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Contents

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Introduction Company Profile History of Information technology system in JK Paper.

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4. Over view of Information technology in JK Paper. 5. What is ERP system? The various modules of ERP in JK Paper. The Strengths Gaps and Opportunities of the ISA of JK Paper. Analysis of the findings. Suggestions Conclusion -------------------

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Chapter- 1 Introduction

Chapter- 2 Company Profile


Group Companies

J.K. Organisation, one of the leading Private Sector Groups in India, was founded over 100 years ago. With a century of multi-business, multi-product and multi-location business operations, the Group has Companies with a diverse portfolio including Automotive Tyres & Tubes, Paper & Pulp, Cement, V-Belts, Oil Seals, Power Transmission Systems, Hybrid Seeds, Woollen Textiles, Readymade Apparels, Sugar, Food & Dairy Products, Cosmetics, etc. All products of the Group are not only strong brand names but also reputed market leaders in their respective segments. With its operations spread in almost every state of India, the Group employs over 30,000 people along with a nationwide sales and service network of over 10,000 distributors and a large number of retailers and service centers. Some of the leading Group Companies includes: JK Tyre - JK Industries Ltd. is a leading Tyre manufacturer in India. JK Lakshmi Cement - It is a renowned and well-established name in the Indian Cement Industry. Fenner India It is the leading manufacturer of V-belts, Oil Seals and Power Transmission Systems. JK Seeds JK Agri Genetics Ltd. is one of the most reliable and well-known names in Hybrid Seeds. JK Dairy It is engaged in the production and sale of Milk Powders and Ghee. JK Sugar It is one of the leading producers of high quality Sugar in India. CliniRx Research It is a full service Contract Research Organisation for high Quality clinical trials. PSRI Asia's leading Super Speciality Hospital for Liver, Renal and Digestive Diseases.

JK Paper Ltd.
JK Paper Ltd. is among Indias foremost paper manufacturers. It is part of one of Indias leading Business Houses JK Organisation, which has a significant presence in Automotive Tyres, Cement, V-Belts, Oil-Seals, Agri-seeds and Pulp & Paper. JK Paper Ltd., Indias largest producer of Branded papers is a leading player in the Printing and Writing segment. It operates two plants in India, one in the East JK Paper Mills (JKPM) in Rayagada, Orissa with a capacity of 125,000 tonnes per year and the other in the West Central Pulp Mills (CPM), located in Songadh, Gujarat with a production capacity of 55,000 tonnes per year. Both plants are ISO 9001 2000 and ISO 14001 certified and operate at around 120% capacity utilization. The aggregate annual output is over 180,000 tonnes per year of Paper and Pulp, using contemporary technology. The Company has commissioned a 46,000 TPA state-of-the-art Coating Plant at its JKPM unit in 3

July 2005. This facility employs superior blade coating technology to produce international quality coated art paper and boards, being marketed in the brand name of JK Cote. About 40% of paper produced by the Company is sold under various brand names, JK Copier, JK Excel Bond, JK Bond, JK Savannah, JK Copier Plus and JK Easy Copier. Being the largest selling branded copier paper in India, JK Copier is the Companys flagship brand. The other major product is JK Maplitho, a superior uncoated Writing and Printing paper. The Company sells through a nationwide distribution network of over 120 distributors and 2500 dealers. JK Paper enjoys highest Operating Margins and Highest Net Sales Realization (NSR) in over 90% of the products it sells, amongst the paper mills across India. It is the only Company in the industry with such a large share of branded products in its portfolio. The Company passionately believes in Environment and Safety and has been introducing cleaner and environment-friendly technologies. JK Paper Mills at Rayagada has been adjudged as the Greenest Paper Mill in India. The Companys plantations, driven by in-house research programme, have covered more than 45,000 hectares of land over the years. By providing farmers high quality plant species through the Companys plantation research centre, it is helping the farmers to improve their economic well being. Very large number of farmers in the states of Orissa, Chhattisgarh, West Bengal, Andhra Pradesh, Gujarat and Maharashtra are benefitting from this programme. The plantation with its superior quality plants contribute towards a strong base for high quality raw materials. The Company is also implementing TPM with the help of Japan Institute of Plant Maintenance. The Company has an export footprint for high value branded products in the Middle East, South East Asia, SAARC and various African countries.

