Planning, Monitoring and Evaluation Discussion Session

Format (PMEDSF) of the Medium Term Eastern Visayas

State University Development Plan (MTEVSUDP) under
the Program Calibrated Administrative Transformation
for Advancement for the year 2009 -2013 of the EVSU
CAMPUS - Burauen College
(CATA Program EVSU -BURAUEN COLLEGE 2009 -
2013)
 Result 1. Curricular Ladderization
Planned Accomplishment Constraints 2008 Activities
Activities

Offering To be implemented
Graduate Accepting new none 1st Sem SY 2009 –
Programs enrollee 2010
Standardization and
ladderization of the
following curriculum
Limited Implemented 1st
DAT - BAT On - going information on
the mechanics of Sem SY 2009 –
the curriculum 2013
BSIT
Accepting new Implemented 1st
BSHRT none
BSOA enrollees Sem SY 2009 - 2010
BEnS
Offering of non-
degree courses:
Cosmetology Conducted survey
on the feasibility of On Planning To be implemented
Automotive
Computer Secretarial offering non – 1st Sem SY 2009 -
Stage
Computer Technician degree courses. 2010
 Result II. Instruction Development
Planned Accomplishment Constraints 2008 Activities
Activities

Submit an updated
1. Syllabus None syllabus before the
ONGOING
Upgrading start of classes for
every semester.

2. Instructional Making an
Materials ONGOING None instructional
materials and make it
Enrichment available for use.

Prepare department
3. School ONGOING None display board for
Information every monthly
celebration.
 Result III. Faculty Development
Planned Accomplishment Constraints 2008 Activities
Activities

1. Faculty Upgrading

2 for Masters Degree Making absences/ Make/ prepare

ONGOING
failure to schedule of classes
2 for Doctoral Degree conduct classes. for the faculty.

2. Attendance on Failure to Program the attendance of

seminars, ONGOING
conferences and
conduct classes. the Faculty / Staff to the
seminars, conferences and
trainings and other
trainings.
related activities.

1. Prepare schedule of
3. Proposed Limited the Faculty / Staff
computerization for the training
training program.
ONGOING time/Resources
program.
2. Invite trainers
 Result IV. Student Development
Planned Accomplishment Constraints 2009 Activities
Activities

Limited courses 1. Offer new in-

1. Participation Rate ONGOING demand courses
Increment offered
2. Pre-enrolment of
new courses offered

1. Encourage
1. Drop-out
2. Promotion Rate ONGOING students interactive class
Increment discussion.
2. Failure of 2. Apply different
subjects class activities.

Conduct local
Delayed
3. Leadership ONGOING communication leadership trainings
Training & workshop;
letters
PARPRO, Team
Building.
1. Failure of 1. Follow-up to
sponsoring sponsoring agency the
4. Scholarship ONGOING agency to pay list of their scholars.
Program their payables. 2. Offering of different
2. Failure to comply scholarships to
the scholarship qualified and deserving
requirements. students.
 Result IV. Student Development
Planned Accomplishment Constraints 2009 Activities
Activities

Limited Conduct survey to

5. Graduate Follow- ONGOING graduates students
up Program communicatio
n to graduate of their workplace
students. area.

Select agency that will

6. Student ONGOING NONE help students to
Apprenticeship engage in actual
Program practice of their
field study.

Conduct in-house
7. Student Evaluation ONGOING NONE training to teaching
Scheme staff on Student
Evaluation program.

1. Lack of SPO 1. Purchased of additional

facilities for SPO facilities for
school event s school events
8. School Publication Published 1 school documentation. documentation.
paper every school 2. Limited school 2. Produced monthly
year paper produced. publications.
3. Limited trainings 3. Send out SPO Staff to
to SPO Staff.. Journalism trainings.
 Result V. Physical Development
Planned Accomplishment Constraints 2009 Activities
Activities

Limited 1. Submit list of

1. Renovation of materials. materials and other
ONGOING
electrical requirements.
installation
2. Procurement of
Armchairs UNDONE Planning Stage Submit request for
procurement.

3. Construction of
Guard House UNDONE Planning Stage Proposal preparation.

4. Repair of 95% completed financial Submit list of materials.

Administration

5. Development of Partial procurem ent of Availability of Submit list of

multifunctional computer laboratory facilities for procurement.
multimedia lab facilities completion
 Result V. Physical Development
Planned Accomplishment Constraints 2009 Activities
Activities

6. Repair of Library
1. Submit list of
roofing, shelves, 50% completed Availability of materials and other
tables, circulation funds requirements.
area and floor

7. Termite control 1. Plan preparation.

and extermination UNDONE Planning Stage
for all physical 2. Submit request for
facilities needed materials.

