Professional Documents
Culture Documents
Large & Small Committee Room, Council Offices, King George V Road,
Amersham
AGENDA
1 Evacuation Procedures
3 To note the appointment of the Vice Chairman of the Committee for the
ensuing year.
4 Minutes
To sign the Minutes of the meeting held on 20 April 2010, previously
circulated.
6 Declarations of Interest
Note: All Reports will be updated orally at the meeting if appropriate and may be
supplemented by additional reports at the Chairman’s discretion.
RECOMMENDATION
2 Members are asked to note the extra meeting of the Housing and
Planning Overview Committee that will be held on 7 September 2010
at 6:30pm. The Committee would consider the Chiltern District Council
Development Framework - Draft Core Strategy at this meeting.
3 Members are requested to look at the Draft Forward Plan for August to
November 2010 – attached as Appendix 7 – to identify potential topics
for review. Any updates will be reported at the meeting.
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Page 2
Appendix 7
CHILTERN DISTRICT COUNCIL – FORWARD PLAN
Background
The Forward Plan sets out the key (major) decisions that the Cabinet (or
officers acting under delegated powers) are expected to take over the next
four months. It is updated and republished once a month and represents a
snapshot of the decisions in the system at the publication date.
Key Decision
The Council’s Constitution defines a ‘Key’ Decision as any decision taken in
relation to a function that is the responsibility of the Cabinet and which is likely
to:-
involve income or expenditure of £30,000 or more; and/or
have a significant impact on the community in two (or more) electoral
wards.
Non-Key Decisions
As a matter of good practice, Chiltern District Council's Forward Plan includes
other items – in addition to Key Decisions – that are to be considered by the
Cabinet. This additional information is provided to inform local residents of all
matters to be considered.
Overview Committees
In order to support the work of the Cabinet and to enhance decision-making,
reports pertaining to Key Decisions are usually presented to an Overview
Committee for comment before going to the Cabinet. As such, the Forward
Plan also includes information on which Overview Committee will also
consider the report, and on what date.
Representations
The Forward Plan aims to give the public the opportunity to know what
decisions are to be taken and who is taking them. These decisions are taken
in public, unless there are special reasons, such as confidentiality.
Each item in the Forward Plan gives the name of the person who can be
contacted in order to make representations or request further information,
together with that person's contact details.
Reports
The reports, once published, are available on the Council's website and can
also be inspected during office hours at the Council Offices.
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TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
YOUNG PEOPLE, LEISURE, COMMUNITY AND COMMUNICATIONS (COUNCILLOR MRS M HARKER) 20 July 2010
Key Contact Officer and
Decision Date to Date to Telephone Number
(Y/N) Subject Overview Cabinet Main Consultees Background Papers (01494)
Partnership agreement with Chalfont Community
Y College, Nexus & Chiltern: use of the Chalfont Leisure 20 July Paul Nanji: 732110
Centre by the College during school time
Transfer of Prestwood Sports and Leisure Lease: to
N agree to transfer the PSLA lease to another Charitable 20 July Martin Holt: 732055
Organisation
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
report (NEW)
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
YOUNG PEOPLE, LEISURE, COMMUNITY AND COMMUNICATIONS (COUNCILLOR MRS M HARKER) 14 September 2010
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Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
higher priority (spend to save) energy options
Y Capital Strategy 2010/11 to 2014/15 (NEW) 14 Sept Gary Martin: 732243
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
YOUNG PEOPLE, LEISURE, COMMUNITY AND COMMUNICATIONS (COUNCILLOR MRS M HARKER) 19 October 2010
Key Contact Officer and
Decision Date to Date to Telephone Number
(Y/N) Subject Overview Cabinet Main Consultees Background Papers (01494)
Appendix 7
ongoing monitoring rather than 18 month post
installation review (NEW)
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
YOUNG PEOPLE, LEISURE, COMMUNITY AND COMMUNICATIONS (COUNCILLOR MRS M HARKER) 30 November 2010
Key Contact Officer and
Decision Date to Date to Telephone Number
(Y/N) Subject Overview Cabinet Main Consultees Background Papers (01494)
Appendix 7
TO BE PUBLISHED: 15 JUNE 2010
Appendix 7
Appendix 7
All Members of the Cabinet are responsible for implementing the Council's objectives and corporate
policies, for example equalities (the GARDE scheme).
