Professional Documents
Culture Documents
Project Title
Study of Performance Appraisal process
at
DLF and its Effectiveness
Under guidance of
Bhushan
Submitted by:
Harsh Kumar
2
CONTENTS
Page
Nos.
Bibliography 42
Annexures 43-45
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Chapter 1
INTRODUCTION
Its roots in the early 20th century can be traced to Taylor's pioneering
Time and Motion studies. But this is not very helpful, for the same may
resources management.
the scale of things historical, it might well lay claim to being the
There is, says Dulewicz (1989), "... a basic human tendency to make
4
work performance of others, including subordinates, naturally,
justification. That is, appraisal was used to decide whether or not the
performance was found to be less than ideal, a cut in pay would follow.
On the other hand, if their performance was better than the supervisor
of appraisal. If was felt that a cut in pay, or a rise, should provide the
perform well.
people with roughly equal work abilities could be paid the same
amount of money and yet have quite different levels of motivation and
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performance.
were important, yes; but they were not the only element that had an
Modern Appraisal
In many organizations - but not all - appraisal results are used, either
who should get the majority of available merit pay increases, bonuses,
and promotions.
6
By the same token, appraisal results are used to identify the poorer
Controversy, Controversy
appraisal.
Between these two extremes lie various schools of belief. While all
7
There are those, for instance, who believe that performance appraisal
attempt to link the process to reward outcomes - such as pay rises and
promotions.
For example, how many people would gladly admit their work
problems if, at the same time, they knew that their next pay rise or a
weaknesses.
Nor is the desire to distort or deny the truth confined to the person
on certain work skills is one thing; giving an appraisal result that has
8
The result can be resentment and serious morale damage, leading to
On the other hand, there is a strong rival argument which claims that
outcomes.
outcomes.
outcomes - and are suspicious and disappointed when told this is not
the case. Rather than feeling relieved, appraisees may suspect that
they are not being told the whole truth, or that the appraisal process is
and feel more satisfied with it, when the process is directly linked to
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rewards. Such findings are a serious challenge to those who feel that
each other.
There is also a group who argues that the evaluation of employees for
of having separate wage and salary reviews, in which merit rises and
managers.
10
Three different approaches exist for doing appraisals. Employees can
be appraised against
1. Absolute standards
2. Relative standards
3. Objectives
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Chapter 2
compensation reviews.
belonging to supervisory and the level above. For the purpose of this
12
The study covered a sample of 64 employees belonging to supervisory
The project work has been carried out in three stages, a structured
The work relating to data entry compilation, data analysis and report
writing constituted the third stage. Interview index was also used at
The Questionnaire
and tested on few employees. After getting the proper response and
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organisation and the fifth section consisted of one subjective question
Response to Questionnaire
It has been an uphill task to enter the enormous data received through
the descriptive questions though very few but was valuable for the
purpose of study. Hence these were further structured in time with the
Limitations
Some of them did not fill the questionnaire due to lack of time
14
The confidentiality of the system created some problem in getting
information.
Chapter 3
ORGANISATION PROFILE
excellent pool of talent, trained and highly skilled work force headed
developed countries like Japan, UK, France, Germany, USA etc. with
integrated manner.
15
DLF is a name synonymous with leadership, trust, quality and
between DLF group and overseas giant Hilton to build across the
12000 crore and DLF holding 74% in joint venture. Apart from having
tenants both.
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development. It has extensive land reserve of 10225 acres in various
regions across India. DLF is the only company in India in the Consumer
validated category from the real estate sector to have been awarded
1946. DLF developed some of the first residential colonies in Delhi such
Hauz Khas. In 1957, with the passage of Delhi Development Act, the
in Delhi and the role of private real estate developers was restricted.
As a result DLF began acquiring land at relatively low cost outside the
1st Grade Office space and in 2002, DLF ventured into organized retail
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Chapter 4
PERFORMANCE APPRAISAL
PURPOSE
18
THE APPRAISAL PROCESS
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subordinate. Therefore feedback is necessary from the subordinate to
the manager. Satisfactory feedback censures that the information
communicated by the manager has been received and understood in
the way it was intended.
The final step in the appraisal is the initiation of corrective action when
necessary. Corrective action can be of two types. One is immediate
and deals predominantly with symptoms. The other is basic and
delves into causes. Immediate corrective action often described as
"putting out fires," whereas basic corrective action gets to the source
of deviation and seeks to adjust the difference permanently.
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Immediate action corrects something right now and gets things back
on track.
