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It is difficult to predict the future.

People who are able to see ahead are the ones who are able to work quickly, reorient change and gear themselves up to meet the challenges of a better futuredoing this is becoming Proactive. People are the key asset in any business. To manage efficiently, you should have a good human resource management system, providing this kind of software to your employees allows them to the feel the freedom and success of being Proactive. Dont let existing forms and procedures deter you from doing your actual job. Concentrate on highly pay off activities. Its the only way to structure your future. Move to a Proactive mode. Take charge of your own destiny.

make optimum use of your time, money and energy !


of your business. Proactive is a free expression of efficiency as it helps your organization to meet its strategic goals. Proactive leverages technology to streamline & speed up processes, reduce costs & increase efficiency.

Key Benefits
User-friendly software: A total web-enabled solution, Proactive is module based and user-responsive Software. It can be integrated into the existing intranet or implemented as a stand -alone portal. Get over the usage of an outdated, manual and time taking processes. Be Proactive! Better planning & critical actions: By automating the administrative processes in an organization, Proactive helps to focus on more critical & strategic tasks.

Overview
Human Resource Management is evolving rapidly. Failing to not have a carefully crafted human resources management strategy can & will lead to the failures in the business process itself. The outlook towards HR has undergone a massive shift from being a mere administrative task to taking on the role of a leader and a key business partner. Proactive, a Human Resource Management software, helps you to get from where you are to where you want to be. It identifies the resources required to get you there. It confidently takes on this challenge and opens up innumerable opportunities to change the picture of your organizations HR requirements.

Streamline HR infrastructure & decreased cost: Streamline the existing HR processes by reducing the workload on recurring activities. With reduced time spent on repetitive work, quality of HR services offered will be enhanced. Automate critical HR workflow: Supports payroll administration, time, attendance management, manpower management. It also supports strategic HR processes, such as skill management, competency management, recruiting, developing, training and retaining. Stimulates transparent & lucid workflow: Allows both employees and managers anywhere/anytime to access functional business processes, as well as information & knowledge through self-service facility. Ensures efficiency & satisfaction: Exceptional employee services leads to greater employee satisfaction and hence a Performance Booster! Time Management: Significantly reduces the amount of time your HR department spends managing employee information. It makes every work very efficient and hassle free Software Customizing: Fully customizable to benefit the specific needs of your organization. Keeping with the respective business, policies, philosophies and practices. Our goal is to provide your organization with a solution that will be cost effective without having to make any changes.

What is Proactive?
A very comprehensive & advanced solution software for more efficient management & development of Human Resources. Proactive is a web based Human Resources Management Software that automates processes designed to boost performance. It maximizes profits by effecting rapid savings in terms of time, money and energy. This is a perfect platform to reinvent your HR processes and collectively contribute to the achievement of the objective

Description
Proactive offers the following modules under the paradigms of employee self service and extended company. Meaning employees should get in charge of managing HR processes themselves whenever possible. Leading to reduced administration costs and increased service. I. Administration : The part of the system where the HR Manager or, other appointed personne, performs all system administration tasks. This includes defining company structure, pay rates and other information that serves as the backbone for the rest of the system. Security issues are taken care of through this module as well as defining user rights.

Key Modules
Administration Personal Details Claims & Reimbursement Travel Management Leave Management Training Management Performance Management Self Service Payroll Document Management QuickBook R Integration

Features: Define Company Information (general information, company structure, locations, policies, schemes, forms, location specific yearly holiday list, training calendar etc) Define Job information (job titles, designation, pay grades, employment status etc) Date of joining Qualification (Education) Skills Define memberships and membership types Define nationalities Define users Provide employee code Configure/subscribe e-mail notifications Greetings News flash Organization announcements

Key Features
Streamline HR processes Improve employee efficiency and productivity Improved access to information and its communication Reduced transaction processing time and therefore huge cost svings Workflow through mailing, approvals, escalations Reduce workforce reliance on HR and its manual processes Lesser paperwork Controlled access to information Knowledge sharing Interface to payroll Systems Record employee details Store training information Document performance reviews Retrieve information quickly Secure private personnel and organization records

II. Personal Details : This is one of the most tedious works for most of the HR heads. Proactive comes to your rescue with its unique software, making the process in a self- service mode highly, which makes it organized & lucid. Proactive ensures security of critical data & employee privacy. Features: Personal Details Identity Details Family Details Educational Details Address Communication Details Medical Details Vacation/Holiday Leave Details Worksman Comp/Mediclaim Info Social Security number and other Tax Info

III. Claims & Reimbursement: Reimbursement is a major and critical issue. There is a crying need in any organization to streamline the reimbursement process and also leave enough scope/flexibility for addition of new reimbursement heads. The employees can fill the online reimbursement forms for claiming the reimbursement under following heads. Proactive streamlines and automates companys reimbursement management services.

