Professional Documents
Culture Documents
Steering Committee
MINUTES JANUARY 11, 2011 6:30 – 8:30 P.M. HAMPTON CONVENTION CENTER
The following summary of Session 3 of the Hampton Comprehensive Waterway Management Plan Steering Committee is
based on the agenda contained as Attachment A. The Committee members, staff and consultants in attendance is
contained in Attachment B.
KATHY JOHNSON,
ITEM III ROLE OF FACILITATOR
ALTERNATIVES, INC.
• Ms. Johnson introduced herself and provided a brief background She indicated training is a group process to get
to a common end.
• Alternatives, Inc. is a resource for young adults to have a voice in their community and should work as a balance
between citizens and government. Values the civic engagement process.
• She indicated that the facilitation team
o …will point out if conversation is getting strayed off-topic
o …will course-correct process
o …will eliminate side distractions and conversations
• Kevin Van Sloten: Pointed out that we need to fix gaps in our agenda and figure out Steering Committee vs.
subcommittee tasks
o Sabrina Carr and Rashida Costley-Clark will assist with facilitation and capture of comments generated
during discussion at the meetings
• Ms. Johnson indicated these meetings are also supported by three sets of experts:
1. Kimley-Horn and Associates (KHA) and URS will serve as the Steering Committee’s technical experts and will
provide technical material and information requested by the Committee
2. Hampton Roads Center for Civic Engagement (HRCCE) – will provide process support for community
engagement/civic input activities within the process
3. Alternatives, Inc. - Johnson will act as the Steering Committee’s group facilitator
• Citizens were advised that, because this was an organizational meeting for the Steering Committee, it would not
take comments from the public but encouraged them to post questions and comments on the Hampton Engages
website. They are also encouraged to go to the website to sign up for a subcommittee.
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ITEM IV IDENTIFICATION OF MEETING GOALS KATHY JOHNSON
• This meeting’s purpose is to provide clarity to the Steering Committee in order to refine the Steering Committee’s
work plan. The Committee should decide on certain things such as, how they will make choices, how they will
accomplish their vision, how they will interact at the meetings, etc.
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contact for technical/policy questions
2. We need an information management plan
3. We need some sort of strategic vision from City staff. Asked if City leadership will care about our
recommendations.
• Selvin Walker: Asked what the City’s priority is right now. Everyone in Hampton cares about different water
issues. Doesn’t want to spend five months on stormwater when the City is making floodplain its #1 priority.
• Ben Williams: Added that stormwater affects the most citizens in Hampton. Indicated City has to do what’s best
for the whole City. Robin Carpenter agreed with Mr. Williams and said that the community needs to rise above its
own issues. He hopes that the Committee can take emotion out of these issues and look towards the whole
picture and not individuals’ neighborhood problems.
• Kathy Johnson: Summarized three decision points from this discussion which will need consensus:
1. What subcommittees are we going to have?
2. How will we handle learning from the experts?
a. Break off into subcommittees learning vs. general learning
3. How is citizenry going to be engaged?
b. What kind of comment forms or citizen surveys will we provide?
c. Should we employ videography? – Members agreed upon this method
d. Should we post the recorded videos online as webisodes? – Members also agreed these should be
posted.
• Kevin Van Sloten: Proposed an idea to create a subcommittee just for communication to and from the citizenry.
This would be another good reason to have meetings and technical presentations videotaped and posted. There
could be a forum for citizens to post questions. Committee members agreed that this idea has good merits but
at this point in the process, would be too complicated to develop into a workable plan.
• Vince Behm: Stated that he doesn’t think that citizens should be on subcommittees. Carole Garrison disagreed
with Behm and said she believes that citizens can offer valuable points. City Council won’t agree with the
Steering Committee blocking out citizen input. Pointed out that in the Steering Committee’s first meeting,
citizens were already told and encouraged to join subcommittees. It would not be in the Committee’s interest to
go back on that. Kevin Van Sloten countered that if we do allow citizens on subcommittees, we would need
dedicated ones. Pointed out that, “More value is not added value.” Selvin Walker stated that the Committee
should invite the public to be on subcommittees and be leaders. To disengage them would be a disservice to
this process. Vince Behm questioned where this discussion was going by asking if we are vetting the citizenry to
be on the subcommittees.
• The Committee started to question who, when and if the public was indeed actually invited to participate on
subcommittees. Members searched in the handbooks and found disparate answers – one place in the handbook
outlined that subcommittee work is just for Steering Committee members and one place said that that the public
can join subcommittees. Steve Mallon pointed out that in the first meeting when the public was invited to join
subcommittees, that it was not the Steering Committee who said so. The Committee remembered from that
meeting that citizens were only told they could participate (not be a member of) subcommittees. Andy Bigelow
said that he spoke with citizens who were under the impression that they’re invited to be subcommittee
members, so this discussion is an issue of semantics.
• Kathy Johnson asked for a decision on the matter of whether or not citizens can be subcommittee members. The
Committee concurred that due to previous invitations to the public, that citizens should be invited to be a part of
subcommittees, they must sign up during a particular time frame and they must attend meetings.
o Meetings will be open to the public, where citizenry can be viewers but not decision-makers
o HRCCE will handle the arrangements for putting educational presentations online
• Selvin Walker asked what the Committee’s advertising budget is. It was agreed upon that HRCCE and the City
need to take care of this.
• Steve Mallon: Asked if there is there a natural linkage to some of these subcommittees.
o Ken Dierks: Responded to the question that floodplain and tidal flooding could be combined as one topic.
Stormwater and shoreline protection are individually stand-alone topics due to policy issues.
• Kathy Johnson asked for Committee decision and members agreed to combine floodplain and tidal flooding as
one subcommittee topic.
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ITEM X IDENTIFICATION OF NEXT STEPS KATHY JOHNSON
• There was Committee agreement to incorporate the Listening Session into subcommittee meetings
RESPONSIBLE
ACTION ITEM DEADLINE
PARTY
Give list of on-going City (stormwater-related) projects to
City January 25th
Committee members
Hire videographer and tape technical presentations City, HRCCE January 25th
Research the potential use of Channel 46 for educational topics City, HRCCE January 25th
January 25th
Find out Committee meetings’ advertising budgets City, HRCCE
Develop information on legal mandates affecting program January 25th
KHA
topics
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Attachment A
Meeting Agenda
XI. Adjourn
*The allotted times are suggested time frames. Additional time will be given if
needed.
Hampton Comprehensive Waterway Management Plan Steering Committee – Organizational Meeting
JANUARY 11, 2011, 6:30 – 8:30 P.M. HAMPTON CONVENTION CENTER
ATTACHMENT B ATTENDEE LIST
NAME AFFILIATION
Ken Dierks Consultant (KHA)
Kimberly Holland Consultant (KHA)
Fred Whitley Consultant (URS)
Betsy McBride Consultant (HRCCE)
Todd Soloman Consultant (HRCCE)
Kathy Johnson Consultant (Alternatives, Inc.)
Sabrina Carr City of Hampton
Rashida Costley-Clark City of Hampton
Terry O’Neill City of Hampton
Mary Bunting City of Hampton
Lynn Allsbrook City of Hampton
Hugh Bassette Steering Committee
Vince Behm Steering Committee
Andy Bigelow Steering Committee
Robin Carpenter Steering Committee
Carole Garrison Steering Committee
Ernest Hale Steering Committee
Steve Mallon Steering Committee
Edith Newkirk Steering Committee
Polly Siemann Steering Committee
Kevin Van Sloten Steering Committee
Selvin Walker Steering Committee
Ben Williams Steering Committee
Woody Woodcock Steering Committee