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According to Strainer “Manpower Planning is the strategy for the acquisition movement and
preservation movement and preservation of an organization’s human resources.”
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1999-2000 for central sector health services, at the state level the situation is very
depressive. Few positive changes in life expectancy ratio, in fact mortality rate, child
mortality rate etc.
4) Housing: In housing, Government has renewed its efforts by adopting the National
Housing and habitat policy 1998. The basic thrust of this policy is to achieve sustainable
development of housing infrastructure through public -private partnership.
Macro level HRP is a complex and dynamic process and it requires longitudinal study to
understand the results of various policy measures and actions.
Q.2: Explain:
a) HRP Process outline.
b) Labour Market Analysis.
c) HR Strategies
Ans: a) HRP = Human Resource Planning. Human resource planning processes divide into
four different stages as under:-
i. Investigation: It sis the primary stage of HRP in any organization try to develop their
awareness about the detailed manpower scenario with a holistic v iew looking at their
current manpower. In investigation SWOT analysis plays a very important role.
ii. Forecasting: The next process is forecasting based on manpower analysis of demand
and supply. In forecasting Internal and External factors include – In Internal factors is
career planning, development, training and succession plan, policies procedure etc. In
external factor – Political, Technical, Economic, Social etc. Forecasting means what is to
be done.
iii. Planning and Control of Manpower: third stage is very important. HRP related
issues like recruitment, training and development. While going for recruitment it is
necessary to understand the job description, which proceed job analysis & job role
under planning important in skills, knowledge etc. under controlling include Important
judgment technique – Delphi, Nominal etc.
iv. Utilization: HRP process success is measured in terms of achievement trend, both
quantitatively and qualitatively. While quantitative achievement is visible from
productivity trend, manpower cost etc. Qualitative achievement is a subjective appraisal
on achievement of organizational objectives.
Imp. b) Labour Market Analysis: Demand, supply and institutions interact in labour markets
and labour economics studies the operation of labour market considering all these iss ues.
Analysis of labor markets are carried out for different occupational segments markets for blue -
collar workers, markets for white-collar workers, markets for professional etc.
Investigating markets for knowledgeable and skilled workers, differentiating supply and
demand forces in the market, geographic and industrial mobilities, wage pattern etc. are the
areas for studying the labour markets.
Recently, however macro changes in wages and unemployment over a given period of time,
both with in the country and across countries are also studied to synthesize the facts of the
labour market with the basic principles of economics.
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ii. Cohort Analysis: means homogeneous groups. It analysis takes into account the
length of service. Which is an important variable of wastage analysis?
iii. Census Analysis: can eliminate problem, taking into account a cross-section of the
organization i.e. all the age specific wastage rate at given time and apply ing a
smoothing algorithm to the resulting data to identify a general pattern.
d) HR Strategies: Strategies a course of action through which an organization
relates itself with env ironment so as to achieve its objectives. Strategic Human
Resource is based approach for management of HR. Framing HR Strategy is
based on vision, mission, Goals, objectives, policy, strategy etc.
c)
Operational Strategies/functional level- formulated for a specific functional
areas to implement corporate or business level strategy.
Conclusion-Strategy is the direction of an organisation.
Objectives of MRIS:-
Effective Planning & policy formation means include micro & macro levels.
Monitoring & evaluation means analysis demand & supply, policy utilization of HR.
Providing inputs to strategic decision include technology etc.
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HRIS Model:-
HR System
- HRD
- Recruitment
- Selection
- T&D
- Compensation Mgt.
Environment - Employee Service General Information
-Economic with in Organisation.
- Legal
- Political Strategic Information
- Social - Redundancy
General Information – - Growth
- Technological
Outside the
HRIS Change
Organisation
(b) Quality of Work life and Management of Change:- The conditions under which the
workers work and live, assume the form of another important factor contributing to workers
satisfaction or otherwise and consequently the job satisfaction. In order of priorities it comes
next to the earnings of a worker in the Indian contact, For an employee to be able his best, it is
necessary to understand that inadequate working and liv ing conditions produce adverse mental
& physical effect on the employee, ultimately causing decline in the efficiency.
