SAP BW 7.

0
Enterprise Reporting &
Analysis Workshop

SAP BW 7.0
Agenda
Unit 1: Introduction to BW Reporting: Overview of SAP BI System
Describe the fundamental structures of SAP BI, Explain the reporting functions of
SAP BI, Understand the most important terminology used in reporting

Unit 2: Navigating in the Reports

Navigation options of the BEx Analyze. Functions in the context menu. Drag and
Drop used in navigation.

Unit 4: First steps in the Query Designer

Describe the functions of the BEx Query Designer, Define your own queries and
modify these when necessary, Publish reports for analysis in the BEx Analyzer,
Describe the differences between the different InfoProviders, Select the
InfoProviders according to their use in creating reports, Use the different elements
of the InfoProvider in the Query Designer

SAP BW 7.0
Agenda cont ..
Unit 5: Designing Calculated and Restricted Key Figures
Understand the requirements for using selections and formulas in the queries,
Use Include and Exclude selections, Understand different available functions for
use in defining calculations

Unit 6: Working with Characteristics and key Figures in the Query Definition
Describe the properties of characteristics and their use in adjusting reports to your
requirements, Demonstrate the benefit of using display attributes, Describe the
difference between using display and navigation attributes, Restrict
Characteristics, Understand the different Key Figure properties in the query.

Unit 7: Variables
Using variables to make the reports flexible, creating different types of the
variables and the processing types, using the different variables in reports.

Unit 8: Setting Query Properties

Show and describe the various settings possible in a query definition, Influence
the structure of and access to reports in a query definition, Display the workbooks
or views in which a query definition is stored.

SAP BW 7.0
SAP BW 7.0: Enterprise Reporting and Analysis

Use the reporting and analysis

tools available in SAP NetWeaver
Business Intelligence (BI) to
provide BI information
customized for the different
categories of user within your
company.

SAP BW 7.0
Unit 1: Introduction to BW Reporting

Unit Objectives

Give an SAP NetWeaver overview

Describe the fundamental structures of SAP BI

Explain the reporting functions of SAP BI

Define the most important terminology used in the context of

Enterprise Reporting

SAP BW 7.0
 Information-Based Management

How do we get from here ;

Data Information Knowledge Results

to here?

Realizing business value from transaction data to understand,

manage, improve and now predict the Business

SAP BW 7.0
The SAP NetWeaver Platform

SAP BW 7.0
 SAP BI Architecture

SAP BW includes three layers: the Business Explorer used for reporting
purposes, the BW Server (Data Warehouse) which houses the different
types of data used for reporting, and the Source System Layer, which is
the SAP system used daily for entering, changing, and saving data.

SAP BW 7.0
 BI Scenarios in BI 7.0

Enterprise Reporting, Query & Analysis

High Focus on User Productivity

Formatted Reporting
Intuitive Ad-Hoc Analysis
Advanced Excel Integration
Model-Driven BI Applications

Business Planning & Analytical Services

Business Planning integrated in BI Platform and Suite

Enterprise Data Warehousing

High Performance with BI Accelerator

Flexibility by enhanced data modeling capabilities
Data Transfer Process
Real Time Data Acquisition
Web-based Administrator Cockpit

SAP BW 7.0
SAP Business Intelligence

SAP BW 7.0
What is an InfoObject?

The data
. from various sources are
unified for BW

Business objects / data elements

become InfoObjects.

InfoObjects are the smallest

information units in BW.

SAP BW 7.0
Types of InfoObjects

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Terminology II

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 What is an InfoProvider?

An InfoProvider is an object for which queries can be created or executed in

BEx. They are arranged into hierarchical InfoAreas on the Administrator
Workbench.

InfoProviders that physically contain data, are also called data targets. They
include

InfoCubes, ODS Objects and InfoObjects

Other InfoProviders are

MultiProviders and InfoSets

SAP BW 7.0
Terminology III

SAP BW 7.0
SAP Business Intelligence Architecture

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Different User Types

SAP BW 7.0
Unit 2: Navigating in the Reports

Unit Objectives

Use the navigation options in the BEx Analyzer

Use the functions of the context menu

Use the functions of drag and drop navigation

SAP BW 7.0
 BEx Analyzer Toolbar

The BEx Toolbar provides access all the important functions for navigating
and analyzing the query data.

Refresh Tools
System
Open Information

Save Change
Variables

Global Settings

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Queries in the Open Dialog Box

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Searching for Reports

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BEx Analyzer Navigation Buttons

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Exchange... with...

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Drill Down

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Keep Filter Value

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Remove Filter Value

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 BEx Design Toolbar

The BEx Design Toolbar provides building blocks for reporting application
development access. It is possible to created formatted reports with
buttons and selection options like checkboxes and radio buttons.