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Chapter 5
PERFORMANCE APPRAISAL PROCESS IN Punj Lloyd
and self appraisal system. Absolute method means that subjects are
not compared with any other person. Their seniors appraise the
Under this method also they follow Critical Incident Appraisal method.
and doing it ineffectively. Under this method the appraiser writes down
little anecdotes that describe what the employee did was effective or
examples from which the employees can be shown which of his or her
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The purpose for the performance appraisal is as follows :-
2. Increment in salary.
PERFORMANCE CYCLE
MID APRIL
Target
Setting
Annual
Review
OPEN OPEN
Reporting Officer
Final Review
Reviewing
4 4
Officer
monthly monthly
review review
OPEN
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PERFORMANCE APPRAISAL SYSTEM IN DABUR INDIA LIMITED
contribution enhancement.
setting. That is, realistic plans are developed to attain the objectives.
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appraisal process while evaluating its employees. Its evaluation is
employees and then evaluating them upto what extent it has been
achieved and if there is failure in reaching the target what are the
Every evaluator has his or her own value system which acts as a
and others low. The former is referred to as positive leniency error, and
committed.
possible:
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as to collect 3 consecutive outstanding performance into his/her
annually.
Feedback
The company provides the annual feedback to its employees and thus,
Response
26
There are mixed responses from the feedback by the employees. It has
who felt bad were thoroughly communicated and all the confusion and
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Chapter 6
workers and the level Asst. Supervisor and above. Both the category
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Chapter 7
1. Promotions
The guidelines for departmental promotion in DLF are same for male
and female employees. The period of experience required for filling a
higher post departmentally varies from 3-5 years. 5 years experience
for promotion to managerial staff and 3 years experience for promotion
to Junior Management staff is needed. The other area of promotion
apart from seniority are merit and fitness. Though these guidelines are
not in a written format the supervisor and manager get it at the time of
appraisal from the personnel department.
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As per the guidelines from the personnel department employees are to
be promoted accordingly. However there is confusion among the
employee as these guidelines are not being explained time to time,
many are not aware of the existing promotion policy in the
organisation.
N=48
Yes 26 54.16
No 8 16.66
From the above table, it can be seen that 54% agree that promotion is
well defined in the organisation. However 30% were not able to say it
as there is lack of information about the promotion policy. Every
employee need to be communicated about the existing promotion
policy.
None 14 29.16
One 30 62.5
Two 0 0
Three 2 4.16
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Respondent were also asked to suggest any change in the policy. The
responses were as given below:
Appraisal system/factors/traits/assessment
An annual ritual 12 25
A necessary −− 0 0
Any other 0 0
31
Majority responded that the system of performance appraisal is
something useful for the employee and the organisation.
Factors/traits of evaluation
• Knowledge of work
• quality of work
• quantity of work
• dependability
• initiative drive and resourcefulness
• work attitude
• conduct
• discipline -attendance - communication
• subordinate development
Each attribute is assigned 10 marks making a total of 220 (maximum
marks)
Good 18 37.5
Satisfactory 20 41.66
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Poor Nil Nil
The factors and traits of evaluation were rated satisfactory which need
to be looked for and bring some change in it.
Aligning goal
Yes 22 45.83
No 6 12.5
No response 2 4.16
Here the response from the supervisor were 45.83% for the factor that
it help in aligning their goal with those of organisation.
33
Respondent were asked, who should appraise them? The responses
were as given below:
Appraisal committee 12 25
Appraiser's Approach
Good 26 54.16
Satisfactory 14 29.163
Monetary benefit/reward
34
Performance appraisal system help in the system of providing
as given below:
35
Monetary benefit
Yes 28 58.33
No 6 12.5
Can't say 12 25
No response 2 4.16
Here more than 58% responded that the monetary benefit is extended
to them as a result of the outcome of the performance appraisal
system.
Rewards
Rarely 14 29.16
Sometimes 18 37.5
Often 0 0
Here the response were mix with 37.5 percent agreeing that rewards
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Area of Responsibility
Yes 22 45.83
No 4 8.33
No response 2 4.16
The response were not even 50% which shows some difference in
meeting the goal of prioritizing the area of responsibility. 41% of the
respondent were not able to say anything. This shows that the
management has to look into the above and see what the employee
can do, making them more aware of their responsibility.
Career Progress
To a large extent 12 25
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Here only 58% response were for the option that it helps in career
progress to some extent while 25% were for the option that it helps to
Career Development
aspire for the advancement of his career and for better opportunities
for the future in order to keep their motivation high. Career planning
means helping the employee plan his career in terms of his capabilities
Supervisor and above position holder in DLF Ltd. were asked about the
career development plan.
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The responses to the above were as given below:
Here only 46% of the respondent gave response that it lay career
development plan to some extent while 38% gave response that there
is no career development plan at all.
Feedback
know his/her weakness and strength. Feedback provides for the area of
improvement.
39
Response Number Percentage
Rarely 12 25
Sometimes 12 25
Often 4 8.34
Remedial measure
Counselled 6 12.5
Here the response were both for job rotation and training programme.
During the course it was felt that more training input is to be provided
to the employee to overcome the weakness and improve upon the
existing capability of the employee.
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Taping the potential
In your opinion does this system provide for taping the potential of
individual?
