Accounts Receivables

Accounts Receivables
 System Administrator
Define Responsibility for Accounts receivables
Path: Security  responsibility Define
 Responsibility Name – RMV Trucks AR manager

 Application – Receivables
 Responsibility Key – RMV Trucks AR Manager
Data Group
 Name – Standard
 Application – Receivables
 Menu – AR_Navigate_GUI
Request Group:
 Name—Receivables All
Save. And close.

 Assign Profile options to AR Responsibility.
Profile Options:
Path: Profile System
• GL Ledger name – RMV PL

• MO Operation Unit – RMV Trucks OU
• HR Security profile – RMV BG
• HR User type – HR with payroll
Profile Option:
GL Ledger Name
Save and close.

Profile Option
MO Operating Unit
Save and close.
Profile Option;
HR Security profile:
Save and close.

Profile Option:
HR User type:
Save and close.

 Run Replicate seed data
Request RunOK
 Name – Replicate seed data
 Operating unit – RMV Trucks OU
 Once you enter the above information click on OK
 Click on Submit
 Click on NO
Click on Refresh data tab, till the program completes successfully.

 Add this responsibility to User
Security UserDefine
• Query your User (F11).

• Assign this responsibility to user.
Save & Close.
SWITH TO AR RESPONSIBILITY
 ASSIGN SYSTEM OPTIONS
• Set up System System Options

In Accounting Tab
 Pick up Ledger – RMV PL
Allocate accounts with code combinations

 Realized gains account – 001.000.000.7842 “ Exchange rate variance gain”
 Realized losses account – 001.000.000.7842 “ Exchange rate variance lose”
 Tax Account – 001.000.000.7710 “ Sales Tax”
 Days per posting cycle – 35
Click on Trans and customers Tab

Click on Claims TAB
Click on Miscellaneous
Save and close.
Note: Once you assign the ledger, it’s not possible to replace it in system options.
TO SET RECEIVABLES WE NEED TO HAVE THESE DETAILS ARE
MANDATE.
12.1.1
TCA
Customer
Customer no
Customer Name
Customer account
Customer site
Bill TO
Ship TO
Statement
Dunning site
Invoice
Drawee
Legal
Note: In 11i the customers are defined:
 Customer Account
 Customer Sites
Each customer can have more then one sites
Customer site:
Ex: Oracle India
 Account oracle Hyderabad
 Account Oracle Bangalore
1st account Oracle Hyderabad will have location of more then 1 in Hyderabad (the
address of the oracle in Hyderabad different address is called sites)
Bill To:
Any of given customer should have at least one bill to address(Mandate)
Ship – To:
Ship to is created sending goods n as specific address.
Statement:
To send a weekly or monthly statements the address should have mentioned.
Dunning site (Its an remainder letter site):
 If an customer is not making payment we use to send a reminding letter, even

though if customer is not making payments
 Again when he is sending a letter again as BOLD Letter is called dunning and
sent to dunning site
 At the same time you can use it to promotional activities.
Drawee Site:
Customer can receive Bank Guarantees only when he have drawee site.
Legal Site:
If the customer is not responding any issues you can send legal notices to given legal sites
PROFILE CLASS
Profile class is used for the classification of the customer as good or bad, excellent,
extraordinary based on the credit profile, late charge profile autocash rule set, payment
terms.
PROFILE CLASS
COLLECTORS
AUTO CASH RULE SET
STATEMENT CYCLE
PAYMENT TERMS
LATE CHARGE PROFILE
CREDIT PROFILE
1. DEFINE COLLECTORS / SALES PERSONS
PATH: Setups collections  collectors
Collectors are the employees or third party agents who are responsible for collecting the
money from customers.
 Enter the sales person or employee name or third party agent name
 If the person is belongs to third party agent then enter his name under
correspondence Name.
 If the person is an employee then define it in under employee Name.
Save and close

2. DEFINE AUTO CASH RULE SET
Auto cash rule set is determine the rules how to apply a receipt to the transactions of a
customers.
The Rules Are:

a. Apply to Oldest first
b. Clear past due invoices
c. Clear past due invoices by date
d. Clear the account
Note:
These rules is in which order we want to assign tt to a transactions, and we can define the
rules as based on the requirements.
Example:
Opening balance calculations:

a. OLD Invoice – 50,000
b. Past Due Invoice – 25000
c. Current Invoice – 25000
_______
100,000
_______
 If I create a receipt of rs 60,000, then it should applicable to old invoice 50,000,

and remaining amount will be applicable to past due invoices – 10,000.
 The Remaining amount will be applied (15,000+25,000) of remaining amount
will be applicable to Clear Invoices.
Discounts:
Discounts Finance charges
a. Old Inv – 50,000 2500 1500

b. Past Due -- 25000 1500 1000 If Due date
crossed
c. Current -- 25000 1500 – Earned Discounts.
Opening Balance Calculations:
a. NONE: If you select the none option the discounts will not be applicable, th
total opening balance is 100000.
b. Earned Discounts: If the customer pays money in with in due date and if he is
eligible to the discounts then the total amount (Opening balance is -- 98500)
In Case customer paid the 100,000. (then the amount of (receipt) will be created
to 100,000 + 1500)
c. Unearned & Earned discount: When you select this options, if customer is
eligible to (5500 – discounts) the opening balance is – 94500.
d. And When you create receipt your can create Rs – 105500.
Finance Charges: If you enable this option it will also select finance charges in the
opening balances.
This case if customer pays 50,000, then it will be added to earned & Un earned
(5500+50000) applied to opening balance of 100,000 +2500(Finance Charges) = 102500
– 5500 = 97000.
Item in Dispute:
If any invoices an issued due to payments (Damaged goods, (or) payments ins not made)
we will hold the invoice an Dispute
Example:
Total Opening Balance -- 100,000

(-) Dispute items -- 5,000
________
95,000
(+) Finance Charges -- 2,500

________
97,500
If you have Enabled Earned & Unearned.
If Customer Pays amount of -- 50,000

(+) Earned and Un Earned -- 5,500
__________
55,500
The Receipt Amount of 55,500 is applicable to opening balance of 97500.
Why do we have to set Auto Cash Rule:
Here we are not manually applying receipts (or) the payments are received from the
customer automatically so we need to define them as properly.
Remainder remaining remittance amount:
After payment by customer if any amount pending we will take it as.
a. UN Applied
b. ON Account
Un Applied:
A particular transaction (Temporary account we are taking and in later we will be applied
to other invoices.)
If customer is not created any transactions we can refund those amount.
On Account:
When the customer is regular customer when we are going to send statement regularly
(or) often.
Note:
Example:
In a Credit card customer pays excess amount of 1000 rupees in what he is used.
We are taking 1000 rs as ON Account
Next month when he do transaction of 4000,

here we are sending the bill value is (4000-1000) – On account = 3,000 Rupees.
PATH: Setup Receipt Auto cash rule set
 Name – RMV Trucks Auto cash

 Description – Rmv trucks auto cash rule set
 Discounts – Earned and unearned

 Remaining remittance amount – Unapplied
Under Auto cash rule set

Seq Auto cash rule
1 Apply to the Oldest Invoice first

2 Clear past due invoices
3 Clear past due invoices grouped by payment term
4 Clear the account.
Enable
 Active
 Item in dispute
 Finance Charge
 Apply partial receipt
Save & Close.

3. DEFINE STATEMENT CYCLE
Setup Print Statement cycle
How often you want to sent statements to your customer.
Provide required details

 Name – RMV Trucks statement cycle
 Description – RMV Trucks Statement Cycle
 Interval – Monthly (you can select interval of statement by monthly quarterly or
weekly)
Pickup cycle dates

Operation Unit Statement date
RMV Trucks Ou 22-Nov-2010
RMV Trucks OU 22-Oct-2010
Save & Close

To Run Print doc Statement
4. DEFINE PAYMENT TEMS
Payment terms are used to schedule the invoice for payments.
a. Allow discounts on partial payment:

 If you enable this option then only system calculate and allow you to calculate
discount
b. Prepayment:
 Before shipping the goods from customer, hear we have not created transaction
because, the goods are once shipped then only we can prepare transaction,
 So hear we have received the amount we can consider prepayment only once we
can match with sales order.
c. Credit Check:
 Before scheduling to shipping customer has ordered 125,000, but customer has
limits as on date rs 100,000, if you enable here this option if will check the credit
limit then it will not allow you to create a transaction.
Path: Setup  Transaction Payment terms
 Name – RMV Trucks PT

 Description – Rmv Trucks Payment terms
Enable
 Allow Discount on partial payments
 Prepayment
 Credit check
 Base Amount – 100(ex: if 75% above – schedule for installments, remaining 25%
as advance)
 Discount – Invoice Amount/lines only
 Effective dates – 22-oct-2010
 Print Lead Days – 2(2days maturity upcoming)
 Installment Options – Include tax and freight in first installment
In Payment schedule
Seq relative amount due date

1 50 30
2 50 20
Save
Once you enter above information then you can Save

In above screen,
Select Seq 1 and click on Discounts
Give the discount percentage and enter the days of eligible for discounts.
Save and close.

Click on Seq.2 and click on Discounts
Give percentage of eligible days and provide discount eligibility.
Save and Close.

5. NOW DEFINE PROFILE CLASS
Path: Customers  profile class
 Name – RMV Trucks good customer

 Description – RMV Trucks Good customer
Terms
 Payment terms – RMV Trucks PT
Enable
 Allow Discount
 Override terms
Collectors
 Name – Nandu
Statements and dunning
Enable
 Send Statement
 Send credit balance
 Send dunning letters
 Cycle – RMV Trucks ST cycle
Receipts
 Match receipts by – Transaction Number
 Auto cash rule set – RMV Auto cash rule set
 Remainder rule set – Rmv auto cash rule set
 Auto Receipt include dispute items: If you enable this autoreceipt you can include
dispute items.
 Tolerance—0(Optional) (ex:5, if any amount credit limit if he exceed up to 5%,
customer can go up to 5% tolerance, and interest will be charged)
Click on Profile class amounts (tab)
 Under currency – INR

Currency Rate and limits –
 Credit limit – 100000
 Order credit limit -- 100000
Save and close.