SAP BW 7.0
Into the system…

Taking a look at Navigation

SAP BW 7.0
Unit 4: First steps in the Query Designer

Unit Objectives

Describe the functions of the BEx Query Designer

Define your own queries and modify these when necessary

Publish reports for analysis in the BEx Analyzer

Describe the differences between the different InfoProviders

Select the InfoProviders according to their use in creating reports

Use the different elements of the InfoProvider in the Query Designer

SAP BW 7.0
New Query Dialog

From Start  Programs, select Business

Explorer  Query Designer, then click the
New Query icon

New Query icon

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Query Toolbar - Buttons

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 Query Toolbar Functions

Option Function

New Defines a new query

Open Opens an existing query

Save Saves a new or modified query

Save As Saves a query under a new technical name

Execute After you define and save a query, use this function to display it in the SAP
Business Explorer Web Analyzer and analyze the data

Check Query Performs a validity check on your query

Query Properties Choose this function to change the description of the query or define the
settings for the result position, display options, numeric display, zero display,
and key date of the query

SAP BW 7.0
More Query Toolbar - Buttons

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 More Query Toolbar Functions

Option Function

InfoProvider Displays the content of the InfoProvider upon which the query is based; from here you can include
objects in the query by using drag and drop.

Filter Shows the Filter screen area. You specify the filter values of the query here.

Rows/ Shows the Rows/Columns screen area. Here you specify the free character-istics for navigating in
Columns the query and the contents of the rows/columns.

Cells You can define formulas and selection conditions explicitly for cells in queries with two structures.
This function is only available for queries with two structures.

Conditions You can define conditions for a query. You can specify threshold value conditions for the key figure
values for every characteristic. For example, you can specify all sales figures above or below a
certain threshold value. In the query, the selected characteristics are displayed with the restricted
key figures.

Exceptions You can define exceptions for a query. Exceptions, deviations in key figure values that you define,
are displayed in color in the query view. This allows you to see at a glance whether results deviate
from the expected results.

SAP BW 7.0
 More Query Toolbar Functions (cont.)

Option Function

Properties Shows the Properties screen area. The content of the Properties screen area automatically
adjusts itself. Depending on the object that you select, the properties appear as context sensitive.

Tasks Provides an overview of the functions and options available to you while you are working in the
query.

Messages Displays system messages, check messages, warnings, and other information. From the context
menu of the message, you can navigate to the actual error, or display information about the error.

Where-Used List When you choose Query → Where-Used List, the Query Designer displays the objects
(workbook, Web template, report, or broadcast setting) in which this query is used.

Documents When you select the Explain Error Message function, the system message texts are displayed
here.

Technical Names Shows or hides the technical names of the query components (InfoObjects, structures, variables,
and so on).

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Creating a new query - (filter view)

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Example Creating a new query - filters

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Creating a new query - (Rows / Columns View)

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Example Creating a new query - (Rows / Columns View)

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Query Designers Menu

Menus and icons

The Query Designer is now

menu-based

You can use the shortcut keys

(like Ctrl+O for Open) along
with the icons for performing
different functions

Separate toolbars available

These can be displayed

or removed

SAP BW 7.0
Selecting filter value

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Creating Exception

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General Tab of the Exception Definition

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Definition and Display Tabs of the Exception Def.

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Defining Conditions

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Defining new condition in query designer

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Conditions : General Tab

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Into the system…

Taking a look at the Query Designer

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Unit 5: Designing Calculated and Restricted Key Figures

Unit Objectives

Understand the requirements for using selections and formulas in the

queries

Use Include and Exclude selections

Understand different available functions for use in defining

calculations

Create Global structures for use in queries

SAP BW 7.0
Restricted Key figure

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Formulating a selection condition

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Calculated Key figure

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 Percentage Function : ( Variance) %

Example : Percentage Deviation or Percentage Variance

Planned Sales % Actual Sales, expresses, as a percentage, the difference

between the planned sales and the actual sales.

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 Percentage Share : %A

Example : Percentage Share (%A)

Fixed costs %A Costs, shows how big a part of the total costs is taken up by
fixed costs.

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 Percentage Share of result : %CT

Year Region Sales %CT Sales

1999 North 30 50

South 30 50

(Interim) Result1999 60 33,3333

2000 North 60 50

South 60 50

(Interim) Result 2000 120 66.6667

Overall Result 180 100

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%CT in action…

On applying a filter, the

%CT is recalculated based
on the new Overall Result.

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 Percentage Share of over all result : %GT

Year Region Sales %GT Sales

1999 North 30 16,6667
South 30 16,6667
(Interim) Result 1999 60 33,3333
2000 North 60 33,3333
South 60 33,3333
(Interim) Result 2000 120 66.6667
Overall Result 180 100

SAP BW 7.0
%GT in action…

On applying a filter, the

%GT is also recalculated
based on the new Overall
Result.

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Percentage Share of the report result : %RT

This is much the same as

%GT.
Unlike the process of
calculating the overall
result, dynamic filters are
not used when calculating
the report result. This
means that, independently
of the filter status and the
navigation status, the
same value is always
normalized.

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%RT in action

Looks like %GT;but wait;

On applying a filter, the

%RT is NOT recalculated
based on the new Overall
Result.

