Payables

Fidelity National Information Services

Providing its customers with world-class core banking solutions and financial
management business solutions, Fidelity National Information Services (FIS)
is proud to partner with Oracle® in presenting Payables 11i — one of Oracle’s
E-Business Suite applications.

Oracle Payables is an
expenditure management tool
that streamlines your procure-
to-pay process while providing strong financial controls and strategic
financial information.

Streamline Accounts Payable Processing

Streamlining routine accounts payable transactions, such as invoice

processing and supplier inquiries, dramatically reduces procurement
cycle times and lowers administrative costs. Free your accounts payable
professionals from administrative tasks, so they can spend more time on
higher value-added activities like audit, control and expenditure analysis.

Invoice Processing

Automate invoice processing by taking advantage of features that support

electronic processing. Payables supports industry standard electronic data

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interchange (EDI), XML messages, evaluated receipt settlement (ERS),
and business-to-business e-commerce. By eliminating the need to receive
and manually process invoices, you can work more closely with your strategic
suppliers.

Drive Costs Out of Transaction Processing

with Self-Service

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By connecting employees and suppliers via the Internet, many of the
traditional administrative functions performed by finance can operate as
self-service activities. With self-service operations, originators, such as
employees filling out expense reports, can use Internet-based applications
to enter their own transactions. All approvals and business rules are
enforced automatically, using workflow-driven processes. The result is faster
operations, more-accurate information, lower costs and a greatly improved
level of service.

Internet Expenses

Dramatically reduce administrative processing costs associated with

employee reimbursements using Oracle Internet Expenses. Employees can
enter, save and submit expense reports using a standard Web browser.
Rules-based workflow lets you control the approval and auditing of expense
reports. Approved expense reports are reimbursed using Oracle Payables.
Employees can also review the approval and payment status of their expense
reports. This access to information helps increase employee satisfaction with
the expense reimbursement process while eliminating the need for your accounts
payable department to handle routine employee inquiries.

Procurement Card Management

You can manage your procurement card program with self-service functionality.
After receiving your card statement from your procurement card provider, you
can use workflow to route the card transactions to the appropriate card holders
for review and approval. Automatically create invoices to pay your procurement
card provider from the approved transaction data.

Supplier Inquiries

As a successful e-business, you want to partner with your suppliers to ensure

ongoing profitable business relationships. One way to achieve this is by
shifting to self-service, using Oracle iSupplier Portal. Oracle iSupplier Portal
is an Internet-based self-service application that enables suppliers to use a
standard Web browser to review the status of their invoices and payments. Self-
service access for suppliers helps improve supplier relationships while reducing
administrative time and costs for your accounts payable department.

Supplier Self-Service Invoice Submission

Oracle Payables also integrates with Oracle iSupplier Portal to offer Internet
invoicing. Authorized suppliers can enter their invoices against approved
purchase orders and submit the invoices online, over the Internet. A simple,
guided interface allows suppliers to view their authorized purchase orders,
choose the quantities to invoice, and enter only minimal required information
such as an invoice number. Online validation ensures that your suppliers can
invoice you only for valid amounts, eliminating back-end payment holds and
reconciliation issues.

Control Disbursements and Improve Cash Management

Integration with Oracle Cash Management provides the cash forecasting

information you need to make effective payment decisions. You can also use
Oracle Cash Management to automatically reconcile your disbursements with
your bank statements so you always know your cash position. Payables helps
improve your accounts payable disbursements with fast, flexible and controlled
payment processing.

Capitalize on Global Opportunities

With the increased market reach created by the Internet, and the elimination
of trading borders by the euro, businesses that hope to thrive must
operate anywhere in the world without restriction. Oracle Payables provides
comprehensive support for global financial operations, including the euro, global
tax and future dated payments. Payables supports the tax calculation and
reporting needs you may have for the tax authorities with which you conduct
business, including support for automated calculation and accounting of partially
recoverable and non-recoverable value-added tax
(VAT) and withholding tax. With Oracle Payables,
you have support for your global payment needs.
Build a Smarter Business
Successful businesses, now more than ever, require
integrated business intelligence to respond quickly
to changing market conditions and continuously
monitor enterprise performance. Payables provides
comprehensive business intelligence to help you
monitor, understand and manage enterprise
expenditures. It also provides you convenient
drilldown capability from your journal entries back
to the originating accounting transactions. These
capabilities enable you to manage the accounting
process throughout the period, close your books
faster and facilitate the timely distribution of vital
financial information throughout the enterprise.
FIS and the Oracle E-Business Suite
– The Complete Solution
By enabling companies to efficiently manage
corporate performance and integrated financial
management solutions, FIS and the Oracle
E-Business Suite allows you to share unified
information across the enterprise so you can make
better decisions based on better information.
KEY FEATURES
Fidelity National Information Services
Flexibility to Support Your Business
• Design custom views of data for each user
or workgroup
• Configurable to meet your needs
• Integrate with key Oracle applications
• Receive electronic invoices via Oracle
eCommerce Gateway or Oracle XML Gateway
• Receive Internet invoices via Oracle iSupplier
Portal
• Use workflow to route invoices for approval
• Automatically generate recurring invoices
• Use Invoice Gateway to streamline
invoice entry
• Verify and control data through system
validation
• Control for duplicate invoices
• Predefine distribution sets to automatically
create charge lines for an invoice
• Attach non-structured data to invoices
(e.g., spreadsheets, documents, images)
• Create interest payments automatically
• Adjust invoices as needed
• Match credits to originating invoices
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• Process and manage prepayments
• Cancel invoices on demand
• Import and validate invoices with
Oracle Payables
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 Open Interface
• Recalculate scheduled payments
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• Manage invoices by batch or voucher

• Use sequential numbering
• Perform on-line inquiries
• Set tolerances for on-line exception reporting
• Calculate and record sales, use and VAT with complete tax reporting

Supplers
• Utilize supplier defaulting hierarchy
• Automatically format addresses based on supplier’s country
• Set up tax reporting and withholding
• Set limits for invoice amounts
• Record refunds received from suppliers to ensure a complete history
of supplier activity
• Review current balances on-line
• Merge suppliers
• Use reports to review and audit supplier information and control
duplicate records
• Provide self-service inquiry of invoice and payment status using Oracle

Supplier Portal
• Receive Internet invoices via Oracle iSupplier Portal
Purchase Order Matching
• Optionally require purchase order matching
• Perform two-, three- and four-way purchase order matching
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• Pay on receipt or advance shipment notice

• Automatically create debit memos for returned items
• Match at purchase order shipment, distribution, or receipt level
• Match credit and debit memos to purchase orders
• Automatically record variances
• Set tolerances to automatically manage variances

Payments
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• Flexible payment processing options

• Easily generate one-off payments
• Schedule routine payment selection
• Create checks
• Generate electronic payments in EDI, XML, or other standard format
• Process and manage future dated payments
• Printed or electronic remittance advice options

March 2006
B068