Our Networks. In order to serve customers across India, the Company has around 126 Distributors of which 2/3rds are exclusive JK Distributors. Beyond this, JK has over 2,500 Dealers across the length and breadth of India, including the remotest corners, providing it the strongest depth and width of distribution in the Industry. JK Paper is now in the process of adding another 25-30 Distributors in the coming 2 years which will include the marketing of its new Coated Packaging Boards, Coated Papers and its Branded Papers in the Upcountry markets.

Chapter-3 History of Information technology system in JK Paper


IT is the heart of any organization in keeps the various data of an organization in its data base. It contents data from the operational application to financial application for both present and future need. It enhances end-user access to a wide variety of data, and business decision makers can obtain various kinds of reports from past to present data. Data warehouse is evolved through various fundamental stages like: offline operational data warehouse On line operational data warehouse Integrated data warehouse

Before
Prior to the concept of ERP systems, departments within an organization (for example, the Human Resources (HR) department, the Payroll (PR) department, and the Financials department) would have their own computer systems. The HR computer system (Often called HRMS or HRIS) would typically contain information on the department, reporting structure, and personal details of employees. The PR department would typically calculate and store paycheck information. The Financials department would typically store financial transactions for the organization. Each system would have to rely on a set of common data to communicate with each other. For the HRIS to send salary information to the PR system, an employee number would need to be assigned and remain static between the two systems to accurately identify an employee. The Financials system was not interested in the employee level data, but only the payouts made by the PR systems, such as the Tax payments to various authorities, payments for employee benefits to providers, and so on. This provided complications. For instance, a person could not be paid in the Payroll system without an employee number. Take a customer order, for example. Typically, when a customer places an order, that order begins a mostly paper-based journey from file to file around the company, often being keyed and rekeyed into different departments computer systems along the way. All that moving along files causes delays and lost orders, and all the keying into different computer systems invites errors. Meanwhile, no one in the company truly knows what the status of the order.

After
ERP software, among other things, combined the data of formerly separate applications. This made the worry of keeping numbers in synchronization across multiple systems disappear. It standardised and reduced the number of software specialities required within larger organizations. ERP vanquishes the old standalone computer systems in finance, HR, manufacturing and the warehouse, and replaces them with a single unified software program divided into software modules that roughly approximate the old standalone systems. Finance, manufacturing and the warehouse all still get their own software, except now the software is linked together so that someone in finance can look into the warehouse software to see if an order has been shipped. Most vendors ERP software is flexible enough that you can install some modules without buying the whole package. Many companies, for example, will just install an ERP finance or HR module and leave the rest of the functions for another day.

Chapter-4 Over view of Information technology in JK Paper


Some organizations - typically those with sufficient in-house IT skills to integrate multiple software products - choose to implement only portions of an ERP system and develop an external interface to other ERP or stand-alone systems for their other application needs. For instance, the PeopleSoft HRMS and Financials systems may be perceived to be better than SAP's HRMS solution. And likewise, some may perceive SAP's manufacturing and CRM systems as better than PeopleSoft's equivalents. In this case these organizations may justify the purchase of an ERP system, but choose to purchase the PeopleSoft HRMS and Financials modules from Oracle, and their remaining applications from SAP. This is very common in the retail sector, where even a mid-sized retailer will have a discrete Point-of-Sale (POS) product and financials application, then a series of specialized applications to handle business requirements such as warehouse management, staff rostering, merchandising and logistics. Ideally, ERP delivers a single database that contains all data for the software modules, which would include:
1. 2. 3. 4. 5. 6. 7.

Manufacturing Supply Chain Management Financials Projects Human Resources Customer Relationship Management Data Warehouse

Enterprise Resource Planning is a term originally derived from manufacturing resource planning (MRP II) that followed material requirements planning (MRP). MRP evolved into ERP when "routings" became major part of the software architecture and a company's capacity planning activity also became a part of the standard software activity. ERP systems typically handle the manufacturing, logistics, distribution, inventory, shipping, invoicing, and accounting for a company. Enterprise Resource Planning or ERP software can aid in the control of many business activities, like sales, marketing, delivery, billing, production, inventory management, quality management, and human resource management.