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Data Functions : Count()

Use :
COUNT(<Expression>)
Description : Delivers the
value 1, if <expression> <>
0, otherwise 0.

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Data Functions : Delta

Delta : Delivers the value

1 if the <Expression> is 0,
otherwise 1.
The function is identical
to the NOT operator and
should no longer be used.

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Data Functions : NDIVO

NDIV(<Expression>) : Is 0
if the calculation of
<Expression> causes a
division by 0. Otherwise,
the result if the value of
the expression.
It is used to avoid error
messages so that you
can continue to calculate
a defined result.

SAP BW 7.0
Data Functions : NODIM

NODIM(<Expression>) :
Delivers purely numerical
values of <Expression> and
suppresses units and
currencies.
Delivers from <expression>
the basic numeric value, and
suppresses the unit and the
currency. Using this function
means that you avoid the
‘mixed currency’ character
(see Customizing table

SAP BW 7.0
Data Functions : NOERR

NOERR (x): Equals 0 for

undefined calculations,
otherwise x
Is 0 if the calculation of
<Expression> leads to an
arithmetical error.
Otherwise, the result is the
value of the expression. It
is used to avoid error
messages or so that you
can continue to calculate a
defined result.
NOERR(SQRT(-1)) = 0

SAP BW 7.0
 More Data Functions : SUMCT

SUMCT <operand> :
Delivers the (interim) result
of the operand in all the
rows or columns

Year Region Sales SUMCT Sales

1999 North 30 60
South 30 60
(Interim) Result 1999 60 180
2000 North 60 120
South 60 120
(Interim) Result 2000 120 180
Overall Result 180 180

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SumCT in action…

On applying a filter, the

SumCT is recalculated
based on the new Overall
Result.

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 More Data Functions : SUMGT

SUMGT <operand> : Delivers

the overall result of the
operands

Year Region Sales SUMGT Sales

1999 North 30 180
South 30 180
(Interim) Result 1999 60 180
2000 North 60 180
South 60 180
(Interim) Result 2000 120 180
Overall result 180 180

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SumGT in action…

On applying a filter, the

SumGT remains based on
the

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More Data Functions : SUMRT

SUMRT <operand> :
Delivers the query result
of the operand. For more
information about the
difference between the
overall result and the
query result

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SumRT in action…

On applying a filter, the

SumRT remains based on
the original Overall Results.

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Mathemetical Functions

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Trigonometrical Functions

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Boolean Operators : I ( Relational Operators )

Relational Operators ==, <>, <, >, <=, >=

USE : <expression1> <operator> <expression2>

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Boolean Operators : II ( Logical Operators )

Logical Operators : AND, OR , NOT , XOR etc.

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Boolean Operators: If-Then-Else

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Into the system…

Taking a look at Formulas and

Selections

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Unit 6: Characteristics and Key Figure Properties

Unit Objectives

Describe the properties of characteristics and key figures and their

use in adjusting reports to your requirements

Demonstrate the benefit of using display attributes

Describe the difference between using display and navigation

attributes

SAP BW 7.0
Characteristic Properties

Use Drop-down list

to quickly locate the
Properties are grouped
required InfoObject
into various categories.
Use the tabs to locate
the property you need

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Characteristic Properties in details

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 Navigational Attributes

 The attributes can be stored centrally in the characteristic master

data
 Easy to implement in the system without changing the dimensions
in the InfoCube
 Navigation attributes are handled
in the query in the same way as
characteristics

But:
 Performance is slower
than with characteristics

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Key Figure Properties

Use Drop-down list Properties are grouped

to quickly locate the into various categories.
required InfoObject Use the tabs to locate the
property you need

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Key Figures properties in details

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Key Figures properties in details

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Into the system…

Taking a look at Characteristic

and Key Figure Properties

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Unit 7: Variables in queries

Unit Objectives

Describe how variables can be used for defining more flexible reports

Describe the different types of variables

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Variables as the input parameters

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Variables as placeholders for:

Characteristic values

Hierarchies

Hierarchy nodes

Texts

Formula elements

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Adding a variable for a characteristic

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New Variable: General Information

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New Variable: Replacement Path

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New Variable: Details

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Default Values in Variables

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Into the system…

Taking a look at Variables in

queries

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Unit 8: Setting Query Properties

Unit Objectives

Show and describe the various settings possible in a query definition

Influence the structure of and access to reports in a query definition

Display the workbooks or views in which a query definition is stored

SAP BW 7.0
 General tab on Query Properties

Use this to enter a Text

Variable in the report
description

Entry for the Key Date

(relates to time
dependant master
data)

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Variable Sequence and Display Tabs

These are the variables being used

in the query. You can order them as
required over here.

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Row and Columns Properties and Value Display

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Query Where-Used List

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Into the system…

Taking a look Query Properties

and Functions

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Any Questions…

New functions
Query designing
Web Analyzer
Report Designing
Broadcasting
Authorizations

SAP BW 7.0