The HRD system takes care of employee health & well being of their families by providing them
with better working and liv ing conditions, which generally promote a healthy atmosphere of
development & motivation among employees.
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Ques 4:-Imp Define Career Planning and Career development. Why is it important
for an Organisation? What are the factors & steps, you consider important for
successful career planning?
Ans:-INTRODUCTION:- Career Planning & development is a holistic approach for
objective description of the career progression path for all levels of employees in an
organisation. Main two concepts are used with different in same organisations in same
organisation like, career planning for non-executive & managerial level for our purpose we have
considered both the terms more in two general, rather than specific sense.
Definition:-
Career Planning is a sequence of attitudes and behaviour associated with the
series of job & work related activities over a person’s life time. Career Planning evaluate one’s
abilities and interests, considering alternative career opportunities, establishing career goals
and planning practical development activities.
Career Development::- means the process of increasing an employee’s potential for
advancement and career change.
Career Planning is very important for an organisation.
(1) Proper Sequence:- It is a proper sequence of job related activ ities such job
related activ ities vis-à-vis experience include sale experience at different hierarchical
level of an indiv idual, which lead to an increasing level of responsibilities, s tatus power,
achievement & rewards.
(2) It may be include centered or Organisational-centered:- Individual centered career
is an indiv idually perceived sequence of career progression within an occupation.
For example-In medical profession, we have clearly defined stages of education, intership,
residency etc.
Similarly in college teaching we have stages like lectureship, readership and professorship.
(3) Integrated Pace:- It is better defined as an integrated pace of lateral management in
an occupation of an individual over his employment span.
(4) Progression:- Progression is very precious step in career planning because in
progression include improvement and development only step by step in logical form.
(5) Improvement:- In career planning improvement in morale, motivation, skills,
knowledge and ability.
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General Manager
(HR)
HR Executive HR Executive
Recruitment & Selection Training & Development
Trainee Trainee
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3. Put the Right Man at the Right Place:- The third step in career planning process
is to identify suitable employees who have the ability, potential, willingness to take up
higher responsibilities and rise-up the organisation ladder for this most of the
organizations have performance appraisal and merit rating system. This system enables
organizations to compare the performance measures of different indiv idual in terms of
job requirement and helps in identifying training requirement, selecting for promotions
providing financial rewards etc.
Two main steps:-
- Impart Training
- Review & Counseling
Conclusion:- Career Planning & development is a holistic approach for objective description
of the career progression path for all levels of employees in an organisations.
Ans:- (a) Retention:- Retention of the Key-performers is an important strategies issue for
organizations. It is best ensured for those organizations who have a well transparent career
planning and development initiative. Similarly for internal mapping of managerial vacancies,
organizations should also have appropriate succession planning. Succession planning succeeds
management & organisational development.
(b) Succession Planning:- Growth & Surv ival of the Organisation are the responsibilities of
the top management, to fulfill such responsibilities each organisation needs to plan
management succession. Succession Planning is done in different times frames to ensure the
availability of right managerial personal at the right time in right positions for continuing
organisational vitality & strength. Most of the Organizations plan for immediate requirements
matching with their budgets and business plans. This short sight ness leads them to an
alarming situation, when they find shortage of managerial manpower to man different position
on the organisation, resulting in organisational collapse. To avoid this good organisation try to
make succession planning in 3 different time frames:-
- Immediate (within 1 year)
- Intermediate (1 to 5 years)
- Long Range (beyond 5 years)
(C ) Management Development & Management Development Programme: -
Any succession planning initiative becomes ineffective with executives to enrich their
knowledge and skills so as to make them competent to manage their organizations effectively,
Unlike general purpose planning, management development programme aim at developing
conceptual and human skills of managers and executives through organized and systematic
procedures. In India, many professional institutes like Administrative staff college of India,
Management Development Institute, Indian Institute of Management, Quality Management
International.