6. NOW DEFINE CUSTOMER
FOR WHICH WE NEED OT HAVE TCA(TRADING COMMUNITY

ARCHITECHTURE )
DEFINE TCA RESPONSIBILITY
Switch to system administrator
Security  responsibility  define
Enter required details as shown in below screen.

Save and close
Assign profile Options to this responsibility
 Responsibility – RMV TRUCKS TCA MANAGER

Profile Options:
 General ledger name – RMV PL
 Mo Operating Unit – RMV Trucks Ou
 Hr Security profile – RMV BG
 Hr User type – Hr with payroll
 Run Replicate seed data for this responsibility
 Request  Run Single request

• Name – Replicate seed data
• Operating Unit – TCA Trucks AR
Ok Submit  View  request Refresh
 Assign this responsibility to user.
 Security  User  Define
Save and close.

The Customers are Defined as
Customers
Persons Organizations Group of Organizations

HCL1 HCL2 HCL3 HCL4
 Suppliers are not in part of TCA

 In TCA it’s called only Customers.
 Switch to RMV Trucks TCA manager
TO SET RECEIVABLES WE NEED TO HAVE THESE DETAILS ARE MANDATE.
12.1.1
TCA
Customer
Customer no
Customer Name
Customer account
Customer site
Bill TO
Ship TO
Statement
Dunning site
Invoice
Drawee
Legal
Note: In 11i the customers are defined:
 Customer Account
 Customer Sites
Each customer can have more then one sites
Customer site:
Ex: Oracle India
 Account oracle Hyderabad

 Account Oracle Bangalore
1st account Oracle Hyderabad will have location of more then 1 in Hyderabad (the
address of the oracle in Hyderabad different address is called sites)
Bill To:
Any of given customer should have at least one bill to address(Mandate)
Ship – To:
Ship to is created sending goods n as specific address.
Statement:
To send a weekly or monthly statements the address should have mentioned.
Dunning site (Its an remainder letter site):
 If an customer is not making payment we use to send a reminding letter, even

though if customer is not making payments
 Again when he is sending a letter again as BOLD Letter is called dunning and
sent to dunning site
 At the same time you can use it to promotional activities.
Drawee Site:
Customer can receive Bank Guarantees only when he have drawee site.
Legal Site:
If the customer is not responding any issues you can send legal notices to given legal sites
TO DEFINE CUSTOMER
Trading community  Customer  Standard
Click on Create
Organization name – RMV Trucks Customer
Profile Class – Default (Bug in R12.1.1 when you are saving customer system
automatically saves default one, so it’s not a mandate to select the actual profile class
on this stage)
Scroll down on the same page
Enter Account address in below screen.
Scroll down on the same page

In Account site details
 Operation Unit – RMV Trucks Ou (hear if system picking and showing your
operating unit then your setups will be right so for, other wise need to cross
check once again our setups in TCA)
Under Business purposes

 Click on Add another row (in here if you want select any of your business
address of bill to ship too, dunning, legal , marketing , statement, what so ever
we need to pick it up from here )
 For Time being click on Add another row

 And pick up – ship too
 Select One address as primary either bill to or ship too address
 Enable the primary based on your requirements. Neither for bill to nor ship to
 Click on Save and add details

 Click on Account profile Tab
 Select profile class which you have defined or which you want to apply to this
customer
 Profile Class – RMV Trucks good customer Profile class
it will take you to allow change in profile class for this customer.
Click on Yes to change profile class to this customer which you selected.
We need to change profile class in customer site level too, it’s mandate, if you are not
going to change profile class in customer site level then this profile class or payment
terms will not be applicable to this customer
Click on Site (Tab)

Click on Details (ICon)
Click on Profile (TAB) to change profile class in your site level.

Click on yes to change selected profile class to apply in your customer site level.
Change your profile class in below screen

Profile Class – RMV Trucks Good customer
Click on Yes
Now in below screen you can find the profile class which has been updated
Click on Apply Apply (customer has been created successfully)
SWITCH TO AR RESPONSIBILITY
7. DEFINE REMIT TO ADDRESS
Path: Set up Print  Remit – to address
 Search it for India and click on GO

 If you found your remit to address suites to your requirements you can select it
Other wise you can click on Create Remit – to Address. (Tab)
Enter Remit –to address details as required by you.
Click on Apply
 Select as India in search box
 Click on GO
 Click on Create in receipts From
Select the receipt from criteria where you are receiving receipts
Country -- India, and click on apply
If you want to create any more receipts from

Click on Create again
Have been selected receipt from criteria

 Country -- China
 State – Beijing and click on apply
Click on apply
Click on Apply.
DEFINE AUTO ACCOUNTING
 Auto Accounting is a feature is used to generate account code combination for the
account required to create journal entries for transaction these code combination
are generated based on constant and table reference.
 Each code in the combinations can be derived segment from the different places
based on payable reference or constant
 The Code combinations should be for code combination

a. Customer site
b. Sales person
c. Transaction type
Receivables
Customer Transaction type Sales person
01.01.01.01.1210 TT1 001.02.01.2740 SP1 01.02.02.2280
02.01.02.03.1140 TT2 02.03.02.2280 SP2 02.01.01.2290
03.02.03.04.1150 TT3 03.06.03.2250 SP3 03.03.03.2270
AUTO ACCOUNTING
RECEIVBALES
Table Constant
Company Site
Division TT
Department SP
Account Site
TT
C
C1
1 SP1
10
101
11
01
Receivables – 01.02.03.1120
TT1
C
C1 SP1
1
101
101
Receivables – 01.02.03.1150
Path: Setup Transactions Auto Accounting

Here We need to define Auto Accounting For
 Receivables
 Revenue
 Tax
Defining Auto accounting for Receivables.
 Operating Unit
 Type –Receivable
 Give constant code combinations as per your operating unit
 Constant – 001.000.000.1210(Accounts Receivables)
Save and close.

Click on down arrow or new tab on the same window to define Revenue.
Defining Auto Accounting for Revenue.
 Operating Unit
 Type –Revenue
 Constant – 001.000.000.5110(Cost of Sales)
Save and close

Click on the same window as New
Defining auto accounting for TAX

 Operating Unit
 Type –Receivable
Constant – 001.000.000.7710(Sales Tax)
Save and close.

TRANSACTION TYPE
Define Transaction Type
A transaction type is to determine transaction class to transaction status, accounts, and

other preparations related to transactions.
 Transaction Class are:

 Invoice
 Debit memo
 Credit memo
 Charge back
 Deposits
 Guarantee
 Bills receivables
 For each Transaction class we can define one or more transaction type
 The Credit memo is always Negative sign
Set upTransactions  Transaction type
Few guidance’s
Application Rule set:
An application rule set is to determine how to apply a receipt to the transaction line of a
transactions
Transaction line:
 Line item
 Tax
 Tax and line item.
 Open Receivables : if you enable this you can update customer balances
Post to GL : Is a property determent whether to allow general ledger to transfer or not
An
 Natural Application only : The receipt amount can’t exceed not more then your
y
transaction amount
one
Eg: EMI, ECS
cab
 Allow adjustment posting:
be
allo  Exclude from late charge calculations: it transaction date exceeded ever the
wed exclude late payment charges
 Allow over applications: The receipt amount can be more then transaction.
Define Transaction type:
Transaction type are used to transaction class, status, to update customers balance, to
transfer the gl or not and accounting information.
Path: Setup Transaction Transaction type

 Name – RMV Truck credit memo
 Description – RMV Trucks credit memo
 Class—Credit memo
 Creation sign – Negative sign
 Transaction Status – Open
 Printing Option – Print
 Application rule set – Line and tax prorate
Enable
 Open Receivable
 Post to GL
 Allow Adjustment posting
 Allow Over application
 Disable Natural applications only
Save
On the same window.
Click on New icon /down arrow to process another transaction type for Invoices.
Define Transaction type -- Invoice

 Name – RMV invoice
 Class – invoice
 Transaction status – open
 Creation sign – positive sign
 Printing option – Print
 Application rule set – Line And tax prorate
 Start Date – 26-oct2010
 Credit memo type – Rmv Truck Credit memo
 Terms – Immediate
Enable
 Open Receivable
 Post to GL
 Allow adjustment posting
 Allow Over application
 Disable – Exclude from late charges calculation
Save.
Click on New/click on down arrow on the same window
Define Transaction type -- Debit memo
 Name – RMV DM
 Class – Debit Memo
 Creation sign – positive sign
Enable
 Open Receivable
 Post to GL
 Allow Overapplication
 Disable – Exclude from late charges calculation
Save.
Define Transaction type--Deposits
 Name – RMV DEPOSITS

 Class – Deposits
 Creation sign – positive sign(Always positive sign)
 Invoice type – RMV invoice
Enable
 Open Receivable
 Post to Gl
 Natural Application only
 We are not allowed to enable Allow Overapplicaion option though this is deposit
transaction
Save.
Define Transaction type – Guarantee
 Name – Rmv Trucks Guarantee

 Class – Guarantee
 Creation sign – positive sign(Always positive sign)
 Invoice type – RMV invoice
 Open Receivable
 Post to Gl
 Natural Application only
 We are not allowed to enable Allow Overapplicaion option though this is
Guarantee transaction
Save and close.
DEFINE TRANSACTION SOURCE:
A Transaction source is to determine origin of the transaction and also transaction type
and automatic generation of transaction number.
Path: Setup Transaction  Source.

