TRANSITIONAL ARRANGEMENTS arrangements for Officers who have opted for Conveyance Scheme 9A (iv) (Revised).

ANNEXURE-II

The Competent Authority is pleased to issue the following instructions covering transitional

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Option to the Officers having vehicles under Conveyance Scheme 9A (iv): (i) All the officers who have their vehicles covered under the existing Conveyance Scheme 9A (iv)shall have the option to choose reduction in period of usage to 5 years. In such a case, the concerned officer will have to exercise option within 30 days from the date of issue of this circular as per proforma enclosed in Appendix 'F'. The option once exercised shall be final. (ii) On exercising such an option, the period of usage of the vehicle/s will be for a period of 5 years from the date of purchase of the vehicle. (iii) All the officers who have exercised the option for reduction in period of usage to 5 years shall have to execute a fresh agreement as per Appendix 'A' attached to the circular. The amount of stamp duty will be as applicable in the respective States in which the agreement is executed and the expenses related to the same shall be borne by the Corporation. (iv) An Officer whose car is more than 5 year old and who opts for a reduction in period of usage to 5 years shall have the written down value included in his/her income in the financial year in which the car exists from the Scheme and income tax at the appropriate rate will be recovered from him/her. The Officer shall be eligible for purchase of a new car under the Conveyance Scheme 9A (IV) (Revised). (v) All the Officers who have purchased a new car after opting for reduction in period for 5 years shall have the written down value added to the income if they exit after 5 years from the date of purchase of new car. If the exit is at any time before completion of 5 years, the Officer would be required to pay the net! written down value in lump sum calculated as per Clause 13 (v) or (vi) of the instructions as the case may be or the car shall be covered under the Scheme applicable for Officers on the administrative side. In case of officers who do not exercise the option to switch over to the Scheme 9 A (iv) (Revised) within the prescribed time limit, shall have their vehicles covered under the old Conveyance Scheme 9A (iv) with period of usage as 8 years as at present and shall continue to get the existing benefits as applicable to the old Conveyance Scheme VI with period of usage as 8 years. Further, if the exit of the vehicle from the Scheme is: After completion of 5 years due to retirement I death: The calculation of the written down value shall be as per the reducing balance method and will be included in their income in the financial year in which the car exits from the Scheme and income b}

c) tax at the appropriate rate as per rules will be recovered from the Officer. After completion of 5 years due to resignation/ voluntary retirement: The calculation of the written down value shall be as per the reducing balance method and will be recovered from the Officer. After completion of 5 years but before completion of 8 year period due to derotation: The calculation of the written down value shall be as per the reducing balance method and will be included in the income in the financial year in which the car exits from the scheme and income tax at the appropriate rate as per rules will be recovered from the Officer. Otherwise, the car will be included in the administrative scheme as per prevailing conditions. Before completion of 5 years due to retirement/death: The calculation of the net value shall be as per Clause 13 (v) of the instructions. The difference in the net value recovered from the Officer and the written down value calculated on 20% reducing balance would be treated as perquisite in the hands of the concerned Officer and income tax at the appropriate rate as per rules will be recovered from the Officer. Before completion of 5 years due to resignation/voluntary retirement: The calculation of the written down value shall be as per the reducing balance method and will be recovered from the Officer. An officer will not be allowed to exercise the option for reduction in term if his/her car has ceased to be covered under old Conveyance Scheme VI or who has retired/resigned from the services of the Corporation, as the case may be, as on the date of the circular. However, the written down value paid by the Officers less income tax shall be refunded to all the Officers who have exited from the old Conveyance Scheme VI by way of retirement/death with effect from 1.4.2006 or to an existing Officer whose cars have exited on or after 1 . 4.2006. The calculation of the net written down value shall be as given in the previous paragraph. Cases prior to 1.4.2011 shall not be reopened and no representation shall be entertained in this regard. No officer is allowed to surrender the vehicle to the Corporation. No recovery of the benefits paid in the 6th year, 7th year and 8th year under the old Conveyance Scheme VI shall be effected from the Officers whose cars are more than 5 years old and who have exercised option for reduction in period of usage to 5 years. The following benefits shall be paid to an Officer whose vehicles are less than five years old and have opted for Conveyance Scheme 9A 9iv) (Revised). Reimbursement towards Cleaning: It shall be as per Clause 9 of the Instructions. d) e)

B.
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1. Benefits in respect of tyres and batteries: It shall be as per Clause 10 of the Instructions.

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Major Repairs: 4. In case any officer has been reimbursed the entire amount available for a particular year towards major repairs before the date of exercising the option for switchover to the Conveyance Scheme 9A (iv)) (Revised), then in such case the difference between the enhanced amount admissible for the specific age of the car and the amount already reimbursed will be available to the officers. The enhanced amount for this purpose shall be calculated as per the example given below: (i) Date of purchase of the car under Scheme 9A (iv)-15.6.2008. (ii) Period completed from the date of purchase till 18.1 0.2011 i.e. the date of option - 3 years, 4 months and 5 days. (iii) Repairs allowed in the 4th year - Rs.5400/(iv) Major repairs expenses applicable to 4th year of the age of the car: Revised Limit for 4th year Existing Limit for 4 year Difference
th

Rs.7900. Rs.5400. Rs.2500.

In the above example, there shall be no revision in the ceiling for the past first, second and third years and it shall be Rs. 3800/, Rs. 4200/- and Rs. 4800/- respectively. 2. In respect of the maximum admissible repair charges relating to the various age of the car, towards the cost of the major repairs and replacements, the age of the car will be determined from the date of purchase of the car. 3. Running Expenses: It shall be as per Clause 12 of the Instructions. Income Tax & Surcharge. etc.: The Income Tax and Surcharge, etc. as applicable, would be deducted at source as per the provision of the Income Tax Act prevailing from time to time and as per instructions of ,Head Office. 6. 7. The other provisions/procedures/rules of old Conveyance Scheme 9A (iv)shall continue to apply, unless otherwise specifically modified in this circular. Any point requiring interpretation or clarification of the Scheme may be referred to the Head Office and decision of the Chairman in all such matters shall be final and binding on the user officer and/or any other concerned party. GENERAL MANAGER

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