Characteristics of Management Development:-
- Continues Process
- A knowledge updating activ ity
- A vehicle for attitudinal activ ity.
- A stimulant to higher competence
- A deficiency manpower
- A self-development process
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(B) Cohort Analysis:- Cohort means homogeneous groups. It takes into account
the length of service, which is an important variable of wastage analysis. It is
more accurate for a small homogeneous group.
(C) Census Analysis:- It can eliminate this problem, taking into account a cross-
section of the organisation, i.e. all the age specific wastage rates at a given time
and apply ing a smoothing algorithm to the resulting data to identify ing a general
pattern.
Under Census Analysis 3 sets of data:-
- The number of employees at the beginning of the census.
- The number of employees at the end of the census.
- The number of leavers during the census period.
MODELS
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(1) Manpower Planning Models:- Use of Mathematical Models for manpower planning dates
back 1779, when John Rowe developed an actuarial model for planning careers in the Royal
Marines (Johan 1964).
Manpower systems are described in terms of stocks and Flows.
Stocks are divided into = sex, age, length of service etc.
Flows are recruitment, promotion, wastage, transfers etc.
(a) Markov Models – Hierarchical systems:-In hierarchical systems routes for the
employers, which is the promotion ladder, are well defined. It means every employees elevates
himself in the organisation through a well-defined career path.
All employees start in an organisation at the bottom rung & climb – up the ladder one at a
time. Any wastage is falling off the ladder.
(b Renewal Model:- This model is issued to predict the various flows in the organisation,
when size of the stocks is fixed in advance.
(c ) Cambridge Model:- This model concentrates steady-state age distribution i.e. staff
distribution by age which remains unchanged year to year.
HRD Culture:-
HRD Culture is the set of the important understandings that members of
a community share in common. It consists of patterned way of thinking, feeling and reacting
that one acquired by language and symbols that create distinctiveness among human groups.
HRD facilitates development of an enabling culture in an organisation. In a changing
environment, organizations are required to go for frequent reconstructing & re-designing of
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(1) Changing environment is now making jobs more complex. A suitable career
development programme enables employees to be better prepared for future position in
the organisation.
(2) Career development programme enables the organisation to receive maximum
contribution from employees. Since this helps employees to enhance their skills for
higher positions
Both under utilization of employer’s potential work energy and then underemployment
can be avoided.
(3) Career development makes employees more adaptable to changing requirements of the
organizations. The requirements may either change due to new technology computer,
numerically controlled technology etc.
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Ques 9:- Define Behaviour and Discuss behaviour factor in Human Resource Planning.
Ans:- Definition of Behaviour:- Behavior’s primarily concerned with that aspect of Human behaviour
which relevant for organizational performance. Behaviour is what a person does. More precisely it can
be defined as the observable and measurable activ ity of human beings. Activity of human beings the
observable that qualifies under this category shows great variety. It may include anything like decision
making, a mental processor handling a machine a physical process.
FACTORS
1. Understanding Human Behaviour:- Behaviour understanding human behaviour in the
organisation. Human Behaviour in organization div ide into two parts:-
(i)Individual Behaviour:- First Behaviour, it provides for analyzing why and how an Indiv idual
behaviour in a partial way.
(ii)Interpersonal Behaviour:- It provides means for understanding these interpersonal relationship in the
organization. Analysis of reciprocal relationship, role analysis, transactional analysis.
(iii)Group Behaviour:- Group behaviour in its norms, cohesion, goals, procedures, communication, leade rship.
(iv) Intergroup:- Intergroup relationship may be the form of cooperation.
2. Controlling and directing Behaviour:-(i) Organisational Climate:- it refers to total organizational
situations affecting human behaviour.
(ii) Communication:- It is a two way process. It is communication through which people come in contact
with others.
(iii) Leadership:- It identifies various leadership styles like autocratic, democratic, free-rain, expert.