Define Invoice – Source.
 Name – RMV Trucks invoice manual
 Type – Manual
 Description – RMV Trucks invoice manual
Enable
 Active
 Automatic batch numbering -- Last Number – 0
 Automatic Transaction numbering -- Last Number – 1000 (The last transaction
will create at 1001)
 Reference field default value – Interface_header_attribute1
 Standard Transaction Type – RMV Invoice
Save.
Click on the new / drop down on the same window.
Define Credit memo -- source
 Name – RMV Trucks credit memo source

 Type – Manual
 Description – RMV Trucks credit memo source
 Active
 Automatic batch numbering- Last Number – 0
 Standard Transaction Type – RMV Trucks credit memo
Save.

Define Debit memo -- source
 Name – RMV Trucks Debit memo source

 Type – Manual
 Description – RMV Trucks Debit memo source
Active
 Standard Transaction Type – RMV Trucks Debit memo
 Credit Memo batch source – RMV trucks cm source
Save

Define Deposit -- source
 Name – RMV Trucks Deposit source

 Type – Manual
 Description – RMV Trucks Deposit source
 Active
 Standard Transaction Type – RMV Trucks Deposit type
Save.

Define Guarantee -- source
 Name – RMV Trucks Guarantee source

 Type – Manual
 Description – RMV Trucks Guarantee source
 Active
 Standard Transaction Type – RMV Trucks Guarantee type
Save and close.
OPEN RECEIVABLE PERIODS
Path: Control  Accounting  Open/Close periods

 Select the period to be open under Status.
 Select Open
 Till the last period you need to open you can open it.
Save and close.
CREATE TRANSACTION
Path: Transaction  Transaction

 Enter Source, class, type,
 Enter Bill to address
 Payment terms
Click on Line Items
 Num – 1
 Description – enter the suitable description
 Quantity – 1
 Unit price – 10,000
Save and close this window
 Click on Complete
 Click on Tools  Create accounting Create final accounting post to GL ok
View Accounting Events.
Path: Tools view accounting

To see Accounting entries
Receivables -------- Dr
To Revenue
TRANSACTION WITH RULES (REVNEU RECOGNIGATION)

Transactions with rules are used when transaction is spread across one or more periods.
The rules are:
• Invoice rule
• Accounting Rule
Invoice rule:
Invoice rules are used to recognize receivable portion of transaction, the rules are In
Advance, and In Arrear.
In Advance: In Advance will recognize in the first period of the transaction
In Arrear: In Arrear will recognize in the last period of the transaction.
Accounting Rules:
Accounting rules are used to recognize the revenue portion of the transaction
Types of accounting rules:
1. Fixed Schedules
2. Variables Schedules
3. DRR (Daily revenue rate)
 Fixed Schedules: Determine the no of periods % should equal to 100

In Fixed Period 40%
30%
30%
 Variable Schedules: Not sure the no of periods will take, determine depending
on specifications of customers.
 100/No of Periods =%
 DRR(Daily revenue rate): Depending on how many days left in the month.
• Calculate as on days from

• Date to date
 Total Transaction/No of Days = DRR

CREATE TRANSACTION WITH RULE:
DEFINE ACCOUNTING RULES:

Path: Setup Transaction Accounting Rules.
1. Defining Fixed Schedules rule with 3 period.
 After selecting Type as Fixed schedules,

 pick up period(Calendar)
 And we need to pick Number of periods to be divided revenue -- 3.
 Percentage wise we can divide the distribution of revenue reorganization
Save
2. Define Accounting rule with Variable Schedule.

 Type – Variable Schedule
 Period – MRF MON CAL
 Number of periods – 1
 Here after picking Type as variable schedule, need to pick period and system will
not allow us to entering number of periods required.
Save.
3. Define accounting rule of Daily Revenue rate, all periods

 On the same page click on New icon / click on down arrow.
 After picking type as daily revenue rate , all periods

 We need to pick period type too (Calendar)
 System will not allow you to enter number of period.
Save and close.

Define Unbilled Account and Un Earned account periods AT Auto Accounting.
Path: Setup  Transaction  Auto Accounting
• Type – Unbilled Receivable

• Constant – 001.000.000.1232 (Un Billed receivable)
Save .
Click on New tab or down arrow to defining Un Earned revenue.
 Type – Unearned Revenue

 Constant – 001.000.000.2550(Un Earned revenue)
Save and close.

Create a Transaction with accounting rules (MRF Fixed schedule in advance.)
 Source – Mrf cars inv source

 Class – Invoice
 Bill to –Mrf Cars customer
 Invoice rule – In Advance.
 Click on Lines
 Enter Num – 1
 Description -- suitable description,
 Quantity -- 1
 Unit price -- 100000
Click on Rules Tab

 Pick up your accounting rule how you want to recognize the revenue/receivables
 Accounting – MRF CARS Fixed
 The duration automatically will pick here based on the accounting rule you have
been given.
Save and close

• Click on Complete
Now we need to create accounting

 Click on Tools Create Accounting
 Create final accounting post to gl/Create final accounting  ok
 You can see the entries would be created Based on how you want to create
account
View Account events
Path: Click on Tools  View accounting
 View accounting entries

 In below screen you can find the amount has been distributed as per your
accounting rule.
 The total receivables are recognized (in advance)in the first period of the
transaction – 100000
 And Remaining revenue is recognized as per the accounting rule of MRF Fixed.
(40%30%30%)
If The accounting Invoice rule is In arrear
Create a transaction with invoice rule as IN arrear
 Create a transaction with Invoice rule is as – In Arrear

 Enter line items
 Enter rule type is as – MRF Fixed
 Save and close
 Create accounting for this transaction
 View accounting entries
 In Below screen you can see the receivables are recognized in the last period of
the transaction – GL date – 30dec2010
Create a transaction with Variable schedules
 Source – MRF Cars Inv source

 Class – Invoice
 Bill to – mrf cars customer
 Invoice rule – In Advance
 Click on line items
• Enter the Num and suitable description and quantity and unit price and amount.
 Click on Rules TAB

 Accounting – MRF Variable schedules
 Duration – you can pick up how many periods this transaction needs to spread.
 Pick up Start date and end date as per the requirement.
Save and close
 Create accounting
 Tools  Create Accounting  Create final accounting post to Gl  Ok
View Accounting
Path: Tools  View accounting
 You can see the total receivables are recognized in the first period of the
transaction. Because of invoice rule in Advance. Gl date – 30-oct-2010
 And the remaining Revenues are recognized in 2 periods which we have been
given as rule, to be spread in to two periods
 Same process for Invoice rule – In Arrear(create a transaction with invoice rule
with IN Arrear and view accounting events you can see the receivable portion
would be recognized on last period.).
Create a Transaction with DRR schedule
Transaction  Transaction
 Source – Sa Cars inv source

 Bill to – Sa cars new customer
 Invoice rule – in advance
 Click on Line items.

Enter Num, and suitable description, and quantity and unit price.
 Click on Rule TAB
 Under accounting – SA Cars DRR schedules
 Start date – Today date
 End date – select here for more then one month.
 The duration would be selected automatically by system.
Click on Complete.
Create accounting
Tools  Create Accounting Create final accounting post to GL Ok
View Accounting Events.

Tools View Accounting events
 You can see here total receivables are recognized in the first period of transaction.
 And the revenue recognized as per the rule.
EBT
CREDIT MEMO
Credit Memo is to decrease the customer balances.
The reasons for Credit memo are:
 Sales return
 Price corrections
 Discounts
 ETC….
To Create any of Credit memo/Debit Memo/ Any others.
 Create Transaction Type

 Create Transaction source
 Assign Transaction type to transaction source
 Here I have been created Credit memo type and source already.,, but for reference
coping the screen shots here-in.
Path: Set up Transactions  Transaction Type
Save
For Source
Setup Transaction  Source

Source too copied from earlier defined one.
Save and close.

For Creating Credit memo to decrease specific invoice,
 Create a Standard invoice first
Transactions Transactions
 Type – Mrf Cars inv source

 Class – invoice
 Bill to – Mrf customer
Click on Lines
 Enter the Num, and suitable descriptions and quantity, and unit price.
Save and close
 Click on complete
 To create accounting
 Tools  Crate accounting  Create final accounting post to GL
View accounting events for check entries.
 Create Credit memo transaction to decrease the customer balances in above

specific transaction/invoices.
Path: Transaction  Credit Transaction
 Operation Unit – MRF Ou CARs

 Number – 1031(invoice which you want to decrease the balances)
Click on find
 We can see the Original balances as well as the actual balance due for this
specific invoice transaction.
 Click on the Credit Line
 Enter Num, and suitable descriptions(System will pick here the same description
which we have been given to actual transaction)
 Enter the amount in negative to decrease the balances for selected invoce.
Save and close.
 Click on Complete.
 Now you can see the Credit memo has been applied to the original transaction.
 And you can find the Check box which has been enabled as Complete
 Create Accounting.
 Tools  Create Accounting  Create final accounting post to GL  Ok
 To See Accounting entries for this transaction

 Tools  view accounting
Inquiry the Balances
Path: Inquiry  Account Details
 Enter the Transaction No which you have decreased the balances

 Trans Num – 1031 (Transaction Num)
 Click on Find
Now you can see the balances which has been decreased to this specific invoice,
 Click on Balances to see the actual transactions and credit memo status
 In below screen you can see the amount of credit memo has been applied to the
original transaction.
2. Other way of creating credit transaction to individual invoices.
Path: Transactions  Transaction
 Query the invoice which you want to apply credit memo to decrease balances.
 Click on Actions  Create

 Once you click on Credit in above screen,
 You will find the original balances in this transaction, and the actual balances due
in this invoice.
 Click on Credit line to decrease balances

 Enter the Num, and Description is coming from the original invoice,
 Enter the amount in negative always to decrease the balances.
Save and close.