ERPs are often incorrectly called back office systems indicating that customers and the general public are not directly involved. This is contrasted with front office systems like customer relationship management (CRM) systems that deal
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directly with the customers, or the eBusiness systems such as eCommerce, eGovernment, eTelecom, and eFinance, or supplier relationship management (SRM) systems. ERPs are cross-functional and enterprise wide. All functional departments that are involved in operations or production are integrated in one system. In addition to manufacturing, warehousing, logistics, and Information Technology, this would include accounting, human resources, marketing, and strategic management.

Hardware and Networking


Platform which the JK PAPER is using for THE APPLICATION OF ITS ERP is IBM AS400 OS. The Database servers that JK is maintaining is IBM DB2. No. of servers is about 15-16. Application SOFTWARE (ERP) JD EDWARDS 8.1 VERSION, through which JK Paper operates its activities in different Zones (East, West, North and South). Head Office and North Zone are connected via LAN and rest of the Zones are connected via WAN. JK PAPER (ORISSA) Plant and CPM PLANTS and The HEAD OFFICE are also connected via WAN, operated through various ISPS like TULIP. Inside the LAN network the connectivity type is a HYBRID-RING type networking in which a MULTIPLE SERVERS/PCS are connected through each other. The technology being used is MPPLS RING TYPE networking. Wholesalers connectivity is via internet through a specific login. The security Firewall is also Installed in between accessing to the Servers. BACK UP of WAN is 99.999% UPTIME which is monitored regularly.

UPCOMING WORKFLOW APPLICATIONS AT FIELD FORCE BUSINESS INTELLIGENCE NETWORKING CRM TOOL APPLICATION

Chapter-5 What is ERP system? The various modules of ERP JK Paper


Enterprise Resource Planning systems (ERPs) integrate (or attempt to integrate) all data and processes of an organization into a unified system. A typical ERP system will use multiple components of computer software to achieve the integration. A key ingredient of most ERP systems is the use of a unified database to store data for the various system modules. It attempts to integrate all departments and functions across a company onto a single computer system that can serve all those different departments particular needs. That is a tall order, building a single software program that serves the needs of people in finance as well as it does the people in human resources and in the warehouse. Each of those departments typically has its own computer system optimized for the particular ways that the department does its work. But ERP combines them all together into a single, integrated software program that runs off a single database so that the various departments can more easily share information and communicate with each other.

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Brief description to the various modules of an ERP system

MANUFACTURING
It is the application of tools and processing medium to the transformation of raw materials into finished goods for sale. This effort includes all intermediate process require for the production and integration of a products components. ENGINEERING The various machinery items required for the production can be called as engineering. Or the process carried out through out the manufacturing can also be called as the engineering. BILLS OF MATERIAL (BOM) The cost of raw-materials, machinery items, man power requirement, energy consumption, maintenance cost and time consumption when sum up together it is called bill of material or BOM.

SCHEDULING It is called as the scheduled structure of a manufacturing process. Production is carried out by various processes. This process have a planned structure .this is called as scheduling. CAPACITY Capacity can also be said as the capacity of a production unit, the amount of total production in one time is the capacity of the unit. WORK FLOW MANAGEMENT The total production process is carried out under the inspection of a team consisting of some engineers and employees. This team is called as the work flow management. The team is responsible for the over all success of the production process. It arranges a scheduled wise structure of the production process. QUALITY CONTROL In manufacturing quality control or quality engineering is involved in developing system to ensure quality of the product to meet or the exceed customers requirements. Here management tries to maintain constant quality of their products. COST MANAGEMENT It is the process where the companies use the cost accountancy to report or control the various costs of production. Here the management tries to control the cost of the production of their products. MANUFACTURING PROCESS It is the step wise process or scheduled process of the manufacturing of finished goods from the raw-materials. Example: Generally, in the paper industry the manufacturing of products is held through the following process Yard (raw material-Godwn) Chipper house (wood cut into 5 cm in length) Digester (for washing, cooking and, screening) Chemical recovery (for chemical treatment) Pulp mill (for pulp production) Stock preparations (for verifying the pulps stock)
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Paper machine