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(iv) Power:- Power is referred the capacity of an indiv idual to take certain action and may be utilized in
many ways.
3. Organisation Adaptation:- Organisations have to adapt themselves to the environment changes
by making suitable internal arrangements. Management of Change is a self -perpetrating ever evaling
phenomenon.
Ques 10:-Imp Define HRD briefly discuss the objectives and Instrument (matrix) of HRD.
Difference between HRD and HRM. (Personal Management)
Ans:- Definition:- HRD is a continuous planned process. It means improving the existing capabilities of HR
in the organisational.
OBJECTIVES:-
1. To develop tem spirit.
2. To develop & maintain high motivation level of employees.
3. it strengthen superior relationships.
4. It develop capabilities of all such indiv iduals in relation to their future role.
5. To develop capabilities of all indiv iduals working in a organisation in relation to their present role.
6. To develop coordination among different units of an organisation.
7. Develop the Organisational health, culture & climate.
8. General systematic information about Human Resource.
HRD Instrument (Matrix)
1. Performance Appraisal:- It is the process of determining how well a worker is performing his job. It
produce a mechanism for identified qualities and deficiencies.
2. Potential appraisal:- It provides necessary data which helps in preparing career plans for indiv iduals.
3. Counseling:- It can be used to monitor indiv idual development and for identifying training needs.
4. Training:- It is a process that in valves the acquisition of skills, concept and attitudes in order to increase
the effectiveness of employees in doing particular jobs.
5. Career Planning:- It means helping the employees to plan their career in terms of their capacities within
the context of organisation needs.
Six other s Human Resource Planning:-----
- Job Rotation
- Quality Circle
- Reward System
- Organisation Development
- Quality of working life
- Recruitment, selection, placement & Induction.
Difference between HRM & HRD
HRM’s Definition:- It is the recruitment, selection , utilization, development “& motiv ation of Human resource
by organisation.
HRD’s Definition:- It is concerned withy the development of HR in an Organisation. It means improving the
existing capabilities of HR in the organisation.
HRM HRD
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Ques. 11:- Discuss the Importance of HRP. Explain in emerging Trends and issues HRP.
Ans:- Introduction:- HRP is understood as the process of forecasting an organisation future demand for and
supply of the right type of people in the right number. It is only after this that the HRM department can
initiate a recruitment and selection process. HRP is a sub-system in the total Organisational planning.
Importance of HRP:-
Future Personal needs:- Planning is significance as it helps determine future personal needs. Surplus or
deficiency in staff strength is the result of the absence of a defective planning. All public sector enterprises
find themselves over staffed now as they never had only planning of their personal requirement.
1. Coping with Change:- HRP enables an enterprise to cope with changes in competitive force, markets,
technology, products and government regulations. Such Changes generate changes in job content,
skill demands and number and type of personnel.
2. Creating highly Talented personnel:- Jobs are becoming highly intellectual and incumbents are getting
vastly professionalized. L & T an engineering giant has MBA engineers and technicians who collectively
constitute to % of the total employee strength of 20,000. The HR manager must use his/her ingenuity
to attract & retain qualified and skilled personnel.
3. Protection of weaker section:- In matters of employment & promotions, sufficient represent need to be
given to SC/ST candidates, physically handicap and backward class citizen. There groups enjoy a given
% of jobs, now with standing the constitutional provisions which guarantees equal opportunities of all.
A well conceived personnel planning Programme would protect the interests of such groups.
4. International Strategies:- International Strategies depend upon HRP. The departments ability to fill key
jobs with foreign nationals and re-assignments of employees from within or across national borders is
a major challenge facing international business.
5. Foundation for Personnel function:- Manpower planning provides essential information for designing
and implementing personnel functions such as recruitment, selection, personnel movement, T&D.
6. Increasing Investments in HR:- It means improves in skills and abilities becomes a more valuable
resource.