Click on Complete
 You can find the status has been enabled as complete.

 Create accounting : Tools  Create accounting -- > Crate final accounting post
to GL  Ok
 To view Accounting Entries.
 Tools  View Accounting
To Inquiry
Inquiry  Account Details

 You can select the invoice no to see the balances (Transaction number)
 Once you click on Find, you will be able to see below screen
 Here you can see the Total balances owe to this invoice
 Click on Balances in above screen.

 You can see the actual transaction process, and the credit memo has been applied
to original transaction.
 If you want to query the balances at transaction level.
 You can query the transaction at transaction level
 Query Transaction Number.

 Click on Details
 You can see the total transaction details , and credit memo/refund if at all applied
to this invoice.
• When you want to decrease the customer balances overall.

 Enter customer details in Bill to customer
 Name – MRF CARS Customer
 Click on Find
 You can see the total customer balance is -- 445000.
Path: Transaction Transaction
 Now you can create a Credit memo transaction to decrease the customer balances
overall
 Source – Mrf Cars Credit memo source
 Class – Credit memo
 Bill to – MRF Cars Customer
Click on Line items.

 Enter the Num
 Description
 And the amount in negative sign
Save and close.

 Click on Create accounting
 Tools  Create Accounting Create final accounting post to GL  Ok
To View Accounting Entries.
• Tools  View accounting entries.

Inquiry the Balances of customer now.

• Select the Bill to Customer Name
• Name – MRF Cars Customer
 You can see the balances has been decreased.
 Earlier the balances due is 445000
 After creating credit memo transaction of – 150000
 The balances has been decreased from 445000 – 150000 = 295000.
 The above process is used vastly to decrease the customer balances.
 you can find the original transactions, and the credit memo applied to the original
transactions, and the total outstanding amount due after the credit memo
transactions
DEBIT MEMO(HAVE SOME DOUBTS IN CREATION OF DEBIT MEMO,
NEED TO FIND OUT AND HAVE TO ASK SOME ONE HOW TO CREATE
A DEBIT MEMO TRANSACTION, AND HOW TO APPLY THIS DEBIT
MEMO TRANSACTIONS TO SPECIFIC TRANSACTIONS)
DEPOSIT :
 Deposits and Guarantees are called as Commitments
Deposit is an:
 Monitory Commitment
Or
 Funding Commitment
Guarantees are:
 Non – Monitory
Or
 Non – Funding commitment
 When we apply a deposit to the transaction deposit is adjusted to the transactions.

 If Transaction balance becomes Zero the status of the transaction is closed.
Guarantee:
 When we apply a guarantee to the transaction, transaction amount is adjusted in to

a guarantee.
 If the Guarantee balance becomes Zero the status of the guarantee is closed.
 While creating Receipts from the customer from deposits for commitments,
receipt has to be applied to the deposit not to the transaction
 In case of guarantee commitment receipt has to be applied to the transactions, not
to the guarantee.
Commitments
Deposit Guarantee
Deposit – 100000 G1-- 100000
T1—10000
T1 -- 10000
<10000> Adj from Depsosit T2 – 10000
T2—20000 T3 -- <70000>
<20000> Adj from deposit
Closed – 2 C1 – Payments (Receipts)
C1 – Payment(Receipt)
100000 – 3
T3—50000
<50000>
Deposit:
 When I applied a transactions the actual deposit (balance) is 100,000. Where us

commitment balance is 90,000.
 When you receive a payment of 20,000, you are created 10,000. For adjustment
and remaining will be actual balances is 100,000. And commitment balance is
70,000.
 If customer paid to you 100,000. Then actual balance will equal and it will closed,
remaining balance will be transaction balances will be adjusted to the next
transaction.
Guarantee:
 T1 & T2 apply to guarantee, the transaction and adjusted to the guarantee so

guarantee balance will be as 70,000.
 When you create guarantee for <70000> the guarantee will closed
 When you receive payment and when you apply receipt it will apply to the
transaction level not in guarantee.
DEPOSIT:
Define Deposit transaction type:
Path: Setup Transaction  Transaction type
 Name – Mrf Cars deposits

 Class deposit
 Transaction status – Open
 Invoice type – Mrf cars invoice type
 Application type – Line and tax prorate
 Start date – 29th oct 2010
 Description – Mrf cars deposits
 Credit memo type – Mrf Cars credit memo
Enable,
 Open receivable
 Post to GL
 Natural application only
Save and close

Define Transaction source:
Path: Setup Transaction  Source
 Name – MRF Cars deposits

 Description – MRF Cars deposits
 Active
 Automatic batch numbering – Last Number -- 0
 Automatic transaction numbering – 4000(you can give your ideal no, from which
no the transactions to start)
 Standard transaction type – MRF CARS deposits
 Credit memo batch source – MRF Cars credit memo source.
Save and close.

Create A transaction:
Create a Deposit transaction

 Source – Mrf cars deposits
 Class 00 Deposit
 Bill to – Mrf cars customers
 Click on Commitment tab

 Enter the Commitment amount
 Description – Generic commitment
Save
Click on Complete
 Create Accounting
 Tools Create accounting  Create final accounting post to GL
 Create final accounting post to GL OK
View Accounting
Path: Tools View Accounting

Now Create a Normal invoice to Create to adjust the above deposit invoice.
 Transaction  Transaction
 Source – MRF Cars inv source
 Class—Invoice
 Bill to – Mrf cars customer
 Click on Line Items
Pick up your commitment number as reference, in commitment column.

 Enter Num
 Suitable description
 Quantity
 Unit price
Save and close this window
• Click on complete
 Tools Create Accounting Create Final accounting post to GL Ok
 View Accounting events.
 Tools View accounting
To see the Transaction details which has been applied to the commitment balance
on Transaction window
 Click on Details Tab
 Below screen will popup where you can see the original amount and the amount
has been adjusted with adjustments in commitment balance
 We can see the amount which has been applied to commitment in below screen.
To See the Actual balance which has been applied to the commitments, for which this is
the actual process to check the balances.
 Click on Actions Installments
 You can see the invoice no

 If the transaction is spread more then one month you can see the total no of
periods too
 Total balance in this invoice is showing zero, being the transaction has been
already applied to the commitment.
 Click on Balances tab in above screen to see the transaction over view.
 We can see the original balances
 And which has been applied and adjusted with the commitment
 We can see here the status as applied to the commitment
 Scroll right on the same screen

 We cans see on the same screen status of transaction .
 After applying this transaction to commitment, transaction is closed.
 To see the commitment status, and balances
Path: Transactions Transactions
 Query the commitment transaction on transaction window.

 Click on Detail Tab
 We can see the here, original commitment balances is 100000,
 Commitment balance is 75,000,
 After applying the invoice to commitment balances, the amount has been
decreased from its original value.
GUARANTEE
Path: Setup Transaction  Transaction type
Creating Guarantee we need to have transaction type and transaction source.
 Name – MRf CARs guarantee

 Class -- Guarantee
 Invoice type – MRF CARS Invoice type
 Description – MRF CARs guarantee
 Creation sign -- positive sign
 Printing option – print
 Credit memo type – MRF CARS Credit memo
Enable
 Open receivables
 Post to GL
 Natural Application Only
 Allow Adjustment Posting
Save and close.

Define transaction source.
Path: Transaction  Source
 Name – MRf cars guarantee source

 Description – MRF Cars guarantee source
 Active
 Automatic Batch Numbering – Last Number -- 0
 Automatic Transaction Numbering--- 5000(This is optional, based on the our
requirement when the transaction number to be starts we can give here.)
 Reference Fields Default value – Interface_Header_Attribute1
 Standard Transaction type – MRF CARS Guarantee
 Credit Memo Batch source – MRF CARS Credit memo source.
Save and close.

Create a Transaction for Guarantee

 Source – MRF Cars guarantee source
 Class – Guarantee
 Type – MRF CARs Guarantee
 Bill to – MRF CARS Customer
 Payment term -- Immediate
 Click on Commitment Tab
 Enter Commitment amount you want for guarantee
 Description – Generic Commitment
Save
Create Accounting
Path: Tools Create Accounting Create Final Accounting post to GL Ok
View Accounting events.

Tools  View Accounting events.
 Click on the Detail tab on Transaction window

 You can see the commitment balance availability.
Create a Invoice to adjust above Guarantee.
 Transaction  Transaction
 Source – MRF CARS inv source
 Class -- invoice
 Type – MRF Cars invoice source
 Bill to – Mrf cars customer
 Commitment – Pick up your guarantee commitment here
 Click on Lines Items

Click on Lines
• Enter Num, suitable description, and quantity, and unit price.
Save and close.
Create Accounting.
Tools Create AccountingCreate Final accounting post to GL Ok
View Accounting Entries.

Tools View Accounting events.
 Click on Details tab on the transaction window

 You can see here the original transaction
 And which has been applied to the commitment
 Click on Actions on the same window

 Actions Installments
 Here we can see the invoice and the total balances

 Click on balances
 You can see the total original amount
 And Applied to Commitment balances
 Here you can see after applying this transaction to commitment, the transaction
has not been closed,
 The status remains still open.
 As said in introduction when you apply your transaction to a guarantee the
transaction will not get closed, only guarantee will cleared.
Query Guarantee in Transaction window.
Path: Transactions  Transactions
 Query guarantee in transaction window

 Click on Details
 Here you can find the original commitment balances is 50,000.
 And the transaction has been adjusted with commitment of 20,000,
 The remaining guarantee balances is 30,000.
• You can see the guarantee balances is remains 30,000, and the status remains as
open.
Listing Definitions
BALANCE FORWARD BILLING CYCLE
OR
CONSOLIDATION BILLING INVOICE(IN 11i)
 Balance forward billing invoice is to consolidate all the transaction giving a

common due date
Ex:
 Credit Card all the transaction consolidation will have common due date
1. Define balance forward billing cycle.
Path: Set up Print balance forward billing cycle.

