APPROCIMATE COST OF SOFTWARE AND HARDWARE

NEEDED

1 COMPUTER TABLE 2 2500 5000

2 KEYBOARD 2 2200 1200
3 CPU 2 20500 41000
4 PRINTER 2 2500 5000
5 MOUSE 2 250 500
6 MONITOR 2 25000 50000
7 SOFTWARE PROGRAM 1 500 500
8 ANTIVIRUS 1 1500 1500

Software and hardware requirements

Processor speed

The processor speed is also important as it will allow both fast searching and
fast input of data. Intel (R) Pentium (R) 5 CPU 3.5 GHZ

Ram

Ram stands for random access memory. Ram is held on a chip but data are
stored temporarily, which means that the data disappears when the power is
switch off. This is why it is called volatile memory. Ram is used to store
both data and programs during processing. 512Mb DDR Ram (PC 3,200
400 MHZ) will be required.

Hard drive capacity

A hard drives usually consist of several disks on a single spindle. Each disk
is able to store data and this has the advantage that each surface has its own
read/write head. This enables the read/write heads to move simultaneously,
which means that the data can be transferred more quickly. A hard disk is
use to store large amount of data or may be like a backup device. Therefore,
a hard disk will be needed to store data and its capacity will be around
40GB.

Printer

Laser printers offer both high speed and excellent print quality for text and
graphics. A laser printer will be needed to print information and also to get a
hard copy which may be use as a source of backup device.

Monitor

Monitors are almost taken for granted as a backup device. They are ideal for
showing the results from an enquiry where no printout is needed. Moreover,
it is one of the most important devices. Therefore, four flat monitor 21 inch
will be needed. (View sonic).

Backup devices

This means taking regular backups of both data and programs for security
purposes. As a floppy cannot store large amount of data three types of
backup will be used.
1. The hard disk of the main computer itself.

2. zip drives

Zip drives are useful for backing up hard drives. They use high storage
capacity floppy disks which are slightly larger than and twice as thick as
normal floppies. They can store up to 250 MB or 512 MB, compare to a
floppy. It is a removable storage device which is not too expensive.
Keyboard

It is an input device which is use input data. Moreover, keyboards are

intelligent devices and contain their own chips. (Fully multimedia
keyboard).

Mouse

A mouse is also an input device that translates its movements on the desktop
into digital information; this is fed to the computer which in turn causes the
cursor to move on the screen. This input device will therefore, be useful for
selecting the appropriate box and input the data very quickly, moreover it is
a device used to interact with the system in a graphical environment. (P/S 2
Scroll +Pad (A4 TECH)).

Operating system

An operating system is a program that controls the hardware directly that is

all the main tasks are done by the ops (operating system) itself. Therefore,
ops such as windows XP will be suitable.

Anti virus

An anti virus is also known as a utility program use to detect quarantine,

destroy the virus and attempt to recover the infected file. Therefore, it would
be suitable to use antivirus software to protect the computers against viruses.
(Norton Anti virus 2006)

Application package and Application soft package

Application software is used to perform specific task such Microsoft word is

use to write letters. There are many different types of application software
ranging from the database software such as access to spreadsheet such as
excel. Therefore, Microsoft office and Microsoft visual basic will be needed
to run the program. (Microsoft office version 2003 and Microsoft visual
basic 6.0)

Visual basis

Visual basis is a language that enables you to develop windows application

quickly and easily. It is visual as you can “draw” windows, buttons, text
boxes, scroll bars and other components on the screen to be use in programs.
Thos software has been chosen because it contains more features such as
date picker compare to programming language, the forms can be easily
design, and the coding use are more simple compare to Pascal. The codes
look like to English language and it also use if and else statement.

Microsoft database

Data is normally stored on disks in databases. A database is an organized

collection of information that can retrieve and updated. Additional
information can be easily added. A database contains amongst other things
structures called tables. Sometimes we refer to tables as data files. A table is
made up of a number of records. Moreover, when using Microsoft access as
a database some new features will be obtain such as making report and
some other software might also be acquire such as Microsoft word,
spreadsheet etc…..

Reasons for the selection of the above software and hardware.

The above software and hardware have been chosen as they are new on the
market, competent enough and have shown there reliability. As you can see
the trade mark of almost all the products are well known. Moreover, each
and every product has been chosen with a great attention and each one of
them will have there own task to perform. For example: the antivirus
software will protect the computer from viruses and minimize the risk of
spreading the virus to other computers by infecting the removable devices.