To a large extent 12 25
Majority response were positive but only to some extent. The human
resource department need to assess the real potential of human
capital through the future performance appraisal process and need to
channelise all the potential in right direction with a fixed goal.
Training
41
Response Number Percentage
To large extent 12 25
The system does help in identifying training needs but only to some
extent. During the course, suggestion for separate section for
identifying training needs came from the supervisory and above level
employee.
Job rotation
Yes 22 45.83
No 26 54.00
Majority of the response were 'No' for the job rotation. The employee
need to be put on job rotation on regular basis in order to enhance
their own capability and increase organisations productivity.
In your opinion does this system help the management identify right
individual for a right job to achieve the goal of the organisation?
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The responses were as given below:
Counselling
Respondent were asked about the need of counselling and whether the
organisation provide counselling. The responses were as given below:
Yes 32 66.66
No 2 4.16
Majority response came for the need of counselling. This proves that
employee need counselling both in work areas and behavioural area.
Yes 16 33.33
No 24 50
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Majority response were that organisation does not provide counselling.
This brings the need of counselling.
Good 16 33.33
Satisfactory 24 50
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Chapter 8
Conclusion
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where the annual feedback is provided to employees which
highlights the strength and after assessing the performance.
Suggestions
46
• Greater clarity has to be has to there in terms of job responsibility.
This is possible when the appraisal is done on the basis of the
description.
47
- Based on the above an open appraisal system is
suggested.
The open appraisal system reduces the whims and fancies of the
appraiser. It promotes result-orientation as it is based on performance
rather than on personality based appraisal.
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BIBLIOGRAPHY
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ANNEXURES
QUESTIONNAIRE
PART A
Name: Age:
Department: Designation:
Exp. In TP:
PART B
1. Is the promotion policy well defined in your organisation?
(A) Yes (B) No (C) can’t say
2. How many times you received promotion? (Last three years)
(A) None (B) One (C) Two (D) Three (E) Any other (Pl. specify)
3. Do you suggest any change in the policy? If so why?
4. Merit not recognized
5. Doesn’t define career plan
6. Not integrated with business
7. Heterogeneity within policy for different position
8. Any other (Pl. specify)
PART C
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3. Is the assessment an on going process?
(A) Yes (B) No (C) can’t say
4. In which following areas (one more than one) does the present system help you
to understand your ability? (Pl. specify.)
A. Planning
B. Problem solving
C. Ability to motivate
D. Identify training needs
E. Communication
F. Role clarity
G. Any other (Pl. specify)
5. Does this system help you in aligning your goal with those of organisation?
(A) Yes (B) No (C) can’t say
6. In your opinion who should appraise you?
A. Your immediate supervisor
B. Department head
C. Appraisal committee
D. Self-appraisal
E. Satisfied with the present system
7. How do you find the appraiser’s approach in appraisal process?
(A) Outstanding (B) V.good (C) Good (D)Satisfactory (E)Poor
8. Is the system linked to monetary benefit? If yes, does it extend to you
(A) Yes (B) No (C) can’t say
9. Does the present system help in rewards for performing well?
A. Rarely
B. On a few occasion
C. Sometimes
D. Often
E. Almost Always
10. Does it help prioritize your area of responsibility?
(A) Yes (B) No (C) can’t say
11. In your opinion does it helps in career progress?
A. To a large extent
B. To some extent
C. Not at all
12. Does this system provide feedback on your performance?
A. Rarely
B. On a few occasion
C. Sometimes
D. Often
E. Almost Always
13. Based on your ability does it lay career development plan for you?
A. To a large extent
B. To some extent
C. Not at all
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14. What kind of remedial measures are taken?
A. Job rotation
B. Sent to training programme
C. Counselled
D. Any other (Pl. specify.)
E. None
15. In your opinion does this system provide for taping the potential of individual?
A. To a large extent
B. To some extent
C. Not at all
17. Have you been rotated to other department or within the department?
(A) Yes (B) No
18. In your opinion does this systym help the management identify right individual for
a right job to achieve the goal of the organisation?
D. D To a large extent
E. To some extent
F. Not at all
19. Do you need counseling?
(A) Yes (B) No (C) can’t say
Part D
1. What is the system of communication?
(A) Upward (B) Down ward (C) Both A&B (D) Lateral
Have you understood clearly as to what is expected of you?
(A) Yes (B) No (C) can’t say
Part E
1. In your opinion how can the present appraisal system be made more effective?
(Pl.specify point
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ACKNOWLEDGEMENT
All those employee of DLF Ltd, Executive at Punj Lloyd and Dabur India
Ltd deserve special thanks for their cooperation and help in the
collection of necessary and relevant material for this work.
Also, I do thank and remember my friends for their effort and helping
hand.
Every effort has been made to enhance the quality of work. However, I
owe the sole responsibility of the shortcoming, if any, in the study.
Harsh Kumar
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