 Name – MRF BFB Billing
 Description – MRF Bfb billing
 Frequency – Monthly (Here you can select Quarterly to generate billing every
three months once too as per requirements we can define it.
 Repeat Every – 1(Monthly)
 Days of month – enable check box from when you want to start billing on
 Based on this day, system will pickup invoice when you run balance forward
billing cycle.
Save and close.

2. Define Balance forward billing payment terms.
Path: Setup Transaction  Payment terms

 Name -- Mrf Cars BFB pt
 Description – enter suitable description
 Allow Discounts on partial payments
 Prepayment
 Credit Check
 Billing Cycle – MRF BFB Billing(This billing cycle as a mandate you should
pick up, which we have defined earlier for balance forward billing)
 Base amount – 100
 Discount Basis – Invoice Amount
 Print lead days –2 (When you do automatic receipts if any amount or receipt due
by 2days those receipt will be done as automatic receipt)
 Enter Relative amount – 100
 Day of month – 15(have given the explanation in bottom of the screen)
 Months Ahead -- 0
Day of month – 15
Months ahead – 0
 The above day of month and month ahead example:

 In a particular month the billing date is 03rd April-10 for which you want to give
due date as 15days, then selected month ahead as 0., i.e: 03April+15days, OR if
you want to give 45days as balance due date, 03April-10, so here select April +
Months Ahead is 1 = 45days.
3. Associate these terms with profile class.
Define Profile Class.
Path: Customer Profile Class

 Name – MRF BFB Good Customer
 Description – MRF BFB Good customer
Enable Balance forward Billing
 Enable check box
Bill Level – Account
 Type – Detail
 Terms
 Payment terms – MRF CARS BFB PT
 Allow discount
 Override Terms.
Collectors
 Name – Bhanu Prasad
 Cycle – MRF CARS Stat C
 Match Receipt by – Balance forward billing number
 Auto cash rule set – MRF CARS Auto cash(we have been already defined auto
cash rule set for different customer, so we can use the same, if we want to use
auto cash rule set separately we can define it and pick the new one here)
 Remaining Rule SET – MRF CARS Auto cash
Click on Profile Class Amount Tab
 Currency – INR
 Credit Limit – 100,000

 Order Credit Limit – 100,000
Save and close.

4. DEFINE A CUSTOMER AND ASSOCIATE / ASSIGN PROFILE CLASS
TO THE CUSTOMER
Switch you MRF TCA manager
Define Customer
Path: Trading Community Customer Standard.
Click on Crate
Organization name – MRF BFB Customer
 Enter Account Site address.
 Click on Add Another Row
 Select Ship to
 And select address as site bill to
 Enable as bill to is primary
 Click on Save and add details.

 Click on Accounts profile
 Change profile class from default to MRF BFB Good customer
Click on Yes
 Click on Site Tab
 Click on Details icon
 Click on Profile
Click on Yes
 Change profile class in to MRF BFB Good Customer
Click on YES
 You can see in this screen all the payment terms, and auto cash rule set and
statement cycle, every thing would have changed in to the one you defined.
 Click on Apply
 You can see here the changes has been saved.

 Click on Apply
5.ENABLE SHOW BILLING NUMBER AT SYSTEM OPTIONS
Path: Setup System System Option

 Click on Trans and Customers Tab
 Enable Show Billing Number
Save and close.
6. Create Some transactions
 Create some transaction with Old GLDATE

Source – MRF CARS INV Source
Bill To – MRF BFB Customer
Click on Line Item
Enter Num, Suitable Description, and quantity, and unit price.

Save and close.
Create Accounting
Tools Create Accounting
Create Final Accounting post to GLOK
View Accounting
Tools View Accounting Events.
Create a few more transaction on Old GLDate.
7. Now GENERATE CONSOLIDATED BILLING INVOCES
Path: Print Document Balance Forward Billing

 Click on OK
 Name – Generate Balance Forward Bills

 Print Options – Print Final balance forward bills
 Operating Unit – MRF OU CARS
 Print Output – Yes
 Billing Cycle – MRF BFB Billing
 Billing Date – 01-Nov-2010
 Currency code – INR
Click on OK
Click on Submit
Click on Yes
 Refresh the concurrent program
 Path: View Request Find

RECEIVABLE ACTIVITY
Receivable activities are the allies for the account code combination which are used to
balance the receivable account while apply the receipt with the transaction.
Receivable Activity:
 Earned discount
 Unearned Discount
 Bank Charge
 Finance Charge
 Adjustment
 Write Off
When you create Receivable account – Dr 100000
a Transaction To Revenue Account
100000
Earned Discount Cash Clearing account—Dr 98000
Discount Account ---- Dr 2000
To Receivables Account 100000
Un Earned Cash Account ---- Dr 98,000
Discount Un Earned Discount—Dr 2000
To Receivables account 100000
Confirmed Cash account --- Dr 99800
cash(when Bank Account – Dr 200
customer paid To Receivables account 100000
after deductions
of bank charges,
the remaining
amount of 99800
rs it will be
showed on
confirmed cash.
Bank charges Cash clearing account – Dr 99500
Bank charges –Dr 500
To receivables account 100000
Finance Cash account – Dr 102000
Charges(you can To receivable account 100000
create a invoice To Finance Charges 2000
or a credit memo
on this finance
charges)
Adjustments Cash clearing account ---Dr 60000

Adjustment account 42000
To Receivables 102000
Write off Cash Clearing account – Dr 1000

Write Off account 41
To Receivables account 10041
PRE PAYMENTS
We can book the order before creating a transaction or before booking the order we need
to receive the prepayment amount.
OM
SO Receipts Payments C1
Pre Payments
Books
Processing shipping
Auto Invoices(after booking the shipping)
AR
SI (Transaction)
Then the entry will be created.
Receivables account --------Dr 100000 For receiving

To Revenue account-------------- Cr 100000 Total prepayment
Prepayment -----------------Dr 100000
To Receivables account------------Cr 100000
 If it’s partial amount then:
 We are going to create entry for only partial amount

 Ex: if it’s 50,000, we are going to create only for 50,000
ADJUSTMENTS:
 When there is a long dues from customer, you can ask customer to close the
account after making partial (adjustment) payments
 (The Principal amount) which is actual amount when it will not include any late
payment charges or any penalties.
 The remaining amount apart from principal amount will be taken in to adjustment
account.
 Actual Sales is 100,000.
Cash account ---- Dr 70,000

Adjustments ----- Dr 30,000
To Receivables account --- 100,000
WRITE OFF: (It’s also a type of Adjustment)
 Write off is used to adjusted to a small amount, where the customer paid under
payment / over payment.
Cash account ---- Dr 10,000.

Write Off account Dr 50
To Receivables account ----- 10,050.
REFUND ACTIVITY
 Customer refunds, in case if a customer is paid over amount, we need to refund

the amount to customer.
Confirmed cash account --- DR 120,000.

To Receivables account ----- 100,000.
To Un Applied account ----- 20,000
After Remitting, We need to process Refund account.
Un Applied account --- Dr 20,000.

To Refund------ 20,000.
RECEIVABLE ACTIVITES:
Receivable activities are the allies for the account code combination which are used to
balance the receivable account while apply the receipt will that transaction.
Path: Setup Receipt Receivable Activities.
 First We need to define Existing Receivable activities.

 Press control+ F11
1. Adjustment Reversal
 GL Account source – Select Activity GL Account
 Activity Gl Account – 001.000.000.5390(Standard cost Adjustment)
Save and close.
2. Define Charge Back adjustment receivable activity

 On the same window click on down arrow.
 Activity GL Account – 001.000.000.7776(Adjustment (Non recoverable tax))
Save and close.
3. CHARGE BACK REVERSAL
 Click on Dow arrow on the same window.

 GL Account Source – Activity GL Account
 Activity GL Account – 001.000.000.5390(Standard Cost Adjustment)
Save and close.
4. LOAN CONVERSATIONS
 Click on Down arrow on the same window.

 GL account Source -- Activity GL Account
 Activity GL Account – 001.000.000.1216(Loan Principal Receivables)
Save and close.
5. PAYMENT NETTING
 Click on down arrow on the same window.
 Gl Account source – Activity GL Account
 Activity GL Account – 001.000.000.
Save and close.