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Item 8
RECOMMENDATIONS
Report
Page 17
Page 18
Appendix 8
RECOMMENDATIONS
Implications
Financial Implications
Risk Implications
Equalities Implications
Sustainability Implications
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Appendix 8
Report
3 Members are asked to note this report which will be forwarded to the
Department for Transport in September 2010.
Off-Street Parking
4 The Council operates 18 car parks. In addition, the Council Office car
park is accessible to the public for use free of charge after 5.30pm
weekdays and through weekends and bank holidays.
6 All of the car parks are owned by this Council except for Buryfields Car
Park which is leased from the Great Missenden Parish Council until
2013 and Chesham Station Car Park which is leased from London
Underground until March 2012.
Finance
8 The policy for off-street car parking requires that charges be set at a
level that, as a minimum, covers the total cost of the operation of the
off-street car parks and, as required by the Council’s financial strategy,
generates an income stream to support the Council’s revenue budget
thereby reducing the financial impact on Council Tax payers.
9 The Off-Street Car Parking out-turn figures shown in the table below for
2009/10 (although below original budgets) do show a further increase
on 2008/09 of £56,000.
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Appendix 8
Security Issues
12 On 12th December 2006 the ‘Park Mark’ award was gained for all
Chiltern District Council car parks. This award is presented on behalf of
the Association of Chief Police Officers for England, Wales, Northern
Ireland and Scotland.
13 The award advises the public that our car parks have been assessed
by an independent body and demonstrate a high standard of service
and, in particular, a high level of customer security.
General
15 The Civil Enforcement Officers are responsible for both on-street and
off-street parking enforcement, covering a minimum of 6 days each
week on a rota basis.
17 The CEOs on and off-street activities includes being the “eyes and
ears” of the Council by reporting vehicles without valid road fund
licence, reporting graffiti, road defects, rubbish/fly tipping as well as
giving advice and directions to the public and motorists, offering first
aid when needed and working with the Police in reporting and
collecting evidence to assist in protecting the community.
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Appendix 8
Training
24 Within the District we currently operate seven ‘Go for Gold’ schemes.
This scheme was approved at the Executive meeting on 3rd September
2002 (Minute 111). These schemes are designed to enable parents to
park free of charge for an agreed time (which depends on the distance
from the car park to the school) and then walk their children to school
along a designated route.
26 Star Yard Car Park’s lighting was upgraded in March 2010 with the
lining refreshed and upgraded around the recycling area.
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Appendix 8
27 The main internal lighting at the Amersham Multi-Storey Car Park was
upgraded to LED lighting in December 2009 with further work
upgrading the emergency lighting in March 2010. The LED lighting is
currently under review. Initial indications are that 50% energy savings
equating to £10,000 per year are being achieved.
Charging Hours
30 Charges for the Council’s off-street car parks apply from 7.30am to
6.00pm Mondays to Saturdays.
On-Street Parking
33 The agreement with the County Council set out a framework of how the
CEA should operate with delegation over management made to
Chiltern District Council. Parking statistics are discussed monthly with
BCC.
36 CDC is and will continue to be responsible for our off-street car parks
within the District.
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Appendix 8
Finance
42 It was agreed that the income from Penalty Charge Notices, whether
issued on or off-street would be credited to the CEA account. This is to
reflect that the off-street car park pay and display income increased as
a result of the enforcement of on-street parking restrictions.
43 The cost of a PCN is currently £70 for the higher contravention and £50
for the lower. If payment is received within fourteen days of the
contravention date then the cost is reduced to £35/£25. The CEA is
currently reliant on the PCN income and a short section of pay and
display in Amersham Old Town. The recovery rate for PCNs is
important as is the ability for BCC to conduct timely reviews of waiting
restrictions to address parking issues.
44 A key function for the CEOs was to carry out cash collections and
maintain the pay and display machines in the Council’s off-street car
parks to ensure that they were able to take payments. Since the cash
collection and machine maintenance function has been out sourced the
CEOs have had more time to focus on their priority function of
enforcement. Outsourcing cash collection in particular was a key
efficiency and H&S improvement to the Council.