(for paper production)

PF plant

(for roll cutting)

Finishing house (for sheet cutting A4, A3, FS) Wills cutter (for counting and packing)

Stocks (for storing of the finished goods)

Sales department (for sales in the market)


MANUFACTURING PROJECTS In the organization the management always tries to improve its products quality by applying new thoughts. It always tries to manufacture new products to compete with the other companies. When such plan arises the management prepares a project for it. Such project is called manufacturing projects. MANUFACTURING FLOW The constant production or manufacturing of a product is called as manufacturing flow, it can achieve by no break downs in production area. Its main motto is achieve zero accidents, zero defects and zero break downs for which manufacturing process can be stream lined.

SUPPLY CHAIN MANAGEMENT (SCM)


SCM is the process of planning, implementing and controlling the operations of the supply chain with the purpose to satisfy customer requirements as efficiently as possible. Supply chain management plans all movements and storage of rawmaterials, work in process inventory and finished goods from point of production to point of consumption. INVENTORY Inventory is a list of goods and materials or those goods and materials held available in stock by a business. Inventory is also called the godown of an organization. It stores the all the items from raw-material to finished goods, for the consumption. Example: raw-materials, electrical items, finished goods, etc

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ORDER ENTRY This is a term used for the various customers those who have placed their order for particular item or product by which we can see the demand of our product. It is also the order placed by the organization to various suppliers for the requirement of the raw material for the production of their various products.

PURCHASING It is a function in business where by the enterprise obtains the inputs for what it produces as well as other goods and services it requires in larger business function, the function is frequently carried out by purchasing department. PRODUCT CONFIGURATOR It is the term used for the configuration of the products or the raw-materials for the production process. the whole process is carried out under the supply chain management. SUPPLY CHAIN PLANNING It is a part of supply chain management; it arranges the planning for the delivery of goods from the point of production to the point of consumption. SUPPLIER SCHEDULING It is the planning of various suppliers, those supplies the raw-material to the organization. This term is used for the minimize the suppliers supply INSPECTUON OF GOODS In this process the inspection of goods is held by team of engineers or employees, whether the supplier has supplied the require raw-material or not, they also check the quality and the manufacturing date of the goods. If the inspection team founds every thing is correct then they forward the goods to the inventory. As it is ready for the production or consumption. CLAIM PROCESSING In this process the various claims are processed, at the time of inspection of goods if the inspection team founds any kind of claim about the goods then it sends its report to the this section for the verification similarly if any claim found for the delivery of goods or from customers area then it is responsible for the verification. COMMISSION CALCULATION

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It is also said as the profit calculation or it is the profit of supply chain management. The various profits come from the various areas of suppliers or by delivery of goods. As the management have to provide different commissions to the suppliers as well as to the customers.

FINANCIALS
It studies and addresses the ways in which business and organizations raise, allocate and use their monetary resources. It is also be said as- Study of money and other assets The management and control of those monetary assets GENERAL LEDGER General ledger is a summary of all the transactions that occurs in the company. It is built up by posting transactions record in the general journal. It has seven basic categories (i) Assets (v) Expenses (ii) Liability (vi) Gains (iii) Owners equity (vii) Losses (iv) Revenue CASH MANAGEMENT It is responsible for the every monetary transaction through out the organization. The payments to the employee and various suppliers are held under the inspection of this team. It is also verifies the both profit and loses of the organization. ACCOUNTS PAYBLE The payable amount which is held to the various suppliers and others with the payments to the employees can be said as accounts payable. It includes the cost of raw-material, revenue and other govtt. Taxes. ACCOUNTS RECEIVABLE The amount which is comes from the customers by selling the finished goods and the profit amount after various tax deductions. FIXED ASSETS It is also known as property, plant and equipment, is a tern used in accountancy for assets and property which can not easily be converted to cash. This can be compared with current assets such as cash or bank accounts fixed assets normally include items such as land and building, office equipments, and plant and machinery items of an organization.