Now we need to define Receivable activities our own, those are:
1. Earned Discounts
2. Un-Earned Discounts
3. Bank Charges
4. Adjustments
5. Refunds
6. Finance Charges
7. Receipt Write Off
Define Receivable activities for above given activities.
1. Define receivable activity for EARNED DISCOUNTS.
Path: Setup Receipts Receivable activity
Or you can click on down arrow on the same page where we have defined existing
activities
 Name – MRF Earned Discount

 Description -- MRF Earned Discount\
 Type – Earned Discount(Type you should be the same, once you saved this its not
possible you to change again)
 GL account Source – Activity GL Account
 Activity GL Account – 001.000.000.7825(Discounts taken(Earned))
Save.
2. Define Receivable Activity for UN-EARNED DISCOUNTS
 Name – MRF Un earned discounts

 Description – MRF Un earned discounts
 Type – Un earned Discounts
 GL Account Source -- Activity GL Account
 Activity GL Account – 001.000.000.7824(Discount Taken(Unearned))
Save.
3. Define Receivable activity for BANK CHARGES

 Name – MRF Bank Charges
 Description – MRF Bank Charges
 Type – Bank Charges
 GL Account Source -- Activity GL Account
 Activity GL Account – 001.000.000.7870(Bank charges)
Save.
4. Define Adjustments
 Name – MRF Adjustments

 Description – MRF Adjustments
 Type – Adjustment
 Activity GL Account – 001.000.000.5230(Standard Adjustments)
Save.
5. Define Refunds
 Name – MRF Refunds
 Description – MRF Refunds
 Type – Refund
 GL Account source – Activity GL Account
 Activity GL Account – 001.000.000.2935(Insurance Refund)
Save
6. Define FINANCE CHARGES
 Name – MRF Finance charges
 Description – MRF Finance charges
 Type – Finance Charges
 Activity GL Account -- 001.000.000.7779(Finance Charges (Non recoverable
Tax))
Save.
7. Define RECEIPT WRITE OFF

 Name – MRF Receipt write off
 Description – MRF Receipt write off
 Type – Receipt Write-off
 GL account Source – Activity GL Account
 Activity GL Account – 001.000.000.5230 (Standard Adjustment)
Save.
Determine Receivable Accounts on Internal Bank.
 Receipt  Bank
 Enter Bank Name in search column and click on GO
 Click on Create Account
Click on Cancel
 Enable the account check box of the account
 Click on Update account
Click on Next
Click on Save and Next

Click on Options
 Confirmed Receipts -- 001.000.000.1245 – Receivable factoring/remittance

 Remitted Receipts --- 001.000.000.1245 – Receivable factoring / Remittance
 Factored Receipts --- 001.000.000.1245 -- Receivable factoring / Remittance
 AR Short term debt -- 001.000.000.2120 – Short term debt
 BR Short Term debt -- 001.000.000.2120 – Short term debt
 Un Applied Receipts -- 001.000.000.1240 -- Un Applied cash
 Un identified receipts – 001.000.000.1240 -- Un Applied cash
 On-Account Receipts -- 001.000.000.1240 -- Un Applied cash
Receivable Activities
 Un Earned Discounts – MRF Un Earned discounts

 Earned Discounts – MRF Earned Discounts
Click on Apply
Click on Finish.
CASH BANK
INTERNAL
BANK
PAYMENT
RECEIPTS
C1
REMIT
INTERNAL CM
BANK BANNK STATEMENTS
TRANSACTIONS:
Receivables account -- Dr
To Revenue account
 Receipt confirmed
Confirmed Cash account --- Dr

To Receivables account
 Receipt Remitted
Remitted Receipts account ---- Dr

To Confirmed receipts account
 When Cleared
Cash account --- Dr

To Receipt Remitted account
Factored Receipts account --- Dr

To Receivables account
 Discounted
Short Term Debit account – Dr

To Factored Receipts
 Instance Customer paid
Cash Account – Dr
To Short term Debt account
 Future dated receipts are called as factoring (or) Discounted.

DEFINE RECEIPT CLASS
Path: Set up Receipt Receipt class
Receipt Creation Method.
1. Manual: We are receiving Manually
2. Automatic: Where we can generate, based on the transaction dates, system

automatically generates receipts.
3. Bills Receivables: This is to receive Bank Guarantee (Manual Guarantee)
4. Bills Receivables: Remittance (Automatically) automatic bank guarantees
5. AP / AR Netting: If the same entity, or supplier, or customer, if the liability is

more then we compare and we settle the invoices.
Remittance Method:
1. Standard: What ever the payment receiving by customer we are going to deposit
in our bank.
2. Factoring: What ever the bills you want to discount those bills only called
factoring
3. Standard & factoring: If you want to discount (or) not, based on request.
4. No Remittance: No deposit accrued

Clearing Method:
1. By Matching: What ever the receipt we created those receipt will be matched
with bank statement to be matched in cash management
2. Automatic Clearing: Those receipt which is matched it will cleared

automatically
3. Direct: No Clearing Required.
Receipt Method: (Manually we need to enter)
 The Customer sends directly as cheque (or) ECS, Or Wire.

 There is no list of values we need to enter the values Manually.
 Receipt Method:
 Cheque
 ECS
 Wire
 Receipt Method:
 A Receipt method is to determine the method in which the customers is going to

send payments
 i.e.,
 Cash, Cheque, Electronic, Swift, etc..
 Once we define a receipt method system internally generates a document

category with the same name as receipt method.
 We can use this category to generate our own sequence for generating receipt
numbers, Manual (or) automatic
 We are going to associate this receipt method to customer
 We can also use this receipt method while crating automatic receipt
Note: When define receipt method generally, system internally generates document
category with the same name as receipt method.
We can use this document the we can generate number of our own sequence by
associates with a document sequence.
Note: it also generally automatically for each transaction source and receipt class
Path: Setup receipts Receipt Class
 NAME – Mrf Manual
 Creation Method – Manual
 Remittance Method – Standard And Factoring
 Clearance Method – By matching
Receipt method
 Name – MRF Cheque(You can define it your own receipt method)
 Effective date – 05—Nov-2010
 Printed Name – Mrf Cheque.
Click on Bank accounts.(We are assigning bank account once you assign all the amount
will be deposited to a particular bank)
 Operating unit – MRF OU CARS
 Bank Name – MRF Bank(When you select the bank all the account you defined in
bank, it will be associated to this receipt method)
 Account Name – MRF CARS PVT LTD
 Risk Elimination Days – 4(the credit limit + given grace period to clear the
receipt; Credit limit 60+ 4 days = 64days)
 Clearing Days – 3 (Cheque clearing days)
 Enable Override bank ( if you enable this option, you can over ride the bank at the
time of receipt)
Click on Formatting Programs TAB
 Remittance print – Print bank Remittances program

 Factoring Print – Print Bank Remittances Program
Save and close

DEFINE RECEIPT SOURCE
A Receipt source is to determine origin of the receipt that is (Manual (or) Automatic) and
is also determine receipt class, payment method, also bank account and automatic
numbering.
 Setup Receipt Receipt Source

 Name – MRF Manual source
 Description – MRF Manual source
 Receipt Source type – Manual
 Receipt class – MRF Manual (You can define your own receipt method here)
 Bank Account – MRF CARS PVT LTD
 Payment Method – MRF Cheque (One receipt class can have one or more receipt
method)
 Batch Numbering – Automatic – Last number (100) (The batch number when you
select automatic the next number is 101)
 Effective date – 05-Nov-2010
Save and close.

Create a Manual Receipt
Path: Receipt  Receipt

 Receipt method – MRF Cheque
 Receipt Number – 1
 Receipt Amount – 50,000
 Receipt Type – Standard
 Trans Number – 1024(We should pick this transaction number hence based on
this number this receipt will apply to those transactions., i.e., I have selected here
1024, if at all any other receipts are in prior to this transaction then receipt will be
applied to those transactions respectively)
 Customer – MRF Cars customer
 Click on – Search and Apply

 Click on Apply
 Click on Yes
 Here we can see the receipt has been applied to few transactions
 Save the work.
Create accounting
Path: Tools  Create Accounting  Ok
 Create Final accounting post to GL
 Click on Ok Ok
Tools View accounting events.
CREATE REMITTANCE
Path: Receipt  Remittance

 Receipt Method – Standard
 Receipt Class – MRF Manual
 Receipt Method -- MRF Cheque
Remittance
 Bank – MRF bank

 Branch – MRF CARs branch bank
 Account Number – 925632582(we should pick the account number manually)
Click on – Manual Create

To Select receipt query the receipt – CON+F11
Select the receipt
Click on Approve
• Click on Yes
Click on Ok
Click On Ok
Refresh the concurrent program
View  Request Find
Refresh until complete successfully.
Go back to Remittance form

 Query for the specific remittance.
 Press – CON+F11
 Click on Format
Click on Yes
Click on OK
Refresh till gets completes successfully.
If you want to see output you can click on View Output.
To View/find Customer Balances

Inquiry  Account Details
 For Checking customer balances after creating receipt and remittance, select Bill
to customer as required customer name and click on Find, as you can see the
customer balances availability
Create a Receipt in Batch;
Path: Receipt  Batches

 Batch Type – Manual-Regular
 Batch number – (this column will be freeze automatically)
 Batch Source – MRF Manual source
 Receipt Class – MRF Manual
 Payment Method – MRF cheque
 Bank Name – Mrf Bank
 Bank account Number – 273592365
 Control – 2
 Amount – 60000(No of receipts you want to create in a batch wise as well as the
amount limitation on batch we can give here.)
 Click on – Receipts
 Type – Standard
 Receipt date – 06-NOV-2010
 Currency – Inr
 Receipt amount – 40,000
 Customer – MRF CARS Customer
 Click on Search and apply

Click on Apply
Click on SAVE
Create accounting
Tools View Accounting  Final and post to GL
Click on OK
View Accounting
ToolsView Accounting events

Create receipt using Auto Cash rule set.
Receipt  Batches
 Batch Type -- Manual – Quick

 Batch Source – MRF Manual source
 Receipt class – Mrf Manual
 Payment method – Mrf cheque
 Bank name – Mrf bank
 Bank account number – 27985792
 Control – 2
 Amount – 70,000
Click on receipts
 Receipt Number – 5(after entering receipt we need to enter one more receipt for
remaining amount)
 Amount – 50,000
 Application Rule set – Auto Cash Rule set
 Customer Name—MRF Cars customer
 Scroll the screen towards your right and fill the remaining details on the same
screen
 Payment method – MRF Cheque
 Remittance bank name – MRF Bank
 Remittance bank account num – 9798t56325(hear the no I have mentioned for a
reference to process, in reality we need to pick up suitable bank account number)
 Same process we need to enter one more receipt for remaining amount.
Save and close this window.
 After closing previous window.

