Professional Documents
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Protocol-Related
Protocol-related / SOP Training [Site adds here.]
Course Title Availability Course Title Availability
PRO301 Protocol Training - General Site creates
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Version 1.0 Created by: Aeras Global TB Vaccine Foundation, Professional Development Program
QA/QC Officer 02QO: Aeras Recommended Curriculum Document
QA/QC Officer 02QO: Duties, Knowledge and Skills List
Purpose To provide a list of the duties & tasks associated with this role and the knowledge and skills necessary to this role.
Aptitudes
• Detail-oriented
• Organized
• Managing group dynamics
4. Manage deviation reporting with corrective ICH Guidelines Maintain strong communication with external monitor
action/preventative action (CAPA) • Quality Assurance (ICH GCP 1.46) (sponsor CRA)
4.1. Identify deviations through monitoring • Monitor’s Responsibilities (ICH GCP
activities 5.18.4) Demonstrate basic computer and Internet skills (MS
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Version 1.0 Created by: Aeras Global TB Vaccine Foundation, Professional Development Program
QA/QC Officer 02QO: Aeras Recommended Curriculum Document
Duties and Tasks Knowledge Skill
4.1.1. Log deviations using • Monitoring Report (ICH GCP 5.18.6) Excel, MS Project and MS Word, or equivalent,
appropriate tool (e.g., • Auditing Procedures (ICH GCP spreadsheets and databases)
database, spreadsheet, etc.) 5.19.3)
4.2. Inform study staff on how and when to • Protocol
report deviations • Deviation reporting requirements of Aptitudes
4.3. Collect and ensure completion of the IRB • Multi-tasking
Protocol Deviation/CAPA Form • Sponsor requirements (in site • Timeliness
4.4. Follow-up on CAPAs contract) • Assertiveness
4.5. Assist PI with compiling and • Teambuilding
disseminating deviation reports to • Managing group dynamics
appropriate parties (e.g., sponsor,
IRB, regulatory authorities)
4.6. Assess trends and conduct
investigations
5. Monitor study compliance with required protocol, ICH Guidelines
written procedures and GCP standards • Quality control in clinical research (ICH Develop written communications
5.1. Check accuracy and completeness of GCP 5.1.3)
CRF entries, source documents and Evaluate adherence to study procedures by:
other trial-related records per Protocol • Observing skills
monitoring plan • Content of CRFs and source documents
5.2. Observe site and study procedures
• Checking for accuracy
• Study procedures required by the • Evaluating performance of staff
per monitoring plan protocol(s)
5.2.1. Conduct spot-checks of
informed consent process in Aptitudes
the field • Detail-oriented
5.2.2. Conduct spot-checks of • Organized
protocol-related procedures
(e.g., follow-up visits,
referrals)
5.2.3. Conduct spot-checks of
other procedures related to
written procedures at the
site
5.3. Document processes and procedures
observed during spot-checks
6. Oversee investigator site file ICH Guidelines
6.1. Check that IRB protocol approvals, all • Independent Ethics Committee (ICH GCP Develop written communications
IRB approved consents and 1.27)
correspondence to ethics committee Aptitudes
• Essential Documents for the Conduct of a
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Version 1.0 Created by: Aeras Global TB Vaccine Foundation, Professional Development Program
QA/QC Officer 02QO: Aeras Recommended Curriculum Document
Duties and Tasks Knowledge Skill
are present in site file Clinical Trial (ICH GCP 8.1, 8.2, 8.3, 8.4) • Attention to detail
6.2. Check that essential documents for • IRB/EC responsibilities (21 CFR 56) • Organized
investigator site file are in place,
accurate and updated (*essential • Format and content of notes-to-file
documents listed in ICH Guidelines) • IRB procedures and requirements (including
6.3. Work with PI to compile and include all site responsibilities for IRB communication)
required documents in the investigator
site file
6.4. Check that notes-to-file are generated
and in place as necessary
7. Assist with checking data processes and Data/Database Requirements Demonstrate basic computer and Internet skills (MS
systems for compliance • Requirements for compliant data processes Excel, MS Project and MS Word, or equivalent,
7.1. Check that security, controls and and database (FDA 21 CFR Part 11) spreadsheets, databases)
validation procedures are in place for • Data Management Plan
study database • Approval process for changing database Aptitudes
7.2. Ensure changes to study database are • How to document database changes • Detail-oriented
approved and documented • General understanding of how data systems
7.3. Check query process/discrepancy work (including database access)
management to ensure that changes
• Query generation/resolution process
to CRFs or to data entries are
completed and documented as
appropriate
7.4. Review query reports to identify trends
and troubleshoot potential issues and
address CAPAs
8. Assist with internal audit procedures ICH Guidelines Develop written communications
8.1. Identify quality systems at site or, if • Quality Assurance and Quality Control (ICH
applicable, laboratory processes per GCP 5.1) Aptitudes
site audit plan • Observational skills
8.2. Schedule and conduct audits of
• Audit (ICH GCP 5.19)
• Detail-oriented
targeted system or process for • Organized
Protocol
compliance with ICH Guidelines,
Written procedures (e.g., SOPs, plans, manuals)
SOPs and other written procedures
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Version 1.0 Created by: Aeras Global TB Vaccine Foundation, Professional Development Program