1. Proposed
8. Renovation of UNDONE Planning Stage preparation.
Supply Office 2. Submit list and
other requirements.
9. Construction of 25% completion 1. Submit list and
integrated farm Availability
other requirements.
house, barn house of funds
10. Construction of UNDONE 1. Submit list and
covered walks and Planning
other requirements.
concrete stage
pavements
 Result VI. Research Development
Planned Accomplishment Constraints 2009 Activities
Activities
1. Research proposal Limited time to Making of he
on Gender and UNDONE conduct the proposal.
Development for research. Gathering of data.
the 2nd semester.
2. Conduct 1 Limited supplies Locate the
experimental and farm experimental lot.
research on field tools and Select planting
UNDONE
crops & animal equipment to materials.
production for the work in the To be implemented
1st semester of area. 1st semester of
2009 - 2010 2009 - 2010
 Result VII. Extension Development
Planned Accomplishment Constraints 2009 Activities
Activities
Limited facilities Conduct livelihood
1. Conduct skills
for Post project on the
trainings on Post
Harvest skills training on
Harvest Processes ONGOING
Processes on Post Harvest
on Agricultural
Agricultural Processes on
crops.
Crops. Agricultural
Crops.
Limited
equipment &
2. Supervision and facilities for Supervise & evaluate
evaluation of ONGOING the Techno Techno Gabay
Techno Gabay Gabay Program
Program Program in
FITS Center
Burauen

3. Conduct 1 Limited Conduct 1 extension

extension activity transportation activity for the
for the faculty & UNDONE facilities for all faculty and staff
staff every faculty.
every semester.
semester.
 Result VII. Production Development
Planned Accomplishment Constraints 2009 Activities
Activities
1. Update the Delayed
existing project ONGOING Increase production
production income by 10%.
and production income
remittance. remittances
2. Market day every Few farm Expand production
ONGOING area.
Friday to the BSBA products to
III students. market.

ONGOING Budget to be Repair pig pens and

3. Three level Swine clean piggery
approved.
Farm premises.

4. Improve animal ONGOING Lack of pasture Plant pasture area.

production area.

ONGOING Require quota Expand production

5. Strengthen crop from project in area and practice
production charge. multiple cropping
system.
Problem to be addressed: Development of bulletin/display boards across
colleges

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?
•Directors
Construction of the •Instructors / Professors
bulletin / display •Students
boards across
colleges.
What is the target improvement?

The students will be updated of the different

celebrations of the Month and the significance of
the events.
The activities to be The execution of activities
carried out for
reaching the result When will it be Who will What (and how What will
(in chronological carried out? carry it out? many) human be the
order): and physical cost?
resources are
consumed?

Personnel
Preparing / purchasing PR Forms
concerned Php 15,000.00
of materials for June 2009 2 personnel
instructional materials Supply Office

Construction of the June 2009 Students Students across

display boards colleges

Total Cost:
Php 15,000.00
Problem to be addressed: Scheduling / making program of attendance of
the Faculty / Staff.

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?

Faculty & Staff

Development /
making schedule on
program of What is the target improvement?
attendance /
activities.
To upgrade the efficiency of performance of the
Faculty / Staff for quality output.
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Making the Oct. 2009 Directors Assistant Director

schedule / program to for Student & P 70,000.00
Instructors Academic Affairs
of attendance. March 2013
Oct. 2009 Directors 5 instructors
Implementation of (for M.A.)
to 5 instructors
the schedule
March 2013 Instructors (for Ph.D.)

Total Cost:
P 70,000.00
Problem to be addressed: To be able to met th e BOARD minimum
requirements for laboratory facilities.

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?
DAT Students (69)
BSIT Students (50)
BSHRT Students (50)
Being able to BSOA Students (50)
conform with BEnS Students (50)
BOARD minimum
requirements for What is the target improvement?
Laboratory facilities.
Improve the student – computer ratio from 7:1
to 3:1
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Offering of new courses

such as: 1st week of
BSHRT, BSIT, BSOA, BEnS, june. 2009 Registrar 10 Personnels P 20,000.00
BSIE
Approval of Plans Oct. 2008 Admin Office 1 Personnel
Release of Plans Nov. 2008 Accountant 1 Personnel

P 20,000.00
Total Cost:
Problem to be addressed: To be able to meet the CHED minimum
requirements for School Publication Office Facilities

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?
1 Faculty member
Being able to 13 Students (Edito rial Staff0
conform with CHED
requirement for
SPO Facilities
What is the target improvement?