7. Resistance to change and more:- There is a growing resistance among employees to change & more.
There is also a growing emphasis on self – evolution of loyalty & dedication to the Organisation. All
these changes are making it more difficult for the organisation to assume that it can mote its
employees around anywhere and anytime it wants thus, increasing the importance & necessity of
planning ahead.
Emerging Trends & Issues in HRP
HRP is a holistic process of organizational strategy to gain competitive advantage
a.)shortage of skills is now a global phenomena. While for the developed countries, this is primarily
because of ageing population, for developing countries like India; the problem is absence of prope r
initiative at the national level. Whatever is being done, now could have been done at least a decade ago.
The shift in skill requirements in India was witnessed from 1981 census reports. There was a massive shift
in employment from secondary & primary sectors to tertiary or science sector.
b.)Labour market authority in India on the lines of those prevailing in europe. The authority does the job
of matching labour requirement of firms & helping in placements, Such an authority would be useful and
could ensure that labour is not mismatched redundant.
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c.)The Institute of applied Manpower research under the ages of the planning commission has done same
studies in the same Sectoral and occupational categories. But these are far from adequate. Decision on
skill development at the national level cannot be taken in isolate social sector spending both planned non-
plan which includes spending an education also in India, ad %age of total expenditure shows a decline
trend. From 11.14 in 1996-97 to 10.72 in 2000-01.
d.)Initiative at the national level are reinforced by organisations at the micro level, through regular skills,
renewal efforts, we can’t achieve the desired results.
Another important aspect which deserves the attention of HRP is demographic change process.
d.)Indian Organisations are also witnessing a change process in systems, management culture &
philosophies and management practices. Apart from economic compulsion, such change process in
systems, management culture and philosophies and management practices. Apart from economic
compulsion such change process is the outcome of global aligning of Indian organization.
Other emerging issues like restructuring, TQM Practices, changing process, systems, culture &
management practices.
Ans:- (A) Mapping:- means linkage between two sets of Data. It can be “One to One”, one to many or
many to many.
Age Group Preference:- In many organizations, a particular age group is preferred to other age
groups for staffing vacancies. The idea of preference for a particular age group is based on following
considerations:-
(i) expected number of year of services.
(ii) Professional source of supply of required manpower in future.
(iii) Personally, dynamism, initiative, challenging attitude etc.
Age is used as an index of stamina and flexibility and fore determining the possible length of service before
retirement. Although no empirical support, as such is available to relate promotion to preference for age
group, many organisations as a matter of policy, follow some norms regarding age group v is -à-vis staffing of
certain vacancies from within. In some cases where the existing employees also contest with the outsiders for
a particular vacancy, some relaxation in age is given to them. Thus for the reasons stated earlier, preference
for age group also influence for age group also influence promotional decisions.
b.)Job Analysis:- it focus on tasks, responsibilities, knowledge and skill requirements, which are required for
successful job performance.
c.)Supply and Demand Analysis:- Supply analysis is done considering work force demographic
occupations, grades, structure, experiment, race, origin, gender, age and present work force competence.
Demand analysis on the other hand helps to identify work force of the future in line with the v ision, mission,
objectives, goals & strategies of an organisation.
d.)Gap Analysis:- is done through solution analysis, taking into account both on going & planned changes in
the work force.
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e.)Situation analysis:- also weighs different options to get the work done, either considering institutional or
Conceptual employment.
The vast majority of research & practice has focused on the effects of internal staffing on either the
employees who move or the position into which they move. Usually, companies assume that if internal
staffing identifies & selects high performers for future jobs, then the internal employee selection implies an
internal employee separation from the employee’s original position.
Selected internal
Retained work force
movers
The effects of the quantity and pattern of such internal separation retentions are expressed through the
effects on the quantity & quality of the retained work force source positions. Through formal attention to this
issue has only recently been advocated suggests.
GAP
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Ques 13:-Imp. Human Resource Planning is a Pre – requisite for effective management of
Human resources” In the light of this statement, analyse the significance and process of human
resource planning.
