.20 .000
Residual 30.33 164 0.18
Total 79.31 168

Regression Coefficients regression model equation was developed as

The results in Table 4.10 indicated that follows;
procurement record keeping (β=0.348, Y= 0.464 + 0.348 X1 + ……………Equation 4.1
p=0.000<0.05), was significant to be used for Substituting model parameter equation 4.2 was
multiple regression. This give an implication that obtained
a unit increase in procurement record keeping Realization of corporate goals = 0.464(constant)
causes a 0.348 unit increase in realization of + 0.348 (procurement record keeping) Equation
corporate goals. Therefore, the multiple 4.2
Table 4.10 Evaluating individual Regression Analysis Coefficients
Unstandardized Standardized
Coefficients Coefficients
B Std. Error Beta t Sig.
(Constant) 0.464 0.227 2.049 0.042
Procurement record 0.348 0.063 0.363 5.494 0
keeping practices

Hypothesis Test
Hypotheses were tested at 5% alpha level of
significance. The decision rule in hypotheses
Chegugu and Kwasira (2019)
testing was that if the p –value was less than
conventional 0.05 the null Hypotheses was
rejected and when it was above 0.05 the study
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 International Journal of Strategic Management and
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57, May, 2019 www.oircjournals.org
fails to reject the null Hypotheses. The study
results were presented in Table 4.11. The null
Hypothesis H01 There is no statistically
significant influence of procurement record
keeping practices on the realization of corporate
goals at Moi Teaching and Referral Hospital,
Kenya.
However, there was a statistical significant
influence of procurement record keeping
practices on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya.
(p=0. 000<0.05). Thus, the study findings
rejected the null Hypotheses. This is in agreement
with findings by Namukasa (2017) who
established that procurement record keeping was
significantly related to procurement performance.
This also concurs with Tumuhairwe and
Ahimbisibwe (2016) who concluded that
recording keeping significantly predicted the
level of procurement performance.
5.0 Summary, Conclusions and
Recommendations
The study objective sought to establish the
influence of procurement record keeping
practices on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya. The
study found out that the respondents agreed on all
of the five aspects of procurement record keeping.
They agreed that in all procurement transactions
in the hospital are recorded, all procurement
information is safely stored, that all procurement
information is preserved for future use that all
procurement information can be accessed
whenever needed and that all procurement
information can be retrieved whenever needed.
The study findings also showed that procurement
record keeping was statistically significant has a
positive influence on the realization of corporate
goals. The study rejected the null hypothesis that
there is no statistically significant influence of
procurement record keeping practices on the
realization of corporate goals at Moi Teaching
and Referral Hospital, Kenya. The study findings
also revealed that that procurement record
keeping practices greatly influences the
realization of corporate goals at Moi Teaching
and Referral Hospital, Kenya.
Conclusions of Study
From the findings it can be concluded that
procurement record keeping practices influence
Chegugu and Kwasira (2019)
realization of corporate goals at Moi Teaching
and Referral Hospital, Kenya. This gives an
implication that all procurement transactions in
the hospital are recorded. Information is safely
stored and preserved for future use. This
information can be accessed and retrieved
whenever is needed. Hence procurement
recording keeping significantly predicted the
level of procurement performance which in turn
influences corporate goals realization in the
organization.
Recommendations of the Study
The study found out that procurement record
keeping practices influence realization of
corporate goals at Moi Teaching and Referral
Hospital, Kenya but having low mean score.
Therefore, the study recommends Moi Teaching
and Referral Hospital to preserve procurement
information for future use. This will helps easy
information accessibility and retrieval whenever
needed.
Suggestions for Further Studies
This study has shed light in regard to the influence
of procurement record keeping practices, use of
information technology in procurement, supplier
relationship management and procurement
planning on the realization of corporate goals at
Moi Teaching and Referral Hospital, Kenya.
However, the following studies could be carried
out in future. The study suggests a study to be
carried out to examine the relationship between
hospital leadership aspects of hospital and
performance of aspects of the hospitals in Kenya’
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