Applicant Recruitment and Selection Process Flow Chart

To Begin: If Applicant is interested in Applicant completes the Personnel assesses

Applicant reads the position, applicant required application and/or application, questionnaire
Personnel opens a the job should review classification supplemental questionnaire. and/or supporting
recruitment and places the announcement. specification (‘class spec’), documentation, for
necessary advertising. application instructions and Applicant attaches any completeness and
any other required required certificates, diplomas, satisfaction of minimum
information as listed in the transcripts etc. and submits the requirements.
job announcement. package to Personnel by the
filing deadline.
STOP
STOP
If removed
from If not
process interested

Within 2-3 weeks after filing

Within 2-3 weeks Applicant Within 2-3 weeks Applicant Applicant participates in deadline Personnel will:
Applicant
receives QUAP results and receives exam score and exam/skills test process. 1. Assess all applications according
participates in
notification of status by to minimum qualifications.
notification of status by letter. Qualifications
a. notification of next stage in letter. If not applicable, skip 2. Notify all applicants of status by
Appraisal Panel
application process. a. invitation to next stage in ahead. letter:
(QUAP) process.
application process. a. invitation to next stage in
b. notification of removal from
process. b. notification of removal application process.
If not applicable, skip
from process. b. notification of removal from
ahead.
process.

Within 2 weeks
Personnel will:
STOP STOP
1. Assess all remaining STOP
applicants according to pre-
If removed If removed
determined selection procedures. If removed
from from
2. Rank each applicant and from
process process
establish an employment list. process
3. Notify all applicants of rank on
employment list.

Personnel will certify the top 5 ranks Department will: Prospective employee
(including ties) to the requesting 1. Make a conditional job reports to Personnel to
Within a month the Department/Personnel
department for an interview. offer complete necessary pre-
Department will: establish the new
2. Send all candidates employment paperwork,
employee’s appointment
When additional vacancies arise during the 1. Invite all candidates final notification letters which could include any
certified to an date and notifies the
life of the list, candidates in the top 5 of their status for the of the following:
interview employee of their final
remaining ranks will be certified, in rank specific position. • I-9 Verification
clearance to start work.
order, to the hiring department for 2. Conduct interviews 3. Notify prospective • Medical examination
interviews. employee to report to • Background
Personnel to complete investigation
Names are typically removed from the list pre-employment packet • Psychological
after 3 interviews or if the individual fails to examination
attend an interview without notice. (Article
9; Section 4 of Merit Resolution)