 Click on Post Quick cash
 Click on Yes
View Request
Refresh till complete program successfully.
Click on View output(to see the report which has been applied to based on auto cash rule
set)
We can see in this report as total controls are given with 2receipts amount of 70,000, but
in actual we have enter the amount of 75,000, the difference amount too we can see in
negative balance.
We can see here the auto cash rule has been applied oldest first
ADJUSTMENTS
These adjustments is Manual adjustment for long due for big amounts, and will give him
as option of settlement.
1. To Create Adjustment first We need to define Adjustment receivable activity and

2. Approval limits for adjustment.
1. Receivable activity for Adjustment(We have defined this activity in earlier

sinarious)
Setup Receipt Receivable Activity
Save and close.
DEFINE APPROVAL LIMITS FOR ADJUSTMENT
Path: Setup Transaction Approval limit
 Query User name(if have defined any of user limits, otherwise pickup your user
name under User name)
 User Name – MRF USER
 Document Type – Adjustment
 Currency –INR
 From Amount -- <30,000>(if the customer has not paid the amount then he can be
access to approve till 30,000 of deficit)
 To Amount – 30,000 (if at all customer paid over amount and we are not going to
refund the scenarios still user can adjust this amount till 30,000)
Create Transaction

 Bill to – MRF New customer(I have defined here new payment terms and defined
new customer, coz., of installments or payment terms will give you confusion, so
have been defined the payment terms as in one time, attached it to profile class
and the same has been associated with customer.)
 Num – 1
 Description – Give suitable description
 Quantity – 1
 Unit Price – 50,000
Save and close
Path: Tools Create accounting Final and post to GL OK
View Accounting
Tools View Accounting.
Create a Receipt for above transaction

Path: Receipt Receipt
 Receipt method – MRF Cheque

 Receipt number –17
 Receipt Type – Standard
 Transaction Number – 1106(Select the transaction number which you have
defined earlier or which you want to adjust the amount to a particular transaction)
 Click on Search And Apply
Click on Adjustments
 Activity Name – MRF Adjustment activity
 Type – Invoice
 Amount—(<19387>)(when you click on cursor on this amount tab system
automatically pick the difference amount on which you want to adjust)
 As you have an outstanding of 50,000, from customer but here you have been
received only 30,000, Assume that the final amount, then you can go for closing
the transaction with the due is <20,000>
Save and close.

 Go back to Transaction to view your transaction activity whether the adjustment
has been applied to this transaction or not,
Transaction Transaction
Click on Actions  Installments
Note: The Other way of finding invoice due is click on Details tab. So that you can find
out the status of this transaction.
Click on Activities
You can see the invoice class under class which has been two: Payment and adjustment
Even we can see the amount has been allocated as payment and adjustment
 Scroll you right on the same screen
 You can see the transaction status has been applied as payment,
 And approved as adjustment
 State is confirmed.
Error Massage.
CHARGE BACK
Charge backs are used to close existing debit items and open a new debt item.
Note:
When we are closing the transaction through adjustment, and we closed transaction, in
future if customer wants NOC, we collect the remaining pending amount along with late
payment charges, and penalty, and interest charge we used to do through charge back.
Debit Memo – Price Correction we Used
Note:
If the contract is 3months, and the customer want to extend it to another 1month, we are
going to close the transaction for the same transaction we are going to create another
transaction with charge back of extending of the new month.
Define Adjustment activity and define approval required for limits to approve.
• Define Charge back adjustment receivable activity

Setup Receipt Receivable activity
Save and close

Define Transaction type to charge back
 Name—MRF Cars charge back

 Class – Charge Back
 Transaction Status – Open
 Invoice type – MRF Cars invoice type
 Description – MRF Cars charge back
 Creation sign – Positive sign
 Credit memo type – Mrf cars credit memo
 Term – MRF New Pt
SAVE and close

Define Transaction source.
 Name – MRF charge back source

 Description – MRF cars charge back source
Enable
 Active
 Automatic batch numbering -- 0
 Automatic transaction numbering -- 6000
Save and close.

DEFINE APPROVAL LIMITS
Query the user name(we have been defined approval limits to this user for adjustments
earlier)
If not you can define it new approval limit for adjustment activity of charge back.
Save and close

Define Transaction

 Bill to – MRF new Customer
 Click on Line Items.

 Num – 1
 Description – Enter suitable description
 Quantity --- 1
 Unit Price -- 100000
Save and close
 Tools  Crate accounting  create accounting final and port to GL OK

Tools View Accounting Events
Create a Receipt
Receipt Receipt
 Receipt Method – MRF Cheque

 Receipt Amount – 70,000
 Transaction Number – 1107(pick the transaction number on which you want to
apply this charge back)
 Click on Apply
Click on Charge Backs
 Type—MRF Cars charge back type

 Amount – 28571(the due amount will pick automatically by system)
 GL Account – 1530/1210(We can pick any of the account,(Machinery/accounts
receivables.))
 We can also change the GL Account here if it’s required.
Save and close.
Query the actual transaction which you have been applied the charge back.
Actions  Installments
Click on Activities.
We can see the transaction here where it has been adjusted due balances.
.
RECEIPT WRITE – OFF
Write off is used to adjust small amounts which are remaining as under (or) over
payments
 Write off can be done in two ways
1. Manually
2. Automatically
 Using Manual process we can write off under payments (or) over payments
 Using Automatic process we can write off only over payments.
Define Write – off Receivable activity.

Path: Setup  Receipt Receivable Activity.
We have defined this receivable activity earlier, though this is for a reference.
Save and close.
 Define Receivable Adjustment Receivable activity.

 This one we have already defined earlier
Save and close.
 Define Approval Limits for Adjustments.

Path: Setup Transaction Approval Limits.
We have define this approval limits for adjustments to this user, so not required again, if
its being a new user then this is this process to define adjustment limits.
Save and close.
Now Define Approval limits for Write – off

 User Name – MRF User
 Document type – Receipt Write off
 Amount -- <200>
 Amount – 200
Primary – when you are enable this primary option you can check or select the limits
preference, if you have defined or setup the limits more then one.
Save and close.
Define the Write – off limits at System option level

Path: Setup System System options
Click on Miscellaneous Tab

 Write – off limits per receipt -- <100> -- 100
 Here we are setting up Company level as write off limits per receipt basis,
 When you are setting up in system option level, this will represent company level
Save and close.
Create Two Transactions

 Name -- MRF cars source

 Bill to -- Mrf New Customer
 Click on Line Items.

 Num – 1
 Description – Enter Suitable Description
 Quantity – 1
 Unit Price – 9800
Save and close.
 Tools Create Accounting Create Final accounting post to GL
Create Another Transaction.

 Source – MRF CARS INV SOURCE
 BILL TO – MRF NEW customer
 Click on Line items
Enter the Num and description, and quantity and unit price.
Save and close.

Create Accounting
Tools Create Accounting Create Final Accounting Post to GL OK

Create A Receipt
Path: Receipt Receipt
Receipt Method – MRF Cheque

Receipt type – Standard.
There is some error, while creating Manual receipt write off., need to find out from some
one on this.
CREATE A TRANSACTION FOR AUTOMATIC PAYMENT TO OVER PAYMENTS
CREATE TOW TRANSACTIONS for automatic receipt write off process
 Name – MRF cars inv source

 Bill to – MRF NEW1 Customer

 Num – 1
 Description – Machinery
 Quantity – 1
Save and close.
 Click on compleate
 Tools  Create Accounting Create final accounting post to GL OK
Crate Another Transaction
 Name – MRF Cars Inv source

 Bill to – MRF New1 Customer
 Num – 1
 Description – Machinery
 Quantity –1
Save and close.
 Tools Create Accounting  Crate Final Accounting post to GL OK

Create Receipt for above two transactions

Receipt number – 55
Receipt amount – 10,000(Original amount of transaction is 9950, but here we are crating
receipt is over amount of 50., i.e., 10,000)
Receipt type – Standard
Transaction Number – 1117(We have to pick manually this transaction number on which
we want to apply the write off amount)
Click on Apply
Save and close.
Create a receipt for 2nd transaction which we have created above for automatic receipt
write off process
 Receipt Method – MRF Cheque

 Receipt amount – 14500 (where us the original transaction amount is 14450, but
we are creating receipt for 14500 over amount of transaction)
 Transaction Number – 1121 (pick the transaction number manually as required)
 Click on Apply
Save
NOW AUTOMATICALLY WRITE OFF OVER PAYMENTS
Controls Write off

 Operating Unit – MRF Ou Cars
 Receipt Currency – INR
 Unapplied Amount – 100(this is the limit what we have given to user to approve
for receipt write off, beyond that limit if you give system will not allow you to
process, and it will through you error stating the unapplied amount should be on
in between the approved limits.)
 Activity – MRF Receipt Write off
 Apply Date – 06-Nov-2010
 GL Date – 06-Nov-2010
In options
 Enable as Create Write – off
 Click on Submit
Refresh data
Refresh this program till turns as completes successfully

Receipt Receipt
Query the receipt which you have done for automatic receipt write off process
Click on Apply
We can see in below screen the amount has been applied for receipt write off
automatically by system.
Re-query for the another receipt which we have done it in for automatic receipt write off
process.
Click on Apply.
We can see this receipt too has been applied receipt write off process automatically by
system, and the amount turned in to zero.
REFUNDS
Define Receivable activity for REFUND
Setup Receipts Receivable activity

Save and close.
Create a Transaction
Transaction Transaction
 Name – MRF Cars inv source

 Bill to – MRF NEW1 Customer
Num – 1
Description – Enter suitable description
Quantity – 1
Amount -- 100000
Save and close.
Click on Complete
Create accounting
Tools  Crate Accounting Create Final accounting post to GL Ok

View Accounting
Tools View accounting Events.
Create a Receipt for above transaction
Receipt Receipt

Receipt Number – 70
Receipt Amount – 100000
Receipt type – Standards
Trans number – 1122(pick above transaction number, or on which receipt you want to
process this receipt pick trans num)
Click on -- Apply
Query – CON+F11
Select the Check box as enabled.