45 The On-Street out-turn figures for 2009/10 are set out in the table
below. PCN performance for 2009/10 was good.
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Appendix 8
Capital Costs
- capital expenditure in year 0 0 0
Net Capital Cost of CEA for year 0 0 0
Net Revenue Cost of CEA for year 106,068 131,412 145,672 199,515 57,180
Cumulative Net Revenue Cost of CEA 106,068 237,480 383,152 582,667 639,847
Capital Costs
- capital expenditure 184,525 26,938 13,825 0 0
Net Capital Cost of CEA for year 184,525 26,938 13,825 0 0
Cumulative Capital Cost of CEA 184,525 211,463 225,288 225,288 225,288
Net Deficit on CEA Account for year 290,593 158,350 159,497 199,515 57,180
Cumulative Deficit on CEA Account 290,593 448,943 608,440 807,955 865,135
46 BCC have settled their share of the deficit to March 2009 and by the
time this report is noted will have been invoiced for their 50% share of
the 2009/10 deficit.
47 At the time of writing this report BCC are considering the Chesham and
Amersham pay and display and permit schemes which were presented
to Cabinet in June 2008.
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Appendix 8
49 Supported by BCC and the CEA Steering Group, and following wider
consultation with the community, Cabinet agreed enhanced
enforcement of specific Double Yellow Lined locations.
Surpluses
Performance
52 Appendix 8.1 shows 4683 PCNs issued off-street with 5029 PCNs
issued on-street in 2009/10.A 20% increase on the previous year.
Miscellaneous Matters
Conclusion
58 A risk now exists to the parking function’s operation from parking staff
leaving while Buckinghamshire County Council detail out their future
On-Street operation. This could impact on 2010/11 and 2011/12 deficit
outturns as the current developed position is not now stable.
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Appendix 8
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Page 28
DfT Decriminalised Parking Enforcement Statistics
(1h) Number of applications to register Charge Certificate at TEC : 315 215 530
(2a) Number of PCNs issued by a CEO subject to challenges (statutory and other) : 957 1722 2679
(2b) Number of PCNs issued using evidence from an approved device subject to challenges (statutory and other) : 0 0 0
(2c) Total number of PCNs subject to challenges : 957 1722 2679
(2d) Number of PCNs cancelled as a result of a successful challenge (PCN correctly issued) : 416 1111 1527
(2e) Number of PCNs cancelled as a result of a successful challenge (PCN incorrectly issued) : 0 0 0
(2f) Total number of PCNs cancelled as a result of a successful challenge : 416 1111 1527
Appendix 8.1
Number of cases where Contravention Group could not be derived : 0
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Item 9
RECOMMENDATIONS
Report
Background Papers:
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Page 32
Appendix 9
CHILTERN DISTRICT COUNCIL
RECOMMENDATIONS
Implications
Financial Implications
Risk Implications
Equalities Implications
None as holders of a valid blue badge may park free of charge in any off-
street parking space.
Report
1 The Off-Street Parking Policy states; “the practice of allowing Town and Parish
Council’s to provide free car parking be continued, providing that the income
lost to the Council is reimbursed” and that “the Policy for establishing
reimbursement for the loss of income to this Council resulting from a free
parking period requested by Town and Parish Councils be considered
independently for each car park in question, and, be based upon the ticket
sales from an agreed period of “charged” parking”.
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Appendix 9
2 Great Missenden and Chalfont St Peter Parish Councils both take advantage
of this provision at High Street, Prestwood and Church Lane car parks
respectively.
4 High Street Prestwood has not had a 1 hour charged period since 1998. Great
Missenden Parish Council thought the recharge cost the formula produced
(based on Church Lane) for 2010/11 was not an appropriate method to
calculate their recharge.
7 Further to this the Parish Council have requested the free period be reduced
to 30 minutes. Although technically possible, a half hour charge was recently
considered inappropriate by Cabinet so along with there being no 30 minute
charge on which to base recharges on, Officers believe unlike the Civic Centre
Car Park which is located close to a busy operational area a 30 minute period
at High Street Prestwood would put too much burden on the Civil Enforcement
Officers to enforce. It is therefore not recommended this be pursued in this
location.