To upgrade the performance & quality service of

School Publication Office in documenting any
school events by providing them lacking
equipment (Digital Camera, Removable Disk &
Card Reader).
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Prepare & submit June. 2009 SPO Adviser PR Forms n/a

purchase request 1 Personnel

Follow - up July 2009 SPO Adviser SPO Staff n/a

Approval of Campus SPO Staff

July 2009 n/a
Purchase Order Director PO Forms

Delivery August 2009 Memo Receipts _________

Supply Office
Total Cost:
Problem to be addressed: • General repair of electrical installation,
administration office, library and supply office.
• Procurement of armchairs, computers.
• Control and extermination of termite for all
physical facilities.
Expected Result: Who are the beneficiaries (Indicate number of
Participants men/ women)?
1. Repair of Campus Firector
electrical Accountant
installation, Cashier
administration Supply Officer
office, library and Librarian
supply office. Students
2. Procurement of What is the target improvement?
armchairs,
•To provide a comfortable place for work activities of
computers.
the employees in their respective offices.
3. Control and • To Provide adequate facilities like computers and
exterminate armchairs for the student in order to promote
termites for all effective learning.
physical facilities. • To prolong the duration / usability of the facilities.
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Prepare a proposal
Submit list of materials Campus
and other Jan. 2009 Director PR Forms n/a
requirements. Accountant 1 Personnel

Submit purchase Supply Officer

April 2009 1 Personnel n/a
request
Accountant
Follow - up April 2009 Cashier 1 Personnel n/a

Approval of May 2009 Cashier 1 Personnel n/a

Purchase Order
Purchase the Total Cost:
May 2009 Cashier 1 Personnel
necessary materials
P 310,000.00
Problem to be addressed:
To be able to meet the minimum requirements to
conduct research on Gender & Development and1
experimental research on field crops & animal
production for 1st Semester of 2009 - 2010.

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?
Being able to meet BAT III – 15
the minimum BAT IV – 9
requirement to BSE III – 13
conduct 1 research BSE IV - 29
on Gender &
Development and 1
experimental What is the target improvement?
research on field • Finished at 1 experimental research on field crops
crops 7 animal by the BAT III & BAT IV students out of 2
production for 1st experimental research conducted on field crops.
semester of 2009 – • Field out survey questionnaire related to a research
2010. conducted by BSE III & BSBA III on Reproductive
Health Issues in Gender & Development.
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Making of the 1st semester BSE III 13 students n/a

research proposal. 2009

Gathering of data 1st semester BSBA III 29 students P 10, 000.00

2009

Cleaning & BAT III

1st semester 15 students
Preparing of the P 15, 000.00
experimental lot 2009 BAT IV 9students
Cleaning & BAT III
Preparing of the
1st semester 15 students P 15, 000.00
2009 BAT IV 9students
experimental lot
Total Cost:
P 40, 000.00
Problem to be addressed:
Be able to conduct Livelihood Projects and Skills
training on Post Harvest Processes on Agricultural
Crops.

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?
Be able to conduct
BAT IV Student – 15
skills training on
Farmers & Housewives – 20
post harvest
Faculty and Staff - 37
Processes on
Agricultural Crops.
Conduct 1
extension activity What is the target improvement?
for the faculty and Improve the livelihood activities of family members.
staff every semester. Faculty and Staff will have a 100% participation in
extension activities.
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Conduct livelihood
project on the skills
trainings on Post 1st semester BAT IV 13 students
2009 - 2010 Faculty P 5,000.00
Harvest Processes 1 Faculty
on Agricultural
Crops.
Supervise & evaluate
the Techno Gabay 1st semester Extension
Program of Burauen 15 Personnel P 5, 000.00
2009 - 2010 Coordinator
& Tabontabon, Leyte

Conduct 1
extension activity every All Faculty a& 37 Personnel P 10, 000.00
for the faculty and semester Staff
staff every semester
Total Cost:
P 20, 000.00
Problem to be addressed:
Development of a three (3) level sow piggery
project.

Expected Result: Who are the beneficiaries (Indicate number of

Participants men/ women)?

Establishments of a 21 BAT students

three (3) sow and
piggery project. 10 households

What is the target improvement?

Establishments of a three (3) level sow piggery
project.
The activities to The execution of activities
be carried out in When will it Who will What (and how What will be
reaching the be carried carry it out? many) human and the cost?
result (in out? physical resources
chronological are consumed?
order):

Submission of May 2009 Director for 1 Faculty P 134,474.00

Plans IGP

Approval of Plans May 2009 Campus 1 Faculty

Director

Release of funds June 2009 Accountant 1 Faculty

Constrictions Budget to be approved by

the BOR
Total Cost:
P 134,474.00