Save and
Create Accounting
Tools  Create Accounting Create final accounting post to GL OK
View Accounting
Tools View Accounting events.
CREATE REMITTANCE
Receipt Remittance
 Batch type – Remittance

 Remittance Method – Standard
 Receipt class – MRF Manual
 Receipt Method – Mrf cheque
 Bank – MRF Bank
 Branch – MRF CARS Branch Bank
 Account Number – 0327527098
 Click on Manual Create
Enable the checkbox on which receipt you want to clear remittance.

Here the above receipt number is 70, have been selected the check box on 70 to process
remittance.
Click on Format.
Click on Yes
Click on OK\
Click on OK
Click on OK
RE-query the same receipt

Click on apply on this screen
 Apply to -- Refund
 Apply date – 07-nov-2010
 Amount applied – 100000
When I create refund system automatically create a invoice in payables for payments.

Click on Refund Attributes.
Customer name – MRF New1 Customer
Refund payment Method – Check(pick the payment method you want to use)
Click on Apply
Click on Refund status
We can see in below screen payable refund request

The invoice(refund) would have been generated here
Switch to Acccounts payable
Query the refund invoices
Actions  Force approval Create Accounting
Refresh
Actions  Pay in full
Type – Manual
Bank –
Payment Method –
Payment Document
Save and close
Switch to AR responsibility
Query the receipt Number
Click on Apply
Refund status – you can see the status of the particular refund(status)
AP/AR NETTING
DEFINE NETTING INTERNAL BANK ACCOUNT
Switch to AP Responsibility
Setup Payments Banks and branches
 Click on Branches
 Enter Branch Name – MRF CARS Branch bank
 Click on Go
 Click on Create Account
Click on continue
 Select Bank account Owner – Mrf Le motors

Enable
 Payable
 Receivable
 Account Name – MRF CARS Netting
 Account Number – 0932532054
 Enable Multiple currencies allow(if you enable this option here then system
will allow you to enter multiple currencies under this account, of not you will
not be allowed to use)
 Account type – Other
 Click on Save and Next

 Cash – 001.000.000.1110(cash)
 Cash Clearing – 001.000.000.1250 (Cash clearing)
 Bank charges – 001.000.000.7842 (bank charges)
 Bank Errors – 001.000.000.7842 (Bank charges)
 Agency Location Code – 0325235
 Netting Account – Yes (you have to enable Netting account as yes)
 Click on Save and next
Click on Add Organization access

Enable
 Payable
 Receivable
 Organization – MRF OU CARS

 Click on Continue
Payable Options
 Realized Gain -- 001.000.000.7842 – exchange rate variance gain
 Realized Loss -- 001.000.000.7844 – Exchange rate variance loss.
 Future dated payments -- 001.000.000.2580 – Future dated payments
 Enable Default Settlement account
Under Receivable options
 Confirmed Receipts -- 001.000.000.1245 – Receivable factoring/remittance
 Remitted Receipts --- 001.000.000.1245 – Receivable factoring / Remittance
 Factored Receipts --- 001.000.000.1245 -- Receivable factoring / Remittance
 AR Short term debt -- 001.000.000.2120 – Short term debt
 BR Short Term debt -- 001.000.000.2120 – Short term debt
 Un Applied Receipts -- 001.000.000.1240 -- Un Applied cash
 Un identified receipts – 001.000.000.1240 -- Un Applied cash
 On-Account Receipts -- 001.000.000.1240 -- Un Applied cash
Receivable Activities
 Un Earned Discounts – MRF Un Earned discounts

 Earned Discounts – MRF Earned Discounts
Click on Apply
Click on Finish
 When I select for Netting account in the process of Manage payment

documents, it’s turned in to ash color where we can not enter.
DEFINE RECEIPT CLASS WITH AP/AR NETTING
Setup Receipt Receipt Class
Enter the required details as
Click on Bank accounts

Enter the Operating Unit – MRF OU CARS
Bank Name – MRF Bank
Account name – MRF CARs Netting
Branch name – MRF CARS Branch bank
Risk elimination days – 10

Clearing days – 3
Effective dates – 07-NOV-2010
The Account code combinations are picked up from your bank Payable options and
receivable options the moment when you enter the Bank account details.
Click on Formatting programs.
Click on Formatting programs TAB
Remittance print – Print Bank remittance program

Factoring Print – Print – Print Bank Remittance program
Save and close.

Setup Receipts Receipt Source
 Name – MRF Cars AP/AR Netting Manul

 Description – MRF CARs AP/AR netting Manual
 Receipt source type – Manual
 Receipt class – MRF AP/AR Netting

 Bank Account – MRF CARS Netting
 Payment method – MRF AP/AR netting
 Batch numbering – Automatic

 Last number – 300(next receipt number will start form 301)
Save and close.

DEFINE AP/AR NETTING AGREEMENT
Receipt netting Netting Agreement
Click on Create Agreement

 Operation Unit – MRF OU CARS
 Netting agreement Name – MRF CARS Agreement
 Start DATE – 07-Nov-2010
 Netting Bank account – MRF cars Netting

 Select only past due receivables transaction – Yes
 Days past due –2
 Netting Order Rule – Due date (Oldest to most recent)
 Netting balance rule – Net Always
 Netting currency rule – Use Single currency
 Invoice Type – Standard
 Receivable transaction type – MRF CARS Invoice type
 Click on Next
 Supplier name – MRF Supplier
 Customer name – MRF New1 customer
 Click on Next
Click on Finish
You can see here the confirmation as Netting agreement MRF CARS Agreement has
been created.
Before crating a transaction/invoice make sure that all the periods opened in GL, Ap, AP
Create a Standard Invoice in AP with Current Date

Setup Entry Invoice
Type – Standard
Trading partner – MRF supplier
Invoice date – Current Date
Invoice Num – N50
 Amount – 70000
 Term – immediate
 Payment Method – check
 In lines Type – Item
 Amount – 70000
 Click on Distributions
Num – 1
Type – Item
Amount – 70,000
GL DATE – Current date
Account – 1530 (Machinery and equipments)
Save and close.
Click on Complete
Click on Actions
Enable validate
Force approval (if you have been asked for force approval should take the approval while
validating invoice)
Click on OK
Click on Actions -- > Create Accounting  Crate final accounting post to GL
Click on OK
Crate a Transaction
 Source—MRF CARS Inv source

 Bill to – MRF New1 customer
 Click on Line items


Click on Num—1
 Description – Machinery and equipments
 Quantity – 1
Save and close.
 Tools  Crate accounting
 Create Accounting crate final accounting post to GL OK
CREATE NETTING BATCH
Receipt  Netting netting Batch

Click on Crate batch

 Netting Agreement – MRF CARS AGREEMENT
 Settlement date – Current date
 Batch name – MRF CARS Netting Batch1
 Transaction due date – Current date
 Exchange rate type – Corporate
 Submit batch without review – NO
Click on Submit
You can see here the netting batch has been confirmed as created.
View Request Refresh
Refresh till it gets completes successfully.

Click on Out put to see result
When you run the program the above name should get excecute then we can
consider setups right
AUTOMATIC RECEIPTS
Internal bank Cust bank
Org
Automatic Receipts
10 Invoices
10of 8
8  Approved
Format
CM
Moved to Remittance
Define Automatic Receipt Class

Set up Receipt Receipt Class
DEFINE SEQUENTIAL NUMBERING DECUMENT
Switch to System administrator

ASSING DOC SEQUNTIAL TO CATAGORIAL
Application Sequantial Numering  Assing

SET SEQUENTIAL NUMBERING PROFIEL OPTION TO PARTIALLY USED
SWEITH TO AR
Customer Customer

Accounts Receivables

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Accounts Receivables

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Accounts Receivables

Define Responsibility for Accounts receivables

Path: Security  responsibility Define

 Responsibility Name – RMV Trucks AR manager

Save. And close.

Path: Profile System

• GL Ledger name – RMV PL

Save and close.

Save and close.

Save and close.

Save and close.

Click on Refresh data tab, till the program completes successfully.

• Query your User (F11).

 ASSIGN SYSTEM OPTIONS

• Set up System System Options

 Pick up Ledger – RMV PL

Allocate accounts with code combinations

Click on Trans and customers Tab

Ex: Oracle India

 Account oracle Hyderabad

 Account Oracle Bangalore

Any of given customer should have at least one bill to address(Mandate)

Ship to is created sending goods n as specific address.

To send a weekly or monthly statements the address should have mentioned.

Dunning site (Its an remainder letter site):

 If an customer is not making payment we use to send a reminding letter, even

 At the same time you can use it to promotional activities.

AUTO CASH RULE SET

LATE CHARGE PROFILE

PATH: Setups collections  collectors

Save and close

The Rules Are:

Opening balance calculations:

 If I create a receipt of rs 60,000, then it should applicable to old invoice 50,000,

a. Old Inv – 50,000 2500 1500

Opening Balance Calculations:

Total Opening Balance -- 100,000

(+) Finance Charges -- 2,500

If you have Enabled Earned & Unearned.

If Customer Pays amount of -- 50,000

The Receipt Amount of 55,500 is applicable to opening balance of 97500.

Why do we have to set Auto Cash Rule:

After payment by customer if any amount pending we will take it as.

If customer is not created any transactions we can refund those amount.

We are taking 1000 rs as ON Account

Next month when he do transaction of 4000,

 Name – RMV Trucks Auto cash

 Discounts – Earned and unearned

Under Auto cash rule set

1 Apply to the Oldest Invoice first

Save & Close.

Setup Print Statement cycle

How often you want to sent statements to your customer.

Provide required details

Pickup cycle dates

Save & Close

Payment terms are used to schedule the invoice for payments.

a. Allow discounts on partial payment:

 Name – RMV Trucks PT

Seq relative amount due date

Once you enter above information then you can Save

Select Seq 1 and click on Discounts

Save and close.