8 The agreed policy re-imbursement formula will work for all of our other car
parks as a ratio against charged periods could be determined. Cabinet are
asked to consider the following options as an addendum to the current Policy
for setting the charges for re-imbursement of a free period at High Street,
Prestwood:
b) Use the re-imbursement formula calculated for Church Lane car park at
High Street Prestwood. Based on similar annual ticket numbers
(48,195) this (variable) option would cost around £12,600 which
includes appropriate recharges for ticket machine use/maintenance.
9 At the time of discussing this matter in late 2009 the Parish Council were
concerned about the effects an increase of 1 hour charges would have on a
variable and demand led recharges.
10 When Cabinet changed the 1 hour charge in April 2010 it was considered
unlikely the charges would be increased for 2 years. Officers consider option b
is therefore the most appropriate.
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Appendix 9
11 The Parish Council are keen to continue to provide a free parking period;
therefore Cabinet are requested to agree either option a) or b) as an
addendum to the current Policy to allow Town or Parish Council re-
imbursement of charges for 1 hour free parking periods in off-street car parks.
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Page 36
Item 10
RECOMMENDATIONS
Report
Page 37
Page 38
Appendix 10
RECOMMENDATIONS
Implications
Financial Implications
Risk Implications
Car parks play a key role for commuters and in supporting the vitality
and viability of Chiltern’s towns and villages.
Equalities Implications
Sustainability Implications
Report
1 This report is brought forward for Cabinet to comment on, adjust and
agree. After that time the policy will be placed on the website and
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Appendix 10
3 Currently through inclement weather (icy, snowy) all the car parks
remain open with only the top deck of the Multi-Storey car park
(AMSCP) closed off.
4 The top deck is closed off when icy due to black ice ponding on the
surface. The top level of the AMSCP can be icy when there is no ice on
the ground and is monitored daily between October to April by the
Engineering Section.
5 Following last winter’s prolonged cold spell, and following the concerns
raised by customers and some Members asking what we were doing in
the car parks, it was considered that as highway authorities do, CDC
should be clear about how it carries out winter maintenance in the car
parks.
6 While considering our own procedures it has been found that some
District Councils do not do ANY gritting and others go to extreme
lengths to clear snow.
7 CDC do not have a direct labour work force, however, carrying out
gritting in the car parks is specified in the Grounds Maintenance
Contract. During inclement (particularly snowy) spells the grounds
maintenance contractor is well suited to swap from grounds to winter
maintenance.
8 The ability to carry out winter maintenance does therefore rely on the
contractor’s ability to get in.
10 Areas Gritted: All CDC’s car parks are treated. The areas within the car
parks which receive specific treatment are:
11 Level of Grit Spread: in 2008/9 to improve the spread rate and actually
improve the amount of grit spread, two grit hoppers were purchased by
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Appendix 10
13 Route Priority: The car park gritting route is listed below and has been
designed to best reflect the use patterns within the respective car parks
the first route is usually completed between 09:00-10:00 hrs:
AMSCP
Council Offices
Sycamore Road
Chesham Station
Star Yard
East Street
Albany
Watermeadow
Catlings
Dovecote Meadow
Link Road
Buryfields
High Street Prestwood
Chiltern Pools
Chiltern Avenue
Civic Centre
Snells Wood
Church Lane
Blizzards Yard
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Appendix 10
Grit Stocks
Decision Making
Page 42
Appendix 10
22 Monday morning is the most difficult time to predict and gear up for.
25 At times the CEOs deal with icy surface conditions in isolated location
by spreading salt from the salt bins within the car park where they
consider it necessary.
Recommendations
Page 43
Appendix 10
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Item 13 By virtue of paragraph(s) 3 of Part 1 of Schedule 12A
of the Local Government Act 1972.
Document is Restricted
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Page 46
Appendix 13 By virtue of paragraph(s) 3 of Part 1 of Schedule 12A
of the Local Government Act 1972.
Document is Restricted
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