Ilahia School of Management Studies

Guidelines for Organisation study

ILAHIA SCHOOL OF MANAGEMENT STUDIES

Muvattupuzha, Kerala State

FORMAT FOR PREPARATION OF REPORT ON

ORGANISATION STUDY

FOR THE MBA COURSE (CC 21)

DURATION – 1 MONTH

1. ARRANGEMENT OF CONTENTS:

The sequence in which the Organisation report material should be arranged and
bound should be as follows:

1. Cover Page (the front cover)

2. Facing sheet (same as the front cover)
3. Certificate from Organisation
4. Certificate from the Institute
5. Declaration by student
6. Acknowledgement
7. Table of Contents
8. List of Tables
9. List of Figures/Graphs /Charts
10. List of Symbols, Abbreviations and Nomenclature

Chapters
1. Introduction- (should include ‘Objectives of the study’)
2. Industry Profile
3. Company Profile
4. Organisation Structure
5. Functional Areas
6. SWOT analysis
7. Conclusion

Bibliography
Appendices

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 Ilahia School of Management Studies
Guidelines for Organisation study
2. PAGE DIMENSION AND BINDING SPECIFICATIONS:

The dimension of the OS report should be in A4 size. The report should be bound and
covered using flexible thick art paper of light blue colour.

The cover should be printed in black letters and the text for printing should be as
specified. On the cover page,
- A frame/boundary must be given and then print the title etc. within the frame.
(See Appendix 1)
- The frame size and appearance must be the same for all the reports.

The Name of the organisation and the name of the student should be printed
conspicuously on the spine of the project report.

3. TYPING INSTRUCTIONS:
3.1 The impression on the typed copies should be black in colour.
3.2 One and a half spacing should be used for typing the general text.
3.3 The general text shall be typed in the font style ‘Times New Roman’ and
font size 12.
3.4 A total of four copies should be prepared; for the university, organization,
institute and the student.

4. PREPARATION OF REPORT FORMAT:

4.1 Cover page – A specimen copy of the Cover/Title page of the report is
given in Appendix 1. A frame must be given on the outer cover of the report and
the size of the frame must be in such a way as to leave one and a half inches on
all four sides and then print the title etc. within the frame. The frame size and
appearance must be the same for all the reports.

4.2 Certificate from the Organisation – The Certificate from the

Organisation shall carry the period of the study, the supervisor’s name and
signature, designation, department and full address of the Organisation where
the supervisor has guided the student.

4.3 Declaration by Student to the effect that the work is bona fide and has not
formed part of any other submission. See Appendix – 2. Each student shall
insert the names of their respective guides (organizational guide and faculty
guide) on this format.

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 Ilahia School of Management Studies
Guidelines for Organisation study
4.4 Certificate from the Institute- Will be issued from the Department after
successful completion of the organization study and with the concurrence from
the respective faculty guides. This will be issued only after each candidate
completes each stage of the study and report within the stipulated deadline.
Reports without this certificate will not be sent to the University for further
processing.

4.5 Table of Contents – The table of contents should list all materials preceding
and following it. The Title Page should not be included in the Table of Contents.
One and a half spacing should be adopted for typing the matter under this head.

4.6 List of Tables – The list should use exactly the same captions as they appear
above the tables in the text. One and a half spacing should be adopted for typing the
matter under this head. The page numbers where the tables appear should be shown
on the right hand side of this page. A specimen copy of the list of tables is given in
Appendix 3.

4.7 (a) List of Figures/Graphs /Charts – The list should use exactly the same
captions as they appear below the figures in the text. One and a half spacing should be
adopted for typing the matter under this head.
4.7 (b) List of Symbols, Abbreviations and Nomenclature- Standard symbols,
abbreviations etc. should be used.

Chapter 1: Introduction

Chapter 2: Industry Profile should contain a brief explanation of the

international scenario followed by the Indian state of affairs, data on volume, value,
industry's prospects, competitive landscape and leading companies and key
macroeconomic variables affecting the industry. Students shall use the most recent
data and figures in this section.

Chapter 3: Company Profile should be a summary or outline of the

characteristics of the company, business processes and data on value, volume,
trends, prospects, competitors, other players, management or any other matter
relevant in explaining the characteristics of the company. Students shall use the
most recent data and figures in this section.

Chapter 4: Organisation Structure –Organization chart is compulsory

Chapter 5: Functional Areas –Each of the functional areas in the order in
which they are presented in the chart may be described. Charts and/ or figures to
depict structure in each case may be included.
Chapter 6: SWOT Analysis
Chapter 7: Conclusion.

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Guidelines for Organisation study
Conclusions should be drawn exclusively from the study.

References within the text of the report may be indicated at the end of the
sentence/paragraph which has been referred.
For example: (Smith, 2003)., (Hawkins, Best and Coney, 2005).