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PROJECTS
Project, it is said as to plan something systematically to get the benefits intangible. It produces unique results; it has a major role in the success of an organization. As it has unique results; the product or the service after the end of a project be someway different it can be an innovation or an invention. COSTING It is a planned structure of the various process of a project, costing can be told as the sum of total amount used through out the various process of a project that is determined before the start of a project. It is an approximately value of a project. BILLING The process of sending accounts to the customers for goods or services is called billing. The document used for it is called an invoice. This invoice may be attached to the goods or forwarded separately. For projects billing is the sum of various expenditures till the completion of a project. TIME AND EXPENCE It is the minimum time requirement for the completion of a project, and the total expenditures through out the completion of Project. ACTIVITY MANAGEMENT The whole process us carried out under the inspection of a team is called activity management. This is a group consisting of some employee which plans for the every success of project. It plans from the starting of the project to completion of it. HUMAN RESOURCE MANAGEMENT SYSTEM (HRMS) OR HUMAN RESOURCE INFORMATION SYSTEM (HRIS) HRMS and HRIS are also called HR modules an intersection between human resource management and information technology. This module is a component covering all other aspects of human resources. HUMAN RESOURCES HR has the various functions through out the organization. This is department which has all the data about all the employees of an organization. It is also responsible for the various activities through out the organization. i.e. 1. Recruitment. 2. Evaluation of management performance. 3. Promotions. 4. Planning. 5. Trainings.

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In early days, HR department have to maintain a file for every employee of an organization. It keeps the various data of an employee i.e. date of joining, date of promotion, date of retirement and such related data of an employee, so HR department have to maintain a lots of file for it. Which very specious and problem of loosing such items. But by implementing HR module of an ERP system, the employees can be stored in a computer system by a particular employee_id and such details of an employee can be stored in the data base of the system. So datas can be available when ever necessary. And by ERP system it can be available to all other departments. PAY ROLL It automates the pay process by gathering data on employee time and attendance, calculating various deduction and taxes from the payment and generating periodic paycheques and employee tax reports. The payroll module sends accounting information to the general ledger for pay. The payroll module calculates automatic deposit and other information. TRANING It is the major activity taken by the HR department. It arranges training for every employee from lower level to higher level in various sessions. In training module of ERP system the peoples who have undergone training can be stored in the system. For the future requirement. TIME AND ATTENDANCE This module applies a new technology and methods to evaluate employee time/work information. This module provides broad flexibility in data collection methods. By implementing this module we can store the no. of working hours and no. of working days of an employee for the future needs. BENEFIT This module permits HR professionals to easily administrate employee participation in benefits programmed ranging from healthcare provider, insurance policy and pension plans.

CUSTOMER RELATIONSHIP MANAGEMENT (CRM)


CRM is a broad term that covers the concepts used by organizations o manage their relationship with customers, including collecting, storing and analyzing customer information. It is of three types: Operational CRM, Collaborative CRM, Analytical CRM
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SALES AND MARKETING It provides support to front office business process. It is operational, and it supports sales and marketing representatives in their respective field. By which the respective peoples can study the market report and fulfill the customer needs, this department is directly responsible for the sale of products in the market. It has a broad application in the organization.

COMMISSIONS Various commissions or profit is calculated by the selling of products directly in the market or by third party. SERVICE It provides various kind of service to the customers, in different phases like providing various offers, reduction in the cost of the product, by providing gifts and other such items. CUSTOMER CONTACT AND CALL CENTER It analyzes the customer data for the broad range of application. It deals with the direct communication with customers not involving sales or service executives. It has all the data about all the customers of an organization. And the call centre replies the customer queries when ever necessary it analyze the customers request according to their needs. And sends the customers problem to the management for further action.

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Chapter-6 The Strengths, Gaps and Opportunities of the ISA of JK Paper. The Strengths

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Chapter-7 Analysis of the findings.

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Chapter-8 Suggestions

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Chapter-9 Conclusion

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