DEAR STUDENT,

HERE IS A CHECK LIST OF ALL THE THINGS YOU NEED TO GET

TOGETHER

• application forms
• additional score request forms
• application fees (as demand draft from BANK OF………..)
• official transcripts(marks card+degree certificate)
• reco letters
• bank statement
• affidavit of support
• assistantship form }-----------documents in green only if required
• immunization form
• resume
• statement of purpose

APPLICATION FORMS
• Please download them from the link provided in the university list or fill them
online create userid and pwd .
• Write your names as in the passport.
• For telephone numbers please provide the country code; for India it is 91
• The visa type you will be on is F-1.
• When they ask for your marks after high school, they mean only college degree,
not school or PUC.
• GPA Conversion: You are not required to convert your grades to a GPA system
since the conversion is not directly possible. If the school requires a GPA, then
instead of giving a wrongly calculated GPA, you should furnish the Overall
percentage Or (0.00)
Credits: The universities have degree requirements for every program, which they term
as credits. For example, a master’s program would require 30-credits to be
awarded the degree. A course which has three classes per week would be
assigned 3-credits. To calculate the cost of the university you need to
know that you will be doing a minimum of 9 credit hours per semester. So,
if the fees are given as $700 per semester hour, you multiply 700 by 9 for
the fees for one semester.
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ADDITIONAL SCORE REPORTS

Additional score reports (ASRs) for TOEFL/GRE can be ordered online or through the
phone service.

Refer to the separate handout provided

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APPLICATION FEES:

Application fees can be paid by an international credit card online or they can be paid
through a Demand Draft (banker’s cheque) from any bank. It should be in the name of
the university.
Alternatively, you may also take the draft from Thomas Cook. You need to carry the
proof that states the amount of the Application Fees.
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TRANSCRIPTS:

• Each university requires one or two full sets of your mark sheets (for 8 colleges,
you can get 12 or 14 sets)
• Each page of the marks card and degree certificate (provisional or original) needs
to be signed and sealed (rubber stamp) by the Registrar of the University or
Principal. For VTU students, you can go to Belgaum and get the markscards
attested.
• If you absolutely cannot get either of the above then the HOD would do.
• One full set (8 sheets, one for each semester plus degree certificate) should go
into one envelope and the envelope needs to be signed and sealed as well across
the flap.
• Most universities prefer the semester-by-semester marksheet along with the
degree certificate rather than the one page format, which lists all the subjects and
marks.
• Markscards cannot be attested by gazetted officers.

RECOMMENDATION LETTERS:

• If the university has a prescribed format, please download it

• Please waive your right to see the letter and sign on it.
• Please take the professor’s signature also on the university format
 • Professors/Senior colleagues cannot be expected to answer each question on the
format
• So, write SEE LETTER ATTACHED
• Take a print out of the reco letter that has been reviewed and attach it to the
university format. The print out must be taken on the
college/department/professor’s letterhead.
• Both sheets AND ENVELOPE have to be signed and sealed (rubber stamp) by
the recommending professor.
• Students applying for a MBA need to get 1 college and 1 work recommendation
letter. If the work experience is more than 9 years then both the letters are from
the place of work.

STATEMENT OF PURPOSE:
• You can send your draft of the SOP for review but please give us 3 days
time. Refer to the guidelines provided..
• GMAT students please refer to the essay guidelines and make your drafts
based on that. We will review and edit the essays for you, but please give
us at least 3 days time.

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BANK STATEMENT:

• The format is provided in a separate attachment

• Colleges have their own financial formats. Those have to be filled and the bank
statement has to be attached to it.
• Normally a bank statement for the first year’s cost should be fine. It has to be
taken on a letterhead. You have to give originals to the universities.
• The bank statement is a matter of PROJECTING the money. The college
authorities do not check back with the bank; so it’s a question of
persuading/requesting the bank manager to do this for you as a favor.
• Financial aid/scholarships are merit based and the amount you show in your bank
statement has NO BEARING on your getting scholarship.
• Financial aid is merit based and not need based. Your financial statement has no
bearing on the aid you will receive.
• Some banks will add a disclaimer, “However, this certificate does not amount to a
commitment on our part for the release of exchange from India and does not
constitute a statement of liability on part of the Bank.” This is fine – this does not
create any problems with the colleges.
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AFFIDAVIT OF SUPPORT
 • This is only required if the college asks for it or your parents are in a different
city.
• If your parents are in the same city they can simply sign on the form provided by
the college and then a notarized affidavit will not be required.
• If the college specifically asks for an affidavit, then it will have to be provided,
regardless of where your parents are.

COURIER

• When all your documents are ready, you can pack them neatly in large green cloth
bound envelopes (A 3 size).
• Many colleges want you to send some documents to the Graduate school and
some documents to the department. In that case put all the documents for the
department in a smaller envelope inside the larger envelope. The larger envelope
is addressed to the Graduate school and the smaller envelope is addressed to the
department
• On the smaller envelope, please write Please Put in Intra Campus Mail in addition
to the address.
• PLEASE WRITE PHONE NUMBERS OF THE UNIVERSITY ALONG WITH
THE ADDRESS ON THE ENVELOPE. WITHOUT PHONE NUMBERS
PACKAGES CANNOT BE COURIERED.
• Please write your address and phone number on the envelopes also.
• International Couriers take 4 working days. DHL /DTDC are reliable services
which offer student discounts for application packets.