Bibliography All material drawn from whatsoever source must be

acknowledged without fail and the same should be appearing in the
bibliography. The listing of references should be typed 4 spaces below the
heading “Bibliography” in alphabetical order in single spacing and justified.
The reference material should be listed in the alphabetical order of the first
author. Sample given in Appendix 4

Appendices- Any form of additional information which are not included in the
main text, but relevant as a supplementary information should be included here
as an exhibit.
Eg: Any form of photograph, pictures, information like balance sheet,
production processes, layout of the plant, machineries, warehouse,
transportation, reports of any department etc.

• Appendices should be numbered using Arabic numerals, e.g. Appendix

1, Appendix 2, etc.
• Tables and References appearing in appendices should be numbered and
referred to at appropriate places just as in the case of chapters.

Footnotes - Footnotes should be used sparingly. These should be descriptions

of terms, which appear in the main text and is expected to make the reader
understand terms effortlessly. The meanings of the terms, which are not familiar
ones, should be given footnotes properly. These should be typed single space and
placed directly underneath in the very same page, which refers to the material they
annotate.

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 Ilahia School of Management Studies
Guidelines for Organisation study

Organisation Study
Detailed contents

I. Introduction (include the objectives opf the study)

II The Industry
1. Nature and characteristics of the industry
- Products, their uses and consumers
- Major segments
- Demand and supply factors
2. The global scenario
- Size of the industry
- Structure
- Important trends (growth, competition, consolidation, location etc.)
- Major players – countries, companies
- Future of the industry
3. The Indian scenario
- Growth and present scenario
- Govt. policy and its impact (including liberalization)
- Demand supply factors (including foreign trade)
- Segmentation of the market- characteristics of important segments and the
major players in each segment
- Major players – foreign and Indian
- Competitive trends
- Future outlook

III The Organisation – A general description

- A short historical account including important milestones in its development
- Vision, mission and objectives
- Organisational structure
- All departments/divisions and their functions/activities
- Portfolio/SBUs
- Future plans

IV Functional Areas

1. Operations (Production)

- Organisational structure of the department

- KRA (Key Responsibility Area) of each profile in the department
- Activities and Reports specific to this department
- Plant location
- Type of plant layout
- Technology and production processes
- Production planning and scheduling

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- Routing, loading, Scheduling and Dispatching functions
- Logistics
- Vendor development/supplier relationship
- Any other function/practice specific to the department

2. Finance

- Organisational structure of the department

- KRA of each profile in the department
- Important details from Profit and Loss A/c and Balance Sheet (Recent Year)
- Ratio analysis
- Time services analysis of income statement
- Capital structure
- Dividend policy
- Inventory management policy
- Cash management policy
- Receivables management policy
- Working capital policy
- Capital expenditure decisions
- Asset Liability Management
- Risk Management
- Security and Portfolio Analysis
- Any other function/practice specific to the department

3. HRM

- Organisational structure of the department

- KRA of each profile in the department
- Activities and Reports specific to this department
- Human Resource Planning: The methodology adopted in the organisation
- Job Analysis – Job description and specification
- Recruitment- Sources of manpower supply?
- Selection – different kinds of tests and interviews practiced in the organization
- Orientation, Placement, Induction, Training, Development (MDP, EDP)
- Competency Profiling, Mapping
- Knowledge Management
- Mode of assessing the need for such T&D programmes
- Performance Management
- Talent retention, practices followed
- Job Evaluation
- Compensation Management (at employee level and management level)
- Employee Welfare and Empowerment, Welfare Management, Quality of Work
of Life, Quality Circles
- Discipline and Grievances Management
- Employee Safety and Health

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Guidelines for Organisation study
- Industrial Relations – collective bargaining, arbitration, and adjudication- how far
does the organization apply these in their day-to-day issues?
- Any other function/practice specific to the department

4. Marketing

- Organisational structure of the department

- KRA of each profile in the department
- Activities and Reports specific to this department
- Product mix
- Segmentation, Targeting, Positioning
- Market share (national and international markets)
- Major competitors and competitive strategies
- Product strategy
- Pricing strategy
- Promotion strategy
- Distribution strategy
- Marketing plans
- Any other function/practice specific to the department

5. Information Technology

- Organisational structure of the department

- KRA of each profile in the department
- Technologies used and implemented in the organization
- The functions supported by the software solutions
- The different reports generated from the system (with respect to the different
functions )
- Impact of technology in managerial decisions and organisational effectiveness
- The technological solutions used for carrying out business functions in different
departments
- Any other function/practice specific to the department

6. SWOT ANALYSIS

V Conclusion

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Guidelines for Organisation study

Appendix 1

FERTILISERS AND CHEMICALS

TRAVANCORE LTD
<Font Size 24> <1.5 line spacing>

Organisation Study report submitted in partial fulfillment of the

requirements for the MBA (Full time) Degree of the
Mahatma Gandhi University

Submitted by

<Font Size 14> <Italic>

(Name)
(Reg. No)
(Batch)

Under the guidance of

(Mr/Mrs……………..)
Asst.Prof/Sr.Lecturer/Lecturer

ILAHIA SCHOOL OF MANAGEMENT STUDIES

<Font Size 14>
(ILAHIA COLLEGE OF ENGINEERING AND TECHNOLOGY)
<Font Size 14>
Mulavoor P.O., Muvattupuzha – 686673.