Ans:- HRP:- The success or otherwise of an organization pargely depends upon the quantity and quality of
human resources, that it is able to attract & retain. The placement of right kind of people in right numbers, at
the right place and right time is the first operative function of human resources management. The process of
identify ing how many people to select, at what job and at what time is called human resource planning.
(A) Acc to Beach:- “HRP is the process of determining & assuming that the organization will have an
adequate number of qualified persons available at the proper lines, performing jobs which meet the
needs of the enterprise & which provide satisfaction for the indiv iduals involved.
(B) Acc to Stainer:- “Human Resource Planning is the strategy for the acquiaition movement &
preservation of an organiation’s human resource.
The basic idea of the function of HRP’s is to coordinate the requirements for & the availability of different
types of employees.
PROCESS OF HRP
Corporate Analysis
HR Action Plans
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Importance of HRP:-
1. Hrp ensures a smooth supply of right type & right number of employees with adequate
knowledge, experience and aptitudes at all levels and at all time.
2. It identifies HR gaps, if any, & helps in the implementation of corrective action plans to
avoid any loss of work or money to the organisation.
3. HRP helps in the optimum utilization of the available HR & helps reduce any wastage.
4. HRP anticipates any future manpower gaps & motivates the employees by chalking out
plans like a career planning & succession planning.
5. HRP also facilitate the prov isions the prov ision of infrastructure in the organization by
giv ing an estimate of the future head count.
Conclusion:- Today, Human Resource Planning is viewed as the way by which management can
overcome problems relating to HR by identifying the future requirements of HR of an
organization & the estimates of HR supply. An organization can ensure the smooth functioning
through placing the right man at the right time at the right job.
Ques 14:- What is the manpower planning? Discuss its characteristics, objectives,
importance & process.
Ans:- Manpower Planning:- M.P. or Human Resource Planning may be defined as the
process of Analysing and estimating the need for and availability of employees. It is essentially
the process of securing the service of qualified people for various positions in the organizations
at the right time. The major activities involved in manpower planning are:-
1. Forecasting future manpower requirements based on post experience and future plans.
2. Using the categories of the existing manpower employed and assessing the extend to
which they are employed to the best advantage of the organization.
3. Anticipating manpower problem in the light of the forecast of required for determine
their adequacy from the point of view of number & skills.
4. Planning the necessary programmes of recruitment, selection, training , development.
Motivation & Compensation, so that future Manpower needs are met.
Need & Importance of Manpower Planning
Manpower planning in a two way process by which management can project future manpower
requirement and develop manpower prove. It helps in proper recruitment & selection so that
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right types of people are available to various position in the organisation. The manpower
planning plays an important in the effective management of personnel.
Benefits:- 1. Shortage or surplus of manpower in various departments will be revealed by
manpower planning corrective steps can be taken in time.
2.Manpower forecasting provides a basis of recruitment transfer and training of employees.
3. It reduces labour costs availing surface of manpower.
4. It helps in identify ing talent in the organization training for promotion could be given to
the talented employed.
5. It leads to a greater awareness of the importance of sound manpower. Management
throughout the organisation.
6. It serve as a tool to evaluate the effect of alternative manpower actions & policies.
(!) Asserting current manpower Inventory:- Analysis of current Manpower supply may be
undertaken by department by
(ii) Planning Employment programme to meet human resource needs:- Long term employment
programme must be chalked out to deals with expected deficits of manpower. It will include
steps like recruitment, selection, placement, performance appraisal, transfer & promotion.
(iv) Training ?& development programme: the operative employee must be give n
appropriate training so that they may born the required skills, appropriate
development programmes, should also be designed for the executives so that the
required talents could be developed.
(v) Appraisal of Manpower Planning-effectiveness:- HR planning is closely linked to the
goals of human resource management & those of organization, shortage or surplus
of any level should be minimized. HR planning programme will be effective if it can
anticipate the deficiencies of various skills well in time so that steps are initiated for
recruitment of required human resources. Similarly, if some types of personnel are
surplus, they should be adjusted after given them appropriate training.
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