V. Leave Management : A comprehensive leave management module, with extensive possibilities of defining leave types and more. It caters for all application and approval processes and is able to display information on leave entitlement, balance, history etc. Based on self-service concepts, it significantly streamlines all leave related procedures, eliminates paperwork and saves costs. Features: Define leave types View leave summary for individual employee (self service) Define days-off (weekends and specific holidays) Apply for and assign continuous leave Receive auto notification of e-mail after performing leave related operations

VI. Training Management : This module caters to all training related activities including planning, budgeting, scheduling and feedback. The module is linked to an Employee Information System, in this module the HR Department can consolidate, create and schedule any training for the employees. Once training is completed, employees are able to provide feedback to the HR Department via Employee Information System. Sample Reinbursements: Local Conveyance Medical Cash Travel Allowances Phone (Cell/Land Line) Automobile Expenses Features: Course details preparation Training calendar preparation Enrolling participants Training history Self nomination

IV. Travel Management: Travel is one of the largest controllable expenses for an organization. Proactive can manage theses Domestic & International expenses including but not limited to travel arrangements, airfare and other expenses that can be incurred. With the Employee Self-Service module, employees would be able to enter their travel expenses. This creates a painless and time saving task for the Administrative/ HR Department. The main objective of this module is to manage request for Domestic/International Travel. User creates and submits his requests (Domestic/International) for approval. On approval of these requests, they are forwarded to the HR/Administration department for the necessary actions on tickets, accommodation bookings etc. Travel costs can be classified both according to projects and according to cost centers.

VIII. Self Service: Employee self service is a powerful tool providing employees with the ability to view and update personal information. Updating personal information with web-enabled PC is more efficient without having to disrupt the HR staff. The functionality of this module spans through the entire system, making information available anywhere, anytime. All information is subject to company defined security policy, where everyone can only view the information he/she is authorized to. Time and cost saving effects, from this solution, are enormous. Proactive enables you to view company information anytime and from anywhere. Employees and managers both can view the company news, goals, policies & procedures, internal job opportunities, training schedules etc. A perfect solution to bridge the space between the management and employees, thereby developing a healthy and transparent work culture. VII. Performance Management System : This is an integral part of Human Resources Management. Continuous assessment of employee performance helps your organization to determine whether the performance of your employee is aligned with the goals of the organization. Proactive frees you from the burden and smoothly takes on the responsibility. Features: Objectives or goals could be defined for each individual at the beginning of the year with measurement criteria. Core competencies could be defined for each individual based on their kind of work with ratings. Appraiser and Reviewer would be assigned for every employee. Employee has access to a self-evaluation Employee self-evaluation is up for review, it will then appear on the appropriate managers page. Management can then evaluate the employee. List of persons whose self-appraisals have to be reviewed appears in the reviewers page. Reviewer rates the employee and it is routed to HR. List of persons, whose self-appraisals are complete, appears in the HR administration page. History of employees past appraisals could be maintained. After the appraisal, the appraisal could be mapped to a development plan. The development plan could self- study on-the-job training, professional training etc. The training could be then mapped to the training module. IX. Payroll: The HR Department can breathe easy now as payroll is efficiently & carefully managed and kept updated through Proactive. Our Software streamlines and automates your organizations existing Payroll Management Service. Proactive allows your organization to generate pay slips and keep up to date salary registers all based on attendance of the employees. Resulting from leave, allowances, loans, advances and other standard deductions like Social Security, Medical, 401K and Income Tax. You just have to assign the employee a salary structure and generate/ manage payroll processes for that employee. Proactive provides organizations flexibility to create its own salary structure and salary formulas. Features: User Defined Salary Heads Cost To Company Pay Slip Tax Help Line (income tax declaration, view Income Tax payments) Salary direct deposit in bank Monthly/Weekly etc, salary register Social Security Taxes 401K Plan or other benefits

X. Document Management: Proactive comes with a very sophisticated Document Management system to help manage HR documents efficiently. Features: A well designed document management system which is flexible enough to support rigid workflows around all HR documents and other record creation, retention, destruction; insuring that you meet your legal obligations. This system will not only store your documents it provides you with a powerful search mechanism, tagging for an easy to use document browser interface. The system will allow you to share documents within your repository via e-mail, direct web links or RSS feeds. The system supports the easy mapping of your organization or industrys standard document types and metadata into the repository. The system provides mechanism to control access of documents including who can edit and e-mail.

Software installation and configuration Functional usage of the software Interfacing the applications with your hardware or other peripheral devices Requesting product enhancements or reporting software defects

netGuru Support Services can be reached via e-mail, telephone, fax, or the support web site. Software Maintenance Program Overview netGurus Software Maintenance Program is a cost effective and comprehensive program that includes technical support, software updates, and many other benefits. Typically, maintenance for the first year is automatically included when a product license is purchased. When cuatomers participate in the software maintenance program, they automatically receive the newest versions of software upon release at no additional cost. This allows you and your organization to keep up with the latest software technology developments, take advantage of usability improvements, and manage software licenses more easily. Part of the netGuru Software Maintenance Program provides you with the following exclusive benefits: Automatic shipment of software updates to keep your products current Technical Support assistance from skilled and experienced analysts Automatic consideration for netGurus Software Beta Program to preview and test software prior to general release Advanced and exclusive notification of software promotions, when offered

XI. QuickBook Integration: Proactive is well integrated with industry standard accounting/payroll software QuickBook. Features: Closely knit bidirectional integration with QuickBook Automatic accounting update Proactive sends payroll information to QuickBooks for processing

Updates Software updates are an important benefit of the maintenance program. If you participate in the netGuru Software Maintenance Program and your maintenance subscription is current at the time the software update is released, the software update will automatically be shipped at no additional cost for your existing products as a benefit of your maintenance subscription. This provides you and your organization with the latest software technology advances, any new functionality, and productivity and usability improvement tools as well as any fixes or patches to the software. Product Enquiry Call us at (714) NETGURU (638-4878) or e-mail to: proactive@netguru.com

Support netGuru Support Services is dedicated to providing timely and expert assistance to netGuru software users within U.S. and abroad. With the purchase of licensed products from netGuru, you are entitled contact us for technical support for specific issues you may have. Areas of support include any problems, questions, or comments you may have in any of the following areas:

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