<Font Size 12>

MAY 2011

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 Ilahia School of Management Studies
Guidelines for Organisation study

Appendix 2

DECLARATION

(Do not put underlines as shown below)

I hereby declare that the Organisation Study Report entitled ___(Title of your report)______
is a record of bona-fide work done by me in ______(Name of the Organisation ) _______,
during ___________(period) __ under the supervision of (write name of your organizational
guide, his/her designation, name of the organization in this space)______ , and Dr./ Mr. / Ms.
_____________________ , Professor/ Asst. Professor/ Senior Lecturer/ Lecturer (select the
designation of your faculty guide), Ilahia School of Management Studies, and that no part of
this report has formed the basis for award of any degree, diploma, associate ship, fellowship
or any other similar title or recognition in any other institution.

Mulavoor
Date Name

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Guidelines for Organisation study

Appendix 3
Example
LIST OF TABLES
Table no. Title of the Table Page no.

3.1 Gender-wise Distribution of Respondents 44

3.2 Distribution of Respondents according to Age 44
3.3 Distribution of Respondents according to Education 45
3.4 Distribution of Respondents according to Monthly Household Income 45
3.5 Distribution of Respondents according to Occupation 46
3.6 Distribution of Respondents according to Place of Residence 46
3.7 Distribution of Respondents according to Nature of purchase 46
3.8 Scores Allotted on Responses 50
3.9 Respondents attitude regarding Friendliness of the Market 52
3.10 Skewness of Items comprising Attitudes to Intrinsic Friendliness 53
3.11 Distribution of Skewness on Total Scores- Age –wise 54
3.12 Distribution of Skewness on Total Scores according to Levels of Income 55
3.13 Distribution of Skewness on Total Scores According to Place of Residence 56
3.14 Reliability Analysis-Scale Measuring Consumer Confidence (Split-Half) 58

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Appendix 4

Example

BIBLIOGRAPHY

Books

Mc Leod, Jack. M., and, Steven Chaffee. R. “The Construction of Social Reality: The Social
Influence Process”, Ed. Tedeschi, James. T. Chicago: Aldine Atherton, 1972. pp. 50-59.

Journals

ReVelle, C.S.; Eiselt, H.A.; Daskin, M.S. “Multiattributive Modeling,” European Journal of
Operational Research, Feb2008, Vol. 184 Issue 3, pp. 817-848.

Research Papers

Cattin, P. and Wittink, D. R. (1976). “A Monte Carlo Study of Metric and Nonmetric
Estimation Methods for Multiattribute Models”, Research Paper, Graduate School of Business,
Standford University, p 341.

Articles from newspapers

Firbank, J., “The World-Wide Club of Wizards”, Daily Mail, 8th January 1985. p. 22.

Manchester, P. Z., “Chatting up Total Strangers at Home”, The Times, 13th November 1984. p.
26

Websites:

Full URL to be typed.

Company documents, Annual reports, Brochures, In house Journals or any other relevant
matter whatsoever collected from the organisation has to be acknowledged and added to the
bibliography.

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Important Dates for Students

Dates Activities
Phase I To provide the details of the organizational Guide including
April 20, 2011 (Wednesday) the mail id, contact number to the respective Faculty Guide
Phase 2 First weekly report to the Faculty Guide, duly approved by
May 6, 2011 (Friday) the Organizational Guide
Phase 3 Second weekly report to the Faculty Guide, duly approved
May 13, 2011 (Friday) by the Organizational Guide
Phase 4 Third weekly report to the Faculty Guide, duly approved by
May 20, 2011 (Friday) the Organizational Guide
Phase 5 Fourth weekly report to the Faculty Guide
May 27, 2011 (Friday)
Phase 6 Final Draft Report to the Faculty Guide (Spiral bound)
June 6, 2011 (Monday)
Phase 7 Student Presentation
June 13, 2011 (Monday)
Phase 8 Submission of the final report (hard Bound in light blue
June 20-, 2011 (Monday) colour) to the University from the college office
Phase 9 External viva voce
June 22, 2011 (Wednesday)

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